2015 SFYCA Checklist & Deadlines
2015 SFYCA Checklist & Deadlines There are a lot of details to keep track of in the lead up to SFYCA. Please use this checklist to help remember all of the deadlines and important dates. RIGHT NOW: Read through this packet along with your parents. AS SOON AS POSSIBLE and no later than May 01: Complete, sign and return: • Letter of Commitment • Health Form Pay your $50 deposit by check or credit card Friday, MAY 8: Scholarship Application form due Wednesday, MAY 13: Scholarship award notification Friday, MAY 29: Balance of tuition due Photo for directory due Housing and Transportation form due Wednesday, JUNE 24: Out of state students check-in Thursday, JUNE 25: Check-in, registration and orientation – ready, set, go! Wednesday, JULY 8 Closing night concert and check-out for all students except those flying out the next day Thursday, JULY 9 Out of state students and staff depart 1 2015 SFYCA Letter of Commitment I accept the invitation to participate in the 2015 Stangeland Family Youth Choral Academy. I agree to come to the first rehearsal with my music prepared: I will know the notes, the rhythm, and the pronunciation of all foreign language music. I understand that all participants will be tested the first day on their preparation, and if the level of preparedness is not acceptable, I understand that I may be dismissed from the program. I understand that my music will be mailed to me after I have paid my deposit. I agree to attend all activities, including classes, rehearsals, and performances scheduled from June 25 - July 8. I understand that I am required to reside at Barnhart Hall during the duration of the Stangeland Family Youth Choral Academy. I have read, understand, and agree to abide by the rules and regulations stated in the SFYCA Acceptance Packet. ________________________________________________________________________ Printed Student Name Preferred Name ________________________________________________________________________ Street Address City/State/Zip Home Phone ________________________________________________________________________ Email address Cell phone ________________________________________________________________________ Student Signature Date I am enclosing a photo (jpg, 300dpi) for the SFYCA directory: Yes No T-Shirt size – for a standard unisex athletic 2015 SFYCAt-shirt (please circle one): Adult X Small Small Medium Large Mail or fax the completed form to: Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 Fax 541-346-5669 (Note: Parent signature required on page 2!) 1 X Lg XX Lg PROMOTIONAL RELEASE – (PLEASE INITIAL ONE) _________ (YES) I, the parent or guardian of the student, give permission for my child’s photograph or video to be used for Stangeland Family Youth Choral Academy or Oregon Bach Festival promotional materials (brochures, web site, etc.). Photographs and videos are never accompanied by names. _________ (NO) I, the parent or guardian of the student, do not give permission for my child’s photograph or video to be used for Stangeland Family Youth Choral Academy or Oregon Bach Festival promotional materials The above named student has my permission to participate in the 2015 Stangeland Family Youth Choral Academy as outlined in the 2015 SFYCA Acceptance Packet. I have read and am aware of the responsibilities and policies associated with participation in the SFYCA program stated in the Acceptance Packet. In consideration for being permitted to participate (or allowing my minor child to participate) in SFYCA, I release the State of Oregon, the Oregon University System, the State Board of Higher Education and the University of Oregon and all their respective officers, employees, agents, and volunteers (the “Released Parties”) from any and all liability, negligence, and expense in any way resulting from, related to, or arising out of my child’s participation in the SFYCA, including but not limited to liability and expense attributable to any injury, death, property damage, lost wages, economic loss, emotional distress, psychic injury, pain, or suffering of any kind whatsoever. Printed Parent or Guardian Name Parent or Guardian Signature Date ________________________________________________________________________ Street Address City/State/Zip Home Phone Telephone Day Telephone Evening Cell phone Email IMPORTANT! Please return with a $50 non-refundable deposit by May 1, 2015. I am enclosing a check payable to Oregon Bach Festival I would like to pay by credit card Visa MC Card No. ________________________________________________ Signature ________________________________________ Exp date ______________ CW2 (3 digit code on back of card) _____________________ 2 2015 SFYCA Participant’s Guide Welcome! We are so excited that you will be joining us this year for the Stangeland Family Youth Choral Academy (SFYCA). As a participant in the SFYCA, you will be part of the worldrenowned Oregon Bach Festival. You will live in a University of Oregon residence hall, work with musicians from all over the world, and perform for audiences equally diverse. Throughout your stay, you will be instructed and inspired by some of the finest choral musicians that the world has to offer, and from your combined voices will issue music that will never be forgotten. This is going to be an experience that we think will change your life. Please read through this document carefully, and refer back to it regularly. There are a great many details that need to be attended to in order to prepare for the SFYCA and to make your stay here a safe and comfortable one. If you don’t understand something in this document or have questions that are not answered here, please call or email immediately! Section I - Logistics WHEN Dates for the 2015 Stangeland Family Youth Choral Academy are June 25 through July 8. Participants coming from out of state will need to arrive on June 24 and depart on July 9. WHERE As a part of the Oregon Bach Festival, the Stangeland Family Youth Choral Academy is based on the University of Oregon campus, in Eugene, Oregon. You will be staying at Barnhart Hall, 1000 Patterson St., and you will be performing at the Hult Center for the