Consumer Information Resources Checklist
Accurate as of: July 2014
The Higher Education Act of 1965, as amended, includes reporting and disclosure requirements for schools participating in Title IV programs. Providing consumer
information and making it readily accessible allows students and parents to make informed decisions about postsecondary education. The U.S. Department of
Education requires schools to provide information on a number of subjects, including financial aid, completion and graduation rates, campus safety, loan counseling
and drug and alcohol abuse prevention.
Dissemination
34 CFR 668.41.
Information Required to Be Disclosed Under the Higher Education Act of 1965: Suggestions for Dissemination.
Information Required to Be Disclosed Under the Higher Education Act of 1965: Suggestions for Dissemination – A Supplemental Report.
Consumer information may be provided in a variety of methods, with some information required to be disclosed to individuals while other information must be
reported to an outside entity. In some cases, disclosure and reporting requirements overlap.
A disclosure requirement, or notice, is information that an institution must make available to designated individuals (for example, current and prospective students
or school employees). Most disclosures must be made at least annually. Some disclosure requirements may be met simply by posting information on a school’s
website, while others require one-to-one notification through U.S. mail, campus mail or email. When the school must make one-to-one notifications, and also posts
information to a website, the disclosure must:
u
Provide a brief summary of the information required to be disclosed.
u
Include the exact Web address where information may be found.
u
Explain that the recipient is entitled to a paper copy of the disclosure and how to obtain a paper copy.
Reporting requirements state that schools must submit certain information to the Department or other agencies. Schools may provide some reports through
existing databases or online reporting tools, such as the Integrated Postsecondary Education Data System or the National Student Loan Data System.
© 2014 United Student Aid Funds, Inc. All rights reserved.
1
Compliance
HEA Sec. 487(c)(3).
34 CFR 668.71-74.
34 CFR 668.84.
Schools must comply with the consumer information disclosure and reporting requirements, and must provide accurate information in the notices. Failure to provide
accurate information may result in fines and/or the limitation, suspension or termination of participation in the Title IV aid programs. Civil fines may equal up to $27,500 for
each violation.
The following checklist identifies Title IV legislative and regulatory citations and other resources that schools should review when ensuring appropriate consumer information
disclosure and reporting requirements are being followed.
Disclaimer
The checklist provided herein is for general information purposes only and should only be used as a guide. The information provided in the checklist should not be relied
upon as the sole source of information relating to its content. No warranty, either express or implied, is made with respect to the information contained herein. USA Funds is
not responsible for any loss, inconvenience, damage (whether special or consequential) or claims arising out of the use of the information contained in this checklist.
© 2014 United Student Aid Funds, Inc. All rights reserved.
2
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Title IV Financial Aid Information
General Requirements
HEA Sec. 485(a)(1).
34 CFR 668.41(a)-(d).
Who Receives Information
Enrolled and prospective students.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Must be readily available with updated notices to enrolled students provided annually.
Need-based and non-need-based federal, state, local, institutional and
private financial aid programs available to students.
34 CFR 668.42(a).
How students apply for aid.
34 CFR 668.42(b)(1).
How the school determines and how students maintain eligibility for
aid.
34 CFR 668.42(b)(2).
34 CFR 668.42(c)(1).
How the school selects aid recipients.
34 CFR 668.42(b)(3).
How the school determines award amounts.
34 CFR 668.42(b)(4).
Student rights and responsibilities as an aid recipient.
34 CFR 668.42(c).
How the school distributes aid and the frequency of disbursements.
34 CFR 668.42(c)(3).
Satisfactory academic progress standards, retaining eligibility and
regaining such eligibility.
34 CFR 668.42(c)(2).
Loan terms, sample repayment schedules and repayment obligations.
34 CFR 668.42(c)(4).
Information the school provides to and collects from the borrower
during exit counseling.
34 CFR 668.42(c)(6).
Terms and conditions of employment requirements as part of a
financial aid award.
34 CFR 668.42(c)(5).
How enrolling in a study abroad program approved for credit is
considered the same as enrolling at the home institution for aid
purposes.
