OMAN MEDICAL COLLEGE STRATEGIC PLANNING Operational
OMAN MEDICAL COLLEGE STRATEGIC PLANNING Operational Plan The operational plan has two types of endeavors, viz, Projects and Activities. Projects represent a time-bound outcome through a structured and goal-oriented programme. It always connects to a fixed timeframe. The projects are subject to full review on its completion although it undergoes a practice of partial review on implementation. Every project has a leader assisted by a subcommittee of the faculty or and administrative staff. Projects may or may not be complete in itself. Sometime it may span another set of activities as its byproducts. Activities are open ended and therefore it never completes. However it also undergoes the same process of review. 1 EDUCATION Priority No. 1 – Deliver high quality education in health sciences Education is a top priority at Oman Medical College. Providing Oman with qualified health professionals that have the potential to elevate the health status of the people is paramount. We strongly believe that in order to develop well rounded clinicians, students need to experience learning both inside as well as outside the classroom. Goal 1 : Recruit and retain a highly qualified faculty to deliver premier academic programs Goal 2 : Oman Offer a curriculum that meets international standards that are contextualized for Goal 3 : Cultivate extracurricular activities that promote personal development Goal 4 : Collaborate with key stakeholders to enhance educational opportunities for students Goal 5 : Ensure OMC has control over the admission process 2 Operational Planning/Education/Project No. 1/Restructuring the salary structure of the faculty Goal 1 : Recruit and retain a highly qualified faculty to deliver premier academic programs It combines two goals, viz, a. Recruit and b. Retain and therefore is mapped separately as the operational plan directives. Strategic Planning Objectives Goal 1.b Retain a highly qualified faculty to deliver premier academic programs 1.1.1 Offer a compensation package that not only attracts top professionals but retains them Project No. 1 Restructuring the salary structure of the faculty Provision for appropriate compensation and incentives at par with their counterparts in the country is to be rationally be drawn up Terms of references - Comparable salary package - Provision for incentives for excellence in performance - Provision for revision of scales periodically - The transparency of the procedure - Provision for faculty development and research Sponsor: Dr. P. Mohamed Ali Project Leader: Prof. M. P. Nair Members Dr. Saleh Al Khusaiby Dr. Yaseen Al Lawatia Dr. P. M. Mubarak Pasha Timeline: January 2015 Expected outcome: Approved financial package for the faculty 3 Operational Planning/Education/Minor Project No. 1/Policy on mode of recruitment Goal 1: Recruit and retain a highly qualified faculty to deliver premier academic programs Strategic Planning Objectives Goal 1.a. Recruit a highly qualified faculty to deliver premier academic programs Minor Project No. 1 Policy on mode of recruitment Adherence to strict compliance with the qualification prescribed for the faculty and transparent procedure for man hunt are to be worked out. Terms of reference - Reach out the best through wide notification in the media and web - Identification of good job portal for recruitment - Transparent procedure for verification of credentials of and interaction with the candidates Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. Vinod Nambiar Members: Faculty, Sohar Faculty, Baushar Timeline: January 2015 Expected Outcome: Document on the procedures for recruitment of high quality faculty based on the terms of reference. 4 Operational Planning/Education/ Project No. 2/ Standardize induction and orientation programme for all new faculty Goal 1 : Recruit and retain a highly qualified faculty to deliver premier academic programs Strategic Planning Objectives 1.1.2 Provide medical education training for all new faculty Project No. 2 Standardize induction and orientation programme for all new faculty Sponsor: Dr. Saleh Al Khusaiby Project Leader : Dr. Mohammed Al Shafaee Members Faculty, Sohar Faculty, Baushar Timeline: February 2015 Expected Outcome: A structured programme for induction and orientation of new faculty – to be implemented with strict compliance 5 Operational Planning/Education/ Project No. 3/ Revisit the policy on professional development Goal 1 : Recruit and retain a highly qualified faculty to deliver premier academic programs Strategic Planning Objectives 1.1.3 Identify and implement mechanisms for professional development and faculty exchanges to encourage continuous learning Project No. 3 Revisit the policy on professional development Sponsor: Dr. Yaseen Al Lawatia Project Leader: Dr. Sanam Anwar Members Faculty, Sohar Faculty, Baushar Timeline: February 2015 Expected Outcome: Updated policy on