1. education
2. school

TOWNSHIP OF OCEAN BOARD OF EDUCATION
WORK MEETING MINUTES
May 5, 2015
CALL TO ORDER
Mrs. Denise Parlamas, President, called the meeting to order at 6:30 p.m. in the office of the
Superintendent at the District Administration Building, 163 Monmouth Road, Oakhurst, N.J.
STATEMENT OF ADEQUATE NOTICE
Mrs. Parlamas read the statement of notice as required by the Open Public Meetings Act, N.J.S.A.
10:4-6.
ROLL CALL OF ATTENDANCE
Present – Mr. Robert Acerra, Mr. Robert Angelini (Arrived at 7:00 pm), Mr. Clifford Brautigan, Mr.
Joseph Hadden, Mrs. Amy McGovern, Mr. Michael Palutis, Mrs. Denise Parlamas, and Mrs. Sylvia
Sylvia-Cioffi. Mr. Sean Moore was absent.
Staff in attendance - Mr. Jannarone and Dr. Stefankiewicz
Enter Executive Session – 6:32 p.m.
Approval: Motion offered by Mrs. Parlamas, seconded by Mrs. McGovern and carried 7-0.
Move for the approval to enter Executive Session, in conformance with the Open Public Meeting Act,
for the purpose of discussing: Personnel (Superintendent Evaluation and Personnel Agenda) and
Student Matters (HIB Report). It is anticipated at this time that the above stated subject(s) shall be made
public at such time as the need for non-disclosure no longer exists. Board of Education will be in
executive session for approximately 30 minutes and will not take action upon returning to work session.
Adjourn Executive Session –6:59 p.m.
Approval: Motion offered by Mr. Brautigan, seconded by Mrs. Sylvia-Cioffi and carried 7-0.
Move for the approval to adjourn from Executive Session and resume public session.
PRESIDENT’S REPORT: None
SUPERINTENDENT’S REPORT: Dr. Stefankiewicz
Dr. Stefankiewicz discussed the following:
 Graduation notifications for attendance at the OTHS and TOIS ceremonies
 Internet issues at the intermediate school during testing.
SCHOOL BUSINESS ADMINISTRATOR’S REPORT: Mr. Jannarone
Mr. Jannarone discussed the following item(s):
 George Stone, Asst. School Business Administrator was in attendance for the 2015-2016
Budget Hearing.
 Bid openings were held on Thursday, April 30 and will be approved later during meeting.
 Township Recreation Camp and Summer School, possible moving to accommodate the summer
construction.
PUBLIC COMMENT:
 Dr. Marwin Meller, resident, asked about professional development and convocation.
COMMITTEE REPORTS:
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
The Board of Education discussed committee items:
CO-CURRICULAR STUDENT ACTIVITES: No Report
COMMUNITY LIAISON & COMMUNICATIONS: Mr. Angelini
The following item(s) were discussed:
1. Discussion: Policies & Regulations
Board of Education and administration discussed the first reading of revisions/deletions to/of policies
and regulations.
Regulation 5460 – High School Graduation (M) (Abolished)
FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Acerra
The following item(s) were discussed:
1. Discussion: Approval of Petty Cash for 2015-2016
Board of Education and administration discussed the
following Petty Cash accounts:
1.
Board Secretary’s Office
2.
Accounting Office
3.
Transportation Office
4.
High School
5.
Intermediate School
6.
OT Elementary School
7.
Wanamassa Elem. School
8.
Wayside Elem. School
9.
Maintenance/Grounds
Petty Cash in general and the approval of the
$150.00
150.00
250.00
150.00
150.00
150.00
150.00
150.00
100.00
2. Discussion: School Funds Investor for the 2015-2016 School Year
Board of Education and administration discussed the School Business Administrator/Board Secretary
and/or the Assistant School Business Administrator/Assistant Board Secretary be approved as the School
Funds Investor for the 2015-2016 school year pursuant to NJSA 17:12B-24.
3. Discussion: Qualified Purchasing Agent 2015-2016
Board of Education and administration discussed to designate Kenneth Jannarone as Qualified
Purchasing Agent and to set the bid threshold in accordance with NJSA 18A:18A-3a and NJAC
5:34-5, currently $36,000. The qualified purchasing agent is also authorized for the purchase of
goods and services entered into on behalf of the state by the Division of Purchase and Property
utilizing various vendors that have State Contracts. The purchasing agent shall make known to the
Board the commodity/service, vendor and state contract number utilized.