Performing Arts and the First United Methodist Church in Eugene. Rehearsals and classes will take place in the UO School of Music and Dance, Gerlinger Hall and at the Hult Center downtown. HOW TO GET HERE By car: Barnhart Hall is located at 1000 Patterson St., just off Franklin Blvd in Eugene. Following are the driving directions: • • • • From Portland and the North: From I-5 South, take Exit 194B onto I-105 West. Take Exit 2, keep left and follow the signs to the UO. Proceed in the left lane over the Ferry Street Bridge, exiting onto Broadway, which becomes Franklin Boulevard. Turn right onto Patterson St. From Ashland and the South: From I-5 North, take Exit 191. This will bring you to Franklin Boulevard. Stay on Franklin, and turn left onto Patterson St. From the Oregon Coast: Take Highway 126 East until it becomes West Eleventh Avenue. Follow West Eleventh Avenue to Garfield Street and turn left. Take Garfield to West Seventh Avenue and turn right. Get in the right lane and follow West Seventh Avenue until it becomes Franklin Boulevard. Turn right on Patterson St. From Bend and the east: Take Highway 126 West through Springfield which becomes I-105 in Eugene after you cross over I-5. Take Exit 2, the Coburg Road exit ramp; keep left at the fork in the ramp. Go straight onto southbound Coburg Road, which becomes the Ferry Street Bridge. Stay in the left lane on the bridge, exiting onto Broadway, which becomes Franklin Boulevard. Turn right on Patterson St. 1 By air: Students who are coming from out of state should make arrangements to fly into the Eugene airport (EUG) on Wednesday, June 24, and depart Thursday, July 9. We will provide transportation to and from the Eugene airport. Please note that all students flying into Eugene MUST be on a flight scheduled to arrive no later than 10:00 pm. This policy guarantees the students’ safety in the event that a flight is delayed and/or a connection missed. For flights out of Eugene, please try to avoid the 6:00 am departure times. We are unable to provide transportation to/from the Portland (PDX) airport. CHECK-IN AND REGISTRATION Registration will take place from 8:30 – 9:30 am on Thursday, June 25 at Barnhart Hall, 1000 Patterson St., in Eugene. During registration, each student will check in, receive a meal card, name tag, room key and roommate assignment. The name tag MUST be worn around your neck at all times. There will be an orientation session in the lobby of Barnhart Hall at 9:30 am. Students who need to fly in to Eugene should arrive on Wednesday, June 24, and will check in to their room on that day. Please note that students arriving early and departing late will be billed the UO room charge of $51 for each additional night. CHECK-OUT Check out will take place on Wednesday, July 8, at approximately 11:00 pm, following the cast party that is scheduled immediately after the performance of the SFYCA Showcase Concert at First United Methodist Church. Parents will pick up their child at Barnhart Hall. Please note that room keys MUST be turned in before the student leaves. If a key is not returned at check-out, it is assumed to be lost and the student will be billed for the replacement. As noted above, students who are staying for an additional night will need to pay the UO room charge of $51. Students checking out on July 9 will drop their room key at the front desk when they leave on Thursday morning. TUITION AND OTHER COSTS 2014 SFYCA Tuition: $950 Non-refundable deposit Balance Extra room nights for early arrival and/or late departure $50 due by May 1 $900 due May 29 $51 per night Payment can be made with credit card or by check. For credit card payments, call Zachary Dietz at 541-346-1320. Please do not send credit card numbers by email, as our system is not secure. To pay by check, make checks payable to Oregon Bach Festival, and note the name of the participant on the check. Mail checks to: Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 2 SCHOLARSHIPS A goal of the SFYCA is to provide every accepted individual the opportunity to experience the program. We attempt to ensure that a lack of funds will not prohibit participation. Thanks to the support of several sponsors, we are able to offer a limited number of partial scholarships to those students with financial need or other family hardships. Application forms for scholarship consideration should be requested as soon as possible. Completed forms must be in our office by May 8, 2015. Notification will be made by May 13, 2014. PERFORMANCES SFYCA participants will be performing in three concerts this year: July 2, 7:30 pm Bach, Bruckner, Brahms, Matthew Halls conducting, Silva Concert Hall, Hult Center. July 3, 1:00 pm On the House: SFYCA soloists, Hult Center (free performance). July 8, 7:30 pm SFYCA Showcase Concert, Anton Armstrong, Matthew Halls, and Cole Blume conducting, First United Methodist Church, Eugene. Cast Party directly follows from 9:30-10:30pm. TICKETS Each participant will receive two “buy one, get one free” vouchers, which can be used to purchase tickets for the July 8 SFYCA headline concert or the July 2 Bach, Bruckner, Brahms concert at the Hult Center. These tickets are available through the Hult Center ticket office (541-682-5000). Vouchers will be sent to the participant’s parents in May. Section II - Preparation for SFYCA MUSIC As soon as we have received your Letter of Acceptance and deposit ($50), we will send your music packet, including a practice and pronunciation CD. All of the music is yours to keep. It is imperative that you come with your music prepared. SFYCA staff will conduct intake assessments on student preparedness. Singers who are not prepared may be asked to attend additional rehearsals or, if necessary, to withdraw from the Academy. PHOTO Please send a photo of yourself AS SOON AS POSSIBLE so that we can include it in the annual SFYCA directory. Photos may be emailed to [email protected] (jpg, 300dpi resolution please). UNIVERSITY OF OREGON CREDIT University of Oregon credit for participation in the Stangeland Family Youth Choral Academy is available for $130 for two credits from the University of Oregon. PLEASE NOTE: YOU MUST REGISTER PRIOR TO THE START OF THE SFYCA PROGRAM IN ORDER TO RECEIVE CREDITS. 