professional development for implementation 6 Operational Planning/Education/ Project No. 4/ Development of a policy for periodic review of curriculum Goal 2 : Offer a curriculum that meets international standards that are contextualized for Oman Strategic Planning Objectives 1.2.1 Regular review/modification of curriculum 1.2.2 Evaluate course on an annual basis 1.2.3 Address “areas of concern” and “areas of transition” in accreditation documents prior to next review Project No. 4 Development of a policy for periodic review of curriculum Terms of reference - Provision for statutory timeline for review - Authentication of review - Approval of review and updating -External validation Note: Continuous internal review and periodic external review must be ensured. A separate office must be established to deal with the review and validation. The academic quality management should professionally be designed for transparency and external validation. The validation and updating must be mandated as an internal quality assurance mechanism. Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. Thomas Heming Members Faculty, Sohar Faculty, Baushar Timeline: April 2015 Expected Outcome: A well designed document on the form and flow of review process Consistency of procedures for all departments are to be incorporated 7 Operational Planning/Education/ Activity No. 1 Goal 3 : Cultivate extracurricular activities that promote personal development 1.3.1 Conduct regular personal development workshops 1.3.3 Facilitate student led organizations at all campuses Mode of operation: 1. Draw up a plan of workshop on personal development 2. Ensure the timely election of student bodies 3. Ensure the efficient functioning of student organization 4. Ensure the budgetary provision for student activities Controlling office of this activity: Student Affairs Monitoring office: Deputy Dean’s Office 8 Operational Planning/Education/ Project No. 5/ Development of directives on problem based learning Goal 3 : Cultivate extracurricular activities that promote personal development Strategic Planning Objectives 1.3.2 Promote self-directed learning initiatives Project No. 5 Development of directives on problem based learning Terms of reference - Encourage group learning and problem based learning Sponsor: Dr. Mohammed Al Shafaee Project Leader: Members Faculty, Sohar Faculty, Baushar Timeline: April 2015 Expected Outcome: Finalization of the scope of problem based learning in the medical and pharmacy teaching modules 9 Operational Planning/Education/ Activity No. 2 Goal 4 : Collaborate with key stakeholders to enhance educational opportunities for students 1.4.1 Promote educational experiences outside the classroom Mode of operation: 1. Conduct organized lecture by external experts 2. Encourage the conduct of poster exhibition in the related areas 3. Use the movie club to screen relevant videos and short films Controlling office of this activity: Student Affairs Monitoring office: Vice Dean for Academic Affairs 10 Operational Planning/Education/ Activity No. 3 Goal 4 : Collaborate with key stakeholders to enhance educational opportunities for students 1.4.2 Develop formal exchange program with various academic partners 1.4.3 Promote joint initiatives with other colleges to encourage a diverse learning environment 1.4.4 Ensure our graduates are highly competitive Off Classroom learning Mode of operation: 1. Encourage the students to pursue electives in the partner institutions 2. Encourage the student bodies to organize intercollegiate events 3. Encourage IFMSA activities 4. Plan the calendar of all the above activities Controlling office of this activity: Student Affairs and Electives Coordinating Centre Monitoring office: Vice Dean for Academic Affairs 11 Operational Planning/Education/ Activity No. 4 Goal 5 : Ensure OMC has control over the admission process 1.5.1 Utilize a customized selection process to identify qualified applicants Attract the students through academic counseling in the best schools in the country - Objective: To fetch the best in the feeding schools. Mode of operation: 1. Identify the list of schools 2. Depute designated counselor to meet the students during their “Tanawiyya” 3. Organize visual presentation on the college and the career 4. Organize visit of the students to the college Controlling office of this activity: Student Affairs Monitoring office: Student Admissions Committee 12 Operational Planning/Education/ Activity No. 5 Goal 5 : Ensure OMC has control over the admission process 1.5.1 Utilize a customized selection process to identify qualified applicants Ensure the graph of the new entrants in to the programme does fall above the higher side of the admission eligibility in the country Mode of operation: 1. Introduce an entrance test for admission to the MD programme and the Pharmacy Programme Controlling office of this activity: Registration Monitoring office: Student