1. food and drink
2. beverages
3. non alcoholic beverages
4. coffee and tea

Your
Tea @ 3 for Oakhaven Hospice
Hosting a Tea @ 3 is easy and fun, plus you’ll be helping Oakhaven Hospice support people and
their families with life limiting illnesses.
We’ve put together this step-by-step guide to help you plan your Tea @ 3
Before the day – a few simple arrangements
1.
2.
3.
4.
5.
Decide who you wish to invite and how much money you’d like to raise. Your event can be as big or small as
you like – just a few friends or organise a Tea @ 3 for your office …
Choose a venue – at home, school, office or community hall
Set a time and date (doesn’t have to be 3pm!)
Plan what you are going to serve on the day – not necessarily tea total! – see below for ideas to raise funds.
Invite your guests. There are some personalised downloadable invitations and poster on our website.
You might prefer to email guests. Let everyone know what the event is for, so they know what to expect
on the day.
On the day – have fun!
Ask friends to help you set up on the day and collect donations from your guests & record their Gift Aid
Afterwards – celebrate you success & send in your money to
Fundraising, Oakhaven Hospice, Lower Pennington Lane, Lymington, Hampshire SO41 8ZZ
Raise more from your Tea @ 3
If you want to raise even more money, here are a few simple fundraising ideas:
•
Bake a cake, brownies or fairy cakes for guests to take home for a donation
•
Hold a raffle or auction. Ask guests to donate a prize or for larger Tea @ 3’s, ask local businesses
to help with prizes.
•
Set some rules like ‘no biscuit dunking’ and make guests pay a fine if they break them!
•
Hold a quiz or game with donations for each entry
Gift Aid
Gift Aid will make your guest’s donations worth even more to Oakhaven Hospice Trust at no extra cost to them.
This is because for every £1 they donate Oakhaven can receive up to 25p from the government. So if someone
donates £2 for example Oakhaven will receive £2.50!
To claim Gift Aid, we need your guests to complete the Gift Aid form. Leave the sheet out during your event and
encourage everyone to complete it. After your event, please complete your details on the sheet and return it to us
with your donation.
If you raised just
•
£25 it would buy a uniform for a nurse
•
£50 would pay for a counselling session
•
£100 would run 3 of our patient vechicles for 10 days
•
£200 funds one patient’s care at home for two days
Registered Charity No 900215
Tea @ 3 for Oakhaven Hospice
Please make your donation worth EVEN MORE!
If you’re a UK taxpayer you can increase your donation at no extra cost to you through Gift Aid. To make you donation worth an extra 25p for every £1 given,
please read the declaration below, fill out your name, home address and your postcode along with the total amount you have donated. Then simply tick the
Gift Aid box. We will only use your details to claim Gift Aid.
Full Name
(Title, first name, last name)
PLEASE USE BLOCK CAPITALS
Home address
Postcode
Gift Aid
tick
Total donated
at Tea @ 3
To the Tea @ 3 Host
Please complete the
information below before
sending this sheet back to
Oakhaven Hospice.
We need to know your
address and postcode to claim
Gift Aid
YOUR NAME
………………………………………………
ADDRESS
………………………………………………
………………………………………………
………………………………………………
POSTCODE ……………………………
DATE ……………………………………
Declaration: I am a UK taxpayer and would like Oakhaven Hospice Trust to treat all donations I have made in the past four years, and all donations I make
Here after, as Gift Aid donations. I understand that I must have paid an amount of income or capital gains tax at least equal to the tax you reclaim on my donations.
Return to Fundraising, Oakhaven Hospice, Lower Pennington Lane, Lymington, Hampshire SO41 8ZZ : Phone 01590 677773 registered charity no 900215