34 CFR 668.43(a)(9).
© 2014 United Student Aid Funds, Inc. All rights reserved.
3
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Student Diversity
HEA Sec. 485(a)(1).
34 CFR 668.41(a)-(d).
Who Receives Information
Enrolled and prospective students.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Must be readily available with updated notices to enrolled students provided annually.
Revision
Date
Percentage of students enrolled full-time disaggregated by the
following categories:
u
Gender, male or female.
u
Pell Grant recipients.
u
Self-identified as a member of a major racial or ethnic group.
HEA Sec. 485(a)(1)(Q).
Drug Conviction Eligibility
HEA Sec. 485(k).
Who Receives Information
Enrolled students.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Must be readily available and provided upon enrollment.
Potential loss of Title IV aid eligibility due to conviction of the
HEA Sec. 485(k).
possession and/or sale of illegal drugs, and how to regain aid eligibility.
Title IV Aid Counseling
HEA Sec. 485(b) and (l).
34 CFR 668.41(a)-(d).
Who Receives Information
Students receiving Direct Loans, Perkins Loans or TEACH Grants.
How it is Disseminated
Mailings, publications or electronic means.
Direct Loans and Perkins Loans: Before the first disbursement of funds to a student borrower and
when the student borrower ceases attendance on at least a half-time basis.
Disclosure/Reporting Deadline
TEACH Grants: Before the first and subsequent disbursements of funds and when the recipient
ceases attendance.
Direct Loan Counseling.
34 CFR 685.304.
Perkins Loan Counseling.
34 CFR 674.16(a).
34 CFR 674.42(b).
TEACH Grant Counseling.
34 CFR 686.32.
© 2014 United Student Aid Funds, Inc. All rights reserved.
4
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Private Loan Disclosures
HEA Sec. 487(a)(27)-(28).
12 CFR 226.47(a)*.
34 CFR 668.41(a)-(d).
Who Receives Information
Enrolled and prospective students and their families.
How it is Disseminated
Mailings, publications or electronic means.
Revision
Date
Must provide on communications that describe or discuss financial aid opportunities at the school.
Disclosure/Reporting Deadline
*Must also provide in advance for each type of education loan oﬀered as a result of any
established preferred lender arrangement before selecting a lender or applying for the loan.
Regarding preferred lender lists:
u
Criteria used to select lenders.
u
Benefits the lenders on the list provide to borrowers.
u
Students and families do not have to borrow from a lender on the list.
34 CFR 601.10(d)(1).
34 CFR 601.10(d)(3).
Any aﬃliations among the lenders on the preferred lender list.
34 CFR 601.10(d)(2)(ii).
Information detailed in the Truth in Lending Act (Section 128(e)(1)).
34 CFR 601.10(a)(2)*.
34 CFR 601.11(b)(1).
Availability of Title IV aid and how Title IV aid programs may be more
favorable than a private loan.
34 CFR 601.11(b)(2).
Maximum amount of Title IV grant and loan aid available to students.
34 CFR 601.10(a)(1)(i).
Information detailed in the Truth in Lending Act (Section 128(e)(11)).
34 CFR 601.10(a)(2)*.
Model disclosure form (when available from ED).
34 CFR 601.10(a)(1)(ii)*.
If requested for completion of a self-certification form:
u
Cost of attendance.
u
Amount of estimated financial aid.
u
Diﬀerence between the COA and EFA, if applicable.
34 CFR 601.11(d).
*Applies only to private education lenders, which may include schools that make private education loans, as defined.
© 2014 United Student Aid Funds, Inc. All rights reserved.
5
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Institutional Information
General Requirements
HEA Sec. 485(a).
34 CFR 668.41(a)-(d).
Who Receives Information
Enrolled and prospective students.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Must be readily available with updated notices to enrolled students provided annually.
The names of accrediting or licensing agencies that certify, approve or
license the school and its programs. Upon the student's request:
u
Documentation of the licensing.
u
Contact information for filing complaints with the relevant agencies.