Affairs 13 COMMUNITY SERVICE Priority No. 2 - Contribute to improving the health of the people Teaching our students to care for the people of Oman is a hallmark of the educational experience we offer at Oman Medical College. Regardless of the educational program that a student is enrolled in, we stress the importance of serving the community and understanding the specific health needs of the people of Oman. We encourage our students to make a difference in the lives of the people that they privileged are to serve. Goal 1: Ensure that academic activities are consistent with the health care needs of Oman Goal 2 : Develop strong community linkages through community outreach Goal3 : Increase student clinical experiences through community outreach or other patient care settings Goal 4 : Improve patient satisfaction by promoting student engagement Goal 5 : Encourage students to explore specialties that are in short supply in Oman 14 Operational Planning/Community Service/ Project No. 1/ Development of a policy on academic extension activities Goal 1: Ensure that academic activities are consistent with the health care needs of Oman Strategic Planning Objectives 2.1.1 Participate in creating a health care system that is responsive to the health needs of the people of Oman Project No. 1 Development of a policy on academic extension activities Terms of reference - Restate outreach activities as academic extension. Support it with administrative unit - Establish a strong working relation with all departments of the Ministry of Health including Pharmacy outlets in the country through mutually shared extension activities - The college should have an office for extension activities. It must have direct link with all the departments of the Ministry. It must explore the possibilities of tying up with government for strengthening the public health care activities. - The national health policy and programme should properly be linked with the college activities. - At least two national seminars/conferences/research studies must be organized by the college on any issue of national concern. Sponsor: Dr. Mohammed Al Shafaee Project Leader: Members Faculty, Sohar Faculty, Baushar Timeline: January 2015 Expected Outcome: Document on the policy on academic extension activities that includes the strategies and concerns 15 Operational Planning/Community Service/ Project No. 2/ The creation of extension office Goal 1: Ensure that academic activities are consistent with the health care needs of Oman Strategic Planning Objectives 2.1.1 Participate in creating a health care system that is responsive to the health needs of the people of Oman Project No. 2 The creation of extension office Designate a faculty to be in charge of extension activities The office may be linked up with all academic departments Prepares a plan of action in the beginning of the academic year Ensures budgetary provision for its activities Empower the office to explore, design and implement the extension activities Sponsor: Dr. Mohammed Al Shafaee Project Leader: Dr. P. M. Mubarak Pasha Members Faculty, Sohar Faculty, Baushar Timeline: February 2015 Expected Outcome: Office in operation with a vision and plan for extension activities 16 Operational Planning/Community Service/ Activity No. 1 Goal 1: Ensure that academic activities are consistent with the health care needs of Oman 2.1.1 Participate in creating a health care system that is responsive to the health needs of the people of Oman Two national seminars/conferences/research studies must be organized by the college on any issue of national concern. Mode of operation: 1. Identify the themes in tune with national requirements 2. Announce it in the beginning of the academic year 3. Plan it through involvement of Ministries Controlling office of this activity: Office for the extension activities Monitoring office: Vice Dean for Clinical Affairs 17 Operational Planning/Community Service/ Activity No. 2 Goal 2 : Develop strong community linkages through community outreach 2.2.1 Develop and implement community service projects that will improve the health of the people of Oman 2.2.2 Provide specific health education programs for various constituents and communities 2.2.3 Expand partnerships with community-based health care organizations to improve the health of the people Roadshow in the locality Mode of operation: 1. The involvement of the faculty and the students must be ensured 2. The module/event should reflect the national concern or priority Controlling office of this activity: Students extension office Monitoring office: Vice Dean for Clinical Affairs Timeline: November & March 18 Operational Planning/Community Service/ Activity No. 3 Goal 2 : Develop strong community linkages through community outreach 2.2.1 Develop and implement community service projects that will improve the health of the people of Oman 2.2.2 Provide specific health education programs for