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OACCAC
Awardsfor
Excellence
Nomination
Guidelines
©2015
Nomination Guidelines TableofContents
General Information ........................................................................................................................................................... 3 Award Submission Guidelines ............................................................................................................................................ 4 Important Information for Person Completing Awards Nomination Submission .............................................................. 6 Important Information for Person(s) who may be potential recipients of a submitted Award Nomination..................... 7 I. Individual CCAC Staff Award Criteria .......................................................................................................................... 8 II. CCAC Staff Team Award Criteria .................................................................................................................................. 9 III. CCAC Leadership Award Criteria ................................................................................................................................ 10 IV. CCAC Citizenship Award Criteria ................................................................................................................................ 11 V. Systems Partnership Award Criteria .......................................................................................................................... 12 VI. Sector Innovation Award Criteria .............................................................................................................................. 13 Sample Form....................................................................................................................................................................14 2 Nomination Guidelines OACCAC Awards for Excellence Program 2014 (Calendar Year) Nominations Form Guidelines GeneralInformation:
 Mark Your Calendar ‐ Important Dates: The online nomination submission form will close end of day February 6, 2015. All nominations will be verified with an e‐mail from our Conference Program Manager. If you have not received a verification e‐
mail by February 6, 2015, please contact Christy Jacobs at oaccac‐conference@mci‐group.com. Nominee photographs are to be submitted in order to be included in the Awards Video presentation that will be used at the banquet. Nominee photographs must meet the following requirements:  JPEG format  High resolution  300 dpi (ideally) For team nominations, the following are options for ways to submit photographs:  Team photo  Photos of the individuals (that will be used to create a collage)  Logo/banner that represents the team Please forward to Christy Jacobs at oaccac‐conference@mci‐group.com, by April 3, 2015. Please reference the name of the nomination in your correspondence. The OACCAC will not take formal Nominee Photographs at the Nominee Reception. Informal photographs will be taken at the Reception, which is scheduled for May 28, 2015 at 6:00pm, Westin Harbour Castle, Frontenac Ballroom Foyer. The banquet is scheduled for the same day, at 7:00pm in the Frontenac Ballroom. 3 Nomination Guidelines AwardSubmissionGuidelines
Please review these guidelines prior to filling out the appropriate online form below depending on the award category being entered.  The Award categories, criteria and processes have been reviewed by the Awards Committee.  Nomination submissions will only be accepted through the CCACs.  Each CCAC is allowed only one nomination to each of the five award categories listed below: o Individual CCAC Staff o CCAC Staff Team o CCAC Leadership o CCAC Citizenship o Systems Partnership – with other CCAC(s) or outside organization(s)  CCAC CEO Council will identify initiatives for which nominations will be prepared related to the: o Sector Innovation Award  Previously unsuccessful submissions may be re‐submitted.  General Eligibility Criteria for Nominees: o reside or work in Ontario o be in good standing with the CCAC/OACCAC o be associated with the CCAC/OACCAC organization (partnerships)  Acquire permission from the nominee(s) prior to submitting the nomination. By submitting the nomination(s), the CCAC and nominee(s) agree to the publication of the submitted information by the OACCAC (i.e. for conference materials/publicity, posting on OACCAC’s website and Members Portal, use on screens at the conference).  Support from the CEO and/or Board Chair is required to validate the achievements.  It is recommended that nominations be reviewed by Communications staff and/or senior management before submitting online.  Each CCAC is allowed up to 250 words under each criterion. It is recommended that the maximum amount of words be used/criterion.  A separate online form must be submitted with each entry. All entries must be submitted electronically by end of day February 6, 2015 using the online form that will be posted on the OACCAC website.  Ensure that the submission is entered under the correct category.  The online process will allow you to save your work on the submission. However, once your nomination is "submitted", the nomination information that you provide will be considered "FINAL" and cannot be revised or altered.  Nominations submitted after the submission deadline cannot be included in the award review and recognition process.  Content from the Executive Summary section may be used for publication purposes. Three key points (in point form) can be listed as to why the nomination is outstanding.  Be sure to inform all nominees of the award nomination. 4 Nomination Guidelines 
The CCAC will support its nominee(s) through the nomination, selection and recognition process. Support to include, but not limited to: o preparation and submission of nomination materials by the submission deadline o provision of photos of the nominee(s) (photo requirements outlined on page 3) via email to Christy Jacobs by April 3, 2015 o financial assistance when possible to send the nominee(s) to the banquet TIP: 
