POSITION DESCRIPTION
PAYROLL/HR OFFICER
Rockhampton Girls Grammar School is one of the original eight Grammar Schools of Queensland.
Opening in 1892, Girls Grammar has served and supported the education of girls and young
women for over 120 years. The Girls Grammar family experience is dynamic and contemporary,
informed by rich traditions and profound values.
Rockhampton Girls Grammar School is a learning community founded on a commitment to
‘Learning for Life’. Each member of our School family contributes to sustaining an environment in
which individuals actively engage in their learning; where School values are embraced; where
mutual and self-respect is paramount; where community and global citizenship is fostered and
where excellence in every endeavour is sought and celebrated.
OUR VISION
Women can achieve anything.
OUR MISSION
To enable each young woman to know her strengths and to enthusiastically embrace her future.
THE ROLE
Position Title:
Payroll/HR Officer
Employment Type:
Full Time
Reports to:
Business Manager
Date Prepared:
28 January 2015
POSITION OBJECTIVE
The Payroll/HR Officer holds a key position which contributes to the efficient and effective
Financial Management of the School. The Payroll/HR Officer is responsible for coordinating the
payroll function of the School and completing associated administrative Human Resources duties.
KEY CHARACTERISTICS
1) Payroll
 Knowledge and interpretation of awards, Enterprise Bargaining Agreement and legislation
relevant to the School’s payroll function
 Timely and accurate processing of the fortnightly payroll process
 Ensure all timesheets, leave forms and other relevant payroll documentation are
appropriately completed, verified and approved
 Administer payroll deductions for staff as required
 Calculate termination payments and leave entitlements for staff
 Process administrative/payroll duties required for new and terminating employees
 Liaise with external agencies as necessary regarding salary packaging arrangements for
staff
 Prepare and reconcile payment summaries at the end of the Financial Year
 Respond to staff payroll enquiries as required
 Timely and accurate processing and reconciliation of end of month, end of financial year and
end of calendar year payroll and superannuation duties for accounting, audit and legislative
purposes
 Monitor variances between actual and budgeted salary payments and on-costs
 Provide TFN Declarations to the Australian Taxation Office as required
 Preparation of Government reports as they relate to salaries and staffing numbers
 Maintain approved and standardised payroll documentation including timesheets and leave
forms
 Maintain and update the payroll procedures manual
 Maintain employee records, leave records and related information
 Ensure the employee TASS database contains up-to-date information
 Ensure that complete personnel files are maintained and appropriately secured
 Provide the Business Manager and Principal with payroll information as required for
decision-making purposes, including Enterprise Bargaining negotiations
 Assist Business Manager and Accountant with payroll information required for preparation
of the Annual Budget
2) Administrative Human Resources duties
 Ensure that all appropriate employee data is compiled in accordance with statutory
requirements (eg Teacher Registration, Mandatory Notification, First Aid, Fire Training)
 Prepare and update Contracts and Appointment Letters for staff as directed by the Business
Manager and Principal
 Track and advise the expiration of Employment Contracts to the Business Manager and/or
Principal
 Assist with new and returning employee induction processes
 Administrative duties associated with the advertisement, receipt, interview and final
notification regarding vacant positions at Rockhampton Girls Grammar School
 Manage and respond to Expressions of Interests received
 Ensure currency of Blue Card and Teacher Registration for volunteers and staff
 Maintain Position Descriptions for all staff
 Update and maintain School policies
ESSENTIAL COMPETENCIES
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Previous Payroll and administrative Human Resources experience:
 Knowledge, application, evaluation and analysis of payroll principles, practices,
regulations and procedures
 Knowledge of basic Human Resources, accounting practices and procedures
Experience in a School environment is preferred but not essential
The ability and commitment to:
 Maintain strict confidence on matters associated with the School’s financial operations
and payroll
 Enhance existing knowledge and skills
 Readily embrace and implement the benefits of new technology where appropriate
 Work independently without supervision or as part of a team
 Assume additional responsibilities in the absence of other Finance Department staff
 Strive to achieve best practice in all duties associated with the position
 Prioritise workloads and multitask in order to meet deadlines
 Learn and apply new concepts quickly
 Liaise professionally with staff and external suppliers using excellent communication
skills
 Work under pressure
 Utilise computer skills and experience to operate accounting systems, payroll systems
and Microsoft Office
 Maintain high degree of initiative and enthusiasm
MANDATORY REQUIREMENTS
You are required to possess a current Blue Card from the Commission for Children and Young
People and Child Guardian.
WORKPLACE HEALTH AND SAFETY
Employees are responsible and accountable for:
 Compliance with workplace policies and procedures for risk identification, risk assessment
and risk control
 Active participation in activities associated with the management of workplace health and
safety
 Identification and reporting of health and safety risks, accidents, incidents, injuries and
property damage at the workplace
 Correct utilisation of appropriate personal protective equipment
ACKNOWLEDGEMENT
This job description has been developed to indicate the general nature and level of work
performed by employees within this role. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and requirements of employees assigned
to the role. You will also be required to perform any other duties that the Business Manager or
Principal may direct you to perform which could be reasonably considered relevant to the
position.