various constituents and communities 2.2.3 Expand partnerships with community-based health care organizations to improve the health of the people Publication of pamphlet in Arabic on health issues Mode of operation: 1. Identify a prime health concern which requires awareness of the people 2. Draft and edit the literature with the help of concerned department 3. Ensure its wide reach with proper distribution Controlling office of this activity: Students extension office Monitoring office: Vice Dean for Clinical Affairs Timeline (Open ended) 19 Operational Planning/Community Service/ Activity No. 4 Goal3: Increase student clinical experiences through community outreach or other patient care settings 2.3.1 Maximize students clinical experiences through community outreach activities 2.3.2 Facilitate student led efforts to identify sponsors who can contribute to various community health projects Medical camp Mode of operation: 1. 2. 3. 4. Organize medical camp with specific focus for the community around the college Ensuring the students involvement on massive scale Provision for interaction between the students & faculty, and the community Ensuring budgetary provision for this event Controlling office of this activity: Students extension office Monitoring office: Vice Dean for Clinical Affairs Timeline (Open ended) 20 Goal 4 : Improve patient satisfaction by promoting student engagement 2.4.1 Participate in hospital managed protocols It is an unrealistic objective in the given scenario. 21 Operational Planning/Community Service/ Activity No. 5 Goal 5 : Encourage students to explore specialties that are in short supply in Oman 2.5.1 Work with the Omani government to develop a plan that addresses shortages of health care professionals 2.5.2 Create a formal program for physician shadowing in select specialties 2.5.3 Expand and improve the types of counseling available for students Career counseling Mode of operation: Controlling office of this activity: Students extension office Monitoring office: Vice Dean for Clinical Affairs Timeline (Open ended) 22 RESEARCH Priority No. 3 – Support the development of research Our faculty and student research efforts have been a significant challenge at Oman Medical College. However, recognizing that this is a critical mission of the college, we must move forward with a focused effort. By collaborating with the various Omani Ministries and other external partnerships we will begin to develop a solid population-based research portfolio that will focus on the specific health issues of the Omani people. It has the following goals. Goal 1: Encourage faculty participation in various research and scholarship initiatives that benefit the Omani people Goal2: Promote student engagement in research Goal 3: Strengthen and expand collaborations to facilitate research growth 23 Operational Planning/Research/Project No. 1/Develop institutional policy for research Goal 1: Encourage faculty participation in various research and scholarship initiatives that benefit the Omani people Strategic Planning Objectives 3.1.1 3.1.5 Determine focus areas for research Develop a governance structure for research at OMC Project No. 1 Develop institutional policy for research - Development of a defined policy on research is to be addressed with high priority. The identification of the potential departments, the infrastructural planning for research and setting apart the budgetary provision constitute the structure of the policy. Terms of references - Identification of the potential departments - Infrastructural planning for research - Budgetary provision for research - Policy on professional development for research - The setting up of an administrative cell for research Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. Firdous Jahan Members Dr. Uwe Fass Dr. Sanam Anwar Dr. Sujith. V. C Faculty, Baushar Faculty, Baushar Timeline: December 2014 Expected outcome: Approved Policy Document for implementation 24 Operational Planning/Research/Project No. 2/Policy on Integration of Curriculum & research Goal2: Promote student engagement in research Strategic Planning Objectives 3.2.1 3.2.2 3.2.3 Ensure research methods are incorporated into the curriculum Strength and expand the number of research projects wherein students can participate Create a series of student-centered research activities that promotes scholarship Note: There can be two models, viz, OMC Sohar model and OMC Baushar model. This postulate was circulated among the faculty of all departments and solid comments were received. Though they differ in the details they are unanimous on the following points. Training on research methodology should be made mandatory in the curriculum with appropriate credit. There should be medical student research programme for the students in the summer of every year. It must be properly institutionalized without prejudice to the interest of the ordinary students who do