OFFICEOF THECOMMANDANT
INDIA RESERVE
BATTAI-ION
PUDUCHERRY
POI-ICE
DEPARTMENT
No.499/eM/rRBn/Sp(XXVrrI)
l2}1s_h3
Darcio) l03l7l
NOTTCE
QUOTATTON
uotations- Req:SealedQuotations
are.invitedfor the supplyof the followingceremonialitems
for IRBn
personnel
proposed
to be purchased
for the useof lndraReserve
Battilion,puducherry.
SL
No
Items
I
Pugreecap
2
Scarf(neck)
J
Kamarband
4
Jallarof kamarband
5
Shoulder
expanded
6
Specification
-ls
Per altry p."tto1r
In White,Bluecolour
As perarmypattern
In White,Bluecolour
As perarmypattern
In White,Bluecolour
As perarmypattern
In White,Bluecolour
As perarmypattern
In White,Bluecolour
Sling web covered
Asarmypattern
wlth whiteRexine
7
Anklet with white
As perarmypattern
Rexine
B
HandGlovesWhite
Madeof banianclothwhite/ Drillwhite
9
LanyardBluerope
Singleropebluecolour
1 0 Dress Cord blue (to
Bluecolourclothwide
wear in shoulder
acrossbody)
2.
Thefollowingtermsandconditions
haveto be observed
by the bidders,
aty
required
200nos
200nos
200nos
200nos
200Pairs
200nos
200Pairs
200Palrs
200nos
200nos
Two bid Svstem
The Technicalbid and the Financial
bid shouldbe wax-sealed
by the biddersin two separate
coversdulysuperscribed
as "Technical
Bid"for supplyof Cerempnial
itemsand "Financial
Bid,'for
supplyof Ceremonial
itemsand boththesesealedcovershaveto be keptin a biggercover,which
shouldalsobe sealedanddulysuperscribed
as"Quotationfor supply of ceremonial items"
A,
The Technicalbid cover should contain
1. Original
D.DfromanyNationalized
Bankfor an amountof Rs,520/(Rs.500+4oloVAT) (RupeesFive Hundredand Twenty only) towards
the costofTenderDocument
in favourof"The Commandan! IRBn,
Puducherry"
2) OriginalD.D/FDtowardsElvlD(Earnest
MoneyDeposit)in favourof "The
Commandant,IRBN, Puducherry"fromany Nationalized
Bank for those
Itemsindicated
whichtheyintendto supply.
3) Tenderdocument
withallthe pagesdulysignedby theTenderer.
4) Copyof the CST/VAT
Registration.
5) Photocopyof PAN
6) Undetakingformdulysignedby the tenderer
B.
The Financial bid cover should contain only detailsof price/rate,etc./ againstthe
items,whichthey desireto supply. For singleitem of sample,singlerate shouldbe quoted.No
documents
or DDshouldbe keptin the Financial
bid cover.
3.
a
ELIGIBLEBIDDERS:The biddershouldnot have oeen
Government/
PSU/covernment
bodvU
b Original
DDs/FD
towards
EMDand
a
kingsduring
of Tender
in India / by any State/Central
last5 years.
shouldreachthe officeof the
Commandant,
IRBneitherby postor n personbefore
time stipulated.
Otherwise,
the
tenderwill be rejectedby the
Committee
with notice.In caseof SmallIndustrial
Unitsregistered
with SSI/ NSICor
of IndustriesPuducherry
shallhaveto furnish
Registration
Certificateand Functi
Certificateof
Unit issuedby the competent
authoritywith their tenderdocu
The Tenderer
ld alsofurnishthe list of items
manufactured
by them in theirfactory EMDshouldbe
for the productswhichare not
enlistedin the approvedlistof NSIC(
4,
EARNEST
MONEYDEPOSIT
The biddersmustencloseDemand
FDRfor Rs.6000/- (RupeesSixThousandonly)
from any Nationalized
Bank towardsthe EarnestMoney.
drawn in favour of "The
Commandant,
IRBn"payable@ puduch
The FDR/DD
d be in originaland keptin the
covercontainingthe technicalbid. The mplesshouldbe
ded simultaneously
while the
tendersare submitted.For everyitem on one sampleis a
whichthe bidderproposes
to
supply, The Technicalbid cover,Financial d coverand the outer covershouldbe closedand
sealedwith sealingwaxon boththe sides.
