2012
2012 The Federal Democratic Republic of Ethiopia Environmental Protection Authority United Nations Development Programme (UNDP-Ethiopia) Assessment and Design Proposal for Establishment and Maintenance of A National CRG E Registry System for Ethiopia Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Table of Contents Contents Page ACRONYMS --------------------------------------------------------------------------------------------------------------- 4 Part I: 1. Review and Assessment of National Circumstances Related to the National CRGE Registry - 6 Introduction and Background ------------------------------------------------------------------------------------ 6 1.1. Country Overview ------------------------------------------------------------------------------------------------- 6 2. Review and Assessment of Existing National Circumstances for the Development and Maintenance of a National CRGE Registry system ---------------------------------------------------------------------------- 8 2.1. Review and assessment of existing National policies and strategies related to Environment ---------- 8 2.2. Review and assessment of existing National Circumstances regarding Climate Change policy and Strategy----------------------------------------------------------------------------------------------------------- 13 2.3. Review and Assessment of the CRGE Strategy of Ethiopia ------------------------------------------------ 16 2.5. Review and Assessment of National Circumstances regarding Environment Information management and exchange in Ethiopia -------------------------------------------------------------------------------------- 17 3. The Need for a National CRGE Registry system ------------------------------------------------------------ 28 4. Major Challenges for Establishing and implementing a National CRGE Registry ------------------- 30 PART - II: Design Proposal of the National CRGE Registry System ---------------------------------------- 31 5. Proposal for Designing the National CRGE Registry System--------------------------------------------- 31 6.1. Scope of the National CRGE Registry System --------------------------------------------------------------- 32 6.2. Major Functions of the National CRGE Registry ----------------------------------------------------------- 32 6.3. Options for Establishing and Implementing the National CRGE Registry ------------------------------- 33 6.3.1. Technical and/Technological Options ---------------------------------------------------------------------34 6.3.2. Data Options and Choice -------------------------------------------------------------------------------------38 Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 6.4. Project Design for Establishing and Implementing the National CRGE Registry ---------------------- 40 6.4.1. Project Goal -----------------------------------------------------------------------------------------------------41 6.4.2. Project Objective -----------------------------------------------------------------------------------------------41 6.4.3. Project Outcomes, Outputs and Activities ----------------------------------------------------------------41 6.4.3.1. Project Outcomes -------------------------------------------------------------------------------------------41 6.4.3.2. Project Outputs and activities ----------------------------------------------------------------------------42 6.5. Results and Resources Framework --------------------------------------------------------------------------- 44 6.5. Management arrangement for project implementation ----------------------------------------------------- 51 6.6. Monitoring Evaluation Framework --------------------------------------------------------------------------- 54 6.7. Risk and Risk management plan------------------------------------------------------------------------------- 57 6.8. Project Work and Budget plan -------------------------------------------------------------------------------- 61 Reference------------------------------------------------------------------------------------------------------------------ 65 Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ ACRONYMS A.A.EPA AAP AAU AMESD CAI COP CRGE CSA CSMP CSO DA DC DPs ECA EIAR EIGS EMA EO EP EPACC ERC Ethio-EIN EU FAO FEPA GDP GEF GHG GIC GIS GPS GSE Addis Ababa Environmental Protection Authority African Adaptation Program Addis Ababa University African Monitoring and Environment for Sustainable Development Climate Action Intelligence Conference of the Parties Climate Resilient Green Economy Strategy of Ethiopia Central Statistical Agency Conservation and Sustainable Use of Medicinal Plants Central Statistical Office Development Agents Development centers Development Partners Economic Commission for Africa Ethiopian Institute of Agricultural Research Ethiopian Institute of Geological Survey Ethiopian Mapping Agency Earth observation Environmental Protection Ethiopia’s Program of Adaptation to Climate Change UNDP Evaluation Office Evaluation Resource Center Ethiopian Environment Information Network European Union Food and Agriculture Organization Ethiopian Environmental