not have interest in research. The students enrolled should be given stipend and encouraged to present papers. The programme provides students with three 8 – 12 week period for research over 3 years The students who participate in MSRP must be given extra credit. Award extra credits to the students for their participation in research. The existing provision of research at the undergraduate level with 2 credits may be enhanced to 3 credits to provide significant space for research. Therefore the college has to firm its position on the objectives cited as 3.2.1, 3.2.2 & 3.2.3 with policy details if any. The Project No. 2 may consider all the above points shared by the faculty while they draw up the Project No. 2. Project No. 2 Policy on Integration of Curriculum & research Sponsor: Dr. Thomas Heming Project Leader: Dr. M. L. Ajmani Members Faculty, Sohar Faculty, Sohar Faculty, Sohar Faculty, Baushar Faculty, Baushar Timeline: January 2015 Expected outcome: Approved Policy Document for implementation 25 Operational Planning/Research/Project No. 3/Policy on Economics of Research Goal 1: Encourage faculty participation in various research and scholarship initiatives that benefit the Omani people Strategic Planning Objectives 3.1.3 Include research and scholarship efforts in promotion criteria 3.1.4 Implement institutional grant program to provide internal pilot funds for research projects 3.1.6 Develop exclusive infrastructural plan for research Project No. 3 Policy on Economics of Research - Policy on linking the research credentials of the staff with the award of increment - Policy on provision for incentive to the faculty for research - Policy on internal minor research grant for the department - Plan for infrastructural expansion for research - Keep the faculty with research expertise on the roll for a longer period through higher pay grade and employment contract for long years Sponsor: Dr. Saleh Al Khusaiby Project Leader: Prof. M. P. Nair Members Faculty, Sohar Faculty, Sohar Faculty, Sohar Faculty, Baushar Faculty, Baushar Timeline: January 2014 Expected outcome: Approved policy document 26 Operational Planning/Research/Project No. 4/Collaborative Research Goal 3: Strengthen and expand collaborations to facilitate research growth Strategic Planning Objectives 3.3.2 3.3.3 3.3.4 Partner with West Virginia University on specific research initiatives that will benefit the Omani people Collaborate with the Ministry of Health on specific research focus areas Investigate private sources for collaboration (e.g. various industry partnerships) Project No. 4 Collaborative Research The project covers the following areas. - Ensure strong linkages with other centres in and outside the country for research in Medicine and Pharmacy and articulate the role of consultancy in the health sector - Provide administrative support for identification of the financial agencies for research - It should also enlist the major financial agencies and organize workshop on research methodology. - Project cell should be formed to help the faculty design the project in the format. - Encourage academic partnership with other institutions in the world through research and scholarly work Establish link with other centres through MoU - Formal MoU should be signed with reputable medical centres outside the country. - The following institutions may be listed for MOU (Medicine) i. School of Medicine, West Virginia University ii. Christian Medical College, Vellore, India iii. All India Institute of Medical Sciences, New Delhi, India iv. Aga Khan University, Islamabad, Pakistan v. Post Graduate Institute, Chandigarh, India - Pharmacy i. School of Medicine, West Virginia University ii. National Institute of Pharmaceutical Education & Research (NIPER), India iii. Manipal Institute of Medical Sciences, India iv. JSS Medical College, Mysore Sponsor: Dr. Mohammed Al Shafaee Project Leader: Director, Research Office Members Faculty, Sohar Faculty, Sohar Faculty, Sohar Faculty, Baushar Faculty, Baushar It is an Open ended project of the research office Expected outcome: Finalization of the partner institutions for research and scholarly activities 27 Operational Planning/Research/Activity No. 1 Institutionalize the space for consultancy and research in the health sector of the country Sohar Model - The college should identify a few departments as Department of Excellence based on the performance. These departments should be linked to their counterparts in the national hospitals of the Sultanate of Oman for joint operations. They should be encouraged to organize national level interventions for research and consultancy. Mode of operation: 1. Identification of departments – By Dr. Saleh, Dr. Heming & Dr. Shafaee (November 2014) 2. Exploring the scope of collaboration – By the respective heads of the department (January 2014) 3. Organizing events – By the departments (It is an open ended activity and the department