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SARATOGA HIGH SCHOOL MARCHING BAND
MICHAEL BOITZ,
PERFORMING ARTS DEPARTMENT CHAIR
day one: monday, december 28, 2015
10:00 a.m.
6:00 p.m.
7:30 p.m.
Depart this morning from Saratoga High School by
motorcoach
Lunch stop (on own) and rest stops made en route
Arrive Marriott Burbank with group hotel check-in
arranged
Private buffet dinner at the hotel
This evening is free to enjoy the hotel and amenities
day two: tuesday, december 29, 2015
7:00 a.m. - 8:30 a.m.
9:00 a.m.
10:00 a.m.
10:00 p.m.
11:00 p.m.
Buffet Breakfast in the hotel
Depart for Disneyland (40 miles)
Visit Disneyland with Saratoga High School and
Redwood Middle School marching performances
down Main Street USA (TBA)
Park hopper ticket to enjoy both Disneyland and
California Adventure
Depart for hotel
Arrive hotel
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
day three: wednesday, december 30, 2015
6:00 a.m. – 7:30 a.m.
7:45 a.m.
8:20 a.m.
8:50 a.m.
9:50 a.m.
10:00 a.m.
10:10 a.m.
10:15 a.m.
10:27 a.m.
10:30 a.m.
10:35 a.m.
10:40 a.m.
11:00 a.m.
11:15 a.m.
11:40 a.m.
12:05 p.m.
12:25 p.m.
12:55 p.m.
1:25 p.m.
1:35 p.m.
2:15 p.m.
3:00 p.m.
6:00 p.m.
6:30 p.m. – 9:30 p.m.
10:00 p.m.
10:30 p.m.
Buffet Breakfast in the hotel
Sample Bandfest Day – morning performance
Depart for Pasadena (17 miles)
Arrive at Pasadena City College
(Chaperones go to Bandfest seats … only staff stays
with band)
Start warm-up in area B
Arrive at stadium staging
Arrive at field staging
Arrange on field
Saratoga Bandfest performance
Arrange for pass and review
Pass and review start
Pass and review complete
Exit stadium
Change and drop off instruments
In-N-Out Burger lunch for band and staff
Depart Pasadena City College
Arrive Rose Bowl
Band photo at Rose Bowl
Float Viewing – Lot I
Load coaches
Depart Rose Bowl and drive the parade route
Depart Pasadena for hotel (17 miles)
Arrive at hotel. Allow time for everyone to freshen up and
change clothes. All instruments will be unloaded into
storage room.
Depart for Band Party Exchange in Pasadena
Dinner/Dance Band Party Exchange at Pasadena
Convention Center (tenative location)
Depart for hotel
Arrive hotel
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
day four: thursday, december 31, 2015
7:00 a.m. -9:00 a.m.
9:30 a.m.
10:15 a.m.
10:30 a.m.
12:30 p.m.
12:45 p.m.
3:00 p.m.
4:00 p.m.
7:00 p.m.
9:00 p.m.
9:30 p.m.
Buffet Breakfast in the hotel
Depart for Santa Monica (24 miles)
Arrive Santa Monica High School
Parade rehearsal (2 hours)
Load coaches for 5-minute drive to the beach
Lunch on the beach / park (steakburgers, hot dogs,
salad, fruit, chips, cookies, bottled water, etc.)
Beach volleyball, smashball, footballs and Frisbees
will be available to play on the beach
Enjoy free time on the pier, beach and Third Street
Promenade
Load coaches and depart Santa Monica for hotel
Arrive hotel
New Year’s Eve Dinner Party in the City Ballroom
East Coast Celebration Count-down and Balloon Drop
In rooms – early to bed ☺
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
day five: friday, january 1, 2016
4:15 a.m.