For ideas on who to nominate, you may consider individuals who have been recipients or nominees of other awards/distinctions within your CCAC or community. For additional information or assistance regarding the guidelines for submission, please contact: Camille Findlayter, Coordinator, Annual Conference/Administrative Assistant Camille.findlayter@ccac‐ont.ca 416‐750‐1720 ext. 7638 For additional information or assistance regarding the Call for Nominations submission form, please contact: Conference Secretariat oaccac‐conference@mci‐group.com 416‐621‐2727 5 Nomination Guidelines ImportantInformationforPersonCompletingAwardsNomination
Submission
1) NEW: The Systems Partnership award has been enhanced this year through a partnership with the Canadian Home Care Association (CHCA) in recognition of the broader applicability of the projects nominated for this award. In addition to recognition at the OACCAC 2015 Awards for Excellence Banquet, up to 3 team members of the winning team (selected by the team members) will receive the following from the CHCA:  All‐expense paid (registration, travel, accommodation, meals) trip to the 2015 CHCA Annual Home Care Summit  The opportunity to present their initiative at the 2015 Summit  The opportunity to participate in the development of a written CHCA high impact practice [CHCA High Impact Practices are evidence‐informed, innovative practices within the home and community care sector that enhance the quality and effectiveness of service and result in improved quality of life for clients and their families. By identifying and sharing High Impact Practices, the CHCA facilitates the dissemination of knowledge, expertise and experience.] 2) Please note that, in some cases, it may take approximately a minimum of 3 weeks to gather the information, prepare the background statement and to obtain consent from nominee(s). You may wish to meet with other individuals to help provide the evidence for creating the nomination. You need to make sure that you provide yourself with enough time to complete and submit your nomination. 3) Prior to accessing the online nomination form, consider the following: a. Have you provided a background in the executive summary regarding the nomination submission to support the overview of what the award nomination is for? Considerations may include how did this person/group/initiative commence? What is/are the unique characteristics that make this person/team stand apart from others? What are key areas that have not been highlighted by responding to the questions that you want to make sure that the Review Committee is aware of when they are evaluating this Award submission? b. What are the identified measurable outcomes that have been accomplished? What are the identified lessons learned and changes made as a result? 4) Have you clearly and effectively responded to each of the key questions noted in the checklist? 5) Have you spelled out any acronyms used since judges may not be familiar with them? At a minimum, the first time an acronym is used must be written out in full. 6) Do your responses highlight the key factors that are noted in the specific Award criteria for that category? 7) Have you ensured that you have contained the responses to each criterion in the appropriate section noting that responses will only be graded if placed in the appropriate section? (I.e. each criterion is evaluated independently). 8) Have you restricted your submission in each response to 250 words? 9) Are you sure that you are submitting your Award nomination in the right Award category? 10) Have you identified and referenced any validating evidence to support the nomination e.g. achievement recognition reported through a newspaper, or internal/local commendation, etc? 11) Have you ensured that you have the nominee’s consent for the Award submission? 6 Nomination Guidelines 12) Have you provided information to the nominee(s) regarding the things they may wish to consider in advance of the OACCAC Conference? 13) If requested, are there video highlights of the nominee(s) available, which could be provided for use at the banquet? ImportantInformationforPerson(s)whomaybepotentialrecipientsof
asubmittedAwardNomination
Things to consider: 1) Is there a photograph prepared that I can submit or do I need to have a new photograph taken? 2) Am I available to attend the Awards reception and banquet? 3) Do I have my conference registration and/or Awards banquet ticket purchased? 7 Nomination Guidelines I. IndividualCCACStaffAwardCriteria
This award acknowledges the efforts and commitment of a CCAC employee who has demonstrated excellence and caring in contributing to the CCAC goals and objectives. Using the checklist below, create an outline with a maximum of 250 words/criteria that outlines the individual CCAC staff’s accomplishments beyond their ongoing job responsibility that demonstrates the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Maximum Completed
Word Count Executive Summary – This section must be completed, and is to 250 provide nominators with the opportunity to outline the nominees’ relevant career accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 250 1. Exemplify the “Individual CCAC Staff” role as it applies in the broader sense to all those with whom the individual interacts and partners. Trusted Quality Care Connector:  set performance and customer service quality standards in the delivery of care and/or the application of knowledge and best practice  create connections for people that develop, coordinate and maintain links to ensure access, and clarity  create connections with people, that demonstrate effective communication, support and respect for others 2. Exceptional collaboration with co‐workers, providers, local 250 professionals, community organizations and others to enhance teamwork and knowledge sharing. 3. Engagement with providers, system partners, local professionals, 250 or other organizations, to enhance quality patient care. 4. Demonstration of informal leadership whose influence is derived 250 from their acceptance by the group and not their position in the organization. 5. Passionate commitment to safety, quality and best practices that 250 8 Nomination Guidelines demonstrates active participation, continuous learning and a desire to improve their work environment. As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. II. CCACStaffTeamAwardCriteria
