MINUTES OF THE REGULAR MONTHLY MEETING TOWNSHIP OF OCEAN BOARD OF EDUCATION March 17, 2015 CALL TO ORDER The Board President, Denise Parlamas, called the Regular Monthly Meeting of the Township of Ocean Board of Education to order at 8:00 p.m. in the cafetorium of the Township of Ocean Intermediate School. STATEMENT OF NOTICE Adequate notice of the meeting to be held by the Township of Ocean Board of Education on Tuesday, March 17, 2015 at 8:00 p.m. has been provided in accordance with the requirements of Chapter 231, Public Laws, 1975. 1. Notice of the meeting was posted on the bulletin board in the lobby of the Administration Building, 163 Monmouth Road, Oakhurst, New Jersey, all Ocean Township District Schools and Transportation, and the School District Website www.oceanschools.org on January 7, 2015. 2. Notice of the meeting was transmitted to the Asbury Park Press on January 9, 2015 and The New Coaster Newspapers on January 8, 2015. 3. Notice of the meeting was filed with the Municipal Clerk, Township of Ocean and the Municipal Clerk, Village of Loch Arbour on January 7, 2015. ROLL CALL The following members were present: Mr. Robert Acerra, Mr. Robert Angelini, Mr. Clifford Brautigan, Mr. Joseph Hadden, Mrs. Amy McGovern, Mr. Sean Moore, Mrs. Denise Parlamas, and Mrs. Sylvia Sylvia-Cioffi. PRESIDENT’S REPORT – No Report STUDENT REPRESENTATIVES: Ms. Lewis, Ms. Madden & Mr. Nordstrom SAT’s at OTHS occurred last week. Senior Prom Fund Raiser. Spring sports have begun at high school. Ice Hockey Team thanked the Board of Education for funding and other fundraising efforts the team has undertaken. SUPERINTENDENT’S REPORT – Dr. Stefankiewicz The following Students were selected for excellence in writing by the Asbury Park-Wall Elks, Lodge #128. The writing contest was offered to students in grades 5-8. The topic this year was “What the Pledge of Allegiance Means to Me.” The winners were invited to attend a luncheon and awards ceremony on Sunday, March 15, at the lodge. Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: Student Ryder Clark Olivia Esposito Luke Marino Delaney Moskowitz Joshua Thurman Ashley Alessi Joseph DiDario Samantha Pillsbury Grade 5th 5th 5th 6th 6th 8th 8th 8th Teacher Debra Perkins Debra Perkins Debra Perkins Kimberly Welch Nancy Neman JoAnne DeVito JoAnne DeVito JoAnne DeVito …………………………………………………………………………………………………………………………………………….. Laura Terlecsky, 9th Grade student, Shannon Cholak’s work was published in the Asbury Park Press /Student Voice Section on January 20th, 2015. She took third place for her submission in the grade 912 category. The topic of the essay was “Prevention of Bullying.” ………………………………………………………………………………………………………….. The following Intermediate School 8th grade Gifted and Talented Students participated in the National Future City Competition, which was sponsored by national Engineering week, and placed sixth in NJ out of 86 cities. Their Team name was Joya Verde. This project based competition challenges participants to design a city 150 years in the future around a problem the city is faced with. This year’s challenge was Feeding Future Cities: Select one vegetable and one protein and design a way to grow enough of each within their city limits to feed their citizens. Jack Campanella Daniel Du Michael Topper Annie Crean Michael Leitner Jessica Weinstein William Dempsey Robert Murphy James Yoo Joseph DiDario Dino Poniros Suki Zheng ………………………………………………………………………………………………………. PUBLIC COMMENTS-AGENDA: None APPROVAL OF MINUTES: Mrs. Sylvia-Cioffi made a motion, seconded by Mrs. McGovern, for approval of the minutes of the Regular meeting February 24, 2015 and Work Session meetings of February 24, March 3 and 10, 2015. Motion(s) carried: 8-0-1 (Mr. Acerra abstained on February 24, 2015, and Mr. Moore abstained on March 10, 2015 and Mr. Palutis abstained on all) APPROVAL OF BILLS: Mr. Moore Mr. Moore made a motion, seconded by Mrs. McGovern, for approval of the following paid items: Bills List Payroll Employer FICA & DCRP Payroll Employer FICA & DCRP March 13, 2015 February 27, 2015 February 27, 2015 March 13, 2015 March 13, 2015 Total Motion(s) carried: 8-0-1 (Mr. Palutis Abstained) 2 $2,865,948.65 2,112,994.07 45,857.61 2,038,098.90 41,576.09 $7,104,475.32 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: COMMITTEE REPORTS: CO-CURRICULAR STUDENT ACTIVITIES: No Report COMMUNITY LIAISON & COMMUNICATIONS: Mr. Angelini 1. Oath of Office: Swearing in of Newly Appointed Member of the Board of Education Mr. Kenneth Jannarone, Board Secretary will administer for Oath of Office to: Michael Palutis - Appointment until January 2016 FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Moore Mr. Moore made a motion, seconded by Mr. Brautigan, for approval of the following item(s): 1. Acceptance and Certification of Monthly Financial Reports The following resolution certifies that budget balances at the end of February were adequate to pay all remaining obligations of the 2014-2015 school year and that account groupings required by the State have adequate balances. The Board is also certifying that the independent reports of the Treasurer and the Business Office are in agreement. RESOLUTION Pursuant to N.J.A.C. 6:20-2.12 (d), the Township of Ocean Board of Education accepts the Board Secretary/School Business Administrator's Certification as of February 28, 2015 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the Township of Ocean Board of Education; and Pursuant to N.J.A.C. 6:20-2.12 (e), we the members of the Township of Ocean Board of Education, of the County of Monmouth, after having reviewed the final REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of February 28, 2015 it is to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and The Township of Ocean Board of Education hereby accepts the final Board Secretary's Report and Treasurer of School Monies Report, which said reports are in agreement for the month ending February 28, 2015. 