3 To register on-line, please enter the following URL into your browser: http://academicextension.uoregon.edu/course_desc.php?CourseKey=761522 After the end of summer term, you will be sent an identification number from the University of Oregon. To obtain a transcript, contact the UO Office of the Registrar, provide your ID number and request an unofficial transcript. The OBF/SFYCA office is unable to request the transcripts for you. WHAT TO PACK: • Bring comfortable clothes for classes and rehearsals, and loose clothing for movement class, which is held each morning. A jacket or sweatshirt for our cool mornings and evenings is also a good idea. • You will need several dressy outfits (such as what you might wear to church or a nice dinner) to wear to the concert hall for the concerts that you will be attending. Please, no denim, bare midriffs, spaghetti straps, skin-tight pants or very short skirts. • Performance dress: Please see the performance dress section below. • Bring good walking shoes! We can’t emphasize this point enough. You will often walk a couple of miles during a normal day. • A rain jacket is also advisable, as we typically get one or two showery days during the course of your stay. • A small personal fan for the dorm room is often appreciated but not required • Spending money: you will only need a small amount of spending money for laundry facilities and for small incidentals. There will not be a lot of free time for shopping. • Towel and washcloth, personal care items and hand soap. If you forget your towel, Barnhart Hall charges $2 per person per day. • Laundry detergent. There are washers and dryers on each floor. A laundry card can be purchased for $5, and the dryer is free. Irons and ironing boards are also available. • Water bottle, clearly labeled with your name! (this is actually a requirement ) • Snacks. It can be very helpful to have healthy snacks tucked into your bag for days when a late lunch or dinner is scheduled. Fruit, nuts, and granola are all great ideas. • Alarm clock. • A watch or time piece of some sort; we ask that cell phones be kept in the dorm, so you will need some way to keep yourself on schedule during the day. • Any necessary inhalers or allergy medicine. The Southern Willamette Valley requires adequate preparation by those susceptible to hay fever and similar allergies. WHAT NOT TO PACK: • Sleeping bags (against University regulations) • Bed linen (provided by the University) • Candles, incense or cigarette lighters (Anything with an open flame is prohibited) • Skateboards, scooters, bicycles, and roller skates • Alcohol, drugs or tobacco • Personal TV’s, computers and video/computer games. SFYCA PERFORMANCE ATTIRE • Please see the detailed breakdown later in this packet 4 OPEN MIC NIGHT The Open Mic Night has become a SFYCA tradition. Rather like a talent show, students are invited to present, either individually or in groups, a skit of no more than 2 minutes in length during an evening performance that will be emceed by the Activity Directors. Students who are interested in participating should come prepared to demonstrate their unique talents. ON THE HOUSE On the House is a free noontime concert series produced by the Oregon Bach Festival. Interested students are invited to come prepared to audition to be part of the On the House performance for 2015. IF YOU WANT TO AUDITION YOU MUST BRING 2 COPIES OF YOUR SCORE. This can be the piece that you chose for your SFYCA audition or another piece that you have been working on. Auditions will be held at the beginning of the program. Section III - Program Structure DAILY SCHEDULE The schedule for the SFYCA is a busy one. BodySinging (Movement) and Vocal Technique classes begin at 8:30 am, and the students are kept busy with rehearsals (with breaks for lunch and dinner) until 10:00 pm. To ensure students' safety, and to be sure they get enough rest to protect their vocal health, there will be a curfew and room check each night. A final schedule will be sent to you prior to the start of the program. SUPERVISION In addition to the Barnhart Hall live-in duty personnel and SFYCA staff members, there will be eight adult Activity Directors (AD’s) who will stay at Barnhart Hall for the duration of the SFYCA, and who will accompany the participants to and from rehearsals and concerts. ROOM ASSIGNMENTS AND ROOM KEYS Two students will be assigned to a room. You may request a roommate if you both agree to the assignment. Requests should be made on the Housing and Transportation form which you will fill out and return no later than May 30. Rooms for girls will be on one floor of Barnhart Hall; boys on another. Each student will receive his or her own room key and lanyard. For safety and security reasons, only SFYCA staff will be given keys to the outside doors. If the room key is lost, the student must pay $30 for a replacement key. This fee is set by University Housing. If a key is not returned at check-out, it is assumed to be lost and the student will be billed for the replacement. FOOD SERVICE Students will get a computerized meal card when they check-in. Cafeteria service at Barnhart Hall is all-you-can-eat. Selections include daily vegetarian entrees, salad bar, a variety of main entrees, desserts, and beverages. If a special diet is required, please notify Zachary Dietz at the Festival office, 541-346-1320. No one is allowed special access to the front of the dining hall line, nor may food be removed from the dining hall. Meal service for all SFYCA participants will begin with lunch on Thursday June 25, and conclude with dinner on Wednesday, July 8. For those students who need to fly in early and leave late, meal service will begin with lunch on June 24 and the final meal will be breakfast on July 9. 