Protection Authority Gross domestic product Global Environment Facility Green House Gases Geo-science Information Center Geographic Information System Global Positioning System Geological Survey of Ethiopia Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ GTP GTZ HMIS HOs HSDP ICPAC ICT IEOS IGAD INSA iPlan ISS IT ITCZ KP LAN WAN LDCs M&E m.a.s.l m.b.s.l MoWE MDG MIS MM MNRD MoA MoH MOU MRV Mt CO2e MUDC NAIS NAMA NAPAs NGOs NMA NPC NSC NSDI NTC PANGIS PASDEP PC PMT RADBs Growth and Transformation Plan German Technical Cooperation (Deutsche Gesellschaft für Technische Zusammenarbeit) Health Management Information System Health Officers Health Sector Development Plan IGAD Climate Prediction and Application Center Information Communication Technology Integrated Emergency Obstetric and Surgery Information Network Security Agency Integrated Supportive Supervision Information Technology Inter Tropical Convergence Zone Kyoto Protocol Local Area Network Wide Area Network Least Developed Countries Monitoring & Evaluation meters above sea level meters below sea level Ministry of Water and Energy Millennium Development Goal Management Information System Ministry of Mines Ministry of Natural Resources Development Ministry of Agriculture Ministry of Health Memorandum of Understanding Monitoring Reporting Verification Mega tone of Carbon dioxide Equivalent Ministry of Urban Development and Construction National Agricultural Information System Nationally Appropriate Mitigation Action National Adaptation Programmes of Action Non-Governmental Organizations National Meteorological Agency National Project Coordinator National Steering Committee Nation Spatial Data Infrastructure National Technical Committee Pan African Geological Information System Plan for Accelerated and Sustainable Development to End Poverty Personal Computer Project Management Team Regional Agricultural Development Bureaus Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ RS SAPR SEMIC TOR TWG UNDP UNFCCC WB WFP WHO Remote Sensing Semi-Annual Progress Report South and Eastern Africa Mineral Center Terms of Reference Thematic Working Groups United Nations Development Program United Nations Framework Convention on Climate Change World Bank World Food Programe World Health Organization Part I: Review and Assessment of National Circumstances Related to the National CRGE Registry 1. Introduction and Background 1.1. Country Overview Geography Ethiopia is found in the Horn of Africa between latitudes 30 and 140 North and longitudes 330 and 480 East. Ethiopia is a land of natural contrasts that has a land mass of about 1.1 million square kilometres most of which is mountainous and rugged terrain. The highest elevated area is Ras Dashen Mountain located in the north (4620 m.a.s.l) and the lowest elevated area (163 m.b.s.l) lies in the Afar Region. Although large parts of the country are at high altitude, the Afar depression makes Ethiopia one of the lowest points of the continent. The country shares international boundaries with Eritrea in the North, Sudan in the West, South Sudan in the South West, Kenya in the South, Somalia in the South East and Djibouti in the Eastern part. Ethiopia is a landlocked country with sea-access primarily via its neighbour, Djibouti. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Figure 1 Location Map of Ethiopia Climate The country experiences a wide variety of climatic zones and soil conditions. The climate of Ethiopia is mainly controlled by the seasonal migration of the Inter Tropical Convergence Zone (ITCZ) and associated atmospheric circulations as well as by the complex topography of the country. It has a diversified climate ranging from semi-arid desert type in the lowlands to humid and warm (temperate) type in the southwest. Mean annual rainfall distribution has maxima (>2000 mm) over the South-western highlands and minima (<300 mm) over the South-eastern & North-eastern lowlands. Mean annual temperature ranges from < 15 0C over the highlands to > 25 0C in the lowlands. Ethiopia has been experiencing variability of rainfall, and rise in temperature. This variability of rainfall and rise in temperature is one of the most important problems that limit crop and animal production and productivity in the country. Population and demography Ethiopia is the most populous nation in Eastern Africa and the second-most populous in Africa. According to the National Census of year 2007, Ethiopia’s total population is estimated to be more than 73,750,932 million, out of which 37,217,130 million is male and 36,533,802 million are female population. From the total population 61,888,111 million live in rural areas and the rest 11,862,821 million live in urban areas. With an annual population growth of more than 2%, Ethiopia will have more than 120 million people by 2030. Economy Ethiopia’s economy is based mainly on agriculture providing employment for over 80% of the labour force which accounts for a little over 50% of the GDP. According to UNDP(2012), Ethiopia’s economy is highly dependent on rain-fed agriculture which constitutes 46% of GDP, followed Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ by Services (36%) and Industry (13%). Agriculture in Ethiopia is not only an economic activity but also a way of life for which agricultural land is an indispensable resource upon which the welfare of the society is built. The livelihood of the vast majority of the population depends directly or indirectly on this sector. Such dependence obviously leads to increased vulnerability of the economy to problems related to climate-change induced land degradation in the form of soil erosion, sedimentation, depletion of nutrients, etc, is one of the basic problems facing farmers in the Ethiopian highlands. 