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STANDARD ADMINISTRATIVE PROCEDURE
33.99.01.M0.04
Employee Payroll Action Form Processing Upon
Employee Resignation or Termination
Approved April 1, 2015
Next scheduled review: April 1, 2020
Standard Administrative Procedure Statement
These procedures will be used by departmental Human Resource liaisons in processing timely
Employee Payroll Action (EPA) forms upon resignation or termination of an employee. It is
important to process EPAs in a timely manner to ensure departments initiate action in the prompt
removal of university resources, including but not limited to access to travel cards and
procurement cards. Additionally it is important for the separating employee to be provided
appropriate information on benefits once they separate from employment with the university.
Official Procedure/ Responsibilities/ Process
1
General
1.1
It is the Department Head/designee’s responsibility to promptly notify the
department and/or Human Resource liaison of a faculty or staff member’s
termination or resignation.
1.2
It is the department and/or Human Resource liaison’s responsibility to promptly
remove faculty or staff members from departmental payroll upon their termination
or resignation.
1.3
The department and/or Human Resource liaison must submit an EPA through
normal procedures and routing to remove the employee from the department’s
payroll no later than the second business day following the date the employee
vacates the position.
1.4
The university will monitor the timely submission of EPAs monthly and failure to
submit the EPA in a timely manner will result in notification of the applicable
Division or College’s administrative personnel and possible disciplinary action.
33.99.01.M0.04 Employee Payroll Action Form Processing Upon Employee Resignation or Termination
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Related Statutes, Policies, or Requirements
University SAP 33.99.99.M0.01 Official Personnel File
Contact Office
For information or clarification on this procedure as it relates to the EPA, contact Payroll
Services at (979) 845-2711 or by email at [email protected].
33.99.01.M0.04 Employee Payroll Action Form Processing Upon Employee Resignation or Termination
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