5 LINENS, TOWELS AND LAUNDRY Barnhart Hall will provide bed linens, including pillows and blankets. Each room has a private bath. Students must bring their own towels and washcloths, in addition to personal toiletries, including soap. There is a $2 per day charge for towel rental. There are washers and dryers available on each floor, as well as an iron; the washers cost 75 cents per load (paid by a laundry card) and the dryers are free. Students should bring their own laundry detergent and money to purchase a laundry card ($5.00). COMMUNICATING WITH YOUR STUDENT Mail All mail going to SFYCA participants is to be sent to the Living Learning Center. UO Housing staff will transport the mail to Barnhart Hall where it will be available for pick up after dinner each day. The address to use for regular mail is: OBF/SFYCA Participant’s name LLC Area Desk Eugene OR 97403 For Federal Express or UPS deliveries please use this address: OBF/SFYCA Participant’s name LLC Area Desk 1475 East 15th Ave Eugene OR 97403 541-346-5686 Phones Participants are permitted to bring a cell phone; however, cell phones must be left in the dorm rooms. Cell phones that are taken out of Barnhart Hall will be confiscated and returned at the end of the day. Activity Directors will have phones in their rooms that can be made available to students who do not have a cell phone, and will have cell phones with them during the day in case of emergency. Barnhart Hall is unable to provide room phones for participants. Section IV - Rules, Regulations and Expectations PARTICIPATION Students will be expected to participate fully in all elements of the Academy. SFYCA students must have parental permission as well as SFYCA staff permission to deviate from the SFYCA schedule of activities at any time for any reason. REFUNDS As indicated by the title, the initial non-refundable deposit is not refundable, for any reason. If a participant withdraws from SFYCA for personal or medical reasons on or before May 29, tuition will be repaid, minus the initial deposit ($50). If a participant withdraws from SFYCA after May 29, 50% of the tuition will be refunded. 6 MEDICATION, ILLNESS, OR INJURY Please provide information on the enclosed Health Form about any prescription medicines that your student is bringing, with details about dosage and schedule of medication. Minor emergencies will be handled by a doctor at Eugene Urgent Care, Patterson clinic (http://www.eugeneurgentcare.com/). Major emergencies will be handled by the Emergency Room at Eugene’s Sacred Heart Medical Center. Parents are expected to carry their own medical and dental insurance for their children. All costs for medical treatment are the responsibility of the parent. AUTOMOBILES Vehicle use by students is not allowed during the Academy, both for safety reasons, and because of limited parking space. Students will walk to most of their classes and rehearsals. Vans and busses will transport students to and from performances. VIDEO RECORDING Unfortunately, there have been instances of unauthorized videos of SFYCA performances and rehearsals being posted to internet sites. Posting these videos is a strict violation of musician union agreements and contracts. The Oregon Bach Festival and the Stangeland Family Youth Choral Academy reserves all recording, videotaping and audio taping rights at all events, performances, rehearsals and practice sessions. Participants may not use any device to record, videotape, or audiotape at any event, performance, rehearsal or practice session. This includes, but is not limited to, the use of cell phones, Blackberries, cameras, video recorders and similar devices. RULES AND DISCIPLINARY PROCEDURES When you arrive at the Stangeland Family Youth Choral Academy, you are joining a community. In any community, some amount of organization and structure is required to protect the individual and to promote community spirit and cooperation. We expect you to conform to certain standards of social and residential life, and to use good common sense at all times. The Oregon Bach Festival and the Stangeland Family Youth Choral Academy have established the following rules to insure the health and safety of all participants. Disciplinary action will be taken against any student involved in misconduct as described below. 1. There will be no tolerance for the possession or use of alcohol, tobacco, or intoxicants of any kind. Violation of this policy may result in immediate dismissal from the SFYCA with no refund of fees paid. 2. There will be no tolerance for possession of weapons, violence or intimidation, theft, damage or vandalism. Violation of this policy may result in immediate dismissal from the SFYCA with no refund of fees paid. 3. Disorderly conduct, unreasonable noise, or behavior that results in unreasonable annoyance will not be tolerated. 4. No SFYCA participant shall leave Barnhart Hall, the University campus, the Hult Center or any other performance or rehearsal venue except when approved by a SFYCA administrator. 5. Students will attend all classes, rehearsals and concerts on time and in an appropriate manner. 6. Verbal abuse, threats or harassment of any kind directed toward SFYCA participants, staff or Activity Directors is not acceptable. Participants shall not take part in, or facilitate, discrimination based on race, gender, national origin, ethnicity, 7 age, religion, sexual orientation, disability or handicap. Lewd or rude behavior or use of obscene language will not be tolerated. 7. Inviting guests not participating in the SFYCA into Barnhart Hall, or entering or visiting the areas of Barnhart Hall restricted to students of the opposite sex is prohibited. 8. You are expected to maintain your room in Barnhart Hall in a clean, safe, sanitary condition. When you check out of your room at the end of the Academy, we expect you to leave it as you found it, with no damage and with all trash and personal items removed. 