4.
Discussion: Director of Facilities
Board of Education and administration discussed to designate Gary Tattersall as the: Integrated
Pest Management Coordinator, Right to Know Officer, AHERA Coordinator, Asbestos
Management Officer and Indoor Air Quality Management Officer.
2
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
5. Discussion: Textbooks
Board of Education and administration discussed the renewal of existing textbooks used for the
district’s curriculum and the online versions.
6. Discussion: Curriculum/Standard Adoption
Board of Education and administration discussed the Board of Education approval of the renewal
of existing curriculum in support of the NJ Core Curriculum Content Standards and the Common
Core State Standards:
Fine and Performing Arts
Health & Physical Education
Language Arts Literacy
Mathematics
Science
Social Studies
World Languages
Technological Literacy
Career Education
Gifted and Talented
Pre-School
English Language Learners
7. Discussion: Plan Approvals
Board of Education and administration discussed the renewal of:
Indoor Air Quality Plan (IAQ)
3 Year Technology Plan
Exposure Control Plan
Emergency Management Plan
Standard Operating Procedures Manual (SOP)
Student Activity Groups Handbook
Parent Organization Handbook
8.
Discussion: Custodian of Government Records
Board of Education and administration discussed the appointment of the School Business
Administrator/Board Secretary as the “Custodian of Government Records” in accordance with
the Public Access to Government records Law P.L.2001,C.404 amendment to the Right-to-Know Law
(N.J.S.A.47A:1A-2 et seq.) for the 2015-2016 school year.
9.
Discussion: Professional Legal Services for the 2015-2016 School Year
Board of Education and administration discussed the award of legal services contracts to the following
for the 2015-2016 school year rotation of:
Awarded to:
Duration:
Nature and type of contract:
Amount of Contract
Cleary, Giacobbe, Alfieri, Jacobs, LLC
1 year
General School Board Counsel
Hourly rate of $135
Awarded to:
Duration:
Nature and type of contract:
Amount of Contract
Cleary, Giacobbe, Alfieri, Jacobs, LLC
1 year
Special Services Counsel
Hourly rate of $135
Awarded to:
Duration:
Kenney, Gross, Kovats, & Parton
1 year
3
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
Nature and type of contract:
Labor/Negotiations Counsel
Amount of Contract
Hourly rate of $135
a. This contract will be awarded as a “Professional Service” in accordance with the Public
School Contracts Law, N.J.S.A. 18A:18A-2h, being that it is for services performed by
persons authorized by law to practice a recognized profession.
b. The above professional has submitted a political contribution disclosure form in accordance
with N.J.S.A. 19A-20.26.
c. A copy of this resolution as well as the contract and political contribution form shall be placed
on file with the Secretary of the Board and will be available for public inspection along with
notice to the newspaper of record for this award.
10. Discussion: Professional Services Resolutions for the 2015-2016 School Year
Board of Education and administration discussed the award of contracts to the following for
the 2015-2016 school year:
Awarded to:
Duration:
Nature and Type of Contract
Amount of Contract:
Note: Peer review has been received
Smolin Lupin Certified Public Accountants
July 1, 2015 to June 30, 2016
Auditors
$34,500
Awarded to:
Duration:
Nature and Type of Contract:
Amount of Contract:
Connor Strong Co., Inc.
July 1, 2015 to June 30, 2016
Property & Casualty Consulting Services
$33,567
Awarded to:
Duration:
Nature and Type of Contract:
Amount of Contract:
Management & Environmental Consulting Services, Inc.
July 1, 2015 to June 30, 2016
Environmental Consultation Services
Rates to be Approved by Project
Awarded to:
Duration:
Nature and Type of Contract:
Amount of Contract:
The Daniels Group, Inc.
July 1, 2015 to June 30, 2016
Health Insurance Consulting Services
$60,000 – Flat Fee
a. These contracts will be awarded as a “Professional Service” in accordance with the Public
School Contracts Law, N.J.S.A. 18A:18A-2h, being that it is for services performed by
persons authorized by law to practice a recognized profession.
b. The above professional has submitted a political contribution disclosure form in
accordance with N.J.S.A. 19A-20.26.
c. A copy of this resolution as well as the contract and political contribution form shall be
placed on file with the Secretary of the Board and will be available for public inspection
4
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
along with notice to the newspaper of record for this award.
