1. automotive and vehicles
2. campers and rvs

Sleep Away Camp
Parent Information Book
2015
Paperwork and
Final Payment
Due April 1, 2015
What Needs to be Returned?
The following must be returned to the address below, on or before April 1:
1
Meet My Camper Form (all campers)
Health Form (all campers)
Specialized Health Care Form (only if needed)
Girl Scout Council of the Nation’s Capital
Attn: Sleep Away Camp Registration
4301 Connecticut Ave NW
Washington DC 20008
Your camper’s registration will be cancelled if her health form is not
submitted by April 1.
In the event of a weather related or national emergency, the most up
to date information will be conveyed through Rallyhood and the
following website:
www.gscnc.org/camp.html
You may also call the following number for a voicemail
recording to receive the same information:
202.274.3305
Do not leave messages at this phone number, they will not be
checked, it is only an information number.
2015 Sleep Away Camp
Parent Information Book
Table of Contents
Topic
Parent Checklist
Open Houses
Page
3
4
Contact Information
Camp Mailing Addresses
Contacting the Camps
5
6
6
Tips for Camp
Typical Day
7
8
Facilities
Food
Camp Staff
Camp Stuff
Sending Mail to Camp
Bunk Notes
9
10
11
12
13
14
What is My Camper Misses Home
Camp Behavior
15
16
Health Care
Health Form
Medicine
Head Lice
Insurance
17
18
19-20
21
22
Car Information
Bus Information
23-24
25-26
Packing List
Specialty Gear
General Packing Tips
What not to Bring
Financial Assistance
Payment Information
27
28
29
29
30
31
Parent Checklist
Camp is always a fun place for campers, to ensure that you
enjoy it as well, complete this checklist prior to your camper’s
arrival.
Important Dates to Remember
April 1, 2015: Paperwork Due and Final Payment Deadline
Meet My Camper Form (all campers)
Health Form (all campers)
Specialized Health Care Form (only if needed).
Parent Checklist
Your camper’s registration will be cancelled if her health
form is not submitted by April 1, 2015.
3
Prior to Camp
□
Attend Open House (see next page)
□
Tell your camper how much fun she will have at camp and
remind her that her counselors are there to help her
anytime (see page 15)
□
Get ready for bed by flashlight
□
Label all of the things that your camper is bringing to camp
with her first name and last name, and help her pack her bags
□
Check your camper for head lice and nits (see page 21)
□
Write a few letters that you can drop in the camp mail bag
(see page 13)
□
Share the camp address with friends and relatives so that
they can write her letters too
□
Check the times for Drop-Off at the bus or at camp (see
pages 23-26)
□
Complete the Bringing Medication to Camp Form and bring
to the bus stop or camp. Medication should be in the original
container in a Ziploc bag labeled with the camper’s name,
program and session.
Open Houses
If you are interested in visiting camp, you are encouraged to go to
an Open House. Open Houses inform parents about our camps
and help girls prepare for their summer camp experience. Camp
sessions are short, so we do not have visitor days. Due to limited
parking and for security reasons, we do not allow parents to tour
the facilities when dropping off campers.
Join us at an Open House to see where your camper will be
staying and learn about the camp program, view the facilities and
meet our staff. Feel free to bring a picnic lunch to enjoy in our
wonderful camp setting. SMOKING and PETS are not
permitted on camp property.
For questions about our Open Houses, contact Gustavo
Martinez at [email protected] or 202-534-3793.
Dates and Times
May Flather
Coles Trip
Sunday, June 14
2:00 PM-4:00 PM
Camp Winona
Saturday, June 6
Potomac Woods
Saturday, June 13
1:00 PM-3:00 PM
2:00 PM-4:00 PM
Open Houses
Open Houses are held rain or shine. Directions are available on
page 24. Carpooling is recommended.
Meet My Camper Form
Please take some time to fill out the Meet My Camper Form
included in this packet. This form collects specific information
that will help camp staff better understand your camper. Please
fully complete this form to ensure your camper is cared for in the
best way possible.
Please indicate any special needs on the Health Form.
Form
4
Contact Us
If you still have questions after reading this packet, please
contact the appropriate staff member below.
For Questions regarding: Online Registration, Changing
Program/Session, Bus/Car Transportation, Forms , Buddies,
Payment or Refunds, please contact a camp registrar:
Camp Winona
Katherine Offutt,, [email protected] (202) 534-3781
Camp Potomac Woods
Liz Hagerty,, [email protected] (202) 274-3327
Contact Us
Camp May Flather
Paloma Quiroz, [email protected] (202) 274-2169
Camp Coles Trip
Erin Reynolds,, [email protected] (202) 534-3788
For Questions Regarding:
Campers with Special Needs
Jenn Macios, [email protected] (202) 274-3309
Financial Assistance
Contact your camp registrar listed above
Si necesita ayuda en Español
Gustavo Martinez, [email protected] (202) 534-3793
Questions about programs at Camp Winona:
Jenn Macios, [email protected] (202) 274-3309
Questions about programs at Potomac Woods:
Jenn Macios [email protected] (202) 274-3309
Questions about programs at May Flather :
Susan Kabat, [email protected] (202) 274-3305
Questions about programs at Coles Trip:
Susan Kabat, [email protected] (202) 274-3305
Questions about the Junior Counselor & Leadership
Programs (CIT I, CIT II, WIT and Aquatic CIT)
Susan Kabat, [email protected] (202) 274-3305
5
Contacting Camp
Camp is a very busy place. There is one telephone line to serve
the office and for emergencies; therefore, campers will NOT be
allowed to make or receive calls from parents. Please do NOT
send a cell phone with your camper as it becomes a
distraction and increases home missing.
missing All cell phones
brought to camp will be collected and kept in the director’s
office until the camper returns home.