9. A curfew and lights out policy will be enforced by means of a room check performed each night by the Activity Directors. Participants are expected to be out of the shower, in bed, with the lights out by 11:00 pm. Cell phone use after that time is strictly prohibited. Parents, please help your student stay out of trouble by not calling after 11:00 pm. University of Oregon Policy The following activities are not permitted on University property: The disabling or circumvention of security devices or procedures, including propping open doors that close automatically; Duplication or lending of keys and other access devices; violation of University rules and policies; interference with University employees; unauthorized or illegal use of telephones (e.g., charging unauthorized calls to any Institution number); violation of quiet hours; smoking; possessing, consuming, or furnishing alcoholic beverages in public areas (all State and Federal alcohol laws are in effect); use, possession, and/or sale of narcotics and dangerous drugs as defined by local, state and Federal laws; participating in illegal gambling activities in University-owned or controlled property; possession of firearms, fireworks, firecrackers or dangerous chemicals; possession of dangerous weapons, hunting arrows, or potentially injurious war souvenirs; participation in unauthorized group activities (riots and raids) or illegal entry; disorderly, vicious or immoral conduct (indecent exposure) in or near the residence halls; possession or harboring of dogs, cats, birds, snakes or other animals; misuse, abuse, theft or destruction of University property; use of cooking appliances; the use and/or possession of unauthorized heat-producing appliances or devices (e.g., clothes dryers, sun lamps, electric blankets, electric heaters, etc.); the use of University property for commercial purposes or in association with commercial vendors, without permission from the University; the installation or placement of any equipment, materials, etc., outside of the room which may be deemed unsightly, dangerous, or otherwise undesirable by University officials (e.g., outside aerials, clotheslines, bicycles); the repair or storage of motor vehicles in housing areas either in- or out-of-doors, except in designated areas and the unauthorized possession, use or sale of keys to University facilities; unauthorized guests; interference with fire controls. DISCIPLINARY ACTION SFYCA participants are expected to conduct themselves in a manner appropriate to living on campus. Disciplinary action in response to infractions of the University of Oregon policy or the Stangeland Family Youth Choral Academy rules is left to the discretion of the SFYCA staff and the Executive Director of the Oregon Bach Festival, who reserve the right to take all actions considered to be in the best interest of the student and the program. Should any student’s behavior violate any of the above rules, formal disciplinary action may occur as follows with the SFYCA staff and the OBF Executive Director maintaining complete discretionary power to eliminate steps 1 and 2 if it is determined that the infraction warrants that action. 1. In the event of an initial infraction, the following actions may be taken by a SFYCA staff member or Activity Director: early curfew, parental notification, referral to SFYCA 8 program administrator for further action or, in extreme cases, sheriff notification and eviction from the residence hall and the SFYCA program. 2. In the event of continued infractions, the student’s actions will be documented in writing and OBF/SFYCA administrators informed of the infraction. The participant will be scheduled for a meeting with the Director. After ascertaining the facts of the situation, the Director will determine whether parental notification, probation and/or expulsion are warranted. If determined warranted, the Executive Director of the Oregon Bach Festival will then be consulted for a final decision. 3. In the event of expulsion, the student’s parents or guardian will be contacted to make arrangements for the student’s safe return home. If SFYCA arranges transportation, the parent or guardian is expected to reimburse SFYCA in full for all travel costs. Expulsion is at the absolute discretion of the SFYCA staff and the OBF Executive Director. No refund of fees or award of college credit will be made to a participant who has been expelled. 4. Any SFYCA participant found to have violated the rules pertaining to possession or use of alcohol or drugs, possession of weapons, violence or intimidation, theft, damage or vandalism shall be immediately expelled upon the first infraction. QUESTIONS AND CONTACT INFORMATION Please contact Zachary Dietz at the Oregon Bach Festival if you have any questions. • Phone: 541-346-1320 • Fax: 541-346-5669 • Email: [email protected] 9 2015 SFYCA Program Highlights This is going to be an exciting summer for the SFYCA! I’d like to highlight a few details about the program so that you arrive well-prepared. These are important, so please read carefully! 1. All forms are on line! SFYCA acceptance documents and forms will not be mailed out in hard copy form unless specifically requested. Instead, we invite you to view and download the packet from our website. Once you have filled out the various forms, they can be faxed back to us or can be mailed to the SFYCA office: Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 Fax: 541-346-5669 If you are unable to download the packet, please let us know ASAP and we will be happy to put a hard copy in the mail. 2. Personal Mail during the program. All mail going to SFYCA participants while they are in residence in Eugene needs to be sent to the Living Learning Center. UO Housing staff will transport the mail to Barnhart Hall where it will be available for pick up after dinner each day. The address to use for regular mail is: OBF/SFYCA Participant’s name LLC Area Desk Eugene OR 97403 For Federal Express or UPS deliveries please use this address: OBF/SFYCA Participant’s name LLC Area Desk 1475 East 15th Ave Eugene OR 97403 541-346-5686 3. This season the SFYCA has been invited to sing w/ the Berwick Chorus, under the baton of Matthew Halls, in Bruckner’s Te Deum on July 2nd. Then, on July 4th, the SFYCA will be singing the National Anthem at the Eugene Emeralds baseball game! The program will conclude with the showcase concert at First United Methodist Church in Eugene on July 8th. 4. The SFYCA will also have the opportunity to attend fantastic OBF concerts, including Haydn’s The Creation, the Storm Large Cabaret presenting Kurt Weil’s Seven Deadly 1 Sins, and the highly anticipated OBF Chamber Orchestra concert, featuring Mozart, Stravinsky, and Haydn, under the direction of Berwick Academy faculty Masaaki Suzuki. 