2. Review and Assessment of Existing National Circumstances for the Development and Maintenance of a National CRGE Registry system 2.1. Review and assessment of existing National policies and strategies related to Environment The Federal Democratic Republic of Ethiopia has already put in place policies, strategies and programs that directly or indirectly enhance the adaptive capacity and reduce the vulnerability of the country to climate variability and change. Such policies and programs include: The Environmental Policy of Ethiopia, Agriculture and Rural Development Policy and Strategy, Water Resources Management Policy, Health Sector Development Policy and Program, National Policy on Disaster Prevention and Preparedness, National Policy on Biodiversity Conservation and Research, Science and Technology Policy, Population Policy and National Agricultural Research Policy and Strategy , Plan for Accelerated and Su stainable Development to End Poverty (PASDEP) , the Growth and Transformation Plan (GTP) and the recently adopted Climate Resilient Green Economy (CRGE) Strategy etc. These policies, strategies and programs were reviewed in the context of climate change adaptation and mitigation efforts of the country and are briefly presented below. Environmental Policy of Ethiopia The Environmental Policy of Ethiopia is issued in 1997. The overall policy goal is to improve and enhance the health and quality of life of all Ethiopians and to promote sustainable social and economic development through the sound management and use of natural, human-made and cultural resources and the environment as a whole so as to meet the needs of the present generation without Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ compromising the ability of future generations to meet their own needs. Among others, the policy seeks to: - Ensure that essential ecological processes and life support systems are sustained, biological diversity is preserved and renewable natural resources are used in such a way that their regenerative and productive capabilities are maintained and where possible enhanced so that the satisfaction of the needs of future generations is not compromised; where this capability is already impaired to seek through appropriate interventions a restoration of that capability; - Ensure that the benefits from the exploitation of non-renewable resources are extended as far into the future as can be managed, and minimize the negative impacts of their exploitation on the use and management of other natural resources and the environment; - Improve the environment of human settlements to satisfy the physical, social, economic, cultural and other needs of their inhabitants on a sustainable basis; - Conserve, develop, sustainably manage and support Ethiopia’s rich and diverse cultural heritage; - Ensure the empowerment and participation of the people and their organizations at all levels in environmental management activities; and - Raise public awareness and promote understanding of the essential linkages between environment and development. The National Population Policy The National Population Policy was formulated in 1993. It acknowledges that rapid population growth is a serious trait that undermines the development prospects of the country. Actions to be taken with regard to promotion of the demographic transition from rapidly increasing population growth to a lower level are the essential part of food security program. The weak coverage of family planning particularly in drought-prone and food insecure areas requires serious attention. Information and Communication Technology Policy In order to hasten the capacity building in the domain of national information infrastructure and thereby appropriately exploit the untapped national and international information resources a coherent national policy and strategy on ICTs was issued. The objective of the ICT policy is to Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ ensure the optimum exploitation of the role that ICT plays in national development programs and ensure the building up of the required capacity of national ICT infrastructure. The policy has the following priority areas: - Building telecommunication; - sectoral and institutional network capacity building; - human resources development; - contents and application development; - diffusion and dissemination of ICT services and products; - data security, standards; and - research and development in ICT. . National Health Policy The Government of Ethiopia formulated and implemented a number