This award acknowledges the efforts of a CCAC staff team that has demonstrated excellence in contributing to the CCAC/OACCAC goals and objectives Using the checklist below, create an outline with a maximum of 250 words/criteria that provides a background of the accomplishments of the staff team nomination to demonstrate the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Maximum Completed Word Count 250 Executive Summary – This section must be completed, and is to provide nominators with the opportunity to outline the nominees’ relevant career accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 1. Outstanding collaboration within or across portfolios in 250 the CCAC including sector initiatives such as CHRIS enhancements, quality care improvement projects across CCAC portfolios, etc. 2. Positive partnerships with providers, local 250 professionals, stakeholders, other organizations or CCACs that focuses on quality, safety and patient care. 3. Embody leadership and inspiration through high‐
250 functioning and effective team work. 4. System‐wide outcomes that enhance a positive patient 250 experience through the efficient use of resources, achieving effective results through the delivery of high quality care (e.g. Care Coordination, system navigation, 9 Nomination Guidelines etc.). 5. Innovative ideas or approaches that demonstrate a commitment to continuous learning. 250 As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. III.CCACLeadershipAwardCriteria
This award is to commend a CCAC board member or a staff member, excluding CEOs, who has demonstrated outstanding leadership qualities in the CCAC/OACCAC environment. Using the checklist below create an outline, with a maximum of 250 words/criteria, that describes the accomplishments of your CCAC Leadership nominee in demonstrating the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Maximum Completed Word Count 250 Executive Summary – This section must be completed, and is to provide nominators with the opportunity to outline the nominees’ relevant CCAC career accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 1. Leadership qualities that are inspirational and 250 exemplify the CCAC vision, mission and values. 2. Local, regional or provincial collaboration to develop 250 positive, productive relationships with stakeholders. 3. Passionate commitment to the health care system and 250 demonstrates leadership as a proactive change agent. 4. Development of strategic initiatives to enhance the 250 CCAC role as a trusted quality care connector. 5. Demonstrate a level of involvement and positive effect 250 on the CCAC and its commitment to quality and safety. 10 Nomination Guidelines As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. IV.CCACCitizenshipAwardCriteria
This award is to commend a CCAC staff or board member, who, through current and ongoing volunteer work, community involvement or other extra‐curricular activities, has made a significant contribution to a community or group. Using the checklist below, create an outline, maximum 250 words/criteria, that describe the accomplishments of your CCAC Citizenship nominee in demonstrating the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Maximum Completed Word Count 250 Executive Summary – This section must be completed, and is to provide nominators with the opportunity to outline the nominees’ relevant career accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 1. Exceptional achievement that made a difference in a 250 community, organization or cause through volunteer work, community involvement or extracurricular activities. 2. Responsible mentorship, leadership and/or an active, 250 effective and dedicated participant. 3. Exceptional expertise that demonstrated innovation 250 and initiatives which transferred into action to meet local needs. 4. Demonstrated effective contributions to the 250 communities/organizations or cause served, which has been publicly acknowledged (i.e. via newspaper, award, etc.). 5. Exemplifies a level of engagement that demonstrates a 250 continued collaborative relationship with 11 Nomination Guidelines communities/organizations/CCAC. As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. V. SystemsPartnershipAwardCriteria
This award recognizes the efforts of collaboration with system partners who are engaged in a one‐
time or extended project on a local, provincial or national level including working with another CCAC, other agencies or a combination of more than one CCAC working with other agencies. Please see page 6 for more information about a partnership with the Canadian Home Care Association to recognize the winning team for the Systems Partnership Award. Using the checklist below create an outline, maximum 250 words/criteria, that describes the accomplishments of your CCAC with other CCACs/community partners that demonstrate the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Executive Summary – This section must be completed, and is to provide nominators with the opportunity to outline the nominees’ relevant accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 1. The significance and scope of the project. 2. Impact of the partnership collaboration on the immediate community, the local CCAC and/or the provincial collective CCAC group, as well as the evolution of the partnership and the resulting synergies. 3. Positive project outcomes or innovations impacting on the well‐being of the patient/caregiver in addition to the health care system. Maximum Word Completed Count 250 250 250 250 12 Nomination Guidelines 4. Important systemic improvements made as a result of the partnership contributions. 5. The project/initiative has potential broad applicability in other jurisdictions. 250 250 As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. VI.