5. Open Mic Night: Open Mic Night is a longstanding SFYCA tradition. Rather like a talent show, students are invited to present, either individually or in groups, a skit of no more than 2 minutes in length during an evening performance that will be emceed by the Activity Directors. If you are interested in participating you should come prepared to demonstrate your unique talents! 6. On the House is a free noontime concert series produced by the Oregon Bach Festival. Interested students are invited to come prepared to audition to be part of the On the House performance for 2015. YOU MUST BRING TWO COPIES OF YOUR SCORE IF YOU WANT TO AUDITION! This can be the piece that you chose for your SFYCA audition or another piece that you have been working on. Auditions will be held on Saturday, June 27, and the performance is on July 3 at 1pm. 2 2015 SFYCA Concert Attire In the descriptions below, “black” refers to SOLID black. • • Concert attire requirements reflect the professional standards of the Oregon Bach Festival. Please contact Zachary Dietz if you have questions or are in doubt about an item you own or plan to purchase. SFYCA participants will not have the opportunity to purchase concert attire in Eugene. Come prepared! MEN: A. Black suit (NO TUXEDOS OR TAILS) or black suit coat plus black dress pants a. Material should be cotton, wool, polyester, rayon or a blend b. No velvet, satin, sharkskin or leather c. No pinstripes, patterns or herringbone d. Examples: i. http://tinyurl.com/kob8k9w ii. http://tinyurl.com/kznfz6o iii. http://tinyurl.com/k8xtoud B. Black long-sleeved dress shirt with collar (no tie): a. Material should be cotton or a polyester blend such as broadcloth b. No sateen, satin, silk or linen c. No button-down collars d. Examples: i. http://tinyurl.com/lzngv3c ii. http://tinyurl.com/l7gqrxr iii. http://tinyurl.com/mz3cna4 C. Black t-shirt or no t-shirt underneath D. Solid black socks E. Black dress shoes: a. Material should be leather or faux leather b. No Patent Leather (tuxedo) shoes c. No buckles, discreet embellishments only d. Examples: i. http://tinyurl.com/lk96vfm ii. http://tinyurl.com/kx3e7b5 iii. http://tinyurl.com/kg8hrkg F. Black dress belt: a. Material should be leather or faux leather b. Discreet buckles and embellishments only c. Examples: i. http://tinyurl.com/kqf2pnd ii. http://tinyurl.com/m835zr9 iii. http://tinyurl.com/lnw5nmu WOMEN: A. Floor-length black skirt or black slacks: a. Material should be cotton, satin, wool, polyester, crepe, rayon, etc. b. No velvet, leather, linen c. No patterns or lace d. Examples: i. http://tinyurl.com/k22nkfa ii. http://tinyurl.com/k4sb6sr iii. http://tinyurl.com/k9wehkc iv. http://tinyurl.com/kvufqoa B. Black top: a. Long or ¾ length sleeves b. V-neck or scooped neck c. No collars or button-down styles d. No velvet, leather or linen e. Material should be opaque and not sheer (see-through) f. No pockets, lace or embellishments g. Style examples (need to select solid black option): i. http://tinyurl.com/mxnp6g6 ii. http://tinyurl.com/n2bllsz iii. http://tinyurl.com/l62yytw iv. http://tinyurl.com/n6z73fx C. Black dress shoes a. Heels less than 1 inch tall, ballet flats preferred b. No sandals or open-toe styles c. Material should be leather or faux leather d. No Patent Leather shoes or sequins e. Discreet embellishments only (i.e. no large bows, buckles or rosettes) f. Examples: i. http://tinyurl.com/jvzzq66 ii. http://tinyurl.com/mjnk35x iii. http://tinyurl.com/m8er66f D. Discreet jewelry only 2015 SFYCA INFORMATION FOR PARENTS Below is policy and contact information for you to keep available while your child is in Eugene. We strive to keep all SFYCA participants safe, healthy, and within reach at all times, should any individual need to be contacted. Check-in: Thursday, June 25, 8:30 – 9:30 am Barnhart Hall (1000 Patterson St.) During registration, each student will check in, receive a room key, and roommate assignment. There will be an orientation session in the lobby of Barnhart Hall at 9:30 am. Students arriving on June 24 may check in early by arrangement. Check-out: Wednesday, July 8, approx. 11:00 pm, Barnhart Hall. Students will be returning to Barnhart Hall to check out after the Cast Party following the SFYCA Showcase Concert (parents MOST welcome too!). Please note that all students MUST return their key. If a key is not returned at checkout, it is assumed to be lost and the student will be billed $30 for a replacement. Students who are flying out of Eugene should drop their room key at the front desk when they leave on Thursday July 9. Note: Students will be released only to parents or by special arrangement with the SFYCA staff. Concerts: The SFYCA will have several public performances this year. July 2nd, 7:30 pm Bach, Bruckner, Brahms: Matthew Halls conducting, Hult Center. July 3rd, 1:00 pm On the House: SFYCA soloists, Hult Center (free performance). July 4th, 7pm Eugene Emeralds baseball game! July 8th, 7:30 pm SFYCA Headline Concert: Anton Armstrong, Matthew Halls, and Cole Blume conducting. First United Methodist Church, Eugene. SFYCA Cast Party directly follows (parents most welcome!) Performance Attire: Please note that we have strict concert attire requirements at OBF and SFYCA. Enclosed are detailed notes regarding this dress code. 1 Curfew/Lights-out policy: Students are expected to be in Barnhart Hall within 20 minutes of the end of any SFYCA activity unless otherwise announced. Students are expected to be in their rooms by 10:30 pm, lights out at 11:00. If you need to contact your student, please call before 11:00 pm. Students may bring their cell phone to the SFYCA, however, phones must be left in the dorm room during all SFYCA activities/performances. Rest assured they are in great hands! Computers and other devices: • If students want to take a photo during SFYCA outside of the residence hall, they must use a dedicated camera. • If students want to bring a computer, laptop, tablet or other such device, they are free to do so but it must be kept in the dorm room at all times, and we cannot guarantee the security of the room. Nor can we provide