should be encouraged to organize one collaborative event per year) 4. Monitoring office – Quality Department Operational Planning/Research/Activity No. 2 Encourage faculty exchange for research - Faculty exchange for research is the most effective and feasible programme in the line. - The budget may reflect a provision for faculty exchange. Mode of operation: 1. Inclusion of this item in the next budget 2. Identification of faculty of the department of excellence through a well-defined procedure 3. The offices of the Vice Dean of Clinical Affairs and Vice Dean of Academic Affairs can be the controlling office 4. The office of the Chairman, Staff Professional Development Committee can monitor the activity 28 Operational Planning/Research/Activity No. 3 Start publication wing to edit a journal/book in the domain of Medicine Sohar - The college can initiate the formation of an association of the non-clinical medical scientists of the GCC. This organization can start publishing a journal of non-clinical medical sciences. - It may be biannual in the beginning and to start with e-form is the most desirable. Mode of operation: 1. The office of the Vice Dean of Academic Affairs may finalize the branch of academic disciplines in December 2014 2. The office can correspond with the practicing scientists in the region to get concurrence on the idea of an association (March/April 2015) 3. The college may sponsor the first conference of the members and form the association (May 2015) 4. The conference may resolve to the approve the proposal to start the journal 5. The first publication in September 2015 Operational Planning/Research/Activity No. 4 Enlisting more students for submitting research proposals to TRC and more faculty for submitting proposals under the research grants of TRC Mode of operation: 1. Initiating a project cell under a faculty to expose the students and faculty to the details of the proposal writing, design and submission. 2. Organizing workshops on research craft. 3. Ensuring more students to apply for the research grant under FURAP. Controlling office of this activity: Office of research Monitoring office: Office of the Vice Dean of Clinical Affairs 29 ADMINISTRATION Priority 4 vision Provide the necessary processes and resources to ensure OMC can reach its Achieving the mission and vision for Oman Medical College is not possible without the appropriate infrastructure. Critical elements such as facilities, information technology, finances, planning, policies and procedures, and human resources are essential in moving an institution forward. Ensuring the appropriate infrastructure is the primary responsibility of administration and the Board of Directors of OMC. An appropriate infrastructure as well as robust programs in education, service and research is critical for national accreditation, which OMC is striving to achieve by 2023. Goal 1 : Goal 2 : Goal 3 : Goal 4 : Goal 5 : Centralize administration functions across campuses Prepare for national accreditation of health professional programs Enhancement of information technology infrastructure Ensure adequate facilities for education, research, service and student life Create a sustainable financial model for mission support 30 Operational Planning/Administration/ Project No. 1/Integration of policies of Baushar & Sohar Goal 1 : Centralize administration functions across campuses Strategic Planning Objectives 4.1.1 4.1.2 Centralization of the administration offices (e.g. an umbrella organization) Develop one set of policies and procedures for all campuses Project No. 1 Integration of policies of Baushar & Sohar Terms of references - Governance constitution of Board of Directors constitution of Governing Council - Policy on Staff Appointment - Policy on salary, contract, leave and other benefits of the staff - Policy on Promotion of Teaching Staff in Oman Medical College - Policy on Appraisal of the Staff - Policy on Staff Discipline and misbehavior - Policy on Staff Capability and Procedures - Policy on Staff Grievances Redressal Mechanism - Policy on Professional Development - Policy on Academic Quality Management - Policy on Health, Safety & Security Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. Yaseen Al Lawatia Members Prof. M. P. Nair Dr. P. M. Mubarak Pasha Faculty, Sohar Faculty, Baushar Timeline: February 2015 Expected Outcome: Integrated Policy document on administration of OMC 31 Operational Planning/Administration/ Project No. 2/Salary structure and job description Goal 1 : Centralize administration functions across campuses Strategic Planning Objectives 4.1.3 4.1.4 Create job descriptions and salary ranges that are consistent across campuses Ensure comparable salaries based on qualifications and experience Project No. 2 Salary structure and job description Terms of references - Redefining the salary scales - Developing the qualification index for every position - Restating the