Laboratory Safety Guidelines
Palaeobiology Laboratories Inner Court Level 3
Applies to: All users of labs IC26, 27, 28, 29 and 29a
Faculty/Division: Science
Enquiries: Dr Charlotte Cook, Palaeobiology Laboratories Manager
School: Earth Sciences
Document number:
Date Created:
Current Version:
Issue Date: 01/05/14
Next Review Date:
PB-LSG-001-1.3
15/04/14
1.3
Updated: 28/04/14
01/05/15
1. Laboratory Induction and Health and Safety Documentation
Prior to undertaking any work in the laboratories, all users must:
1. Complete a short Laboratory Induction with the Palaeobiology Laboratories Manager
2. Ensure all relevant Risk Assessments have been completed for the planned work and authorised by the
Palaeobiology Laboratories Manager and your PI/Supervisor. These may include a:
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Generic Risk Assessment for standard techniques/equipment used in the laboratories
Integrated Risk Assessment (IRA) detailing the protocol to be used and associated hazards/ risks
Equipment Risk Assessment (ERA) plus training for bespoke equipment
3. Read and familiarise themselves with all COSHH Regulations (Control of Substances Hazardous to Health) and
MSDS (Materials Safety Data Sheets) relevant to the proposed work
4. Be familiar with University Codes of Practice, Earth Sciences Health & Safety Policy Handbook and the
Local Rules for Laboratories and Workshops
5. Anyone proposing to use biological material during the course of their work must obtain consent from their
Supervisor and the Palaeobiology Laboratories Manager and register with the School Safety Adviser. It is also
strongly advised that anyone working with biological material attend the Biological Safety Course run by the
University Health and Safety services.
To arrange an induction or for advice and forms please contact the Palaeobiology Laboratories Manager
(email: [email protected]). All relevant documentation and training must be completed prior to
undertaking any lab work, so it is advisable to seek advice well in advance of your proposed start date.
See also the School Safety Webpages: http://www2.gly.bris.ac.uk/safety/index.html
Bristol University Health and Safety Webpages: http://www.bristol.ac.uk/safety/
2. Personal Protective Equipment (PPE)
Anyone undertaking work in laboratories IC26, 28, 29 and 29a must wear appropriate PPE.
Lab Coats: Lab coats must be worn at all times when working in the laboratories. Spares are available from IC29 for
those working in Palaeobiology Laboratories on Level 3 only and should not be removed from the lab.
Footwear & Clothing must be appropriate for the laboratory. When carrying out laboratory work you must wear a
buttoned up lab coat. Long trousers or jeans must be worn to cover all of your legs. Sandals, open-toed shoes and flip
flops are not permitted. Trainers are ok.
Other PPE (e.g. safety specs, gloves, dust masks and ventilators) must be worn if recommended by relevant MSDS
and/or Risk Assessment related to the activity being undertaken, and in accordance with manufacturers instructions.
Fume Hoods: After reading any warnings and recommendations, use all chemicals carefully and in a fume hood
wherever possible. Do not store chemicals/equipment in the fume hood.
Wash your hands before leaving the laboratories. Hand rub is provided in IC29 and IC28.
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3. Laboratory Etiquette
• No unauthorised access to the laboratories. Do not use your swipe card to let unauthorised people into the labs.
• Eating and drinking is strictly prohibited in any of the laboratories. Laboratory water supplies should not be
used as drinking water.
• Mobile phones, personal stereos, etc. must be switched off when entering the laboratory. Anything that
interferes with your ability to hear in the laboratory is a potential hazard.
• Bench space: Please ensure that benches and surrounding areas are kept clean and tidy.
Bench space should be cleared at the end of the day (except for experiments which run over several days). It is your
responsibility to ensure samples / specimens are safely stowed.
• Clean and stow any glassware / plasticware ready for the next user. If you are unsure of the best way to clean
an item, please consult the Glassware Cleaning Protocol located near to the sinks in labs.
• When using solid or liquid reagents do not return surplus to the reagent bottle. This can contaminate the
whole bottle.
• Equipment failures or faults: please notify the Palaeobiology Laboratories Manager.
4. Labelling
All users must ensure that their samples and chemicals are clearly labelled with:
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Their name and contact details (phone number and/or email address)
Date of use
Description of the contents, noting any potential hazards
NB This does not apply to communal chemicals
Samples and chemicals must be stored appropriately (i.e. not left in fume cupboards, on benches, on the floor
creating a trip hazard, etc.).