2. Transfers The following motion is to transfer monies from one account in the budget to another and provide the adequate balances referred to in the first motion. Move for approval of the attached RESOLUTION dated, February 28, 2015 covering APPROPRIATION TRANSFERS in the 2014-2015 GENERAL FUND 10; said transfers shall result in no change in the total original Appropriations. 3. Security Drill Reports for February 2015: Fire Drill Ocean Township High School ....................................................................... February 24, 2015 Twp. of Ocean Intermediate School............................................................... February 25, 2015 Ocean Township Elementary School ............................................................. February 23, 2015 3 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: Wanamassa Elementary School ..................................................................... February 25, 2015 Wayside Elementary School .......................................................................... February 26, 2015 Lockdown Drill/Active Shooter Ocean Township Elementary School ............................................................. February 26, 2015 Table Top Drill Ocean Township High School. ..................................................................... February 18, 2015 Shelter in Place Cardiac Drill Wanamassa Elementary School. ..................................................................... February 6, 2015 Wing Evacuation Drill Wayside Elementary School ......................................................................... .February 24, 2015 Bomb Threat Evacuation Twp. of Ocean Intermediate School ............................................................. .February 10, 2015 4. Use of Facilities Move to approve the use of facilities according to the attached list dated March 17, 2015. 5. Grant Move to approve the acceptance of a Hazard Mitigation Grant in coordination with the Township of Ocean OEM in the amount of $55,599 for a 100kw generator for the Township of Ocean High School per attached. 6. Resolutions Pertaining to 2015-2016 Tentative School District Budget: a. Approval of Base Budget: Move to approve the 2015-2016 Tentative School District Budget for submission to the county superintendent for review: Budget Local Tax Levy General Fund $ 72,878,585 $ 60,285,552 Special Revenue Fund 1,877,231 Debt Service Fund 2,434,218 2,246,346 Total Base Budget $ 77,190,034 $ 62,531,898 b. Advertisement: Move to approve the School Business Administrator to advertise said tentative budget in the newspaper of record and on the district website (www.oceanschools.org) in accordance with the format required by the State Department of Education and according to the law. c. Resolution to Set Budget Hearing Date: Move to approve Tuesday, April 28, 2015 as being the date for the formal Public Hearing and adoption of the 2015-2016 School District Budget. The hearing will be held at 8:00 p.m. in the auditorium of the School District Administration Building. 7. Participation in ‘Sustainable Jersey for Schools’ Move to approve a resolution to participate in the Sustainable Jersey for Schools program which recognizes and promotes best practices that 4 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: result in a healthier school climate, improve the educational program and conserve our schools’ limited physical and financial resources. (See resolution below) Participation in the Sustainable Jersey for Schools Certification Program Whereas, The Township of Ocean Board of Education seeks to participate in Sustainable Jersey for Schools to focus attention and efforts on matters of sustainability and pursue initiatives that will lead to Sustainable Jersey for Schools Certification. Whereas, The Township of Ocean Board of Education and District Superintendent seek to support and work with school staff and administrators, students and parents to ensure a safe and healthy environment for students by encouraging our school community to implement sustainable, energy-smart, eco-friendly and cost-effective solutions. Whereas, Extensive opportunities exist to teach students about ecological, economic and social sustainability, environmental health and nutrition; to integrate sustainability education into classroom learning; and to support students in becoming leaders in making their schools healthier and more sustainable places. Whereas, Many options and choices exist for schools to use resources more efficiently; to reduce, reuse, and recycle; to follow Green Building Standards for construction