Please note that camp will contact you if there is ever any
concern about your camper (home missing that causes concern,
health issues, etc)
Camp Winona
Director: Jenn Macios
(301) 274-2413
Camp May Flather
Director: Susan Kabat
(540) 350-2112
Camp Potomac Woods
Director: Jennifer Coe
(703) 777-1354
Camp Coles Trip
Director: Justine Coleman
(540) 659-6274
Camp Mailing Addresses
Camp Winona
Camper’s Name
Program and Session
6885 Winona Place
Hughesville, MD 20637
Camp May Flather
Camper’s Name
Program and Session
23 Camp May Flather Rd
Mt. Solon, VA 22843
Camp Potomac Woods
Camper’s Name
Program and Session
13932 Potomac Woods Lane
Leesburg, VA 20176
Camp Coles Trip
Camper’s Name
Program and Session
134 Paynes Lane
Stafford, VA 22554
Contacting Camp
Camp phones are turned on from early June to mid-August.
Camp Directors and Camp Administrative Staff are happy to talk
with parents.
6
Preparing for the Camp Experience
Tips for Camp
7
Going to camp for your first time is a very exciting
experience. Sleep Away Camp allows your camper to
gain independence while being away from her family.
Camp will offer her challenges to grow and develop in a
safe environment. Here are some ideas for helping your
camper to prepare for her first experience.
♦
Go outside at night in a natural setting to identify
common sounds such as owls, crickets, frog, twigs
breakings, leaves rustling, and dogs barking.
♦
Practice getting ready for bed at night with just a
flashlight.
♦
Explain to her the importance of drinking of water while
at camp. We encourage campers to carry a water bottle
with them at all times.
♦
Show your camper how to properly apply sunscreen and
bug repellent. At camp, staff will help your guide camper
in putting on sunscreen and bug repellent too.
♦
Talk to your camper about trying new foods. While our
menu is kid friendly, our meals may not be just like
mom’s. We have plenty of options to try new things at
the table or the salad bar.
♦
Practice packing her bag together. Go over the items in
her bag so she feels comfortable knowing exactly what is
in her bag.
♦
Help your daughter identify daddy-longlegs. They are
quite common at camp and completely harmless. If she
can identify a daddy longlegs, she will not panic and be
able to seek assistance from staff to remove it.
♦
Teach your camper how to fix her own hair. Make sure
she can comb her hair and put it back in a pony tail when
necessary. Staff is always there to help assist your
daughter.
♦
Write her name or place identifying labels on her
belongings so she can keep track of them.
A Typical Day at Camp
7:00 AM: Rise & Shine!
Severe Heat
At times during the summer, the camps may be affected by
extreme heat. During those times, the schedule may be altered
with other activities that girls are not in the direct sunlight
during the hottest part of the day. The activities could include
more pool time, water games, indoor programs, or shaded
games. Staff will also encourage more sunscreen and water
breaks.
Typical Day at Camp
12:30 PM: Lunch
5:45 PM:
Most meals are served
Flag Ceremony
7:45 AM:
in the dining hall.
Flag Ceremony
6:00 PM: Dinner
Groups may also opt
Groups take turns
Groups will have the
for a lunch at the pool
conducting the flag
or to pack a lunch for a opportunity to have at
ceremony.
least one dinner in their
hike.
unit over the campfire.
8:00 AM: Breakfast
1:30 PM: FOB
Girls work together to
FOB is rest time and
choose the menu and
9:30 AM: Kapers
campers have a
cook the food.
Kapers are chores at
chance to write home
camp. Girls help by
7:15 PM: Activities!
or do a quiet activity.
cleaning the
Twilight hikes, star
latrines, sweeping the
2:30 PM: Activities!
gazing, campfires,
shelter, collecting
Depending on the
all-camp activities, and
firewood, etc.
program, this
more!
can include a number
10:00 AM: Activities!
8:008:00 - 9:00 PM: Bed
of different things.
You may go swimming,
Time
Campers also help
hiking, do arts and
Bed
times
differ
decide what activities
crafts, or play games.
depending on the age
they want to do.
of the campers.
Thunderstorms
Occasional storms may roll through the area during the
summer. Each camp has a designated area they gather for
severe storms. If thunder or lighting is observed, certain
program activities are postponed until the threat has passed.
These activities include swimming, canoeing, kayaking,
horseback riding, archery, and climbing activities.
Each camp practices emergency drills with their campers each
week so they know what to do in an emergency.
For the most up to date information please visit
www.gscnc.org/camp.html
8
Camp Facilities
Living Units
Each living unit includes a unit house or shelter, fire circle,
latrines (flush toilets at Winona only), washstand, and platform
tents or screened glen shelters.
Screened glen shelters and platform tents (May Flather and Coles
Trip only) sleep 4-6 girls. They contain cots with mattresses and
mosquito netting, and small night stands for each camper.
Camp Facilities
Counselors stay in a SEPARATE shelter within the unit that is
marked with a lantern at night.
Electricity
Units DO NOT have electricity. Campers use personal
flashlights or lanterns. At night, the latrine and staff shelter are
marked by lanterns or spotlights.
