ACA Broker-Dealer Newsletter DECEMBER 2013 “Minor violations that are overlooked or ignored can feed bigger ones, and, perhaps more importantly, can foster a culture where laws are increasingly treated as toothless guidelines. And so, I believe it is important to pursue even the smallest infractions.” – Mary Jo White, Chairman, SEC; Securities Enforcement Forum, October 9, 2013 Broker-Dealer Compliance Reminders As 2013 quickly comes to a close, it is important for brokerdealers to keep upcoming regulatory deadlines in mind. Here are some important ones to mark on your compliance calendars. • FINRA Renewal Program – Broker-dealers should now be reviewing their firm, registered representative, and branch office registrations for accuracy. Note that firms can submit post-dated Forms U5, Forms BDW, and Form BR amendments. All post-dated forms must be dated December 31, 2013. • Continuing Education (“CE”) Firm Element (FINRA Rule 1250(b)) – Each broker-dealer must prepare a written CE training analysis and plan for its covered registered persons. The plan must be reviewed annually at a minimum to ensure its appropriateness for the member’s size, organizational structure, and scope of business activities, as well as regulatory developments and the performance of covered registered persons in the CE Regulatory Element. • Annual Compliance Meeting (NASD Rule 3010(a) (7)) – Broker-dealers must conduct an annual meeting or interview with all of their registered representatives and principals each year. In addition, they must maintain evidence of attendance for these individuals. • FINRA Entitlement Certifications – Each year, FINRA identifies a 30-day period during which the Super Account Administrators of the broker-dealer must certify their current users’ access. • FINRA Contact System (“FCS”) Update (NASD Rule 1160) – Firms must verify their FCS (CONTINUED) INSIDE THIS ISSUE Broker-Dealer Compliance Reminders ��������������������������������������������������������������������������������������������������������������������������������������� 1 Municipal Advisor Registration Requirements ����������������������������������������������������������������������������������������������������������������������� 3 In Case You Missed It ����������������������������������������������������������������������������������������������������������������������������������������������������������������� 6 ACA Events ��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 7 Regulatory Notices, Updates, and Rule Changes ������������������������������������������������������������������������������������������������������������������� 7 Important Dates�������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 8 1 BD Newsletter contact information no later than 17 business days after the end of each calendar year. • Supplemental Statement of Income (“SSOI”) (FINRA Rule 4524) – Each firm must file an SSOI within 20 business days of the end of each calendar quarter, which falls three days after the FOCUS report due date. The required filing date for the quarter ending December 31, 2013 will be January 30, 2014. • Annual Audit (Exchange Act Rule 17a-5) – FINRA member firms must file an Annual Audited Report no later than 60 calendar days after their fiscal year end date. • Annual Privacy Notice (Regulation S-P and Regulation S-AM) – Each firm subject to Regulation S-P must distribute privacy notifications to its customers and consumers when accounts are opened and annually thereafter. Firms that share information with an affiliate for marketing purposes must distribute opt-out notices to prospects and customers. • Fidelity Bond Review (FINRA Rule 4360) – Firms must review the adequacy of their fidelity bond coverage each year as of the anniversary date of the issuance of the bond. • Direct Market Access (Exchange Act Rule 15c3-5) – Broker-dealers that provide customers with direct market access or have direct market access must review their market access business activity annually. Each firm’s Chief Executive Officer (or an equivalent officer) must also certify that the firm’s risk management controls and supervisory procedures comply with Rule 15c3-5. • Branch Office Inspections (FINRA Rule 3010(c) (1)) – Broker-dealers must maintain an office location inspection schedule as part of their books-and-records requirements. The inspection schedule should be reviewed for accuracy and the completion of scheduled inspections annually at a minimum. • Outsourcing Arrangements (NASD Rule 3010 & RN 11-14) – As part of their supervisory procedures, firms must conduct due diligence for current and prospective third-party service providers. These reviews can be DECEMBER 2013 evaluated as part of the annual NASD Rule 3012 supervisory control system testing. • Annual Compliance Reviews (NASD Rules 3010(c) and 3012(a)(1)) – Once per year, FINRA member broker-dealers must conduct a compliance review of their business activities and test their supervisory controls. In addition, they must prepare an annual report for the board of directors and/or audit committee detailing the results of this review and testing. They must also complete the CEO certification and CEO/ CCO meeting described below. −− CEO Certification (FINRA Rule 3130) – Brokerdealer CEOs must certify each year that their firms have processes in place to establish, maintain, review, test, and