and major renovations; to form school partnerships; to eliminate toxic chemicals; to purchase (or produce) clean energy; and to purchase recycled paper, energy-efficient equipment and other green products to protect our global environment.; Whereas, Sustainability means using resources wisely, saving money and reducing our impact on the environment, all of which will ensure the future health, safety, and prosperity of our children. Whereas, The Township of Ocean Board of Education commits to the formation of at least one Sustainability Leadership Team (also referred to as “Green Team”), based on the guidance of Sustainable Jersey for Schools. (See the “Create A Green Team” action. Your district “Green Team” can be designated from a pre-existing group within the district if desired.). Whereas, Green Team members help schools adopt policies and practices addressing areas such as sustainability education and professional training, green purchasing, waste reduction, indoor air quality, energy-saving initiatives, and community partnerships. Whereas, The Township of Ocean Board of Education will encourage Green Teams at all district schools by providing networking and educational opportunities. Therefore, it is resolved, that the Township of Ocean Board of Education agrees to participate in Sustainable Jersey for Schools, and it is the board’s intention to pursue certification for schools in the district. We hereby appoint the School Business Administrator of the Township of Ocean Board of Education to be the district’s liaison to Sustainable Jersey for Schools. 5 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: We do hereby recognize Township of Ocean Public School(s): Ocean Township High School, Township of Ocean Intermediate School, Ocean Township Elementary School, Wanamassa Elementary School and Wayside Elementary School as the agent(s) to carry out our commitment to building a sustainable school district through the implementation of Sustainable Jersey for Schools actions. 8. Pricing Cooperative with HCESC 2015-2016 Move to approve a resolution to enter into a Cooperative Pricing Agreement with Hunterdon County Educational Services Commission (HCESC). WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and WHEREAS, the Hunterdon County Educational Services Commission, hereinafter referred to as the “Lead Agency " has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services; WHEREAS, on March 17, 2015 the governing body of the Township of Ocean Board of Education, County of Monmouth, State of New Jersey duly considers participation in a Cooperative Pricing System for the provision and performance of goods and services; NOW, THEREFORE BE IT RESOLVED as follows: TITLE This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Township of Ocean Board of Education AUTHORITY Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the School Business Administrator is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency. CONTRACTING UNIT The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey. EFFECTIVE DATE This resolution shall take effect immediately upon passage. 9. Pricing Cooperative with MRESC 2015-2016 Move to approve resolution to enter into a Cooperative Pricing Agreement with Middlesex Regional Educational Services Commission (MRCPS). WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and WHEREAS, the Middlesex Regional Educational Services Commission, hereinafter referred to as the “Lead Agency " has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services; WHEREAS, on March 17, 2015 the governing body of the Township of Ocean Board of Education, County of Monmouth, State of New Jersey duly considers participation in a Cooperative Pricing System for the provision and performance of goods and services; NOW, THEREFORE BE IT RESOLVED as follows: TITLE 6 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Township of Ocean Board of Education AUTHORITY Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the School Business Administrator is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency. CONTRACTING UNIT The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey. EFFECTIVE DATE This resolution shall take effect immediately upon passage. As per attached. 10. Inter-local Services Agreement Move to approve the Inter-local Services Agreement with the Township of Ocean for the rental of school buses to the Township Recreation Department for use during the 2015 summer camp program in the amount of $8,000. (As per attached) 11. Cooperative Purchasing Services for the 2015-2016 School Year Move to approve the Educational Data Services (EDS) Cooperative Purchasing Program, at a fee of $11,940 for the following supplies: Office & Computer Industrial Arts Health Custodial Copy Duplicator Fine Arts Audio/Visual Family & Consumer Science Science Physical Education Athletic Note: By participating in this cooperative purchasing program the district realized a savings of $283,679 for the 2014-2015 school year versus state contract 12. Replacement of IEP Student Program Move to approve the purchase of Individualized Education Program for tracking of the district special education students at an up-front fee of $37,846.77, with all subsequent years at $14,467. Motion(s) carried 8-0-1 (Mr. Palutis abstained). INSTRUCTION & EDUCATION: Mr. Brautigan Mr. Brautigan made a motion, seconded by Mrs. McGovern for approval of the following item(s): 1. Administrative Internship Move to approve the request of Jeffrey Soares to observe Mike Lambusta, Assistant Principal, Ocean Township High School, as part of his Educational Leadership Program in accordance with the attached memorandum dated February 20, 2015. 