Town of Chesterfield
Board of Selectmen
MINUTES
April 15, 2015
CALL TO ORDER
Chairman Jim Larkin called the meeting to order at 6:08 p.m. Others in attendance were Jon
McKeon, Brad Roscoe and Rick Carrier, Town Administrator.
FOR SIGNATURE
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Manifest #16
Selectmen Minutes – April 8, 2015
Intents to Cut – Foley Road Trust, Furlone & Kray
Yield Tax Certifications (4)
Timber Tax Warrant
Transfer Station Facility Report
Eversource Pole License
Payroll Change Notice
APPOINTMENTS
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6:15 p.m. Road Agent Search Committee
Attending: Barbara Girs, Jon McKeon, Davis Peach and Lawrence “Stubb” Thomas
Larkin stated that he approached the ZBA members for a volunteer to work on the committee.
The selectboard assigned the search committee to review the applications, schedule the
interviews and make the committee’s recommendation to the selectboard.
Roscoe suggested that the advertising process needs to be broadened to job search online
advertising for more exposure for the road agent position. The selectboard set a spending cap
of $1,000 for online advertising for this job opening. The committee requests that the application
deadline be extended to April 29 at noon.
Thomas asked for an outline of questions to be asked of the candidates. McKeon will provide an
outline to all committee members at the next committee meeting.
The Search Committee set the next meeting date for April 16 at 7:00 p.m. in the Town Offices to
discuss the Selectmen’s decisions made at this meeting for the road agent.
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7:00 p.m. Richard Drew
Richard Drew, a surveyor, was advised by the Planning Board to meet with the selectmen about
subdividing five acres from a 49-acre parcel on Stone Mill Road, which is a Class VI road. Drew
asked if a non-building lot could be created. Larkin suggested that the board research the
request and get back to Drew following the April 29 board meeting.
Selectboard Meeting Minutes – April 15, 2015
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7:30 p.m. Joe Warhall
Warhall asked for an appointment with the board for a follow up on Bennett Road to ensure that
the property road line is adhered to. He inquired as to when the highway department would be
putting down the cold patch in the ditch as well. McKeon stated that the road agent and David
Gale will meet to discuss a method of conveying the water runoff from the north side of the road
to the south side of the road and to eliminate the trench that is currently in place. The road
agent stated, at an earlier meeting, that he would be adding cold patch to the ditch after the
weather was warm enough for it to bind to the material in place. McKeon added that this board
will follow up that meeting and ask if the weather is warm enough for the cold patch work to be
done.
Warhall stated that he has had his property surveyed. McKeon stated that Warhall’s survey
references other properties but is doesn’t lay out the road. McKeon added that the board should
revisit items to be addressed or removed from their previous letter to the property owners. The
board needs to look at the ditch issues and to have the repairs done to the second bump in the
road. The schedule of David Gale will need to be taken into consideration as to when the
meeting will take place. McKeon added that the board will need further discussion as to how the
road property boundaries will be determined.
FOR DISCUSSION
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RFP Town Hall Annex Project/Schedule
The board confirmed the pre-RFP meeting will be held on May 20, 2015 at 1:00 p.m. at the
Town Hall.
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Highway Department Work Outline
The board reviewed a monthly outline schedule from the interim road agent for 2015-2016 for
the Highway Department. Roscoe suggested that the road names be listed that will be worked
on. McKeon also suggested that coordination and logistics of scheduling roads should be
tracked. Larkin requested that a month-to-month post report by the road agent be sent to the
selectboard for review that includes man hours and equipment expense. McKeon requested that
a summary of findings and a schedule of plans for the upcoming month should be included on
the monthly report.
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Website Posting
Chesterfield School requested that the E Waste Day be put on the Town’s website. The board
agreed to not use the town’s website as an advertising bulletin board and felt that this request
was an appropriate one. The board members felt that if the requests are a benefit to our
community, those requests should be allowed to be posted. Carrier will work with Prospect Park
to create a community events page for residents for such postings.
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Route 9 Rumble Strips
New Hampshire DOT sent a letter informing the selectboard that they will be installing rumble
strips along Route 9 in Chesterfield next year.