modify written compliance policies and written supervisory procedures reasonably designed to achieve compliance with applicable rules and laws. This certification must be completed on or prior to the anniversary date of the previous year’s certification. The regulatory expectation is that the certification’s execution date will fall within 45 days of submitting the annual report to management. −− CEO/CCO Annual Meeting – Rule 3130 also requires broker-dealer CEOs and CCOs to meet at least once each year to (i) discuss and review the matters set out in the annual compliance review report and CEO certification, (ii) discuss and review their firm’s compliance efforts as of the date of such meetings, and (iii) identify and address significant compliance problems and plans for emerging business areas. These meetings should be documented as part of the broker-dealer’s books and records. • Anti-Money Laundering Independent Testing (FINRA Rule 3310(c)) – Anti-money laundering programs must provide for annual (on a calendar-year basis) independent testing unless the member does not execute transactions for customers or otherwise hold customer accounts or act as an introducing broker with respect to customer accounts (i.e., the member engages solely in proprietary trading or conducts (CONTINUED) 2 BD Newsletter business only with other broker-dealers). Firms that do not require annual testing must complete independent testing every two years. DECEMBER 2013 If you have questions or would like more information on these requirements, please follow the links provided above and/or contact your ACA consultant or Dee Stafford. Municipal Advisor Registration Requirements The final municipal advisor registration requirements adopted by the U.S. Securities and Exchange Commission (“SEC” or “Commission”) and outlined in SEC Rule Release No. 34-70462 (“Release”) seek to clarify the circumstances under which broker-dealers have to register as municipal advisors. Broker-dealers want clear guidelines on the types of “advice” that would require registration as a municipal advisor. The SEC has provided further guidance on such advice but chose not to include a “bright-line” definition. Instead, it adopted Exchange Act Rule 15Ba1-1(d)(1)(ii) (“Rule”), which explains that such advice does not include, among other things, the or the issuance of municipal securities, including with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues, based on all the facts and circumstances. The last part of this statement deserves attention because it indicates the SEC believes advice that requires registration can be construed broadly and that certain activities may be deemed to be such advice depending on individual facts and circumstances. (CONTINUED) provision of general information that does not involve a recommendation regarding municipal financial products or the issuance of municipal securities, including with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues. The Release also notes that educational materials would not constitute advice for purposes of the Rule, provided the materials contain general information only. • • • The SEC makes clear, on the other hand, that the Rule does not exclude information that involves a recommendation for municipal financial products or municipal securities issuances. As the Release states, such advice includes a recommendation that is particularized to the specific needs, objectives, or circumstances [emphasis added] of a municipal entity or obligated person with respect to municipal financial products • • Supervisory Control Testing AML Independent Testing Compliance Program Review Compliance Calendar Gap Analysis Trading Review For more information: Dee Stafford, [email protected] acacompliancegroup.com 3 BD Newsletter As an aid to broker-dealers, the Release includes several definitions critical to identifying whether municipal advisor registration is required. These include definitions of a “municipal entity,” an “obligated person,” “municipal financial products,” and “municipal derivatives.” The Release discusses municipal securities issuances as well, which holds particular relevance for broker-dealers acting as underwriters of municipal securities. Indeed, of the statutory exclusions from the municipal advisor definition, the one most watched for by broker-dealers was the underwriter exclusion. As the Release states, if a broker, dealer, or municipal securities dealer is serving as an underwriter of a particular issuance of municipal securities, the underwriter exclusion would include advice provided by that underwriter within the scope of underwriting and would generally include advice with respect to the structure, timing, terms, and other similar matters concerning that issuance of municipal securities. The Release points out that, in order for a broker-dealer to fall within the underwriter exclusion with respect to a municipal securities issuance, the underwriting must involve a particular transaction—for example, a contractual engagement to serve as underwriter on a specific planned transaction for such an issuance. In contrast, a relationship where a municipal entity engages a brokerdealer to serve as underwriter for an open-ended period or an engagement that does not specify the broker-dealer’s assignment to serve as underwriter on one or more particular planned transactions would not fall