NATIONAL HOUSING AUTHORITY
DISPOSITION OF COMMERCIAL/INDUSTRIAL(C/I) UNITS THROUGH PUBLIC BIDDING
CLIENTS :
Applicants for Purchase or Lease of C/I Units
REQUIREMENTS:
Enumerated Below
FEES:
1. For Bid Documents:
Php 200.00/set
2. Notarial Fee :
1/10 of 1% of the Selling Price but not less than Php 500.00 for Selling
of Php 1 MILLION or below
Php 2,000.00 for Selling Price above Php 1 MILLION
Price
SCHEDULE OF AVAILABILITY
OF SERVICE:
Step
1
Monday to Friday, 8 A.M. to 5 P.M
Person/ Office
Responsible
Client
Agency Activity/Action
Secures bid documents and
pays P200.00 per set
1. Issues bid documents and Order
of Payment
BDM Staff, CIED
2. Issues Official Receipt
Cashier
Location of
Office
Main Office or
Project Office (as
advertised)
Transaction Period 1/
Duration of
Day
activity
5 minutes
Day 1
5 minutes
2
Submits application and
complete supporting
documents
Prequalifies applicants and
issues Bid Forms 1 & 2 to
qualified bidders
BDM Staff,
CIED/COINBAC Staff
As advertised
30 minutes
Day 2
3
Attends Pre-Bid Conference
Conducts Pre-Bid Conference
Commercial and
Industrial Bids and
Awards Committee
(COINBAC)
As advertised
½ day
Day 3
4.
Conducts inspection of
lot/property
DISPOSITION OF COMMERCIAL/INDUSTRIAL (C/I) UNITS THROUGH PUBLIC BIDDING
5
Submits sealed bid (s)
6
Attends bidding
For Winning bidder: pays
downpayment and notarial
fee
For losing bidders: retrieves
cashier’s or manager’s
check, and signs and
returns Acknowledgment
Receipt
Accepts sealed bids
COINBAC Secretariat
As advertised
1. Opens/announces bid offers
and declares winning bidder
COINBAC Chairman
As advertised
2. Sign Abstract of Bids and
Memorandum of Award
COINBAC Chairman
COINBAC members
3. Issues/verifies Order of
Payment to winning bidder
COINBAC Secretariat
4. Issues Official Receipt
Cashier
5. Returns cashier’s or manager’s
checks to losing bidders
COINBAC Secretariat
6. Prepares/ signs Minutes of
Bidding and award documents
and endorses to OGM
COINBAC Secretariat,
COINBAC Chairman
7. Signs award documents and
returns to COINBAC
10 minutes
Day 4
1 day
Day 4
Main Office
2 days
Day 5-6
OGM Staff
General Manager
Main Office
2 days
Day 7-8
8. Forwards records folder to AMO
BDM Staff, CIED
Main Office
30 minutes
Day 9
9. Transmits records folder to
Project Office
Program Office, AMO
Main Office
BDM Staff
Project Manager
Project Office
½ day
Day 10
10. Notifies awardee in writing of
approval of award and advises
awardee to sign contract
1/ Period does not include transmittal time: NCR - 1 day, Regions - 1-3 days
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DISPOSITION OF COMMERCIAL/INDUSTRIAL (C/I) UNITS THROUGH PUBLIC BIDDING
7.
8.
Receives Notice of Award,
signs contract with spouse (if
married) and witness
Receives 5 copies of
contract, have contract
notarized and submits 3
copies to Project Office
1. Releases Notice of Award
BDM Staff
Project Office
10 minutes
2. Prepares/ signs contract as
witness for NHA
BDM Staff
Project Manager
Project Office
1 day
Day 11
3. Transmits signed contract and
records folder to AMO
BDM Staff
Project Office
4. Reviews and forwards contract
and records folder to Legal
Department
Program Office, AMO
Head, AMO
Main Office
1 day
Day 12
5. Reviews and endorses to OGM
Staff and Manager,
Legal Department
Main Office
1 day
Day 13
6. Signs contract and returns to
Legal Department
General Manager
OGM Staff
Main Office
2 days
Day 14-15
7. Notarizes contract and returns
contract and records folder to
AMO
Staff and Manager,
Legal Department
Main Office
1 day
Day 16
8. Transmits records folder to
Project Office
Program Office, AMO
Main Office
1. Releases 5 copies of contract
BDM Staff
Project Office
5 minutes
Day 17
2. Receives 3 copies of notarized
contract
BDM Staff
Project Office
5 minutes
1. Release of Notice of Award, signing of contract by winning bidder, spouse, if married, and witness, and notarization and release of notarized contract may be
undertaken at the Main Office under AMO supervision.
2. Notarization at NHA Main Office is subject to scheduling and payment of Notarial Fee
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DISPOSITION OF COMMERCIAL/INDUSTRIAL (C/I) UNITS THROUGH PUBLIC BIDDING
REQUIREMENTS:
A. For Individuals or Single Proprietorships
1.
2.
3.
4.
Sworn Letter of Intent with 2x2 ID picture (secure Form from Project Office)
Valid/Current Government-issued ID
If naturalized citizen, Alien Certificate of Registration
Any or a combination of the following documents to support financial capability
a. Income Tax Returns for the last two years duly stamped received by BIR
b. Affidavit of Income or Affidavit of Support from immediate
members of the family
c. Affidavit or Certification of existing bank deposit
d. Certificate of Employment
e. Business Permit and DTI registration
5. Special Power of Attorney, if applicant is represented
B.
1.
2.
3.
4.
5.
6.
-original
-original and photocopy
-original and photocopy
-original and photocopy
-original
-original
-original
-original and photocopy
-original
For Partnerships/Corporations/Companies
Sworn Letter of Intent with 2x2 ID picture of authorized representative and/or
signatory to documents (secure Form from Project Office)
Certificate of Registration with government agency (SEC,DOLE, HLRB, HGC, COA)
Board Resolution authorizing the company to purchase CI lots from NHA,
and designating an authorized representative and/or signatory to documents
Valid/Current Government-Issued ID of authorized representative and/or
signatory to documents
Articles of Incorporation and By –Laws
Income Tax Returns with Income Statements for the last two years filed with
and stamped received by BIR
-original
-photocopy
-original
-original and photocopy
-photocopy
-original and photocopy
Original or certified copies with photocopy requirement shall be used for validation purposes only.
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