internet access. • If students want to bring a cell phone, smart phone, iphone or ipod, they are free to do so, but again, such devices must stay in the dorm room at all times. If you urgently need to reach your child directly during the program, or in case of emergency, please call: Oregon Bach Festival Administrative office: 800-457-1486 (M-F 8:00 – 5:00 pm) 541-346-5666 Zachary Dietz, SFYCA Program Administrator 541-346-1320 Brian Stone, SFYCA Chorus Manager 971-263-0986 University of Oregon Public Safety 541-346-2919 Mail: All mail going to SFYCA participants is to be sent to the Living Learning Center. UO Housing staff will transport the mail to Barnhart Hall where it will be available for pick up after dinner each day. The address to use for regular mail is: OBF/SFYCA Participant’s name LLC Area Desk Eugene OR 97403 For FedEx or UPS deliveries please use this address: OBF/SFYCA Participant’s name LLC Area Desk 1475 East 15th Ave Eugene OR 97403 541-346-5686 2 PLEASE NOTE: • Participants are not permitted to have cars during the Academy. • Participants are not permitted to ride in unauthorized vehicles during the Academy. • Participants must have parental permission to deviate from the SFYCA schedule of activities at any time for any reason. • This is allergy season in the Willamette Valley. If your child is prone to allergies, please send adequate medication. 3 2015 SFYCA Health Form Please fill this form out completely and return no later than May 1 Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 [email protected] fax 541-346-5669 Student’s Name: ________________________________________________________ Student’s Birthdate:________________ Age:______ Sex (circle one): M Home phone: _____________________ Cell phone: _______________________ F Student’s Address: ________________________________________________________________________ Street City State Zip Parent or Guardian #1 Name: ____________________________________________ Address (if different than above) ________________________________________________________________________ Street City State Zip Home phone: _____________________ Work phone: _______________________ Cell phone: _______________________ Parent or Guardian #2 Name: _____________________________________________ Address (if different than above) ________________________________________________________________________ Street City State Zip Home phone: _____________________ Work phone: _______________________ Cell phone: _______________________ Student’s Doctor: _______________________________Phone: __________________ Student’s Dentist: _______________________________Phone: __________________ In an emergency, if unable to reach parent or guardian, contact: Name: _____________________________________________Relation: _____________ Address: ___________________________________________Phone: _______________ Does this student have a special diet or a medical condition that requires special consideration in physical activities? _________________________________________________________ 1 Please describe any social or emotional issues that your child has that we should be aware of: __________________________________________________________________________ If deemed advisable by trained SFYCA staff, I hereby give my permission for non-prescription medication (Tylenol, Neosporin, etc) to be given to my child. Please circle one: Yes, I give permission No, I do not give my permission CONSENT TO TREAT – PLEASE ENCLOSE A COPY OF YOUR INSURANCE CARD(S) FOR USE IN THE EVENT THAT MEDICAL CARE IS RENDERED TO YOUR CHILD In case my child ___________________________, who is attending the Stangeland Family Youth Choral Academy, needs medical or dental care and reasonable attempts by SFYCA staff to contact me at _____________ [phone number] or to contact _____________________ [other parent or guardian] at ______________ [phone number] have been unsuccessful, I consent to: 1. The administration of any treatment deemed necessary by a licensed medical or dental provider for my child; and 2. The transfer of my child by ambulance, medical transport, University or private vehicle to any hospital or other medical or dental facility. Please provide any of the following information that will be needed by any hospital or treatment provider not having access to the minor's medical information: Allergies: ____________________________________________________________________ Medication being taken: ________________________________________________________ Date of last tetanus shot: _______________________________________________________ Medical Conditions: ___________________________________________________________ Other pertinent facts to which treatment provider should be alerted: ______________________ ____________________________________________________________________________ I also understand that should medical or dental care be necessary, I will be responsible for all costs associated with any treatment or transport provided. _____________________________________ Signature of Parent or Guardian _____________________ Date 2 Health Insurance Company Information (Must be completed in full) Insurance Company: ___________________________________________________ Billing Address: _______________________________________________________ Phone: ______________________ Group # ________________________________ Name of Insured: _____________________________ ID # _____________________ Relation to participant: ____________________ Insured date of birth______________ Name of participant _____________________________________________________________________ 3 2015 SFYCA Housing & Transportation Form Name: ___________________________________________________________ Arrival and departure dates Arrival: Please check 1 box I am arriving for check-in on Wednesday, June 25 I need to arrive early on Tuesday, June 24, and will pay $51 for the additional night Departure: Please check 1 box I am checking out after the final concert on Wednesday, July 8 I need to check out on Thursday, July 9, and will pay $51 for the additional night Means of transportation Please check 1 box: My parents will drop me off and pick me up at