Australian High Commission Port Moresby Candidate Information Pack Visits Officer Political Closing Date: Wednesday, 27 May 2015 This information package should assist potential applicants to understand the work of the Australian High Commission, what is involved in the role, the Selection Criteria, how to apply and also help you make an informed decision to apply. Position Description Title Visits Officer Classification Locally Engaged 5 (LE5) Reports to Second Secretary Location Port Moresby Salary Starting annual salary range PGK76,196-85,263 About the Australian High Commission in Port Moresby The Australian High Commission represents the Australian Government by advancing the interests of Australia and Australians in Papua New Guinea (PNG). Our primary national interest is in a strong bilateral relationship underpinned by a peaceful, secure and prosperous PNG and Pacific Region. The High Commission is also responsible for apprising Canberra about developments in areas such as domestic politics, immigration, economics, trade and investment, culture, defence and development cooperation, with a view to informing Australia’s foreign policy. The Australian High Commission promotes a positive image of Australia, enhancing people-to-people links, and delivering consular assistance to Australians in need. About the role The Visits Officer will be responsible for coordinating administrative, logistical and protocol support for ministerial/high level official visits to PNG as well as Head of Mission (HOM)/Senior Executive regional visits within Papua New Guinea. The Visits Officer will liaise with key stakeholders to assist with developing visit programs, follow up requests for appointments and bookings, and arrange printing of visit programs as required. The key responsibilities for this position are: o Closely support a Visit Liaison Officer where one is appointed specifically to manage a high level visit o Ensure post follows the Visit Guidelines for ministerial and portfolio visits and relevant staff are briefed about their responsibilities o Assist with developing visit programs, including associated official hospitality or events, in consultation with relevant stakeholders at post and in Canberra o Assist with requests for appointments with Ministers and high ranking officials o Liaise with Corporate Services, airlines and hotels etc. as required to confirm accommodation and transport arrangements o Draft the Transport Plan for visits in consultation with the Travel and Transport Section o Arrange printing of program booklets, daily summaries and other briefing and administrative material as required o Assist with coordinating arrangements for regional visits by HOM and senior officials o Develop relationships with key interlocutors (i.e. PNG DFA Protocol, RPNGC Traffic Unit, accommodation providers, airline liaison officers etc.) who assist preparation of and during visits Page 2 of 4 Assistant Policy Officer May 2015 o Maintain and update biographical details of key interlocutors and provincial profiles for use during visits o Prepare official correspondence as required Required Skills and Qualifications o Advanced analytical, written and communication skills o A professional standard of written and spoken English o A understanding of Australian government functions and procedures, and experience handling protocol matters o Well developed administration skills o A well developed ability to implement public relations strategies and manage events which would advance Australia’s interests o The ability to collate information and analyse developments in political, economic and social arenas o A high level of flexibility and responsibility and the ability to work effectively as a team member Eligibility/Other Requirements The successful candidate is required to obtain a satisfactory police check, medical check and maybe required to travel on occasions. A current driver’s license is required to drive a work vehicle. Page 3 of 4 Assistant Policy Officer May 2015 Selection Criteria The following criteria will be used to assess an applicant’s suitability for a position. When considering your application, the Selection Committee will seek evidence of performance against each of the criteria. 1. Supports and Contributes to strategic direction 2. Achieves results 3. Values Teamwork and Builds Partnerships 4. Demonstrates personal drive and integrity 5. Works and communicates with influence 6. Specific Specialist/professional knowledge, skills and experience All applicants must address the selection criteria to be considered for this position. How to Apply Applications must be submitted to The Human Resources Manager, [email protected] by 4.30pm, Wednesday, 27 May 2015. Late applications will not be accepted. Your application must include: 1. A Resume (3 Page maximum) which outlines: o Employment history; o Education, qualifications and relevant training; and o The names and contact details of two professional referees. 2. Your claims against the selection criteria (3 Page maximum). Please include your name and the job title in the subject line of your email for easy reference. E.g. John Smith – Visits Officer Note: Please note that given the number of applications, only those considered suitable for interview will be contacted. The Australian High Commission promotes a workplace free from discrimination and harassment and is a smoke and buai free environment. All recruitment is based solely on merit. Page 4 of 4 Assistant Policy Officer May 2015
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