34 CFR 668.43(a)(6).
34 CFR 668.43(b).
Degree programs, training and other education oﬀered, along with any
34 CFR 668.43(a)(5).
planned improvements to the academic programs.
Any instructional, lab or other physical facilities associated with the
academic programs.
34 CFR 668.43(a)(5).
Any services or facilities available to students with disabilities,
including intellectual disabilities.
34 CFR 668.43(a)(7).
A list of faculty and instructional personnel.
34 CFR 668.43(a)(5).
Cost of attending the school:
u
Tuition and fees charged for full-time and part-time students.
u
Estimated cost of books and supplies.
u
Estimated cost of room and board.
u
Estimated cost of transportation.
u
All other costs of the program.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.43(a)(1).
6
Revision
Date
Consumer Information Checklist
Requirement Resources
Institutional Information (cont)
Policies and procedures for:
u
Withdrawing from the institution, including:
– Oﬃces designated to receive oﬃcial notice of a student’s intent to
withdraw.
– School refund policies.
34 CFR 668.43(a)(2)-(4).
– Requirements for returning Title IV funds.
– An estimate of the amount of funds a student will retain, and will
be responsible for repaying, after withdrawing.
u
u
u
Copyright infringement, including any sanctions which students
may face for violating such provisions.
34 CFR 668.43(a)(10).
Transfer credit policies, including a list of any schools with which it
has an articulation agreement.
34 CFR 668.43(a)(11).
Verification documentation requirements and deadlines:
– For selected applicants.
34 CFR 668.53(b).
u
Leaves of absence.
34 CFR 668.22(d)(3)(iii).
u
Vaccinations.
HEA Sec. 485(a)(1)(V).
Written Arrangement disclosures:
u
What portion of the program is not being oﬀered at that institution.
u
The location of the other institutions or organizations.
u
34 CFR 668.43(a)(12).
How the other institution will oﬀer the courses and any additional
costs associated with the written arrangement.
© 2014 United Student Aid Funds, Inc. All rights reserved.
7
Responsible Oﬃces
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Completion and Graduation Rates
General Requirements
HEA Sec. 485(a).
34 CFR 668.41(a)-(d).
34 CFR 668.45(a)(4)-(6).
Who Receives Information
Enrolled and prospective students prior to entering into any financial obligation.
ED.
How it is Disseminated
Students: Notification through mailings, publications or electronic means.
ED: Report through IPEDS.
Disclosure/Reporting Deadline
Annually by July 1, and must cover the one-year period ending the prior August 31.
Completion and graduation rates for any first-time, full-time
undergraduate students pursuing a certificate or degree at the
institution.
34 CFR 668.45(a)(1).
34 CFR 668.45(a)(3).
Transfer-out rates if school’s mission includes providing substantial
preparation for its students to enroll in another eligible school.
34 CFR 668.45(a)(2).
34 CFR 668.45(a)(3).
Retention rate.
HEA Sec. 485(a)(1)(U).
34 CFR 668.45(a)(3).
The placement of, and types of employment obtained by, degree or
certificate recipients.
34 CFR 668.41(d)(5).
Graduate or professional studies pursued by graduates of a four-year
degree program.
34 CFr 668.41(d)(6).
© 2014 United Student Aid Funds, Inc. All rights reserved.
8
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Security Policies and Crime Statistics
General Requirements
HEA Sec. 485(f ).
34 CFR 668.41(a)-(c) and (e).
34 CFR 668.46(d).
Who Receives Information
Required separately for each campus location and must be provided on a one-to-one basis to:
u Enrolled and prospective students.
u Current and prospective employees.
u ED.
How it is Disseminated
Students: Notification through mailings, publications or electronic means.
Employees: Notification through mailings, publications or electronic means.
ED: Report via https://surveys.ope.ed.gov/security/.
Disclosure/Reporting Deadline
Annually by October 1.
Annual Security Report
34 CFR 668.41(e).
A statement of the school’s policies and procedures on:
u
Reporting crimes and other emergencies on campus.
u
Maintaining facility safety, including campus housing.
u
u
34 CFR 668.46(b)(2).
34 CFR 668.46(b)(3).
Campus law enforcement authority, encouragement of reporting
34 CFR 668.46(b)(4).
crimes and cooperation with local and state law enforcement agencies.