5. S A M P L E S : For everyitem only one sampleis lowedand only
rate shouldbe quoted.If more
thanone sampleand rateare received
for
item will be mmarilyrejected.Ratesshouldbe
quotedboth in wordsand figuresand
correction
shouldbe attestedby the personsigning
the tender.
6.
The Samples
shouldalsosim
-605 006 al
complex,GorimeduPuducherry
the duedate.
reachthe
of the Commandant,
IRBn,police
with DDs/FD
EMDand tenderfee before
7.
Only after ensuringthat all the
red documents
ng DDS/FDtowardsEarnest
MoneyDepositand tenderfee are furn
the sampleswill considered
to be allowedfor the
selection
by the Purchase
Committee
andto
the Financial subsequently.
Ratesshouldbe quotedFreeOn RailF.o.R),
and it shouldcoverall incidental
chargessuchas freight,packing,forwardin Insurance/
etc./ caseof localtenderers,
delivery
shouldbe givenin the premises
of IRBn
at Gorimedu.Fl rateshouldbe quotedon all the
itemsand alsoinclusive
of all taxes.The
shall quote the rate only in the quotation
form enclosed herewith for the items
they desire supply.
9.
The successful
bidderswill be sent communication
of acceptance
of their rates of the
selecteditems.The successful
bidde(s)
be requiredto
within10 daysfrom the date
of receiptof intimationof acceptance
of his rate(s)Security
@ 5% of the total valueof
itemsfor whichthey will become
IRBn,Puducherrv
for the fulfillmentof
Onlyafter paying SecurityDeposit,SupplyOrder
will be issuedand they haveto signa
deedwith the
ftmentbeforecommencement
of the supplyand mustabidebVthe Terms
Conditions
laiddownin the TenderNotice. lrronpaymentof SecurityDepositwithin stipu
periodwill
in forfeitureof EarnedMoney
Depositand resultingin cancellation
of the
. The EM in respectof unsuccessful
Bidoers
will be released
afterfinalization
of
. The EMDwill refundedto the successful
Bidder
afterreceiving
securitydeposit.The SecurityDepositof the
I bidderswill be refundedto
themaftersatisfactory
completion
of the
10. No interestshallaccrueon the above ridEMD/Security
the Government.
as longastheyare heldby
pavment
11. Noadvance
shouldbe i
. Allthe aticles ppliedby the successful
tenderer
shallbe subjectto inspection
andacceptance
or rejectionby the InspectorGeneralof Policeor any
personauthorized
by him on his behalfand his opinionthere shallin all respects
be finaland
conclusive.
Paymentwill be madeonlyafterleliveryof the it
and afterthe itemsarefoundas
perthe samples
selectedby the committee.Rejected
aftictes ll be removedby the suppliers
at
theirownexpenses
forthwith.Aftereachrejection,
the su
shallandwillforthwithsupplyand
deliverequalquantityof sucharticlesof the quality,sizeand
12.Therateto be furnished
shouldbe validat leastfor 12
of rateapprovalorderwith a provision
for extension.
fromthe dateof
13. BID VALIDITY:- The Validityperiodfor finalizinq
the T
openingof the Tender
declaration
is 180daysfromthe
date
L4. The successful
tenderershallbe boundto deliverthe
es orderedwithinthe delivery
periodprescribed,
failingwhichthe SecuriwDepositis liableto forfeiture.All articlesare delivery
shouldbe given in the premisesof this unit IRBn. OM se
, Policecomplex.Gorimedu,
Puducherry
605006
15
If the successful
tendererfailsto supplyanyof the articl ordered,it shalibe lawfulfor the
InspectorGeneralof Policeor any personauthorized
bv him on his behalfto purchase
as Derrule
otherthanthe accepted
tenderer,suchquantities
of afticlesas s ll not havebeensuppliedby the
accepted
tendererand to collectfrom him the difference
in the increased
costof sucharticles.rn
additionto the forfeitureof the securiwdeDosit.