Other Facilities
Each camp includes a dining hall and kitchen, camp office, health
center, arts and crafts building and central shower house. May
Flather, Winona, and Potomac Woods have pools and Coles Trip
has river access.
Our laundry facilities are not large enough to accommodate
campers’ laundry. Campers will need to pack enough clothes for
their entire stay at camp.
Weekend Accommodations
There are no weekend accommodations available for campers,
unless they are registered for a two-week program at May Flather or Coles Trip or attending Aquatic CIT There are no exceptions, as there is no adult supervision available.
The CIT II program and Junior Counselors must leave camp on
their weekend breaks; bus transportation is available.
9
Camp Food
Our menus are approved by a dietician and planned with
hungry, growing girls in mind. All of our menus provide
kid-friendly food for all of our campers. The meals served
include foods like chicken nuggets, macaroni and cheese,
spaghetti, tacos, and more. All meals include fresh vegetables
and fruits. A vegetarian option is available at all meals. If your
child is a vegetarian please indicate it on their health form.
form
At our meals, we provide several healthy options to all our
campers. During Breakfast, each camp will offer a cold
breakfast bar filled with cereal, yogurt, and fruit in addition to
the hot meal provided. Campers will find a fully stocked salad
bar available during lunch and dinner. The campers also have
access to a sandwich table during meals too.
At each camp, the girls will cook out one to two times a week.
There are plenty of options for cookouts to accommodate
special dietary needs.
We encourage you to contact the specific camp in advance to
discuss your campers dietary needs. If you have any questions
about menus or food allergies please contact Jenn Macios,
[email protected] or 202-274-3309.
Camp Menu
Girls with special dietary needs; for personal, religious, or
medical reasons; must note this information on the health
form.
form We will make every effort to meet special dietary
needs.
Birthdays at Camp
Each camp has a special way they celebrate birthdays.
Please list your daughter’s birthday on the Meet My
Camper Form. Please feel free to contact the camp to
learn more about their birthday celebrations. Please do not
include cakes, cookies, etc in the birthday packages as we
cannot serve the items due to the potential risk with food
allergies.
10
Camp Staff
Camp Staff
Each of our staff members have been carefully selected from
applicants throughout the United States and around the world.
All staff members go through an extensive screening which
includes, interview, references, and background checks.
Chosen for their maturity, program skills, and experience with
children; they are required to attend an intensive pre-camp
training session given by GSCNC. We expect our staff to
maintain high moral standards and act reasonably in all areas of
their lives during their time of employment.
Staff members are 18 years of age or older. A Health Manager is
in residence at the health center. Specially trained staff
members direct the pool, waterfront, challenge course, and
other specialty areas. Any male staff members in camp are
given separate sleeping quarters in a part of camp that is away
from the campers sleeping areas.
At camp, it’s a Girl Scout tradition that staff choose a “camp
name” to use as a nickname for the summer. Even the founder
of Girl Scouts, Juliette Gordon Low, had a camp name,
“Daisy.” A camp name is a nickname used at Girl Scout camp
for several reasons. (It keeps us from having two “Karens” or
five “Amandas.”) Please don’t be surprised when camp staff
introduce themselves as “Skittles” or “River.” When you call the
camp the office, staff will always answer with their real name.
On the last day of camp, camp staff may reveal their first names
to their campers.
Camp staff enjoy hearing from parents and campers about how
much they enjoyed their time at camp. However, policy
prohibits camp staff from receiving gratuities (gifts, money,
etc.)
11
Please provide complete information on your daughter’s
Health Form.
Form.
Also, please contact Jenn Macios (202) 274-3309, prior to
camp to discuss your daughter’s needs.
Hydration
Many campers aren't used to being outdoors in the summer
heat for long periods. Our staff make sure campers are all
taking frequent water breaks and drinking water at every meal.
You can help by getting your camper in the habit of carrying a
water bottle through out the day.
Insect and Tick Safety
We encourage the use of bug spray at our camps. When
campers are changing , we encourage them to do a tick check.
While our staff is very carefully observing campers for ticks,
please be sure to check your daughter when she returns home
from camp. If tick was found on your daughter, it will be noted
on the health notes sent home at the end of each week with
your daughter.
Swim Test
All campers will go through a swim test before entering the
pool. A camper’s swimming ability determines what part of the
pool she can go in and our campers must meet the criteria. The
swim test usually consists of the camper swimming across the
pool and back, in addition to treading water. A color-coded
system is utilized to provide lifeguards with a quick visual
reference of each girl’s swimming ability to help keep her safe.
Rallyhood
After the final payment is made, we will invite you to join our
online community of parents with daughters at camp. Stay
connected and watch the fun activities your girls will be enjoying during their stay with us.
Important Things to Know about Camp
Special Needs
In order for us to provide the best possible care for your
daughter, please let us know if you daughter has any special
needs, or will need special care at camp (food allergies, medical
conditions, etc.).
12
Sending Mail to Camp
Kids love to get mail, especially while at camp! We have mail bags
at the bus stop and camp where you can drop letters to be
delivered to your camper during her stay. No postage is
necessary.
Sending Mail to Camp
Please include on the envelope:
Camper’s Name
Program and Dates (ex: Moonlight Mania, June 23-28)
Day of the Week you would like it delivered
Care packages (games, coloring books, stickers, etc.) are
welcome. DO NOT INCLUDE FOOD ITEMS because they
attract animals. If mail is received after the camper leaves camp,
it will be returned to the sender. Camp Care Bags are also
available through GSCNC. See the Camp Care Bag order form
included in this packet.