Monitoring and recording illegal activity of student organizations
with oﬀ-campus locations, including housing facilities.
34 CFR 668.46(b)(7).
Possession, use and sale of alcohol and illegal drugs and the
enforcement of applicable laws.
34 CFR 668.46(b)(8)-(9).
u
Sex oﬀenses.
34 CFR 668.46(b)(11).
u
Emergency notification, response and evacuation.
34 CFR 668.46(g).
Missing student notification for schools with on-campus housing
facilities.
34 CFR 668.46(h).
u
u
A description of programs discussing:
34 CFR 668.46(b)(5).
u
Campus security procedures for students and employees.
u
Crime prevention.
34 CFR 668.46(b)(6).
u
Drug abuse and prevention.
34 CFR 668.46(b)(10).
u
Sex oﬀense prevention.
34 CFR 668.46(b)(11).
© 2014 United Student Aid Funds, Inc. All rights reserved.
9
Consumer Information Checklist
Crime Statistics
Requirement Resources
34 CFR 668.41(e).
34 CFR 668.46(f ).
Report crime statistics on the number of occurrences reported to local
or campus authorities:
u
Criminal homicide.
u
Sex oﬀenses.
u
Robbery.
u
Aggravated assault.
u
Burglary.
u
Motor vehicle theft.
u
Arson.
u
34 CFR 668.46(c)(1).
Arrests or referrals for campus disciplinary action for alcohol or drug
violations or illegal weapons possession.
Crimes must be reported for the three most recent calendar years by
the year and location where the oﬀense occurred. Schools must
provide a geographical breakdown, such as a map, based on the
following locations:
u
On-campus, disaggregated by residential facilities and nonresidential buildings.
u
Non-campus building or property.
u
Public property.
34 CFR 668.46(c)(1), (2) and (4).
A crime designated as a hate crime must be reported based on the
type of prejudice. The applicable categories are the victim’s actual or
perceived:
u
Race.
u
Gender.
u
Religion.
u
Sexual orientation.
u
Ethnicity.
u
Disability.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.46(c)(3).
10
Responsible Oﬃces
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Timely Warning and Emergency Notification
Must provide additional, timely warnings when a crime included in the
reporting statistics occurs and represents a significant threat to
34 CFR 668.46(e).
students and employees.
Drug and Alcohol Abuse Prevention
General Requirements
HEA Sec. 120(a)-(b).
34 CFR 668.41(a)-(c).
Who Receives Information
Enrolled students on a one-to-one basis.
Current employees on a one-to-one basis.
Upon request: ED, the public.
How it is Disseminated
Notification through mailings, publications or electronic means.
Disclosure/Reporting Deadline
Annually on a school-determined date.
A statement of the school’s drug and alcohol abuse prevention
program that includes:
u
u
u
u
The school’s standards of conduct and prohibitions of unlawful
possession, use or distribution of illicit drugs and alcohol on school
property or during school activities and the sanctions imposed as a
result of violating the standards.
HEA Sec. 120(a)(1)(A) and (E).
A description of applicable local, state and/or federal laws regarding
drug and alcohol use.
HEA Sec. 120(a)(1)(B).
A description of the health risks associated with drug and alcohol
abuse.
HEA Sec. 120(a)(1)(C).
Information about counseling, treatment, rehabilitation or re-entry
programs available to students or employees.
HEA Sec. 120(a)(1)(D).
© 2014 United Student Aid Funds, Inc. All rights reserved.
11
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Employee Availability
General Requirements
HEA Sec. 485(c).
34 CFR 668.41(a)-(c) and (e).
Who Receives Information
Enrolled and prospective students.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Must be readily available with updated notices to enrolled students provided annually.
Names and contact information for school employees who can provide
consumer information about:
u
Financial aid programs.
u
The institution.
u
Completion rates.
u
Campus safety.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.43(a)(8).