2. Administrative Internship 7 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: Move to approve the request of Steve Fischer to observe Gina Hagerman, Assistant Principal, Ocean Township High School, as part of his Educational Leadership Program in accordance with the attached memorandum dated February 20, 2015. 3. Administrative Internship Move to approve the request of Cassie Della Pesca to observe Gina Hagerman, Assistant Principal, Ocean Township High School, as part of her Educational Leadership Program in accordance with the attached memorandum dated February 20, 2015. 4. Student Observer Move to approve a Student Observer for the 2014-2015 school year in accordance with the attached memorandum dated February 20, 2015. 5. Field Observation Hours Move to approve field observation hours for Nicholas Kulka, a student at Monmouth University in accordance with the attached memorandum dated March 13, 2015. 6. Rude Awakening Program Move to approve that the Rude Awakening Program be presented, to junior and senior students at the high school, by the Township of Ocean Police Department on May 15, 2015, from 7:00 am – 3:00 pm. This program is presented during prom season and is specifically designed to educate high school juniors and seniors on the life altering ramifications of drinking and driving, (see attached documents). 7. High School Delayed Opening Schedule for Special Testing Move to approve a delayed opening schedule for the New Jersey Biology Competency Test (NJBCT), May 26 & 27, 2015 in accordance with the attached memorandum dated March 6, 2015. 8. Professional Development Activities – Staff Move to approve the attached memorandum dated March 13, 2015 re: Staff Professional Development Activities in accordance with District Policy 6471and NJAC 6A:23B. The attendance at said activities is fiscally prudent and will promote the delivery of instruction and/or will further the efficient operation of the district. Reimbursement for travel and related expenses shall be according to the Department of the Treasury guidelines in NJOMB circular 06-02 and A-87. 9. Cancellation to out of District Private Tuition for the 2014-2015 School Year Move to approve a cancellation to out of district private tuition for the 2014-2015 school year in accordance with the attached memorandum dated March 10, 2015. 10. Suspension Report Move to approve the District’s Suspension Report for the month of February 2015. Motion(s) carried: 8-0-1. (Mr. Palutis abstained) NEGOTIATIONS: Mr. Moore The committee chairman reported the negotiation sessions have been productive with the TOEA. The 8 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: next session is scheduled for April 13th. PERSONNEL: Mrs. McGovern Board of Education asked about Steve Fischer on agenda for a leave of absence versus the approval and administrative internship. Mrs. McGovern made a motion, seconded by Mr. Hadden, for approval of the following item(s): 1. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Steve Fischer, Health and Physical Education Teacher, High School, for the period of May 18, 2015 through June 19, 2015. Mr. Fischer is expected to return to work on Monday, June 22, 2015. While out on an unpaid family leave of absence, Mr. Fischer will be responsible for paying the appropriate contribution towards his health insurance coverage. 2. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Nicole Belasco, Elementary Teacher, Wayside School, beginning at the conclusion of her eligible sick leave, (approximately February 10, 2015) through May 15, 2015. Mrs. Belasco’s last day of work was January 5, 2015. She is expected to return to the classroom on May 18, 2015. While out on an unpaid family leave of absence, Mrs. Belasco will be responsible for paying the appropriate contribution towards her health insurance coverage. 3. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Lisa Butler, Reading and Language Arts Teacher, Grade 8, Intermediate School, beginning at the conclusion of her eligible sick leave, (approximately May 13, 2015) through the end of the school year. Ms. Butler’s last day of work will be April 2, 2015. She is expected to return to the classroom on September 1, 2015. While out on an unpaid family leave of absence, Ms. Butler will be responsible for paying the appropriate contribution towards her health insurance coverage. 4. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Deborah Smith, Special Education Teacher, Ocean Township Elementary School, beginning at the conclusion of her eligible sick leave, (approximately June 16, 2015) through September 28, 2015. Mrs. Smith’s last day of work will be May 22, 2015. She is expected to return to the classroom on September 29, 2015. While out on an unpaid family leave of absence, Mrs. Smith will be responsible for paying the appropriate contribution towards her health insurance coverage. 