Letter-Writing Tips
Letters and care packages are a great way to encourage your
camper during her stay. When writing letters to your camper at
camp, keep the following tips in mind:
-Focus on encouraging your daughter to try everything camp has
to offer, and to have fun.
-Send short, cheerful, happy notes on colorful paper.
-Encourage siblings, friends, and relatives to write and share
these tips with them as well.
-Bunk notes are a great way to send messages to your camper,
but keep in mind that she can only receive them and will not be
able to email you back. They are supplements to mail that is
dropped off at the bus stop, at camp, or sent through the post.
Bunk Notes information can be found on the next page.
Camp addresses can be found on page 6.
13
Bunk Notes
(One-Way Emails to Campers)
Our partnership with Bunk1.com allows parents to send one-way emails
to their campers for a small fee while they are at camp,. We encourage
parents to use this in addition to traditional mail. We do not participate
in any of the photo or return-email services due to extremely slow internet connections at our camps. When you submit a bunk note, it is sent
to camp the following day. Please do not send Bunk Notes on Friday as
they will not be received until after your camper has left camp.
The first time you visit the site you will be prompted to update your
contact information and re-activate your account. If you have
previously used Bunk Notes, you will need to reregister this year.
1. Go to the Go to www.bunk1.com
2. Click the link for “Need an Account or have an invitation code”
4. Fill out all the required information
To send an email, you will need to purchase (by credit card)
card Bunk Note
credits, then follow the instructions. If you have campers
attending different camps, you must create an account and
purchase Bunk Note credits for each camp.
Bunk Notes
3. Click the “Register Now” button and enter your camp’s pre-approved
Registration Code:
Winona: WIN2015B
Potomac Woods: B1POTW15
May Flather: CMF15BN1
Coles Trip: COLES15B
Why do I have to pay to send Bunk Notes? Each morning, the
system sorts the emails for us to print out and distribute, allowing us to
easily manage emails. Your payment helps cover the cost of the system, paper, ink, and labor, and frees us to be with the campers!
Can other relatives use these services? Yes! Once you set up your
account, you can invite others to access these services.
What if I have questions or problems? Please call Bunk1 at
1- 800800 - 216216 -9472 or go to www.bunk1.com/contact.asp
GSCNC does not issue refunds for any unused Bunk Note credits.
14
What if my Camper Misses Home
What If My Camper Misses Home
15
The camp staff and director will do everything possible to make
your camper’s stay at camp enjoyable. If your camper misses
home, the camp staff will try to comfort her. If they are unable to
do so, they will contact you. We do not allow campers to call their
parents as it usually results in the camper going home. If you have
any concerns, you may always contact the Camp Director.
Preventing Home-Missing
Here are some tips to help make camp a positive experience!
1. Visit the camp Open Houses held in June, more information on
page 4.
2. Be honest when you are completing the Meet My Camper form.
The staff will be better prepared to care for your camper if you are
honest.
3. Go over the important information about camp with your
camper—some suggestions are below.
* Counselors sleep in a separate shelter, but are available any time
they are needed.
* There is limited electricity at camp, so they will need to use their
flashlight to get around.
* Potomac Woods, May Flather, and Coles Trip have a different
type of toilet that does not flush—they are known as latrines, but
at camp we call them biffies. Winona has flush toilets.
* Most meals are served family style and there is always an
alternate choice, just ask the counselor at the table.
4. Tell your camper how they will be getting home from
camp—will you be picking them up or will they ride the bus?
5. Let your camper know that if they need anything during their
stay at camp that they just need to let a counselor know.
6. Reassure your camper that they will have a good time at camp.
Go over some of the activities she’ll be able to do at camp like
swimming, arts and crafts, hiking and cooking over a campfire. For
more specific information look at the program description of the
program she is enrolled in or see page 8 to learn about a typical
day at camp.
Camp Behavior
The camp staff will do everything possible to help girls adjust to
camp life. However, the Girl Scouts Nation’s Capital reserves
the right to send home from camp any girl who is disruptive,
presents a safety concern, medical risk or engages in
behavior that is detrimental to herself, others or the camp
program.
Any camper who engages in bullying may be subject to
disciplinary action up to and including early dismal from
camp. A parent/guardian is responsible for picking her up. In
this situation no refund will be given.
Camp Behavior
Bullying is one type of unsuitable behavior that is not tolerated
at Girl Scout camp. Girl Scouting builds girls of courage,
confidence and character, who make the world a better place.
Bullying behaviors are those that are meant to provide direct
harm either emotionally or physically to a single or small group
of campers. Camp staff are trained to recognize and halt
bullying in its many forms, including physical and emotional.
Unfortunately, bullying can be subtle, and often occurs when
the counselors are looking in the other direction or working with
another camper. Talk with your camper before she comes to
camp, and tell her that if she sees any of these behaviors going
on either to her or another camper that she should tell her
counselor immediately.. Counselors are happy to help and are
trained to handle these situations with discretion.
Please remind your camper that her Counselors are there for
her. Encourage her to ask her Counselors if she needs help and
to talk with them if she is feeling sad or has any issues while at
camp. We want to help your daughter have a wonderful camp
experience!
16
Health Care at Camp
Medical Care at Camp
Each camp has a Health Manager who is responsible for the health
needs of campers and staff.