34 CFR 668.44.
12
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Athletics Reporting
General Requirements
Required for schools that both provide Title IV financial aid programs
and have intercollegiate athletic teams.
HEA Sec. 485(g).
34 CFR 668.41(a)-(c) and (g).
34 CFR 668.47(a)-(b).
Who Receives Information
Enrolled and prospective students and the public.
How it is Disseminated
Students and the public: Notification through mailings, publications or electronic means.
ED: Report via http://surveys.ope.ed.gov/athletics.
Disclosure/Reporting Deadline
Annually by October 15.
Full-time undergraduate students attending the institution by gender.
34 CFR 668.47(c)(1).
A listing of all varsity teams, and for each team:
u
u
u
Number of participants on the day of the first scheduled contest.
Number of participants who also participated on another varsity
team, and the number of teams on which they participated.
Total operating expenses for the team. Similar teams, such as
swimming and diving, may combine expenses:
– Only required to be disaggregated by gender if combining
expenses between male and female teams.
34 CFR 668.47(c)(2).
– May, but is not required to, report operating expenses on a perparticipant basis.
u
Gender of head coaches and assistant coaches, indicating whether
assigned to team on a full-time or part-time basis.
– Include graduate assistants and volunteers are filling the head
coach role.
– For part-time coaches, indicate the number who were full- and
part-time employees of the school.
u
Unduplicated head count of students participating in at least one
varsity team by gender.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.47(c)(3).
13
Consumer Information Checklist
Requirement Resources
Athletics Reporting (cont)
Revenues attributable to:
u
All athletic teams.
u
All men's sports combined.
u
All women's sports combined.
u
Football.
u
Basketball, attributed separately for men's and women's teams.
u
All men’s athletic teams combined, except football and basketball.
u
All women's teams combined, except basketball.
u
34 CFR 668.47(c)(4).
May, but is not required to, report revenues for remaining teams, by
team.
Expenses incurred by:
u
All athletic teams.
u
Football.
u
Basketball, attributed separately for men's and women's teams.
u
All men’s athletic teams, except football and basketball.
u
All women's athletic teams, except basketball.
34 CFR 668.47(c)(5).
Total amount of money spent on athletically related student aid,
including waivers, by gender.
34 CFR 668.47(c)(6).
Ratio of athletically related aid awarded, by gender.
34 CFR 668.47(c)(7).
Total amount of recruiting expenses, by team gender.
34 CFR 668.47(c)(8).
Average annual institutional salary of non-volunteer head coaches on:
u
All athletic teams, by gender.
u
A per-person basis.
u
A per-full-time-equivalent basis.
34 CFR 668.47(c)(9).
Average annual institutional salary of non-volunteer assistant coaches
on:
u
All athletic teams, by gender.
u
A per-person basis.
u
A per-full-time-equivalent basis.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.47(c)(10).
14
Responsible Oﬃces
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Athletics Reporting (cont)
Completion and Graduation Rates
Who Receives Information
HEA Sec. 485(e).
34 CFR 668.41(a)-(c) and (f ).
Enrolled and prospective students.
u When oﬀering prospective student athletically-related aid, must provide this information to the
student, parents, guidance counselor, and coach. May be achieved through required reporting
to any national collegiate athletic association for member schools, provided the association
distributes the information to all secondary schools in the U.S.
ED.
How it is Disseminated
Students: Notification through mailings, publications or electronic means.
ED: Reported through IPEDS.
Disclosure/Reporting Deadline
Annually by July 1.
Requirement similar to attendance, graduation and completion rates
for all students, but must also be disaggregated by race and gender
through the following categories:
u
Students that attended the school during the previous year:
– Total for all students.
– Total for students who received athletically related aid, by sport.
u
Completion, graduation and transfer-out rates, using the same
criteria outlined in 34 CFR 668.45:
34 CFR 668.48.
– For all students.
– For students who receive athletically related aid, by sport.
u
Average completion, graduation and transfer-out rates, using the
same criteria outlined in 34 CFR 668.45 for the four most recent
completing or graduating classes.:
– For all students.