SectorInnovationAward
This award acknowledges the efforts of a sector team that has demonstrated outstanding leadership in developing and implementing initiatives driven from the sector shared purpose and priorities. The initiative to fall under one of these priorities – a) Person and Family‐Centred Home and Community Care, b) Better Quality, c) Better Access, d) Better Value. This team will reflect membership from CCACs provincially, the OACCAC and other organizations and/or associations. The submission must be made only in the final year of implementation so that the significance of the outcomes achieved can be identified and related to the broad system level impact and transformation that has occurred. Using the checklist below create an outline, maximum 250 words/criteria, that describes the accomplishments of the team that demonstrate the following. Please pay particular attention to the words used in the criterion when creating the submission: Preparation Checklist for online nomination entry Executive Summary – This section must be completed, and is to provide nominators with the opportunity to outline the nominees’ relevant accomplishments/activities, history and some background to the nominees’ role. This section is just for information purposes, and will not be evaluated. Content in this section may be used for publication purposes. You may list (in point form) 3 key points as to why this nomination is outstanding. It is recommended that the maximum amount of words be used. 1. Outstanding collaboration and engagement across CCACs and/or stakeholders, relating to innovative initiatives outlined in the CCAC Shared Purpose and Priorities that have been developed and successfully implemented. 2. Significance, scope and scale of the project with clear objectives and pre‐determined system level outcomes. Maximum Word Completed Count 250 250 250 13 Nomination Guidelines 3. Proven positive outcomes or innovation that has already impacted a substantial number of CCACs and/or the health care system. 4. Embody provincial leadership and inspiration in effective teamwork in transforming the system. 5. Passionate commitment to drive results and bring proactive positive change. 250 250 250 As the judges will have varying exposure to your local issues, please ensure that the impact of the above achievements is evident in your submission. Responses should be concise and listed according to the above list. Please provide a JPEG photograph of the individual via email. Details are outlined on page 3. SampleForm
BelowisaSampleFormtoassistyouinpreparationoftheonlineform,theonlineformwillrequirethe
followingentriesandifyouwishyoumaycut&pastesectionsofdatafromthisdocumentintothe
onlineform:
Name of Individual or Team: Name of CCAC submitting nomination: Name of CEO: o Organization o Phone o Extension o Email Contact person for awards (if not CCAC/CEO): o Organization o Phone o Extension o Email List of Nominees  In preparation for completing the online form, please use table provided below to list all nominee(s). Add rows for additional names if required.  Please ensure the names and additional information are correctly spelled and accurate, as this information is used for publications (i.e. Awards Booklet, certificates, etc.). 14 Nomination Guidelines 
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Please ensure that the names are entered in the section of the form that is specifically for listing the nominees, and NOT uploaded as a list in the Supporting Documents section. In the case of a nomination for the Systems Partnership and Sector Innovation categories, please ensure that all (internal and external) who participated in the project are listed. First Name 1 Last Name Organization Email Address 2 3 4 5 6 7 8 9 10 15