Health Care at Camp
In the event that a Health Center staff member determines that
health care outside of camp is necessary, you will be contacted to
pick up your camper. Campers may return to camp during their
session or for a session later in the summer, space permitting and
with permission of the Health Manager.
In the event of an emergency, emergency medical services will be
called and you will be contacted.
If your camper needs to visit the health center, you will receive written
documentation of the cause and treatment when you pick up your
camper at the end of her stay
The health and safety of every camper is our first priority. We meet or
exceed standards set by GSUSA and the state in which the camp is
located.
Health Check-in
During check-in, you will be asked to visit the nurse and her staff to
turn in all medications. If you camper has a food allergy, we will also
ask you to check in with the nurse and her staff. We encourage you
to speak with our healthcare provider about any concerns that you
have your camper’s health during her stay at camp.
Health Screening
Upon arrival at camp, all girls will receive a health screening by
trained staff. One of the things we check for in the health screening
is lice. In the event that a Health Center staff member determines
that health care outside of camp is necessary, you will be
contacted to pick up your camper.
17
Health Forms
Health Form
Every camper must have a Health Form completed by a
parent/guardian. Please give accurate and timely information
about your camper’s health. Your camper’s registration will be
cancelled if her completed health form is not submitted by
April 1, 2015.
The Specialized Health Care Form must be completed if your
camper has an EpiPen , inhaler, or is diabetic. This form must be
signed by a parent/guardian and physician. Due by April 1, 2015.
Please mail above form(s) to the address below by April 1, 2015.
Girl Scout Council of the Nation’s Capital
Attn: Sleep Away Camp Registration
4301 Connecticut Ave NW
Washington DC 20008
Health Forms
Specialized Health Care Form
Bringing Medication To Camp Form
The Bringing Medication to Camp Form must be completed by a
parent/guardian and a physician if your camper is bringing
medication to camp. This includes over-the-counter
medications and prescription medications (see page 19-20 for
more information). See page 19 for a list of medicine provided at
camp.
DOT NOT MAIL THIS FORM — BRING WITH YOU TO CAMP OR
THE BUS STOP
18
Medicine Provided at Camp
Medication at Camp
The Health Centers at each camp stock the following over-thecounter medications which are used on an as needed basis to
manage minor illness and injury that occur while at camp.
camp
Acetaminophen (i.e. Tylenol)
Anti-inflammatory (i.e. ibuprofen)
Diphenhydramine antihistamine/
allergy medicine (i.e. Benadry)
Guaifenesin cough syrup
(decongest and suppresses
cough combine to prevent pneumonia)
Throat/cough lozenges
Anti-fungal cream
Aspirin Free Analgesic Ointment
Calamine/Caladryl lotion
1% hydrocortisone cream
Tums/chewable child Pepto
Bismal
Antiseptic throat spray
Antibiotic cream
Medicaine swabs
Orasol Gel (for gum, mouth, or
cold sore pain)
Epsom salt
Saline nose drops
Burngel
Saline eye drops/wash
Nasal Decongestant Spray
What’s considered a medication?
All medication must be turned in during check-in and kept in the
Health Center at camp. Do not pack medications in your
camper’s luggage!
Medications include: all over-the-counter medications, all
prescription medications, vitamins, medicated creams,
anti-itch cream, anti-bacterial cream (Neosporin), anti-fungal
creams, cough drops, throat lozenges, glucose tablets, oral
contraceptives.
Sunscreen and bug spray may be packed in your camper’s
luggage.
19
Bringing Medicine to Camp
If your camper will be bringing medicine to camp, please
complete the Bringing Medication To Camp Form and bring it to
camp or to the bus stop.
OverOver-thethe-counter Medications
All over-the-counter medications must be in the original
unopened container. Please write the camper’s name on the box
or bottle. Indicate if the medicine is taken daily or as needed. You
must be specific with any variations or conditions associated with
‘as needed’.
Please place all medications for each camper together in a clear
Form.
Ziploc bag with the Bringing Medication to Camp Form
Do not prepre-dispense or use a daily pill holder, wrap in outer
materials, or ask to dispense medications in ways other than the
doctor’s orders. Expired medications and medications not in
their original container will not be dispensed at camp.
Medication times are directly after breakfast and lunch,
before dinner, and at bedtime, unless otherwise directed.
All medications are kept in the Health Center and administrated
under medical supervision, with the exception of emergency
medications. Emergency medications are kept with a counselor
with the camper at all times.
Bringing Medicine to Camp
Prescription Medications
By law, all prescription medications must be brought to camp in
their original containers, with a pharmacy label that includes
prescription number, date filled, prescribing physician’s name,
name of medication, directions for use, and the patient’s name.
At least one dose of a new prescription medication must be given
to the camper at home before bringing the medication to camp.
Do not pack medications in your camper’s luggage! All
medications will be turned in at check-in at the bus stop or at
camp.
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Head Lice
Head Lice
We strongly suggest you check your camper for head lice a few
days prior to the start of their camp session.
Upon arrival at camp, each camper will be checked for head lice
and nits (eggs).
If head lice or nits are found, your camper will not be allowed to
stay at camp, and you will be asked to pickup your camper.
Head Lice
You may treat your camper and all of her belongings and return to
camp the next day to be re-checked. All nits must be removed
before returning to camp. GSCNC camps have a ‘no nit’ policy,
because head lice are highly contagious. This is for the health
and safety of all campers and staff.