Barnhart Hall I am arriving by air at the Eugene airport and need to be picked up I am arriving by other means (please specify and give arrival times/location) If traveling by air, please provide the following information: Arrival Information Departure Information City of departure ____________________ Departing from Eugene at______________ Airline _____________________________ Airline______________________________ Flight # ____________________________ Flight # ____________________________ Connecting in _______________________ Destination _________________________ Flight # ____________________________ Arriving in Eugene at _________________ Housing information I would like to request __________________________________________as my roommate and have obtained his/her permission to do so. Special dietary needs: ______________________________________________________________________ Please fill this form out completely and return no later than May 29 Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 [email protected] fax 541-346-5669 2015 SFYCA Scholarship Application Form A goal of the SFYCA is to provide every accepted individual the opportunity to experience the program. We attempt to ensure that a lack of funds will not prohibit participation. Thanks to the support of several sponsors, we are able to offer a limited number of partial scholarships to those students with financial need or other family hardships. To be considered for a scholarship, the student and the student’s parents are required to fill out the information below. Scholarship applications are due May 8, 2015. You will be notified of a scholarship award by May 13, 2015. Please type or print neatly. To be processed, the entire application must be completed. Student / Parent Information I can pay the deposit of $50 plus $ __________________ of the total tuition. Applicant’s Name: _________________________________ Applicant’s phone: ______________ Applicant’s Address: ______________________________________________________________ City ___________________ State _____________ Zip__________________________ Parent 1 Name: __________________________________________________________________ Parent 1 Address: ________________________________________________________________ City ___________________ State _____________ Zip__________________________ Parent 1 E-mail: _________________________________________________________________ Parent 2 Name:__________________________________________________________________ Parent 2 Address:________________________________________________________________ City ___________________ State _____________ Zip__________________________ Parent 2 E-mail: __________________________________________________________________ Is parent 1 employed? Yes / No Is parent 2 employed? Yes / No Is applicant employed? Yes / No 1 Income The following items are included as possible sources of income. Please check as many as are applicable to your situation. Fill in amount, and enclose verification of each source with this application. All information will remain strictly confidential, and forms will be shredded at the conclusion of the program. Source of Income Parent 1 employment Amount Verification to be attached $______________ Copy of most recent pay stub Employed by: ______________________________ Phone: ___________________ Parent 2 employment Copy of most recent pay stub $______________ Employed by: ______________________________ Phone: ___________________ Checking account $______________ copy of most recent statement Savings account $______________ copy of most recent statement Tax return $_________ (to be refunded) Copy of completed tax return $_________ (to be paid) Copy of completed tax return Child support $______________ Letter of verification from individual providing this court order Unemployment benefits $______________ Verification of unemployment Food stamps $______________ Copy of 200-U form, highlight of monthly Benefits Other income $______________ Describe: Are you expecting to receive any money or income in the next six months other than what you have listed above? If yes, give source, expected date of receipt, and amount. 2 Expenses Basic monthly living expenses: $_______________________________ Other monthly expenditures (please describe) _________________________________________ $_______________________________ _________________________________________ $_______________________________ _________________________________________ $_______________________________ _________________________________________ $_______________________________ Grand total of monthly expenses: $_______________________________ State any other information that bears on your need for scholarship assistance: All of the information provided by me is true and complete to the best of my knowledge Parent Name _______________________________________ Phone _______________________ Parent Signature ____________________________________ Date ________________________ Submit completed form plus necessary verification to: Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 Fax 541-346-5669 3 Need to pay the balance of your SFYCA tuition? Here’s how: Mail a check payable to Oregon Bach Festival to: Oregon Bach Festival/SFYCA 1257 University of Oregon Eugene OR 97403-1257 Call me at 541-346-1320. Please leave a message if we do not connect and I will be sure to follow up with you. Fax this form, filled in with the pertinent details, to me at 541-346-5669 Visa MC Card No. ________________________________________________ Name of Cardholder _______________________________________ Signature _______________________________________________ Exp date ____________CW2 (3 digit code on back of card) ________ Amount to be charged_______________________________________ Student’s Name _______________________________________ If your payment and my letter have crossed in the mail, my apologies for the unnecessary reminder and thanks for taking care of the details! Please DO NOT send payment information via email. It is not a safe or secure method. Questions!? Zachary Dietz Program Administrator [email protected]
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