Selectboard Meeting Minutes – April 15, 2015
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Town Office Suggestion Box
The board made the selection from suggestion box options. The box will be installed in the main
lobby of the Town Offices. Submitted suggestions will be opened and reviewed by the
selectboard members.
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Town Office Water Filter
Carrier reported that gunk and jell has built up in the Town Offices faucets and toilets buildup
since a recent well issue occurrence. The board will discuss water filter options at the next
board meeting.
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Lake Level
The board requested that the Highway Department put enough boards in the dam to bring the
water elevation up to summer level.
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May/Summer Meeting Schedule
The selectboard will start their normal summer meeting schedule beginning on May 27 as a non
scheduled meeting date and tentatively meet every other week.
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Next Week’s Manifest
There will be sufficient board member signatures for next week’s manifest approval.
PROJECT LIST
Enclosure for Transfer Station Cardboard Bales: Larkin noted that Leon Dunbar will be meeting
with Ron Bell.
Research Broadband Options: Roscoe left messages with Argent, Fairpoint, Y Valley and
Comcast to discuss options available to the town. More information will be reported as
information is received from those companies.
Town Buildings CIP: Carrier will plug in purchase and install dates for the Town Office.
OLD BUSINESS
Rudolph Junkyard: The code enforcement officer will check on the status of the junkyard.
Tax Deed Old Chesterfield Road Property: The asbestos test results have not be been
received.
Complaint Policy: McKeon will tailor a sample of a complaint that is most specific to
Chesterfield.
TH Annex Engineer Review: The pre RFP should appear in the first line of the schedule of
events. A final copy will be sent to be board before the next meeting. Advertising will be
Selectboard Meeting Minutes – April 15, 2015
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discussed at the April 29 meeting. McKeon will get information for architects as to where they
would look for RFP information.
OTHER BUSINESS
Jeff Scott inquired as to how permits are obtained for firearm sales. Larkin replied that the police
department issues the permit and the selectboard sign the permit.
McKeon inquired as to whether the storage file area is being locked in the Town Office building.
Carrier replied that it is not. The board requested that a lock be installed on the door for security.
Town officials will be required to get a key for the lock from the Selectmen’s secretary or town
administrator to review materials. All others will request the secretary or the administrator to
make the materials available for their review in the Selectmen’s office.
It was noted that Argent has been upgrading their internet system and the service has been
down in many sections of town. McKeon stated that Argent is required to let their customers
know when they are servicing their system per their franchise agreement. Carrier will be
sending Argent a letter for an explanations to why their notices are not going out to their
customers.
McKeon noted that he has sent the snow guard information to Leon Dunbar for the 2 and 3 rail
fasteners with specifications for the transfer station roof.
Carrier stated that the selectboard has been invited to attend the NHDOT meeting scheduled on
April 22 at 10:00 a.m. at their District 4 office on Base Hill Road to discuss mitigation on the
traffic study for the Mill Road project.
Carrier emailed Erik Barnes requesting the lifeguard salary review. Barnes replied with an
hourly structure of $9.00 with no experience, $9.50 with 1-4 years experience and $10.50 for 4
years and up. Carrier responded that the board needed the review of other towns rates of pay.
Carrier has not received any further information. McKeon stated that paperwork on this research
needs to be available for the selectboard.
Larkin reported on the ZBA meeting of April 14 with the two applications from GS Precision. The
meeting was well attended and the ZBA approved both applications for the
commercial/industrial zone on Mill Road. McKeon noted that the State is well aware of the
applications of GS Precision.
McKeon moved to go into Non-Public per RSA 91-A:3 II (a&c). The motion was seconded by
Roscoe, which carried.
McKeon moved to come out of Non-public session. The motion was seconded by Roscoe,
which carried.
With no other business to conduct, Roscoe moved to adjourn at 8:25 p.m. The motion was
seconded by McKeon, which carried.
Respectfully submitted,
Patricia Grace, Secretary to the Selectboard
Selectboard Meeting Minutes – April 15, 2015
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Approved by:
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James M. Larkin, Chairman
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Date
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Jon P. McKeon
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Date
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Brad Roscoe
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Date
Selectboard Meeting Minutes – April 15, 2015
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