under the underwriter exclusion. The Release does point out, however, that in such cases broker-dealers may be able to rely on other exemptions, such as those for responses to Requests for Proposals (“RFPs”) and Requests for Quotations (“RFQs”). In addition to this guidance, the Release provides helpful examples of what falls within or outside the underwriter DECEMBER 2013 exclusion. Specifically, the SEC considers the following activities, identified by commenters, to be within the scope of the underwriting exclusion: • Providing advice regarding the structure, timing, terms, and other similar matters concerning a particular municipal securities issuance (except as otherwise defined in the Release as being outside the scope of an underwriting) • Preparing rating strategies and presentations related to the issuance being underwritten • Helping prepare and assisting with investor “road shows” and investor discussions related to the issuance being underwritten • Providing advice regarding retail order periods and institutional marketing if the municipal entity has decided to engage in a negotiated sale • Assisting with preparation of preliminary and final official statements for municipal securities • Assisting with closing a municipal securities issuance, including participating in negotiations and discussions regarding the documents, certificates, and opinions needed for the closing • Coordinating on obtaining CUSIP numbers and registering the municipal securities issuance with the bookentry-only system of the Depository Trust Company • Preparing post-sale reports for municipal securities • Structuring the escrow cash flow requirements necessary to terminate and refund a municipal securities issuance provided that the recommendation and brokerage of particular municipal escrow investment is outside the underwriting exclusion’s scope In contrast, the Commission considers the following activities, also identified by commenters, to be outside the scope of the underwriting exclusion: • Providing advice on investment strategies • Providing advice on municipal derivatives (including derivative valuation services) • Providing advice on the sales method (competitive or negotiated) a municipal entity should use for a municipal securities issuance (CONTINUED) 4 BD Newsletter • • • • • • • • • Providing advice on whether a governing body of a municipal entity or obligated person should approve or authorize a municipal securities issuance Providing advice on a bond election campaign Providing advice not specific to a particular municipal securities issuance on which a person serves as underwriter and that involves analysis or strategic services with respect to overall financing options, debt capacity constraints, debt portfolio impacts, analysis of effects of debt, or expenditures under various economic assumptions or with respect to other impacts of funding or financing capital projects or working capital Assisting issuers with competitive sales activities, including bid verifications, true interest cost (TIC) calculations and reconciliations, verifications of bidding platform calculations, and preparation of sales notices Preparing financial feasibility analyses with respect to new projects Assisting with budget planning and analyses and budget implementation issues with respect to debt issuance and collateral budgetary impacts Providing advice on an overall rating strategy not related to a particular municipal securities issuance on which a person serves as an underwriter, including providing advice and taking action on behalf of a municipal entity or obligated person between financing transactions Providing advice on overall financial controls not related to a particular municipal securities issuance on which a person serves as an underwriter Providing advice regarding the terms of RFPs or RFQs for selecting underwriters or other professionals for project financing and advice on reviewing responses to such requests, including matters regarding the compensation of such underwriters or other professionals A common question asked by commenters was whether post-offering work performed by an underwriter would qualify for the underwriter exclusion. The SEC’s response is that this would be considered a municipal advisory activity unless it involved a request for information or DECEMBER 2013 services that would have been provided as part of the underwriting or was required for an underwriter to fulfill its regulatory obligations. When an issuance has closed and the underwriting period has terminated, on the other hand, a broker-dealer cannot be considered to be acting as an underwriter with respect to a municipal securities issuance. While the statutory exemption involving municipal securities underwriting activities is a key area for brokerdealers to understand, it is not the only one they should scrutinize. For example, the definition of municipal advisor in Exchange Act Section 15B(e)(4) includes persons who undertake solicitations of municipal entities or obligated persons on behalf of specified persons. Numerous broker-dealers engage in solicitation activities, and as a result, solicitors should review the definition of “solicitation of a municipal entity or obligated person.” Note that there are certain exclusions in this area. For instance, a broker-dealer soliciting on its own behalf or that of an affiliate would