job description Sponsor: Prof. M. P. Nair Project Leader: Dr. P. M. Mubarak Pasha Members Finance Manager, Baushar Finance Manager, Sohar Timeline: March 2015 Expected Outcome: Document on Pay profile 32 Operational Planning/Administration/ Activity No. 1 Goal 1 : Centralize administration functions across campuses Structured training on SOLE 4.1.5 Promote faculty and staff development and training necessary for various positions Mode of operation: 1. Half Day Session for all faculty 2. Training through demonstration Controlling office of this activity: IT Department Monitoring office: Deputy Dean November 2014 33 Operational Planning/Administration/ Activity No. 2 Goal 1 : Centralize administration functions across campuses 4.1.5 Promote faculty and staff development and training necessary for various positions Workshop on Medical Teaching Methodologies Mode of operation: 1. Half Day Session for all faculty 2. Exposure to the latest teaching methods Controlling office of this activity: Vice Dean for Clinical Affairs Monitoring office: Dean January 2015 34 Operational Planning/Administration/ Activity No. 3 Goal 1 : Centralize administration functions across campuses 4.1.5 Promote faculty and staff development and training necessary for various positions Workshop on Student Assessment Strategies Mode of operation: 1. 2. Controlling office of this activity: Vice Dean for Academic Affairs Monitoring office: Dean April 2015 35 Operational Planning/Administration/ Activity No. 4 Goal 1 : Centralize administration functions across campuses 4.1.5 Promote faculty and staff development and training necessary for various positions Workshop on Research Planning Mode of operation: 1. 2. Controlling office of this activity: Vice Dean for Clinical Affairs Monitoring office: Dean July 2015 36 Operational Planning/Administration/ Activity No. 5 Goal 1 : Centralize administration functions across campuses 4.1.5 Promote faculty and staff development and training necessary for various positions English course for the Drivers and Security Guards Mode of operation: 1. Controlling office of this activity: QA Office Monitoring office: Deputy Dean December 2014 37 Operational Planning/Administration/ Activity No. 6 Goal 1 : Centralize administration functions across campuses 4.1.5 Promote faculty and staff development and training necessary for various positions Workshop on Interpersonal Management Mode of operation: 1. Controlling office of this activity: QA Office Monitoring office: Deputy Dean January 2015 38 Operational Planning/Administration/ Project No. 3/Gap analysis for OAAA Goal 2 : Prepare for national accreditation of health professional programs Strategic Planning Objectives 4.2.1 4.2.2 4.2.3 Perform gap analysis for various accreditation standards Develop and prioritize a list of initiatives based on gap analysis Create a high-level timeline for accreditation of programs at OMC Project No. 3 Gap analysis for OAAA Terms of references - Preparation of audit on the status - Finalization on the audit document - Drawing up the schedule of details of action to be taken to overcome the weak performance Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. P. M. Mubarak Pasha Members Dr. Mohammed Al Shafaee Dr. Thomas Heming Dr. Yaseen Al Lawatia Dr. Abdullah Al Ghailani Timeline: December 2014 Expected Outcome: White paper on OMC standards 39 Operational Planning/Administration/ Project No.4 / Enhancement of the website Goal 3 : Enhancement of information technology infrastructure Strategic Planning Objectives 4.3.1 4.3.2 4.3.3 4.3.4 Centralize specific information technologies functions for all campuses Improve communication within and between campuses Facilitate the use of e-learning and provide appropriate tools Enhance and expand the content of the website for OMC Project No. 4 Enhancement of the website Terms of references - Dynamic - Provision for online submission of applications of students and candidates for career position - Linking of online services to the website, E.g. SOLE, MOODLE, E-Library Portal, Email - Intranet website for all the departments Sponsor: Dr. Saleh Al Khusaiby Project Leader: Mr. Shajan & Mr. Javaid Iqbal Kayani Members Head Librarian, Baushar Head Librarian, Sohar Mode of implementation: Outsourcing Timeline: July 2015 Expected Outcome: The website renovated 40 Operational Planning/Administration/ Project No. 5 / Linking all campuses Goal 3 : Enhancement of information technology infrastructure Strategic Planning Objectives 4.3.1 4.3.2 4.3.3 4.3.4 Centralize specific information technologies functions for all campuses Improve communication within and between campuses Facilitate the use of e-learning and provide appropriate tools Enhance and expand the content of the website for OMC Project No. 5 Linking all campuses Terms of references - Point to point link between Sohar, Baushar & Rustaq campuses Sponsor: Dr. Saleh Al Khusaiby Project Leader: Mr. Shajan & Mr. Javaid Iqbal Kayani Members Dr. P. M. Mubarak Pasha Mr. Mujeeb Mode of implementation: Internal endeavor Timeline: April 2015 Expected Outcome: Centralizing the information technology functions and the campuses well connected 41 Operational Planning/Administration/ Project No. 6/Expanded phase of Sohar Campus Goal 4 : Ensure adequate facilities for education, research, service and student life Strategic Planning Objectives 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 Conduct formal space review and future needs assessment Ensure appropriate student recreation space and living quarters Create fully-equipped lecture halls and classrooms Develop a clinical skills laboratory Ensure adequate clinical training facilities for all students Develop research laboratories Project No. 6 Expanded phase of Sohar campus Terms of references - Construction of new laboratories and lecture halls - Expansion of library and cafeteria - Mosque - Hostel for girls Sponsor: Board of Directors Project Leader: Prof. M. P. Nair Members Timeline: February 2015 Expected Outcome: Completion of expansion 42 Operational Planning/Administration/ Project No. 7/Examination Room Goal 4 : Ensure adequate facilities for education, research, service and student life Strategic Planning Objectives 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 Conduct formal space review and future needs assessment Ensure appropriate student recreation space and living quarters Create fully-equipped lecture halls and classrooms Develop a clinical skills laboratory Ensure adequate clinical training facilities for all students Develop research laboratories Project No. 7 Examination Room Terms of references - Refitting of the study area - Installation of new computers Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. P. M. Mubarak Pasha Members Timeline: June 2015 Expected Outcome: Completion of examination room 43 Operational Planning/Administration/ Project No. 8/Clinical Skills Lab Goal 4 : Ensure adequate facilities for education, research, service and student life Strategic Planning Objectives 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 Conduct formal space review and future needs assessment Ensure appropriate student recreation space and living quarters Create fully-equipped lecture halls and classrooms Develop a clinical skills laboratory Ensure adequate clinical training facilities for all students Develop research laboratories Project No. 8 Clinical Skills Lab Terms of references - Refitting the Anatomy Lab - Furnishing - Equipping Sponsor: Dr. P. M. Mubarak Pasha Project Leader: Dr. A. K. Pujahari Members Timeline: June 2015 Expected Outcome: Completion of Clinical Skills Lab 44 Operational Planning/Administration/ Project No. 9/ Develop a model to attract students from GCC countries Goal 5 : Create a sustainable financial model for mission support Strategic Planning Objectives 4.5.1 4.5.2 4.5.3 Develop plans to diversify sources of revenue Ensure that tuition and fees covers appropriate educational costs Ensure an inclusive annual capital and operations budget process Project No. 9 Develop a model to attract students from GCC countries Terms of references - Implement strategies to bring more students from the GCC and other arab countries Ensure participation in the higher education conference in the GCC countries and other Arab countries Identify and authorize NGOs to coordinate the admissions in the GCC and Arab countries Identify and authorize NGOs to coordinate the admissions in the GCC and Arab countries Use the media to market the college Sponsor: Dr. P. Mohamed Ali Project Leader: Prof. M. P. Nair Members Timeline: June 2015 Expected Outcome: Viable model for action to ensure admission to the private quota 45 Operational Planning/Administration/ Project No. 10/ Develop a scheme for expansion through diversification Goal 5 : Create a sustainable financial model for mission support Strategic Planning Objectives 4.5.1 4.5.2 4.5.3 Develop plans to diversify sources of revenue Ensure that tuition and fees covers appropriate educational costs Ensure an inclusive annual capital and operations budget process Project No. 10 Develop a scheme for expansion through diversification Terms of references - Evolve an action plan to offer new courses Paramedical courses Draw up the list of need based courses with time frame Short term certificate courses Need based courses for the professionals Evolve strategies to use the facilities in the late evening sessions Evolve MOU with organizations in the health sector to offer evening programmes for their staff Explore the feasibility to offer a few courses in the evening Sponsor: Dr. Saleh Al Khusaiby Project Leader: Dr. Mohammed Al Shafee Members Faculty, Sohar Faculty, Baushar Timeline: June 2015 Expected Outcome: Viable model for action to ensure admission to the private quota 46
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