– For students who receive athletically related aid, by sport.
© 2014 United Student Aid Funds, Inc. All rights reserved.
15
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Fire Safety and Statistics
General Requirements
Required for schools that maintain on-campus student housing
facilities.
HEA Sec. 485(i).
34 CFR 668.41(a)-(c) and (e).
34 CFR 668.49(a).
Who Receives Information
Enrolled students.
Current employees.
Upon request: Prospective students, prospective employees, the public.
How it is Disseminated
Mailings, publications or electronic means.
Disclosure/Reporting Deadline
Annually by October 1.
Annual fire safety report that contains:
u
u
u
u
Procedures for student housing evacuation in case of a fire.
A description of the fire safety system at each on-campus housing
facility.
The number of fire drills conducted, if any.
34 CFR 668.49(b).
Fire education and safety information that was provided to students
and employees.
u
School policies on electrical appliances, smoking and open flames.
u
Any planned improvements for fire safety.
The report also must contain statistics for the last three years on fires in
each on-campus housing facility:
u
The number of fires that occurred.
u
The cause of each fire.
u
The number of people who received treatment for fire-related
injuries.
u
The number of deaths related to a fire.
u
The value of property damage caused by a fire.
u
34 CFR 668.49(c).
The titles of people or organizations who should receive reports that
a fire occurred.
Maintain a fire log that includes the nature, date, time and general
location of each fire. Must make the log for the last 60 days available
for inspection during normal business hours; older logs must be made
available within two business days.
© 2014 United Student Aid Funds, Inc. All rights reserved.
34 CFR 668.49(d).
16
Revision
Date
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Family Education Rights and Privacy Act
General Requirements
HEA Sec. 485(a).
34 CFR 668.41(a)-(c).
Who Receives Information
Eligible students or parents covered under FERPA regulations.
How it is Disseminated
Any reasonable means, as determined by the school, including ways to notify those with
disabilities or have a primary or home language other than English.
Disclosure/Reporting Deadline
Annually on a school-determined date.
Schools should annually notify students and parents of their rights
regarding the student’s educational records, including:
u
Inspecting, reviewing and amending educational records and the
procedures for doing each of those actions.
u
Consenting to disclosure of personally identifiable information.
u
Filing a complaint with ED for FERPA violations.
u
u
34 CFR 99.31(a)(11).
34 CFR 99.7.
Who constitutes a school oﬃcial with a legitimate educational
interest that may review educational records.
Categories of information the school designates as directory
information.
© 2014 United Student Aid Funds, Inc. All rights reserved.
17
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Gainful Employment
General Requirements
34 CFR 668.6.
Disclosure Requirements
Who Receives Information
Prospective students.
Mailings, publications or electronic means using the disclosure form provided by ED.
How it is Disseminated
Disclosure/Reporting Deadline
Must provide disclosure on promotional materials and prominently display on the following pages
of the school's website:
u
Home page.
u
GE program pages, including academics and admissions.
Annually or within 30 days of receipt of updated information.
Schools required to provide on each program’s website:
u
u
u
The recognized occupation students will be prepared to enter upon
program completion.
On-time graduation rate for students who complete the program.
Cost for a student to complete the program in the normal timeframe
(not the per-academic-year cost). Cost includes:
– Tuition and fees.
– Books and supplies.
– Room and board, if applicable.
u
u
34 CFR 668.6(b)(1).
Link or access to all cost of attendance information provided under
34 CFR 668.43(a).
Job placement rates:
– If calculated by the institution, disclosed at the program level.
u
Median loan debt incurred for students who completed the program,
disaggregated by:
– Title IV loans.
– Private education loans and institutional financing plans.
© 2014 United Student Aid Funds, Inc. All rights reserved.
18
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Revision
Date
Reporting Requirements
Who Receives Information
ED.
How it is Disseminated
Report through NSLDS.
Disclosure/Reporting Deadline
No earlier than September 30, but no later than a date published in the Federal Register.