Head lice are highly contagious and nits (eggs) can be very small
and hard to find. Please double check your camper for head lice
and nits before bringing her to camp. If head lice or nits are found,
please treat your camper and her belongings, and remove all nits
before bringing her to camp.
The website below contains information about how to check for
lice, how to treat lice, how to remove nits, what products to use,
how to treat your home and more.
http://www.headlice.org/faq/questions.htm
Ten tips for head lice and nit removal:
http://www.headlice.org/downloads/tipsremoval.htm
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Accident and Sickness Insurance
GSCNC arranges for secondary accident and sickness coverage
for girls while they are attending camp.
Sickness must be contracted and treatment started during the
camp program in order for subsequent medical expenses to be
honored. Accident treatment must begin within 30 days after the
date of the accident, which occurred during the camp
program. Dental injuries are covered for up to $4,000 for
treatment and/or replacement of sound, natural teeth. Only the
medical expenses incurred within one year from the date of the
accident or sickness will be reimbursed. The amount shall not
exceed a total of $15,000 for any one accident, or $10,000 for any
one sickness.
For more details, contact Cheryl Roberson, at (202) 274-3333.
Accident and Sickness Insurance
When $130 in benefits has been paid for a covered medical or
dental expense, any subsequent benefits for the same accident or
sickness will be payable only for: (a) expense incurred which is not
compensable under any other insurance policy or service
contract; or (b) expense incurred for charges not covered under a
contract with a Health Maintenance Organization, Preferred
Provider Organization or prepaid health care program, for
service or treatment performed or supplies furnished. Any fees
not covered by insurance will be the responsibility of the
Parent/Guardian of the camper.
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Car Information
Drop Off and Pick Up Times
Car Information
Car DropDrop-off (Sunday)
Car PickPick-up (Friday)
2:00 - 3:00 PM
5:00 - 6:00 PM
Use caution in parking lots, as
many campers will be present.
You will be greeted and asked to
park, then given information and
steps to follow during check-in.
The person picking up your
camper must have a Photo ID
and be listed on the Camper
Check-In Form.
-Head to check-in table, fill out
Camper Check-In Form.
-Take luggage to designated
areas as directed.
-Hand in all medications
-Drop mail in the mail bag.
-Say goodbye to your camper.
Use caution in parking lots, as
many campers will be present.
You will be greeted and asked to
park, then given information and
steps to follow during check-out.
-Sign out your camper
-Pick up all medications
-Pick up all luggage.
Double-check with your camper,
as numbers of bags sometimes
multiply during their stay!
Please be sure to list a current phone number on the pick up form at
camp, we will use this number to also contact you if you are running
late to retrieve your camper for camp or the bus stop. We will make
every attempt to contact you for one hour after pick up time. If we not
have heard from you within one hour of pick up time, we will contact
local authorities.
Half-Week Sessions
HalfHalf-Week Session (Sun(Sun-Tue)
(Winona/Potomac Woods)
Check-in: Sunday, 2:00 PM
Pick-up: Tuesday, 5:00 PM
HalfHalf-Week Session (Wed(Wed-Fri)
(Winona/Potomac Woods)
Check-in: Wednesday, 2:00 PM
Pick up: Friday, 5:00 - 6:00 PM
There is no opportunity for you to tour the camp during
dropdrop-off. Please plan to attend Open House. Campers of legal
age are not permitted to leave their vehicles at camp.
Camp Addresses can be found on page 6.
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Car Information
Directions to Camp
Directions to Camp May Flather
**It is best to follow these directions
rather than relying on a GPS. It is
about 150 miles and 3 hours to
reach May Flather from DC.
From the Capital Beltway in VA
Take Rt. 66 West to Interstate 81
South. Proceed to Exit 240 (Mt.
Crawford, Bridgewater). Turn right
at the stop light at the end of the
ramp and proceed on West 257 for
3 miles to Bridgewater. At the “T”
intersection, turn left on Rt. 42
SouthCross over small bridge, turn
right on Spring Creek Road (State
Rt. 727). Proceed about three miles
to next “T” intersection and turn
left, following Rt. 727. Continue
about three miles to the stop sign
and turn left onto North River Road
(State Rt. 730). Go approximately
six miles, through Stokesville. At
next “T” intersection, turn right at
stop sign onto Rt. 718. Pass sign
“Entering George Washington
National Forest.” Entrance to camp
is on left just ahead.
Directions to Potomac Woods
From the Capital Beltway in MD
Take Rt. 270 to Rt. 28 West. 1.7 miles
past Monocacy Bridge, follow Rt. 28
as it turns left. In Point of Rocks,
turn left onto Rt. 15 South. Cross the
Potomac River Bridge and continue
on 15 S. Turn left onto St. Claire Ln
(Rt. 658) and continue for 2 miles.
Turn left onto Lost Corner Rd
(Rt.685). Proceed 1 mile to the
camp entrance on the left (be
Directions to Camp Coles Trip
careful of the blind curve at the
From the Capital Beltway in VA
entrance to camp).
Take I-95 South to Exit 140 (Route
From the Capital Beltway in VA
630/Stafford). At end of the ramp,
Take either Route 50, Rt. 7, or Dulles turn left on Route 630 East. Cross
Toll Road (Rt. 267) to Rt. 15 N
Rt. 1 and continue on Rt. 630 for
(Leesburg Bypass), continue toabout 3 miles to a white fish-shaped
ward Frederick, MD. Proceed 8
sign on the left, labeled “Paynes
miles north to the town of Lucketts, Lane”. Turn left at the sign and
VA. Turn right at the light onto
proceed slowly about 1/2 mile to
Lucketts Road (Rt. 662). Proceed 3 camp sign. The camp road is on the
miles to the camp entrance on the right.
left .
