Office Space Planning Guidelines August 2012

Office Space Planning Guidelines
August 2012
Assessment of Space Planning Principles
What were the shortcomings of the former space planning?
ƒ High proportion of space assigned to individual work space, low
proportion to shared work space and support space
ƒ Inflexible
ƒ Did not support informal collaboration and teamwork
ƒ Access to daylight and views were limited
Office Space Planning Guidelines
What We Have Done
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Assessed user requirements
Appraised the planning potential of the Secretariat Building
Reviewed relevant best practice in public and private offices
Developed space planning guidelines
Office Space Planning Guidelines
Lessons From User Requirements
ƒ Accommodate both interaction and individual concentrated work
• Support the need for privacy
• Deal with noise and distraction
ƒ Support high levels of collaborative work
• More meeting spaces
• More varied settings for meetings
ƒ Respond to users’ desire for change
• Greater consistency of space allocation
• Collocation is a higher priority than more individual space
• Better paper handling and file storage
• Present a fresh image for the UN – in space and its management
• Improve environmental quality (air and temperature)
• Better ergonomics and more comfort
Office Space Planning Guidelines
Pre-Renovation Typical Floor Plan
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ƒ
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Almost no perimeter open space
Low level of shared spaces
High level of individual space
Wasted double circulation
UP
S
UP
N
DOWN
E
DOWN
TV
W
Interactive/support areas
Open offices
Enclosed offices
Office Space Planning Guidelines
Former Individual Workspace Guidelines
USG/ASG
(420sqft)
D-2
(336sqft)
D-1(i)
(258sqft)
D-1(ii)
(192sqft)
P-5
(144sqft)
P1-4
(96sqft)
G-PL
(80sqft)
G-OL
(48sqft)
UNITED NATIONS SPACE GUIDELINES AND TYPICAL LAYOUT
Many variations exist
Office Space Planning Guidelines
New Space Planning Design Principles
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•
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Provide more opportunity for team work/collegiality
Improve flexibility in space use
Allocate office space in a rationalized, simplified and streamlined
way
Realize organizational values of openness
Use daylight and views
Reduce wasted double circulation
Office Space Planning Guidelines
New Individual Workspace Guidelines, Compared To Former
Existing
USG/ASG
(420sqft)
Workstyle A
USG/ASG (384sqft)
(Enclosed)
D-2
(336sqft)
D-1(i)
(258sqft)
D-1(ii)
(192sqft)
P-5
(144sqft)
P1-4
(96sqft)
G-PL
(80sqft)
G-OL
(48sqft)
Workstyle B
Directors
(192sqft)
Workstyle C
Professionals
(96sqft)
Workstyle D
General
Services (64sqft)
(Enclosed)
(Open)
(Open)
New
Office Space Planning Guidelines
New Individual Workspace Guidelines
Simplification of office size guidelines
ƒ Implement 4 work space types (compared to currently 8+types)
ƒ Work space sizes are multiples of each other, for easy reconfiguration
USG/ASG 24’X16’=384sqft
Professionals 12’X8’=96sqft
Directors 12’X16’=192sqft
General Services 8’X8’=64sqft
Office Space Planning Guidelines
New Shared Resources on Every Floor
Arrival Point Space Guideline 8’x12’ = 96 sqft
Visitors touchdown Space Guideline 8’ x 8’ = 64 sqft
One per floor
Typical 8 seats per floor
Resource Area Space Guideline 12’x16’ = 192 sqft
Browsery
Space Guideline 6’x8’ = 48 sqft
Typical 3 per floor
Typical 2 per floor
Focus Booths
Space Guideline 4’x6’ = 24 sqft
Pantry Space Guideline 2’x10’ = 20 sqft
Typical 3 per floor
Office Space Planning Guidelines
New Shared Meeting Spaces on Every Floor
Small Meeting Room
Open Informal
Space Guideline 8’x12’ = 96 sqft
Space Guideline 8’x8’ = 64 sqft
Typical 2 per floor
Medium Meeting Room
Space Guideline 12 x16’ =192 sqft
Typical 2 per floor
Typical 1 per floor
Soft Meeting
Space Guideline 8’ x 8’ = 64 sqft
Typical 1 per floor
Large meeting rooms are consolidated on the 15th & 27th
elevator crossover floors
Office Space Planning Guidelines
New Meeting Room Plans, Floors 15 & 27
Reception & Visitor Area
with Resource area, Pantry, Coat Closet
Combinable
Conference Rooms
Suite for
short-term use
Breakout
Areas
Touchdown
Office Area
Access through two
Elevator Banks
Conference
Rooms
Office Space Planning Guidelines
Open vs. Closed Spaces
Pre-renovation
Post-renovation
Office Space Planning Guidelines
Individual vs. Shared Spaces
Pre-renovation
Post-renovation
ƒ Plus shared meeting
room floors 15 and 27
Office Space Planning Guidelines
Circulation
Pre-renovation
• No controlled security access
• Broken circulation pattern
• Primary and secondary closed
floor circulation
Post-renovation
ƒ Option for controlled security
access
ƒ No division between departments
ƒ Full loop around core
ƒ Open floor circulation
Point of Access
Office Space Planning Guidelines
New Space Guidelines at Work in the Secretariat Building
Professional workstation
General Service workstation
Pantry
Professional workstation
Office Space Planning Guidelines