Submit information to allow ED to analyze the outcomes of gainful
employment programs, including:
u Student identification information.
u Name and Classification of Instructional Program information for
program attended.
u Name and CIP code of programs completed.
u Amount of money received from private loans and money owed to
institutional financing plans upon program completion.
u Student matriculation information.
u Enrollment numbers for each program.
34 CFR 668.6(a).
Net Price Calculator
General Requirements
HEA Sec. 132(a) and (h).
34 CFR 668.41(a)-(c).
GEN-08-12.
Who Receives Information
Enrolled and prospective students and their families.
The public.
How it is Disseminated
Published on the school’s website.
Disclosure/Reporting Deadline
Annually on a school-determined date.
Calculate net price by oﬀsetting the cost by the average amount of
need-based and merit-based grant assistance awarded to first-time,
full-time students:
u An eligible institution that does not enroll first-time students on a fulltime basis, such as a graduate school, is exempt from this requirement.
HEA Sec. 132(h).
GEN-08-12.
GEN-13-07.
Prominent statement of the following:
u Net price calculator does not represent a final determination or
actual award of aid.
u Is not binding with ED, the state or the school, and is subject to change.
u The student must complete a FAFSA to be considered for Title IV aid.
u Link to the www.fafsa.gov website.
© 2014 United Student Aid Funds, Inc. All rights reserved.
19
Consumer Information Checklist
Requirement Resources
Responsible Oﬃces
Textbook Information
General Requirements
HEA Sec. 133.
34 CFR 668.41(a)-(c).
GEN-10-09.
GEN-08-12.
Who Receives Information
Enrolled and prospective students.
The public.
Upon request: The contracted or aﬃliated bookstores.
How it is Disseminated
Published on the school’s course schedule website and written course schedule.
Disclosure/Reporting Deadline
Annually on a school-determined date.
Pricing information about required textbooks and course materials,
including:
u
International Standard Book Number.
– May provide the author, title, publisher and copyright date, if ISBN
not available.
u
Retail price charged by the school or school-aﬃliated bookstore:
– May indicate “To Be Determined” if price not available.
HEA Sec. 133.
Encouraged to disseminate to students information about institutional
34 CFR 668.41(a)-(c).
programs that would help students save money on textbooks, such as
GEN-10-09.
rental, textbook exchange or buy-back programs.
GEN-08-12.
If requested by the bookstore:
u
u
The school’s course schedule for the upcoming academic period.
Information to provide on the Internet course schedule for each
course:
– Required and recommended textbooks and supplemental material.
– Number of students enrolled in the course.
– Maximum enrollment for the course.
© 2014 United Student Aid Funds, Inc. All rights reserved.
20
Revision
Date
Consumer Information Checklist
Requirement Resources
Consumer Information on College Navigator Website
General Requirements
HEA Sec. 132.
Who Receives Information
ED.
The public.
How it is Disseminated
Published on the school’s website.
Disclosure/Reporting Deadline
Annually on a school-determined date.
Provide requested data to ED for publication on the College Navigator
Website. Schools must provide a link to the website:
http://nces.ed.gov/collegenavigator.
HEA Sec. 132.
© 2014 United Student Aid Funds, Inc. All rights reserved.
21
Responsible Oﬃces
Revision
Date
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References, Resources and Websites
Federal Legislation or Regulations
Higher Education Act of 1965, as amended
http://www.ncher.us/?page=e0041.
34 CFR —Title IV Federal Student Aid Regulations
Electronic code of federal regulations.
http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?sid=7a987d9af3df54c27f23ce3fe52a4b09&c=ecfr&tpl=/ecfrbrowse/Title34/34tab_02.tpl.
Integrated Regulations
www.ncher.us/?page=e0053.
U. S. Department of Education
Dear Colleague Letters
www.ifap.ed.gov/ifap/byYear.jsp?type=dpcletters.
Electronic Announcements
www.ifap.ed.gov/ifap/byYear.jsp?type=eannouncements.
Federal Student Aid Handbook
www.ifap.ed.gov/ifap/byAwardYear.jsp?type=fsahandbook.
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