Grab and Go box breakfast
-----------------------------------------------------------------------------------------------Sample Parade Day
–step off in the first 1/3 of parade
The first high school band is scheduled in the pit at
5:40 a.m. and the last high school band is scheduled
in the pit at 7:55 a.m. The band’s scheduled pit time
is roughly 2 hours prior to parade step off.
5:00 a.m.
Band departs hotel for Pasadena (15 miles)
(Coaches 1-5)
5:30 a.m.
Arrive Pasadena, pullover wait until scheduled
arrival time
6:20 a.m.
Pit Arrival Time
8:05 a.m.
127th Tournament of Roses Parade
8:20 a.m.
6th band steps off at the corner of Del Mar and
Orange Grove
10:29 a.m.
Arrive Victory Park (end of parade for bands)
Enjoy an In-N-Out meal
11:30 a.m.
Depart for hotel
12:30 p.m.
Arrive hotel
--------------------------------------------------------------------------------5:30 a.m.
Chaperones depart hotel for Pasadena (17 miles)
(Coach 6)
6:15 a.m.
Arrive at parade seats on Colorado Blvd. by TV corner
8:05 a.m.
Parade begins
Depart seats after the parade for hotel
Stop made for lunch before arriving at the hotel
(Chaperones usually want an In-N-Out Burger, too ☺)
1:00 p.m.
Arrive hotel
-----------------------------------------------------------------------------------------------
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
12:30 p.m. – 6:00 p.m. Relax and enjoy the reruns of the parade on KTLA 5
Free time and enjoy hotel amenities
6:15 p.m.
Depart hotel on local chartered motorcoaches for the
Natural History Museum in Exposition Park near the
USC Campus (19 miles)
6:45 p.m.
Arrive
7:00 p.m. - 10:00 p.m. Enjoy Celebration Blastoff Dinner and
Dance Party with Shadow Tour
10:30 p.m.
Depart the Natural History Museum
11:00 p.m.
Arrive hotel
day six: saturday, january 2, 2016
7:00 a.m. – 9:00 a.m.
9:00 a.m.
9:30 a.m.
6:00 p.m.
Buffet Breakfast in the hotel
Load coaches and truck
Depart for home
Lunch stop (on own) and rest stops made en route
Arrive back at Saratoga High School
End of a great trip to the Rose Parade!
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
saratoga high school
tour inclusions:
TRANSPORTATION
• Five deluxe air-conditioned and restroom-equipped motorcoaches
per the itinerary. The motorcoaches will stay with the band
throughout the duration of the trip.
Drivers’ lodging also has been included
• One deluxe motorcoach on January 1 for chaperone group
to take them to the parade
• Five deluxe motorcoaches on January 1 for band group to the
Celebration Blastoff Dinner
ACCOMMODATIONS
• Accommodations for five nights at a Marriott Los Angeles
Burbank Hotel
• 220 Students will be housed in quad accommodations
• 20 chaperones will be housed in double accommodations
MEALS
• Meals per the itinerary beginning with dinner on Day One and
ending with breakfast on Day Six, including special meals
detailed below:
• Breakfast daily at the hotel
• Two (2) In-N-Out lunches provided by the Tournament
of Roses
• One (1) Santa Monica Beach lunch with games
• One (1) dinner at the hotel upon arrival
• One (1) Dinner/Dance Band Party Exchange (likely
Pasadena Convention Center)
• One (1) New Year’s Eve Dinner Party in the hotel
• One (1) Celebration Blastoff Dinner and Dance Party
with Shadow Tour
ATTRACTIONS & EVENTS
• Visit Santa Monica Pier & Beach
• One day pre-paid park hopper ticket to Disneyland and
California Adventure with parade
PERFORMANCES
• Parade rehearsal at a Santa Monica high school
• Disneyland Marching Band Parade
• Performance in Tournament of Roses Bandfest
• Performance in the 127th Rose Parade
MISCELLANEOUS
• Grandstand Bandfest tickets for chaperones and staff not
marching
• Special reserved GMT Grandstand seats for the parade.