Traffic can often be heavy when traveling to Camp Coles Trip along
with our other camps. Please plan for traffic. If you are delayed by
traffic, please call the camp to let us know of the driving conditions.
Car Information
Directions to Camp Winona
From the Capital Beltway in MD
Take Maryland Exit 7A to Rt. 5 South
toward Waldorf. Continue approximately 13 miles. Before entering
Waldorf, turn left to continue on Rt.
5 South (MattaWoman-Beantown
Road).
Continue about 3 miles towards
Hughesville. At traffic light, turn left
at Leonardtown Rd. to stay on Rt. 5S
Go about 10 miles. Turn left onto
Herbert Road. Take the first right on
to Scout Camp Road and go about 1
mile. The camp entrance is on the
right side of the road.
24
BUS Information
Drop-off on Sundays
Bus Information
DropDrop-off Procedures
Campers should eat lunch and use the bathroom prior to getting on
the bus. There are no restroom facilities at the bus stop. Use
caution in parking lots, as many campers will be present. You will be
greeted and asked to park, then given information and steps to
follow during check-in.
Riding the bus to camp can take a great deal of stress off the
camper and parents when it comes time to say goodbye. Often, by
the time the girls arrive at camp, they already know several songs
and have started to establish lasting friendships. Bus transportation
is not available on Tuesdays or Wednesdays for halfhalf-week
programs, or for the For Girls Only/Troop Roundup at Camp
Winona.
Bus Drop-off at Virginia Bus Stop (Sunday)
May Flather
Drop-off Sunday
10:00 AM—10:45 AM
Bus leaves at 11:00 AM
Potomac Woods
Drop-off Sunday
11:30 AM - 12:15 PM
Bus leaves at 12:30 PM
Coles Trip and *Winona*
Drop-off Sunday
12:45 PM-1:30 PM
Bus leaves at 1:45 PM
* Winona bus at the Virginia stop will only run for three selected weeks:
Session 2: 6/21—6/26, Session 5: 7/12—7/17, and Session 7: 7/26— 7/31
Bus Drop-off at Maryland Bus Stop (Sunday)
Camp May Flather
Drop-off Sunday
10:00 AM—10:45 AM
Bus leaves at 11:00 AM
Camp Winona
Drop-off Sunday
11:45 AM - 12:30 PM
Bus leaves at 12:45 PM
Bus Drop-off at Winchester Bus Stop (Sunday)
Camp May Flather
Drop-off Sunday
12:15 PM—12:45 PM
Bus leaves at 1:00 PM
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The Winchester Bus stop will
only operate 2 sessions:
Session 4: 7/5—7/10
Session 5: 7/12—7/17
BUS Information
Pick-up on Fridays
PickPick-up Procedures
The person picking up your camper must have photo ID and be
listed as one of the authorized pick-up people on the Camper
Check-In Form filled in at check-in. You will be greeted and asked
to park, then given information and steps to follow during
check-out. Be sure to pick up medication if your camper brought
anything to camp.
Bus Pick-up at Virginia Bus Stop (Friday)
Potomac Woods and Coles Trip
Pick-up Friday: 7:15 PM
(please arrive by 7:00 PM)
Bus Pick-up at Maryland Bus Stop (Friday)
Camp May Flather
Pick-up Friday: 8:00 PM
(please arrive by 7:45 PM)
Camp Winona
Pick-up Friday: 7:15 PM
(please arrive by 7:00 PM)
Bus Pick-up at Winchester Bus Stop (Friday)
Camp May Flather
Pick-up Friday: 6:30 PM
(please arrive by 6:15 PM)
Bus Stop Locations
Virginia Bus Stop Location:
Fairfax County Government Center
12000 Government Center Parkway
Fairfax, VA 22035
Bus Information
May Flather and Winona
Pick-up Friday: 8:00 PM
(please arrive by 7:45 PM)
Maryland Bus Stop Location:
Cresthaven Elementary School
1234 Cresthaven Drive
Silver Spring, MD 20903
Winchester Bus Stop Location:
Back Seat Bar and Grill
104 Full House Drive
Winchester, VA 22603
If you need to change your mode of transportation please
contact your camp registrar. See page 5 for contact information.
If we do not have enough campers to ride the bus, you will be
notified at two weeks prior to the start of your daughters camp
session.
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Packing List
Packing List
CLOTHES/OUTERWEAR
__underwear
__socks that cover the ankle
__shorts
__t-shirts
__jeans
__sweatshirt or sweater
__swimsuit(s)
__pajamas
__raincoat or poncho
__sun hat or bandana
SHOES
__two pairs of sturdy
completely closed shoes – one
that can get wet (no sandals,
open shoes, or Crocs)
__one pair shower shoes
(flip-flops)
TOILETRIES
__liquid soap or bar soap in dish
__shampoo and conditioner
__toothbrush and toothpaste
__comb/brush
__deodorant
__sunscreen
__bug spray
__sanitary napkins/tampons
__something to tie hair back
OPTIONAL EQUIPMENT
__ Lantern with batteries
__camera (expensive digital cameras are NOT suggested)
__pre-addressed/stamped
stationery
__pencil/pen and notebook
__book to read
__a stuffed animal or pictures
NECESSARY EQUIPMENT
__flashlight with batteries
__extra batteries for flashlight
__water bottle
BEDDING
__two towels (one for pool, one
__pillow in pillow case
for shower)
__sleeping bag and sheet, or blan- __mesh bag for wet clothes
ket and sheet set (if your camper __mess kit (unbreakable cup,
is prone to bedwetting, please
bowl, plate, and knife, fork, and
pack sheets and a
spoon set for cookout)
blanket since they are easier to
__backpack to carry items
launder)
around camp
Lost and Found
If your camper leaves an item behind at camp, you will need to
contact the camp about retrieving the item. Parents are
responsible for making arrangements to retrieve items left behind at
camp.