5. Maternity Leave of Absence for the 2015-2016 School Year Move to approve a maternity leave of absence for the 2015-2016 school year for Melissa Gissubel, Science Teacher, Grade 7, Intermediate School. Mrs. Gissubel’s last day of work will be May 12, 2015. She is expected to return to the classroom September 1, 2016. 6. Unpaid Leave of Absence Move to approve the denial of an unpaid leave of absence for Laura Terlecsky, English Teacher, High School for the period of September 1, 2015 through January 31, 2016. 9 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: 7. Retirement Move to approve the retirement of Barbara A. Moran, Health and Physical Education Teacher, Ocean Township High School effective July 1, 2015. 8. Credit Reimbursement – Summer and Fall 2014 Move to approve credit reimbursement for staff who completed courses during the Summer and Fall 2014, in accordance with the attached list dated March 6, 2015. 9. Volunteer Coach Move to approve Paul David Vandermark as a Volunteer Golf Coach for the 2014-2015 school year. 10. Clerical Substitute Move to approve Sheryl Cesario as a Clerical Substitute for the 2014-2015 school year. 11. Instructional Assistant Substitutes Move to approve Sheryl Cesario and Margaret Seager as Instructional Assistant Substitutes for the 2014-2015 school year. 12. Substitutes for the After School Help and Homework Center/Ocean Township Elementary School – 2014-2015 School Year Move to approve Anne Wagar and Amy Goldsmith as Substitute Teachers for the 2014-2015 After School Help and Homework Center at Ocean Township Elementary School. The substitute teachers would work if one of the regular teachers were unavailable at a rate of $28.00 per hour. 13. Issuance of Contract Move to approve that a contract be issued to the following: Herman Hall Custodian I (Night-Shift) $32,085.00 High School prorated Non-tenure track position Actual Start and Effective Dates: April 1, 2015 (Mr. Hall replaces Derek Starnes who resigned). Motion(s) carried: 8-0-1. (Mr. Palutis abstained) PLANNING & CONSTRUCTION: Mr. Hadden Mr. Hadden made a motion, seconded by Mrs. Sylvia-Cioffi, for approval of the following item(s): 1. Change Order – Energy Conservation Projects Move to approve a change order with Johnson Controls, Inc. to install a solar PV system on the Ocean Township High School E wing roof. Installation will be in accordance with the attached proposal including all necessary materials in the amount of $227,550.00. 2. Professional Services for Construction Management 10 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: Move to approve the award of a contract for the Referendum Projects approved by the Voters December 9, 2014, as per the RFP issued. Awarded to: Duration: Nature and Type of Contract Amount of Contract: P. W. Moss & Associates Completion of the Projects Construction Management Services $352,000.00 a. These contracts will be awarded as a “Professional Service” in accordance with the Public School Contracts Law, N.J.S.A. 18A:18A-2h, being that it is for services performed by persons authorized by law to practice a recognized profession. b. The above professional has submitted a political contribution disclosure form in accordance with N.J.S.A. 19A-20.26. c. A copy of this resolution as well as the contract and political contribution form shall be placed on file with the Secretary of the Board and will be available for public inspection along with notice to the newspaper of record for this award. 3. Bid Award – High School Bleacher Renovations & Press Box Project Move to approve the lowest responsible and responsive bid for the High School to Cypreco Industries of Neptune, NJ for a total of $803,546, as follows: 1. Bleacher Renovations & Press Box Project 2. Alternate 1A: Furnish and Install New Seat Boards $723,723 $79,823 Bids were opened on March 11, 2015 at 10:00 a.m. in the Administration Building Auditorium. (See attached) 4. Bid Award – High School Track Renovation Project Move to approve the lowest responsible and responsive bid for the High School to Halecon Inc. of Bridgewater, NJ for a total of $359,000, as follows: 1. Track Renovations 2. Alternate 2A: Furnish and Install Beynon Sports BS300 Synthetic Track surfacing $343,000 $16,000 Bids were opened on March 11, 2015 at 10:00 a.m. in the Administration Building Auditorium. (See attached) Motion(s) carried: 8-0-1. (Mr. Palutis abstained) TECHNOLOGY: No Report OLD BUSINESS: None NEW BUSINESS: None 11 Minutes of the Regular Monthly Meeting – March 17, 2015 Continued: PUBLIC COMMENTS: Mrs. Carol Alto, resident, asked about the Race to Nowhere movie and if it was shown to the staff. She suggested showing it at the next in-service. Barbara Hudson, resident, asked about an abstention vote by a Board member. The member explained his vote. Kathy Hackler, teacher/resident, thanked the Board of Education for the professional development she recently attended and the professional growth she experienced from her attendance. ADJOURNMENT: 9:10 p.m. There being no further business, Mrs. Sylvia-Cioffi made a motion, seconded by Mr. Brautigan, that the meeting be adjourned. This motion carried 9-0. Respectfully submitted, Kenneth Jannarone School Business Administrator/ Board Secretary 12
© Copyright 2024