Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm Opening and Welcome: Meeting Opened at 9:03pm Present: Executive: Anthony Jones (President), Victoria Edwards (Vice-President), Danny Power (Treasurer), Alan Smith (Secretary) Sub Committees: None Staff: Andrew Duncan, Brendan Smith, Christine Antoni, Greg Thomas Parent Body: Kevin Groenhuijzen, Dianne Groenhuijzen, Rowan Alick, Gavin Womersley, Debbie Brown, Cindy Hill, Jodie Park, Robyn Priddey, June Reynolds, Craig Spink, Judith Whitehead, Dee Small, Alice Long, Brenden McClennan, Michelle Carr, Amanda Taylor, Amber Shorey, Fred Iselin-Leone, Elissa Molloy. Apologies: Previous Minutes: Tracy Davis MP, Norm Wyndham (Councillor for McDowall), Rodney & Peta Lapworth, Carolynne Hassall, Nicol Walters, Sharon Iselin-Shea, Keryn Binney Accepted and to be placed on to the web site. Moved: Cindy Hill Business arising from previous minutes: Seconded: Brendan Smith None Correspondence: Inward: Various funding raising correspondence Outward: None Treasurer’s Report: Taken as read for the Annual General Meeting. Moved: Dianne Groenhuijzen Seconded: Brendan Smith Principal’s Report: Taken as read for the Annual General Meeting. Moved: Gavin Wornesley Seconded: Brendan Smith President’s Report: No report. General Business: 1. 125 Year Celebration – June Reynolds Aspley State School P&C Page 1 Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm Logo Development & roll out of new logo for 125 celebrations Project update School web site updated to include 125 Celebration page – ongoing updates Development & proactive management of the Aspley State School Reunion facebook page Ongoing facebook posts; twitter Launch Event • • • • Monday 9 February Launch event at assembly & photos on oval 300 students, teachers & parents in period costume Local papers x 2 attended Aspley State School P&C Page 2 Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm • Good coverage in Star & Northside Chronicle Launch media Aspley State School P&C Page 3 Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm News@125 nd 2 issue of News@125 distributed to school community through school bags April issue will be distributed at end of March Recruitment poster/flier • Recruitment poster & flier • Poster distribution & letter to 130 targets including high schools, libraries, shopping centres, aged-care facilities, churches, men’s sheds • Fliers for use at events & Chermside Library display during April Aspley State School P&C Page 4 Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm Project Update Ongoing research & writing of commemorative book Ongoing planning for 125 Birthday blASSt event – 11 Sept Ongoing planning for Aspley State School Reunion – 12 Sept Ongoing planning for lasting commemorative legacy Ongoing development of suite of merchandise – launching after Easter holidays (end April/May) Planning for 96.5fm breakfast show live broadcast Project update - funding Planning for weekend Bunnings BBQ this Saturday Development of sponsorship proposal and distribution to 250 local businesses Follow up on sponsorship & sponsor program management Key Deliverables for 2015 • • • • • • • February - Launch of year photocall in 1890s fashions - Sponsorship Proposals x 250 businesses March - Bunnings BBQ - Distribution of past student posters x 130 targets (high schools, shopping centres, aged-care, libraries, etc) April - 96.5 fm radio station breakfast show - ANZAC commemorations - Chermside Library historic display May - Launch commemorative merchandise for sale - Former P&C executives reunion Aspley State School P&C Page 5 Aspley State School Parents & Citizens Association MINUTES General Meeting Tuesday 17th March 2015, 9:00pm • • • • • June - Sport’s day themed games August - Foundation Day Thursday 6th with special commemoration September th - Friday 11 : 125 Birthday BLASST th - Saturday 12 : 125 Aspley State School Reunion, Kedron-Wavell Services Club Budget highlights Reunion event self-funding/small profit Merchandise sales self funding/profit Commemorative book profit BLassT event projected costs $12K/income Marketing/advertising projected costs $6-$7k Misc events/activities projected costs $1,300 Still some variables (eg artistic legacy) Income streams: Reunion ticket sales; merchandise sales; revenue at BLassT event Grant from Brisbane City Council $2k Sponsorship $15k Platinum x 6; Silver x 2; Silver, Maroon & Green x 1 each Budget highlights – outgoings/income Projected outgoings for total project $27k plus purchase of merchandise stock Projected income for total project plus income from merchandise stock $36.5k Still some variables, but early indications of a comfortable profit! Date of next Meeting: Tuesday, 21 April 2015 Closure: 9:26pm st Aspley State School P&C Page 6
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