If running equipment and/or experiments overnight or over the weekend, users are responsible for these and
must post a notice next to the equipment/experiment stating:
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‘Experiment In Progress: Please Leave On’
Their name and contact details (e.g. phone number). Users must provide a number that they can be easily
reached on in the event of queries
Start / Finish Dates
A clear description of the possible hazards of the equipment or experiment (e.g. ‘flammable’). This is for the
benefit of security night staff
Emergency Shutdown Procedure
5. Waste Disposal and Spills
All waste should be disposed of in an appropriate manner:
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Hazardous Waste bin: This contains yellow bags marked ‘hazardous waste only: for incineration’ and is for
contaminated cloths, gloves, etc. Collected by the University’s Hazardous Waste Contractor.
Sharps bin: Round yellow container for pipette tips contaminated with hazardous waste, glass slides, cover
slips, broken contaminated glass/pyrex, etc. Collected by the University’s Hazardous Waste Contractor.
Grey Pyrex bin: This is for clean, broken pyrex glassware only. Collected by the Sustainability Team.
NB No sharps are to be placed into this bin.
Refuse bin: Black bin bag, collected by the cleaners. This is for non-hazardous waste e.g. uncontaminated
paper towels/tissues/gloves, etc. Rubbish placed here goes to landfill.
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Biological material: Decontamination procedures may apply. Please consult the University’s Policy on Biological
Waste Decontamination and Disposal and the Biowaste Decontamination and Disposal Chart (located in IC29).
Old/unwanted chemicals and chemical waste: To arrange disposal please contact the Palaeobiology Laboratories
Manager ([email protected]). You will need to provide the following information:
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Description of the waste (including chemical name, trade name and manufacturer)
Approximate quantity
Special handling and safety information and/or a copy of the relevant Materials Safety Datasheet (MSDS)
Location of the waste (e.g. lab number, in fume hood, etc.).
Any waste awaiting collection should be clearly labelled ‘WASTE’ alongside your name, contact details, date
of use and description of contents (noting any potential hazards). It should be stored in safe, clean, dry
conditions.
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Further information can be found on the Laboratory Waste Disposal Chart located in IC29.
Chemical spills must be cleaned up as soon as reasonably practicable and in an appropriate way. If unsure, check the
Materials Safety Datasheet. A spill kit for cleaning up small non-aggressive liquids is located in IC29. If you are unsure
of the best way to deal with a spill please seek advise from the Palaeobiology Laboratories Manager and/or your
Supervisor.
6. Working Outside of Normal Hours and Working Alone in Offices and Laboratories
Special conditions apply to Staff, Postgraduates and Undergraduate Students with regard to working outside of normal
working hours and/or working alone in offices and laboratories. You may need to complete a special Risk Assessment
and authorisation may be required from your PI/Supervisor and Lab Manager as appropriate. Consult the relevant
policies posted on the noticeboard next to the entrance to the Palaeobiology Laboratories or view them online:
Working Outside of Normal Hours: http://www2.gly.bris.ac.uk/safety/department/hours.html
Lone Working: http://www.bris.ac.uk/safety/media/gn/lone-working-gn.pdf
7. Accidents and Emergencies
All users must familiarise themselves with the locations fire exits, first aid kits, laboratory telephones, etc.
Fire: On discovering a fire, operate the nearest fire alarm (red break-glass box marked FIRE). Call the Fire Brigade,
via Campus Security Services (Internal: 11 22 33 / External: 0117 33 11 22 33) and report the nature and location of
the fire. Do not attempt to fight the fire. Evacuate to the Assembly Point located on the patio outside the Merchant
Venturers Building. Note: Fire alarm testing takes place in the Inner Court Laboratories every Friday at 1000.
Toxic or major gas escape: Leave the area immediately. Close all doors on exit. Activate the nearest fire alarm and
call Campus Security (Ext. 112233). Warn people to avoid the affected area.
Flood: If it is obvious stop the leak, phone the Porters (Ext.45219). Warn people in the laboratories or offices below to
safeguard papers and equipment. Do not attempt to move wet electrical equipment until disconnected from the mains.
Failure of services: If there is a failure of gas, water, electricity or lift services during working hours, phone the
Porters (Ext. 45219); if out of hours, call Security on Ext. 112233.
Injuries: Apart from very minor injuries, a first aider should be called. First aid kits are located in IC29, IC29a and
IC24. All incidents or accidents should be reported to the Palaeobiology Laboratories Manager.
Further information can be found on the School Safety Webpages: http://www2.gly.bris.ac.uk/safety/index.html
8. Laboratory Supplies and Ordering
If you require and equipment and consumables and you cannot find these in the lab please contact the Palaeobiology
Laboratories Manager or your PI/Supervisor. Laboratory orders are placed by the Palaeobiology Laboratories
Manager on Tuesdays and Thursdays. All purchases need to be authorised by the School. Please plan ahead and
allow one to two weeks for delivery of standard items such as laboratory consumables and glassware. NB this is an
estimate only, if your order is complex, bespoke and/or requires special authorisation this may take longer.
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