16. If the successful
tendererfails to remit the securiW
goesbackafter acceptance
of his tender,it shallbe lawfulfor
any personauthorizedby him on his behalfto cancelhis
lvloney
depositedby him alongwith his tenderwill be fo
also be liablefor all damagessustainedby the Inspector
breach.In that casenextlowerratewill be accepted
andthe fi
makegoodthe loss.
or withdrawshis tenderor
InspectorGeneralof Policeor
at any time andthe Earnest
to Government.
Further,he will
I of Policeby reasonsof such
successful
tendererwill haveto
L7.
InspectorGeneralof Policeis alsoempowered
to in
or to decrease
the requirements
or to cancelin wholeor in partof any articleshownin the sch ule of requirements
enclosed
and
no correspondence
in this regardwill be entedained.
All
in
which
prescribed
any
of
the
,
conditionis not fulfilledof anv conditionincludinathat of
ition rebatels put foth bV tne
tenderer,shallbe summarily
rejected.
18.
Tendersshould be acceptedtill 31.03.2015up to 1
19.
The Tender will be opened on 31.03.2015at 1700
20. Canvassing
whetherdirectlyor indirectly,in connection
w ith tendersis strictlyprohibited
andthe tenderssubmittedby the firm who resodto canvassingll be liablefor rejection.
2L
The decisionof the Purchase
Committee
on selection itemswhichare in conformity
to
the PoliceDatternwill be final.
22.
The biddersmustsignthe belowmentioned
undeftaking
herewith
Dy. Commandant(QM)
India Reserve Battalion
Puducherry
(Tobesubmitted
dulyfil
1.
in andsigned
with tender)
Nameandaddressof the TendererFi
2.(A) WhetherEMDis enclosed
?
(B) IF so,details(No.Amount& Date)
Detailsof documents
enclosed,
as
(i)csr/vAr/nN
uired
(ii) PANCard
+.
Otherdocuments
to confirm
reliabil of the
Tenderer
firm,if any
............
haveread
or got readthe abovetermsandconditions the tenderfor the supplyof Ceremonial
itemsfor the
IRBn,Puducherry.I/We are submittinq / our rateonly
understanding
the terms
and
conditions
whichshallbe bindingon me/usi respectof the
hereby
tenderto supplyCeremonial
itemsas
yourtermsand conditions
stipulatedin the
12 monthfrom the date of rate approval
in the Tender
documents.
le at the ratequotedas per
ratequotedwill be validupto
witha provision
Signature
of the Bidder
Place:
Date:
-05
Nameof the firm
Address
of the firm
:
ContactNo(s)
ouc
To
SL
No
TheCommandant,
IndiaReserve
BattalionPud
Items
Specification
I er
l,lnit
I
Pugreecap
As perarmypattern
In White,Bluecolour
0 no
2
Scarf(neck)
As perarmypattern
In White,Bluecolour
0 no
3
Kamarband
Asperarmypattern
In White,Bluecolour
0 no
4
Jallarof kamarband
As perarmypattern
In White,BIuecolour
0 no
5
Shoulder
expanded
Asperarmypattern
In White,BIuecolour
Flir
0 no
I
Rateper unit includingall
taxes etc (write both in
luordsandfigures)
r1
6
Sling web covered
withwhiteRexine
As armypattern
7
Anklet with white
Rexine
Asperarmypattern
II
atT
B
HandGlovesWhite
Madeof banianclothwhite/ Drill
white
)1
atr
9
Lanyard
Bluerope
Single
ropebluecolour
0 no
10
DressCord blue (to
wear in shoulder
acrossbodv)
Bluecolourclothwide
0 no
Yoursfaithfully
sig ture/ Nameof the Bidder
Withseal