generally not fall under this definition. In general, however, any third-party solicitor that seeks business on behalf of a broker, dealer, municipal securities dealer, municipal advisor, or investment adviser from a municipal entity must register as a municipal advisor. The Release also provides guidance on the following broker-dealer activities with regard to the municipal advisor definition: • Acting as a placement agent for a pooled investment vehicle that is not a municipal entity (e.g., a hedge fund) and that “solicits” a municipal entity to invest in the fund does not meet the statutory definition of municipal advisor. • Acting as a private placement agent offering securities of a municipal entity or obligated person would generally not be considered a municipal advisory activity if the facts and circumstances indicate that this activity is within the scope of the underwriting of a particular municipal securities issuance. (CONTINUED) 5 BD Newsletter • Acting as a dealer-manager for a tender offer or an exchange offer would generally not be considered a municipal advisory activity. In addition, a remarketing agent acting only in its capacity as a remarketing agent would generally not be considered a municipal advisor. (If the remarketing constitutes a primary offering, then the remarketing agent would need to determine if an exemption or exclusion from registration applies to its activities.) Finally, the Release emphasizes that a broker-dealer that effects a transaction that it has not recommended will not be considered a municipal advisor with respect to such activity. Note, however, that the Release states that the sale of a security to a municipal entity or obligated person DECEMBER 2013 would constitute a municipal advisory activity if • the monies used to purchase the security are proceeds of municipal securities, and • in executing the transaction, the broker-dealer also recommended the investment or otherwise offered advice to the municipal entity or obligated person about which securities to purchase or sell. In summary, we urge broker-dealers to review the Release in detail and then assess whether any current activities require municipal advisor registration. They should also note that Exchange Act Rules 15Ba1-1 through 15Ba18, Rule 15Bc4-1, and Forms MA, MA-I, MA-W, and MA-NR become effective 60 days after publication in the Federal Register and that the effective dates for compliance, which begin on July 1, 2014, will be staggered. In Case You Missed It… Changes to Financial Reporting As noted in our September 2013 ACA Broker-Dealer newsletter, on July 31, 2013, the SEC adopted amendments to Rule 17a-5, “Reports to be Made by Certain Brokers and Dealers,” under the Exchange Act. The amendments focus on additional reporting on custody of customer funds and securities. On the same day, the Commission also announced revisions to several financial responsibility rules. While the majority of those changes affect carrying broker-dealers, several apply to all broker-dealers. The Rule 17a-5 amendments added three new major requirements: • Compliance Report: Broker-dealers with custody of customer funds or securities must verify annually that they safeguard those funds and securities and comply with net capital and statement delivery requirements. These compliance reports must be examined by an independent certified public accountant (“CPA”) registered with the Public Company Accounting Oversight Board (“PCAOB”). The reports will be due for the fiscal year ending June 2014 and thereafter. • Exemption Report: Broker-dealers that do not have custody of customer assets and operate under an exemption from Exchange Act Rule 15c3-3 during the full fiscal year must prepare an annual report reaffirming their compliance with the applicable exemption. These annual reports must also be examined by an independent, PCAOB-registered CPA. The reports will first be filed for fiscal years ending June 2014 and thereafter. • Form Custody: Under the amendments, all brokerdealers must file a Form Custody each quarter within 17 business days of the quarter’s end with their designated examining authority (e.g., FINRA). In the new form, firms must respond to nine questions regarding custody of customer funds and securities. The first Form Custody filing is for the fourth quarter of 2013, which means the form will be due by January 27, 2014. (CONTINUED) 6 BD Newsletter Broker-dealers should also note the following Rule 17a-5 reporting amendments: • Firms must now submit annual audits to the Securities Investor Protection Corporation (“SIPC”) in addition to the SEC and FINRA. This requirement takes effect with the audits for the fiscal year ending December 31, 2013. • All broker-dealers must update the designation of accountant information required by Exchange Act Rule 17a-5(f)(2). • All broker-dealers must allow the SEC or another self-regulatory organization such as FINRA to review independent CPA work papers upon written request for examination purposes. DECEMBER 2013 • The Compliance Report may satisfy the written internal control report requirement of Rule 206(4)-2 under the Investment Advisers Act of 1940 and must be prepared by an accountant subject to PCAOB inspection. As yet, FINRA has not indicated which of the above filings must be submitted via its Firm Gateway system. Broker-dealers should monitor FINRA announcements, update