of policies and strategies that provide an effective framework for improving maternal and neonatal health. The policies and strategies that are currently being implemented include Making Pregnancy Safer (2000), Reproductive Health Strategy (2006), Adolescent and Youth Reproductive Health Strategy (2006) and the Revised Abortion Law (2005), policy on free service for key maternal and child health services, introduction of critical new health workforce such as HEWs complemented with clean and safe delivery and HOs with MSc training on Integrated Emergency Obstetric and Surgery (IEOS). In addition, the establishment of the MDG fund and the priority given to maternal health therein is expected to mobilize increased funding. (Add some points about HSDP I, II in relation to the third HSDP). HSDP IV mainly focuses on quality of health service delivery to attain the MDG. Growth and Transformation Plan (GTP) The Plan for Accelerated and Sustained Development to End Poverty (PASDEP) is the first five year plan to attain the goals and targets set in the MDGs. The main objective of the PASDEP is to layout the directions for accelerated, sustained, and people-centered economic development as well as to pave the groundwork for the attainment of the MDGs by 2015. The Government of Ethiopia has shown a remarkable achievement in realizing the objectives of the PASDEP. Since 2003/04, the Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ economy has shifted to a higher growth trajectory and the growth momentum has been sustained during the PASDEP period (2005/06-2009/10). This growth is expected to continue and sustained. Based on the country’s long term vision and the achievements of PASDEP as well as drawing important lessons from the implementation of the PASDEP, The country has developed the next five year Growth and Transformation Plan (GTP) for (2010/11 – 2014/15). Establish favorable conditions for sustainable state building through the creation of stable democratic and developmental state is one of the stated objectives of the GTP. To this end, in the upcoming plan period, infrastructure development, that include information and communication technology infrastructure, will be further intensified with due focus on the quality of services. Industrial Development Strategy Giving a lead attention to manufacturing sub sector, the strategy recognizes the importance of other related areas including construction. It has acknowledged the private sector as an engine of development in realizing the growth of the industrial sector. Moreover, the strategy has taken onboard the importance of integrating the national effort with the global agenda in attaining competitiveness in the sphere of product quality, pricing and timing. The strategy gives due consideration to conducive and stable macroeconomic environment to encourage the private sector. Furthermore, the establishment of rural finance institutions, provision of land and drinking water, as well as other infrastructures is seen as important elements of the strategy. The Federal Food Security Strategy The Federal Food Security Strategy rests on three pillars, which are: - Increase supply or availability of food; - Improve access/entitlement to food; - Strengthening emergency response capabilities. Water Resources Management Policy The overall goal of the Water Resources Management Policy is to enhance and promote all national efforts towards the efficient, equitable and optimum utilization of the available Water Resources of Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Ethiopia for significant socioeconomic development on sustainable basis. The Policy has the following objectives: - Development of the water resources of the country for economic and social benefits of the people, on equitable and sustainable basis. - Allocation and apportionment of water based on comprehensive and integrated plans and optimum allocation principles that incorporate efficiency of use, equity of access, and sustainability of the resource. - Managing and combating drought as well as other associated slow on-set disasters through, inter-alia, efficient allocation, redistribution, transfer, storage and efficient use of water resources. - Combating and regulating floods through sustainable mitigation, prevention, rehabilitation and other practical measures. - Conserving, protecting and enhancing water resources and the overall aquatic environment on sustainable basis. Forestry Policy and Strategy Deforestation for agricultural land as a result of ever increasing population growth, increase in demand for fuel wood and construction material, illegal settlement within forests, logging and the expansion of illegal trade are at the forefront of the factors contributing to the stated nominal benefits from forest resources. This has resulted in the deterioration of forest resources, reduction of biodiversity, incidences of soil erosion, land slide, land degradation and desertification, and recurrence of drought and famine. Thus, with a view to contributing to the economic development of the country, maintaining the ecological balance and conserving and enhancing our biodiversity through the sustainable utilization and development of forest resources, it has become necessary to prepare a forest policy and strategy that can bring about sustainable development through community participation. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 2.2. Review and assessment of existing National Circumstances regarding Climate Change policy and Strategy Ethiopia is facing a critical challenge by experiencing the effects of climate change. Owing this fact the government of the Federal Democratic Republic of Ethiopia has developed different policies and strategies such as the Nationally Appropriate Mitigation Actions (NAMA) , the National Adaptation Plan of Action (NAPA), the Ethiopia’s Program of Action to Climate Change (EPACC) and others ,which are aimed at adaptation and mitigation of the effect of climate change in Ethiopia. As a Party to the UNFCCC, Ethiopia is obliged by several articles of the convention to address climate change through the preparation of a national adaptation document and the integration of climate change into its sectoral development policies and plans. Pursuant to this, the country prepared its NAPA in 2007. The following summarizes the NAPA for Ethiopia. Table 1 Climate Change Related Policies and Programs of Ethiopia Policy /strategy Environmental Policy (1997) EPACC Ethiopian NAMA CRGE (Climate Resilient Green Economy) strategy Climate change relevant components in the policy/strategy Provide overall guidance in the conservation and sustainable utilization of Ethiopia‟s environmental resources Promote environment monitoring programs Foster use of hydro, geothermal, solar and wind energy so as to minimize emission of greenhouse gases Provide coordination and leadership support in the conservation and management of environmental resources Consider climate change as a cross-cutting and important environmental, social and development challenges that needs to be tackled Adequately captured the growing threat of climate change in Ethiopia and clearly spells out the need to mainstream climate Paid special attention to unleashing the huge potential of the country’s water, land, wind and geothermal energy resources for the purpose of generating electricity for road and rail transport and household consumption, and managing urban wastes. Failed to include important mitigation actions in land use planning, energy efficiency, fiscal incentives and traffic management regulatory policy measures. Recommend the use of low carbon solutions to leapfrog other economic sectors while realizing the ambitions set out in the country‟s Growth and Transformation Plan Present an overarching framework to marshal a coherent response to climate change, to generate both innovative thinking and a Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Policy /strategy Climate change relevant components in the policy/strategy course of actions to meet the challenges associated with the transfer of climate-friendly technologies and finance for the construction of a climate resilient green economy in Ethiopia GTP (Growth and Transformation Plan) Climate change is recognized as a huge threat and opportunity for Ethiopia; Both climate change adaptation and mitigation issues considered; Stipulates the country‟s ambition to build a climate resilient green economy by 2030. Sustainable Land Management Program (SLMP) as a tool to reduce rural vulnerabilities and building ecosystem resilience Environmental rehabilitation Watershed development for environmental adaptation Harnessing the multiple benefits of water resources Integrated disaster risk monitoring and early warning Use of improved agricultural inputs and modern technologies Support energy diversification and the development of modern (renewable) energy sources Hydro-power generation Recommend biofuel development as important strategy for energy security and climate change mitigation However, the focus is on hydro- and bio-energy sources The water sector policy instruments do not factor climate change as a major variable affecting the amount, distribution and quality of water resources. But, they suggest as important; Water harvesting and management measures RDPS (Agricultural and Rural Development Policy Strategies) Energy policy & Biofuels Strategy Water Policy Source: Epsilon International (2011) More recently, a separate work program for action on adaptation to climate change has been developed by the Federal Environmental Protection Authority of Ethiopia. The program document interlinks climate change adaptation strongly with the economic and physical survival of the country and identifies key climate change adaptation measures and strategic priorities and intervention areas to address the adverse effects of climate change. The main objective of EPACC is to create the foundation for a carbon-neutral and climate-resilient path towards sustainable development in the country. The program states that most of the solutions to climate change will be implemented by inhabitants and farmers at local and district levels, thus the role of the federal institutions will be to Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ initiate, facilitate and monitor activities with the exception of some cases that need the intervention of the concerned federal organs. EPACC identifies twenty climate change risks and the institutions responsible for countering and mitigating each of the identified risks. The climate risks identified are broadly in the areas of human, animal and crop diseases, land degradation, loss of biodiversity, decline in agricultural production, dwindling water supply, social inequality, urban waste accumulation, and displacement due to environmental stress and insecurity. It identifies adaptation strategies and options in the various socioeconomic sectors including cloud seeding, crop and livestock insurance mechanisms, grain storage, societal reorganization, renewable energy, gender equality, factoring disability, climate change adaptation education, capacity building, research and development, and enhancing institutional capacity and the political momentum. The work program is both comprehensive and prescriptive. It has adequately captured the growing threat of climate change in Ethiopia and clearly spells out the need to mainstream climate change in all spheres of development policy making and planning at all phases and stages of the planning and implementation process. The program clearly states the urgency of taking practical adaptation and mitigation actions in the various social and economic sectors. However, the program is compiled from contributions made by different ministries, implying that climate change adaptation issue is being addressed in a less coherent manner. Also, the role of non-state actors in the planning, design and implementation of activities mentioned in the work program is not clearly spelt out. In accordance with the requirements of the Copenhagen Accord, Ethiopia prepared and submitted its NAMA in January 2010. NAMAs are voluntary emission reduction measures undertaken by developing country parties and reported to the UNFCCC. The Ethiopian NAMA is comprised of various sectors and concrete projects (in the energy, transport, forestry, agriculture and urban waste management sectors) and has been registered by the Secretariat of the UNFCCC in line with the Copenhagen Accord. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 2.3. Review and Assessment of the CRGE Strategy of Ethiopia It was with the Cancun Agreements that developing nations are for the first time officially encouraged to develop low-carbon development strategies or plans. Yet, many developing countries seem to have already begun this process. In this regard, Ethiopia is among the developing countries that has developed a new national strategic framework entitled “ Climate Resilient Green Economy (CRGE) strategy for a smooth transition to a climate resilient green economy by 2030. The strategic aim of the Ethiopian government is to use low carbon solutions to leapfrog other economic sectors while realizing the ambitions set out in its five year national Growth and Transformation Plan. A climate resilient green economy is a long-term ambition of Ethiopia. The mission statement developed to facilitate the development of the Ethiopian CRGE strategy sets out a five step roadmap for moving towards a climate resilient low carbon economy. The roadmap identified the need for more work on Ethiopia’s climate change institutions, monitoring and finance systems and sectoral and regional action plans. Improved economic growth has been registered in the country over the past four years as a result of these policies, strategies and programs. The (CRGE) initiative follows a sectoral approach and has so far identified different initiatives. The green economy plan is based on four pillars: 1. Improving crop and livestock production practices for higher food security and farmer income while reducing emissions 2. Protecting and re-establishing forests for their economic and ecosystem services, including as carbon stocks 3. Expanding electricity generation from renewable sources of energy for domestic and regional markets 4. Leap forging to modern and energy-efficient technologies in transport, industrial sectors, and buildings. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ The government of Ethiopia has currently developing investment plans (i.e iP6 and iP24) to translate the strategic interventions identified in the CRGE strategy in to concrete actions on ground. 