Mr. Acerra made a motion, seconded by Mr. Hadden for approval of the following item(s):
11. Use of Facilities
Move to approve use of facilities according to the attached list dated May 5, 2015.
Motion(s) carried: 8-0
INSTRUCTIONAL & EDUCATION: Mr. Brautigan
The following item(s) were discussed:
1. Discussion: Summer Workshops
Board of Education and Administration discussed hiring Kristin Gasser, Keyboarding/Computer
Technology Teacher, Intermediate School, to conduct technology workshops in accordance with the
attached memorandum and flyer dated May 1, 2015.
2. Discussion: Trip Request
Board of Education and Administration discussed the following trip request:
Group:
Number of Students:
Date:
Destination:
Purpose:
Transportation:
Teacher Chaperones:
Parent Chaperones:
Cost per pupil:
Social Studies Students/Grades 11 & 12
40
Tuesday, June 2, 2015
Departure Time: 7:25 am – Return Time: 3:00 pm
Museum of Jewish Heritage
View exhibits and programs on Jewish history
Durham Bus (1)
4 (Allison Connolly, Joanna Gray, Krysten Semerano,
Joseph Vassallo)
-0$22.00 (paid for by student)
3. Discussion: Summer School 2015
Board of Education and Administration discussed using the New Jersey Virtual School as the provider
for summer school services during the Summer of 2015, as outlined in the attached memorandum dated
April 16, 2015. The Board of Education discussed summer school at length.
4. Discussion: Block Scheduling for the 2015-2016 School Year/Elimination of Midterms
Board of Education and Administration discussed eliminating midterms at the high school for the 20152016 school year in accordance with the attached memorandum dated April 2, 2015.
5. Discussion: New TOIS Electives for the 2015-2016 School Year
Board of Education and Administration discussed new TOIS electives, Drama and Multi-Media
Production, for the 2015-2016 school year. The Board of Education discussed the retirement of the
Home Economics teacher and the electives that will replace home economices.
Mr. Brautigan made a motion, seconded by Mrs. Sylvia-Cioffi for approval of the following item(s):
5
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
6. Cancellation and Addendum to Out of District Private Tuition for the 2014-2015 School Year
Move to approve a cancellation and an addendum to out of district private tuition for the
2014-2015 school year in accordance with the attached memorandum dated April 24, 2015.
(The cancellation and addendum noted on this memorandum reference the same student.
Student is leaving one school and enrolling in another.)
7. Student Observers for the 2014-2015 School Year
Move to approve student observers in accordance with the attached memorandum dated May 1, 2015.
Students will observe between the period of May 4th – 29th, 2015.
8. Professional Development Activities – Staff
Move to approve the attached memorandums (2) dated May 1, 2015 re: Staff Professional
Development Activities in accordance with District Policy 6471and NJAC 6A:23B. The
attendance at said activities is fiscally prudent and will promote the delivery of instruction
and/or will further the efficient operation of the district.
Reimbursement for travel and related expenses shall be according to the Department of the
Treasury guidelines in NJOMB circular 06-02 and A-87.
Motion(s) items 6 thru 8 carried: 8-0
NEGOTIATIONS: No Report
PERSONNEL: Mrs. McGovern
The following item(s) were discussed:
1. Discussion: Substitute Security Monitors
Board of Education and Administration discussed hiring the following as Substitute Security Monitors
for the 2014-2015 school year. Substitute Security Monitors will be paid $12.00 per hour.
William Chasey
John Dupuis
2. Discussion: 2015 Summer Clerical Substitutes
Board of Education and Administration discussed approving the following Clerical Substitutes for
the 2015 Summer months:
Roxann Andrus
Laura Pembleton
Rachelle Lucarelli
Louise Peterson
Babette Marchetti
Margaret Seager
Robin Meyer
Janice Vale
Michelle Morgan
Karen Wegrzyniak
Terry Williams
3. Discussion: Fall Coaching Assignments for the 2015-2016 School Year
Board of Education and Administration discussed Fall Coaching Assignments for the 2015-2016 school
year in accordance with the attached memorandum dated April 30, 2015.
6
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
4. Discussion: Non-Athletic Advisors for the 2015-2016 School Year
Board of Education and Administration discussed Non-Athletic Advisors for the 2015-2016 school year
in accordance with the attached list dated April 30, 2015.