their written supervisory procedures to address the new filing requirements, and mark their calendars for the deadlines. ACA Events Broker-Dealer Roundtables ACA’s 2014 Compliance Conferences Miami, FL – February 11, 2014 St. Louis, MO – March 11, 2014 Boston, MA – April 30, 2014 New York, NY – May 13, 2014 Denver, CO – May 22, 2014 Chicago, IL – June 24, 2014 Orlando, FL – March 26-28, 2014 San Diego, CA – October 8-10, 2014 FINRA Conferences Fixed Income Conference March 11, 2014 Annual Conference May 19-21, 2014 • Washington, DC Regulatory Notices, Updates, and Rule Changes FINRA November 2013 13-40 SEC Approves Amendments to Discovery Guide Used in Customer Arbitration Proceedings to Address Electronic Discovery, Product Cases and Affirmations; Effective Date: December 2, 2013 13-39 SEC Approves Amendments to FINRA Rule 2360 (Options) and FINRA Rule 4210 (Margin Requirements) in Connection With Over-the-Counter Options Cleared by the OCC; Effective Date: November 7, 2013 13-38 FINRA and ISG Extend Effective Date for Certain Electronic Blue Sheet Data Elements; Effective Date: May 1, 2014 (CONTINUED) 7 BD Newsletter 13-37 Broker-Dealer, Investment Adviser Firm, Agent and Investment Adviser Representative, and Branch Renewals for 2014; Payment Deadline: December 13, 2013 DECEMBER 2013 MSRB Rules G-11, G-8 and G-32 to Include Provisions Specifically Tailored for Retail Order Periods August 2013 October 2013 13-36 FINRA Revises the Investment Company and Variable Contracts Products Representative (Series 6) Examination Program; Implementation Date: December 16, 2013 13-35 SEC Approves Amendments to TRACE Rules and Dissemination Protocols to Disseminate Rule 144A Transactions in TRACE-Eligible Securities and Related Fees; Effective Date: June 30, 2014 13-34 FINRA Requests Comment on Proposed Funding Portal Rules and Related Forms; Comment Period Expires: February 3, 2014 13-33 Securities Industry/Regulatory Council on Continuing Education Issues Firm Element Advisory Update 13-32 SEC Approves Amendments to FINRA Rule 9217 to Include Additional Rule Violations Eligible for Disposition under FINRA’s Minor Rule Violation Plan; Effective Date: September 26, 2013 September 2013 13-31 FINRA Highlights Examination Approaches, Common Findings and Effective Practices for Complying With its Suitability Rule 13-30 SEC Approves Amendments to Customer Arbitration Code to Simplify Panel Selection in Cases With Three Arbitrators MSRB 2013-19 Request for Comment on Proposed Rule Change to Consolidate Registration Requirements FINCEN 11/18/2013 Treasury International Capital Data for September 11/14/2013 Treasury Designates Cartel Security Boss and His Company 11/08/2013 Treasury Department Announces $49.3 Million in Proceeds from Pricing of Auctions of Preferred Stock of Seven Financial Institutions 11/06/2013 Report to the Secretary of the Treasury from the Treasury Borrowing Advisory Committee of the Securities Industry and Financial Markets Association 11/06/2013 Treasury Assistant Secretary for Financial Markets Matthew Rutherford November 2013 Quarterly Refunding Statement 11/04/2013 Treasury Announces Marketable Borrowing Estimates 11/04/2013 Treasury Department Announces Auctions for Preferred Stock of Seven Financial Institutions 10/31/2013 Treasury Announces Intent to Sell Preferred Stock MSRB September 2013 MSRB 2013- 20 SEC Approves Amendments to 10/31/2013 Report on U.S. Portfolio Holdings of Foreign Securities at End-Year 2012 8 BD Newsletter DECEMBER 2013 Important Dates 2013 Annual Audit Filings SSOI Filings Fiscal Year End Due Date Quarter Ending Due Date October 31, 2013 November 30, 2013 December 31, 2013 December 30, 2013 January 29, 2014 March 1, 2014 December 31, 2013 January 30, 2014 2013 Quarterly FOCUS Part II/IIA Filings Quarter Ending Due Date December 31, 2013 January 27, 2014 2013 Monthly/Fifth FOCUS Part II/IIA Filings Period Ending Due Date November 30, 2013 December 24, 2013 Annual Schedule I Filings Period Due Date 2013 January 27, 2014 2013 4530/Customer Complaint Filings Quarter Ending Due Date Fourth Quarter 2013 January 15, 2014 2013 Short Interest Reporting Deadlines Settlement Date Due Date Exchange Receipt Date November 29 December 13 December 31 December 3 – 6 p.m. December 17 – 6 p.m. January 3 – 6 p.m. December 10 December 24 January 10 ACA Compliance Group’s Broker-Dealer Services Division provides broker-dealers with regulatory compliance expertise designed to satisfy the needs of any type of firm. ACA’s services include development of compliance programs, trading reviews, supervisory control and anti-money laundering testing, assistance with written supervisory procedures, initial and continuing help with membership applications, and customized regulatory and compliance consulting. Please contact Dee Stafford at 310-322-8840 or [email protected] for information on the initial and ongoing assistance ACA can provide with regard to meeting compliance requirements consistently. ACA Compliance Group Broker – Dealer Services 589 8th Avenue, 22nd Floor New York, NY 10018 www.acacompliancegroup.com Nothing herein should be construed as legal advice or as a legal opinion for any particular situation. ACA makes no representations about the accuracy of the information contained herein or its appropriateness for any given situation. 9
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