Chaperones, Staff and Shadow Tour will be seated together near
TV corner on Colorado Blvd. These seats are perfect for viewing
the parade without any obstruction from buildings or trees.
The seats are easily accessible with the sun at their back and not
in their eyes.
• Fundraiser (funds raised in range of $30,000-$40,000)
• One professional group photo per student in front of Rose Bowl
Stadium
• One Create-a-Video DVD per student
• Eric Spidell with MusicTrip.com to be on-site
• Two experienced GMT travel directors with hands-on knowledge
are “on-call” at all times
GMT ADDITIONAL BENEFITS
• 24-hour toll-free emergency number
• Special behind-the-scenes tour of the parade floats
• Secured storage room for the band equipment
• Rental vehicle to be with band throughout stay in Los Angeles
• All taxes and gratuities for included items (including bus drivers
AND travel directors)
• Public Relations support – our PR department will write press
releases covering your fund-raising events and the actual tour
• $1 million liability insurance, including an errors and omissions
insurance as well as coverage for damaged or loss of luggage
and instruments. You are also covered by a $5 million liability
policy for motorcoach transportation.
• Experienced staff, from administrative support and operations
to travel directors, who are acknowledged, hands-on experts
on the Tournament of Roses Parade
NOT INCLUDED:
• Meals and attractions not listed as “included”
• Travel Delay Insurance (optional – plans vary, details available
by request)
• Instrument transportation to/from Los Angeles
• Items of a personal nature
saratoga high school pricing:
$1,310 per student
4 students per room
*$1,112 per chaperone 2 chaperones per room
*$1,587 per chaperone 1 chaperone per room
(*Available to the 20 chaperones)
Tour is based on a minimum of 330 paid students traveling
• 220 students from Saratoga High School
• 110 students from Redwood Middle School
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com
saratoga high school
tour conditions:
Financial Considerations
Amount
Payment
Initial Installment $300.00
Installment
Installment
Final Balance
$300.00
$300.00
RESPONSIBILITY CLAUSE:
Due Date
April 2, 2015
($100 refundable up to May 21, 2015)
May 22, 2015 (non-refundable)
September 4, 2015 (non-refundable)
November 20, 2015 (non-refundable)
Additional deposits may be required to secure specific events and
items such as airline, cruise or rail travel, theatre/concert tickets, or to
meet requirements set forth by specific hotel, restaurant, or attraction.
Invoices for additional deposits will be issued 30 days following the
receipt of the deposit and signed letter of intent.
Please Make Checks Payable To: Saratoga Music Boosters
Passengers: The tour prices are based on the total number of travelers and may
vary depending on group size when prorated costs, such as motor coach, etc., are
affected. Tour prices in this proposal are based on tariffs in effect as of March 18,
2015 and are subject to change.
Exclusions: Baggage handling & hotels; forwarding of baggage; items or services
of a personal nature such as snacks, laundry, room service, telephone calls, pay TV,
movies, cables, souvenirs or the like; any items or services not mentioned
specifically in tour inclusions.
Note: GMT must receive written notice of all cancellations and changes.
Grueninger Cruises and Tours, Inc., (d/b/a Grueninger Music Tours, Ambassadair, Ambassadair
Groups and Incentives, Grueninger Tours) its employees, shareholders, subsidiaries, affiliates,
officers and directors, (collectively “Grueninger”) does not own or operate any person or entity
which is to or does provide goods or services for your trip, including, for example, lodging
facilities, transportation companies, local ground handlers, food service or entertainment
providers, etc. As a result, Grueninger is not liable for any negligent or willful act or failure to
act of any such person or entity, or of any act of any other third party not under its control.