Mrs. McGovern made a motion, seconded by Mr. Acerra for approval of the following item(s):
5. Retirements
Move to approve the following retirements:
Janet Bluefield, Supervisor Mathematics, Grades 6-12, effective July 1, 2015
William Collett, Custodian II, Township of Ocean Intermediate School, effective May 1, 2015
6. Temporary Re-Assignment
Move to approve the re-assignment of Robin Klohr, Speech Therapist from Wayside School
(2 half days per week) and Wanamassa School (1 half day per week) to Ocean Township Elementary
School, effective April 27, 2015.
(This motion will enable Mrs. Klohr to resume her full-time job at Ocean Township Elementary
School. At the regular monthly meeting held on February 24, 2015, the Board approved to temporarily
re-assign Mrs. Klohr to Wayside and Wanamassa to help provide compensatory speech therapy services
due to the unexpected vacancy left by Ms. Friedman. The sessions have now been made-up at Wayside
and Wanamassa and she can return to OTES full time to meet the needs of the students in that building.)
7. Use of days from the Sick/Personal Leave Bank Plan
Move to approve the use of 60 days from the Sick/Personal Leave Bank Plan for district employee 5085.
8. Revision to an Unpaid Family Leave of Absence
Move to approve a revision to an unpaid family leave of absence for Blair Koczan, Speech Therapist,
Wayside School to reflect a later start to her unpaid family leave and a later return to work date. Mrs.
Koczan’s unpaid family leave of absence will begin on June 8, 2015 and continue to October 30, 2015.
Mrs. Koczan will return to the classroom on Monday, November 2, 2015. While out on an unpaid
family leave of absence, Mrs. Koczan will be responsible for paying the appropriate contribution
towards her health insurance coverage.
(Mrs. Koczan’s unpaid leave was previously approved at the regular monthly meeting held on
December 16, 2014 to begin on May 8, 2015 and return to work on October 5, 2015.)
9. Revised Start Date
Move to approve a revised start date for the following employee:
MaryAnn Kronitz
From: Custodian I/Swing Shift/High School and
$44,945.00
Wanamassa School
prorated/retro
To: Head Custodian/ Day Shift/Wanamassa School
Effective: April 1, 2015
(At the regular monthly meeting held on April 21, 2015 the Board approved to issue a revised
contract to Mrs. Kronitz as she was being temporarily* transferred. The revised contract was
approved for the period of May 1, 2015 through June 30, 2015. It should have been April 1,
2015 – June 30, 2015. Mrs. Kronitz is replacing Antonia Johnson who is out on leave.
Mrs. Kronitz’s salary for the 2014-2015 school year is $41,745.00. In addition she will receive
7
Twp of Ocean BOE Work Meeting Minutes (continued) – May 5, 2015
an annual stipend of $3,200 which will be prorated for the period of April 1, 2015-June 30, 2015*.
The stipend amount of $3,200 is reflected in the salary noted above.)
10. Staff Transfer for the 2015-2016 School Year
Move to approve the following staff transfer effective September 1, 2015:
Melinda Willems
From: English Teacher, High School
To:
Language Arts Teacher, Intermediate School
(Mrs. Willems replaces Nancy Newman who will retire July 1, 2015.)
Motion(s) for items 5 thru 10 carried: 8-0
PLANNING & CONSTRUCTION: Mr. Hadden
The following item(s) were discussed:
1. Discussion: Bid Award – Supply/Delivery Unit Ventilators for the Twp. of Ocean Elementary
Schools
Board of Education and Administration discussed the lowest responsible and responsive bid for the Supply
and Delivery of Unit Ventilators at Wayside, Wanamassa and Ocean Township Elementary Schools to
Direct Digital Control of Mountain Lakes, NJ for a total of $1,488,000.
Bids were opened on April 24, 2015 at 1:00 p.m. in the Administration Building
Auditorium. (See attached)
TECHNOLOGY: No Report
OLD BUSINESS: None
NEW BUSINESS:
 The Board of Education discussed the option of accepting tuition students if the parent is a staff
member.
PUBLIC COMMENT: None
ADJOURN MEETING: 7:50 p.m.
There being no further business Mr. Brautigan made a motion, seconded by Mr. Acerra, that the meeting be
adjourned. This motion carried 8-0.
Respectfully submitted,
Kenneth Jannarone
School Business Administrator/
Board Secretary
8