Items will only be held for two weeks;
weeks all unclaimed items will be
donated.
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Specialty Program Gear
Check to see if your camper’s program appears on any of the
following lists. Some programs appear more than once.
Off the Beaten Path and
Adventure Bound
__nylon long pants and shorts
__fleece jacket
__4-5 pairs wicking hiking
socks/100% wool with wicking
liners
__sturdy hiking boots, broken in!
__compact sleeping bag
__two wide mouth water bottles
__small flashlight or headlamp
with extra batteries
__biodegradable soap
All programs at Camp Coles
Trip, River Adventures, Kayak
Adventures, Paddles and Trails,
and Adrenaline Rush (extended
time on water)
__hat with a FULL brim
__closed water shoes or closed
shoes that can get wet
__sunscreen, SPF 30 or higher
__Croakies (for glasses or
sunglasses)
__a second swimsuit and extra
towels
Action Adventure, Adrenaline
Rush, Rocks and Ropes, and
Adventure Bound (caving–
(caving– a
VERY MUDDY activity)
__old long pants, T-shirt, and
sweatshirt
__bandana
__Croakies for glasses
__work gloves or gardening gloves
__extra pair of sturdy shoes
Paddles and Trails
__sturdy hiking boots, Broken In!
__3-4 pairs wicking hiking
socks/100% wool with wicking
liners
__compact sleeping bag
Specialty Program Gear
All Horseback Riding Programs
__Pants (jeans or non-slippery
type) that come down to the ankle but are not longer than the top
of the foot and not so long that
they need to be cuffed more than
once
__Shirts that can be tucked into
the pants without slipping out
__Paddock boots or boots with at
least a half-inch heel and a slick
sole to prevent feet from sliding
through the stirrups. Must at least
be higher than the ankle, but no
higher than mid-calf. Boots
should be made of a hard material (no rubber, muck or hiking
boots).
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Packing Tips
General Packing Tips
-Laundry facilities are limited and reserved for health center
laundry. Be sure to pack enough clothing to last the entire program.
-Remember that camp life involves a lot of good, clean dirt, do NOT
send new clothes.
-Be sure to pack warm bedding, sweatshirts, and long pants, as camp is
often cool in the evenings, overnight, and in the morning.
-Be sure clothes are camp appropriate. Girls will spend time in open
fields and wooded areas and hike during their time at camp.
-For safety reasons, only stud earrings will be allowed at camp. Girls
may be asked to remove other jewelry while participating in
activities at camp.
-Make sure the camper’s first and last names are on all belongings.
-Campers should be able to move their own luggage short distances.
-Have your camper help you pack her bag and roll her sleeping bag. She
will be responsible for packing her bag at the end of the week.
-Pack each day’s change of clothes in a small plastic (Ziploc) bag.
Campers can then pull out the clothes they need one day at a time and
keep their dirty clothes separated.
-Please do not pack clothes or loose items in a pillow case or trash bag.
They are both very difficult to secure and easily misplaced.
-Check the list of specialty gear to see if your program requires
extra equipment.
What NOT to Pack
DO NOT send iPods, electronic games, tablets, expensive
cameras, cell phones, glass containers, food, or candy. Valuable
items often end up broken or missing at camp. GSCNC is not
responsible for damaged or missing items.
Camp staff will ask campers to hand in any of the following items if
brought to camp:
-iPods, tablets, electronic games etc.
-Cell Phones. These increase home missing. GSCNC wants campers to
communicate with camp staff regarding any issues that arise. Staff are
trained in dealing with home missing and other issues, and parents will
be notified of any concerns. Please feel free to call the camp office at
any time to check on your camper.
-Food. Due to life threatening food allergies, food brought to camp or
sent in the mail will be discarded. It will also attract animals.
Collected items will be stored in the Camp Office for safe keeping until
the end of the week.
29
Money Matters
Financial Assistance
Apply for Financial Assistance using the link below if you
have not already done so. About two weeks after you
apply, you will receive notification via email of the amount
granted. For questions regarding Financial Assistance,
contact your camp registrar. Contact information can be
found on page 5.
http://www.gscnc.org/FA.html
Refunds and Cancellations
The deposit is non-refundable. The remainder of the camp
fee (less the deposit) will be refunded if:
•
The camper withdraws registration and GSCNC
receives written request at least five weeks prior to the
start of the session.
•
The camper leaves camp due to illness or injury and
GSCNC receives written request within two weeks of her
return home. Refund will be pro-rated.
If a program is cancelled and no alternate program is
offered you will receive a full refund.
No other refunds will be given. If a camper leaves camp early
due to home missing or parent request, there will be no
refund.
Financial Assistance and Payment Information
Final Payment
The balance of the camp fee, less the deposit, must be paid
online by credit card on or before April 1, 2015.
2015
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