Without limiting the foregoing, Grueninger is not responsible for injury, delay, inconvenience,
damage, or death which results from criminal activity, weather or other acts of God, acts of
government, disease, epidemics or the threat thereof, illness, the provision of inappropriate or
no medical attention or delayed access to appropriate medical attention, the demands of
indoor or outdoor activities, strikes, political or civil unrest, overbooking, structural or other
defective conditions in hotels or other lodging facilities, acts of terrorism or the threat thereof,
attacks from or bites by animals, insects or pests, transportation failures of any kind or the
failure of any transportation mechanism to arrive or depart timely or safely, insurrection or
revolt, or any other event beyond its direct control.
Grueninger in its sole discretion reserve the right to decline to accept any participant as a
member of these trips. Grueninger and its local groundhandler reserve the right in its or their
sole discretion to terminate any participant who does not abide by its or their rules and
regulations, and/or whose conduct is deemed to be such as to endanger the participant, the
welfare of other participants, staff members and/or third parties or the success of the program.
In the event of such termination, participant will be sent home at the expense of the
participant and his or her parent or guardian. The manner and means of transporting the
participant home shall be determined exclusively by Grueninger. In the event of such
termination, there will be no refund whatsoever.
ASSUMPTION OF RISK:
Participant assume all inherent risks involved in the use of any hotel exercise equipment
and/or swimming pool and/or any other body of water, which risks include, but are not limited
to bodily injury, sickness, disease or death from using the swimming pool or body of water.
Participants also acknowledge and understand that use of any swimming pool or other body of
water is potentially dangerous and that there exists a risk of injury or death when using any
equipment, swimming pool or any other body of water. PARTICIPANTS UNDERSTAND THERE
WILL BE NO LIFEGUARD ON DUTY AND IF THE PARTICIPANTS CHOOSE TO SWIM OR USE A HOT
TUB OR SPA, THEY WILL DO SO AT THEIR OWN RISK.
MISCELLANEOUS:
No refunds will be made for features in the trip not utilized. The cost of replacing lost or stolen
tickets is the responsibility of the client. If a flight or transfer by motorcoach or train is missed,
whether by weather or other conditions beyond Grueninger’s control, participant is responsible
to make his or her own arrangements and to pay all charges associated therewith.
Grueninger may cancel any trip because of insufficient enrollment or for any other reason.
The terms set forth in this agreement constitute the entire agreement between participant and
Grueninger. Any amendment to this agreement must be made in writing and signed by both
parties.
Participant’s retention of tickets, reservations, or bookings after issuance shall constitute consent
to the above, as well as an agreement on participant’s part to convey the contents hereof to his
or her travel companions or group members. Participant is responsible for damage done by
Participant to the Hotel, or any other facility used during the tour, including: buses; vehicles used
to transport students and/or adults, the various attractions and/or performance facilities.
I understand that full responsibility for damage I cause, rests entirely with me. Each participant
agrees to be videotaped and/or photographed and authorizes Grueninger to use such material in
any advertising in any form and releases Grueninger from any claims for compensation based on
the use of such material. Grueninger reserves the right to increase the tour price in the event of
cost increases due to changes in airfares, currency fluctuations, fuel surcharges, etc. and all such
increases are to be paid to Grueninger upon notice to the tour participant of such increases
BINDING ARBITRATION:
I agree that any dispute concerning, relating, or referring to this contract, the brochure, or any
other literature concerning my trip, or the trip itself shall be resolved exclusively by binding
arbitration in Indianapolis, Indiana, according to the then existing commercial rules of the
American Arbitration Association. Such proceedings will be governed by substantive (but not
procedural) Indiana law. The arbitrator and not any federal, state, or local court or agency shall
have exclusive authority to resolve any dispute relating to the interpretation, applicability,
enforceability, conscionability, or formation of this contract, including but not limited to any
claim that all or any part of this contract is void or voidable.
California Seller of Travel Registration No: 2118432
201 West 103rd, Suite 380, Indianapolis, IN 46290
(317) 465-1122 or (800) 844-4159 | www.gogmt.com