TO:
Principals, Directors, & Payroll Reporters
FROM:
Jill Fondren
DATE:
May 20, 2015
SUBJECT: Summer School Payroll
In an effort to support each summer school program, the following dates are set to pay all
employees who work during summer school.
Summer Schools
Ending Before
Reports Due
June 23, 2015
July 10, 2015
July 23, 2015
August 7, 2015
June 24, 2015
July 14, 2015
July 27, 2015
August 12, 2015
Payment Date
Regular July Payroll
Regular August Payroll
Regular August Payroll
Regular September Payroll
Payroll Reports turned in late will be paid on the next month payroll due to inadequate
processing time
Note: Checks will be issued on regular payroll run dates will be direct deposited and
handled through normal payroll procedures.
Please share the information above with all summer school employees
Please see the attached guidelines for processing Summer School information to submit to the
Payroll Department.
1319 Earl Campbell Parkway, Tyler, Texas 75701 | phone 903.262.1079| fax 903.262.1168
[email protected]
Guidelines for Preparing Summer School Payroll
1. Separate time sheets by type, i.e. Training, SSI, Accelerated Instruction, Credit
Recovery, Testing or Jump Start. Time sheets must have full name, ID number, type of
summer school pay, campus, dates and times worked and be signed by the employee.
(Timesheet form attached.)
Only actual time worked is included, no projected time.
Send your payroll for each type of Summer School in one package. Don’t break it up
into partial payrolls to pay partial amounts in one month’s payroll and the rest in another
month’s payroll. This causes confusion and could contribute to overpayments.
2. Prepare recap sheet for each type of pay and campus with employee ID number, full
name, account code, number of hours worked, pay rate and extended total salary. Also
include at the bottom, the preparer’s name and phone number. (Recap sheet attached.)
3. Attach time sheets to the completed recap sheet. Recap sheet must have proper
approvals.
4. If paid by Title I, must have Title I approval prior to turning in to Payroll.
5. Payroll reports that are not turned in by the due date will be paid on the next payroll
date.
1319 Earl Campbell Parkway, Tyler, Texas 75701 | phone 903.262.1079| fax 903.262.1168
[email protected]