2.5. Review and Assessment of National Circumstances regarding Environment Information management and exchange in Ethiopia Assessing and understanding the existing environmental information management initiatives and status of data collection and processing on environment and environment related resources is of paramount importance to set-up a fit for purpose system. There are a number of sectoral institutions in Ethiopia, which are environmental data collectors (generators) or custodians in one hand and there are so many users of the data and information for such purposes within the country. Some of the very relevant once from the federal and regional levels are listed below. The Federal Ethiopian Environmental Protection Agency (FEPA); The Ministry of Water and Energy (M0WE); Information Network Security Agency (INSA) ; National Meteorological Agency (NMA) ; Central Statistical Agency (CSA) ; Ethiopian Mapping Agency (EMA) ; Ministry of Urban Development and Construction (MUDC); Geological Survey of Ethiopia (GSE) ; Ministry of Agriculture (MoA) ; Ministry of Health (MoH) ; Regional EPAs and Regional sector Bureaus ; Non-Governmental organizations and Addis Ababa City and Dire Dawa City Government Environmental Protection Authority and other offices Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ A recent assessment work by the FEPA in collaboration with stakeholder institutions have tried to identify the major data/information products, institutional arrangement regarding data/information management, data/information management capacity, both ICT and professional capacity of each institutions. The document is reviewed during this assignment and a summary is presented in Table 1. Table 2 Major Environment Information Custodians Institution 1. Federal Environmental Protection Agency (FEPA) Situation Description FEPA was established under Ministry of Natural Resources Development and Environmental Protection (MNRD&EP) in May 1994. Later, it has become an independent institution and re-established by proclamation no. 295/2002. EPA undertakes data acquisition using modern technology such as GIS & RS and limited sample monitoring site recording. Usually, EPA collects data from federal and regional institutions. Based on the collected data, the Agency produces the State of the Environment report of Ethiopia regularly. Major dataset produced by EPA include, pollution level, ecosystem disturbance, desertification, natural resource and its utilization environmental economies and socioeconomic affairs and spatio-temporal data. EPA is engaged in the following initiatives: Metadata Initiative; Wetland Information Management; Desertification Information System; Bio-safety Clearing House Mechanism; African Environment Information Network; and IGAD Remote Sensing Project.EPA have a draft internal IT use policy. 2. Ministry of Water and Energy (MoWE) Ministry of Water and Energy is established under Proclamation No.691/03 September 2010. There is no information policy in the MoWE. Hydrology and Water Quality Directorate of the MoWE is the primary data collector of hydrological data, water quality and flood forecasting at national level. Geo-Information and Information Technology Directorate is responsible for the collection, compilation, analysis and dissemination of water and energy sector information, It coordinates meta-database undertaking. There are ongoing initiatives on National Groundwater Database: Energy Sector Database and Monitoring & Evaluation and Management Information System (M&E-MIS) of WaSH. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution 3. Information Network Security Agency (INSA) Situation Description INSA is established by the Council of Ministers Regulation No. 130/ 2006. The agency is responsible for supervising geo-information data collection, archiving, dissemination, interpretation and analysis. Geospatial Directorate has different programs on geo-information data collection, supervision and study, production, land information system (LIS) and system development. Geospatial Directorate produces geo-spatial related products: Technical reports, Research papers, Geospatial data quality guideline, Cadastral standards, land use –land cover standard, cadastral surveying standard, metadata profile documents, thematic maps and Aerial Photo Acquisition. INSA has internal information policy but has an information strategy. 4. National Meteorological National Meteorological Agency (NMA), is established by proclamation number Agency 201/1980 on 31st December 1980. NMA collects meteorological data using synoptic, class III, class IV and principal observatory network stations distributed all over the country. Meteorological observations are taken regularly at different standard times. Currently, there are more than 1000 operational stations for surface and near surface atmospheric observations. Furthermore, there is an upper air observation taken twice a day from Addis Ababa Bole Office. Satellite receiving systems are also used to collect cloud cove, rainfall and vegetation data. Over 600 professionals are involved in collecting, processing and distributing of meteorological data/information at 11 branch offices, head office and 8 aeronautical offices. Furthermore, NMA gather and administrate meteorological data collected from over 200 station owned by other bodies. Diversified means of communications are being employed to collect/exchange these data including telephone, SSB radio, Codan digital radio, GPRS network, email and carriers. The available meteorological data are in different formats such as: numeric, symbolic, descriptive, graphics, satellite imageries etc. The information is also disseminated in different forms; raw data, processed data, regular weather report and forecast (short, medium and long ranges), special weather report (like route forecast for aviation), different bulletins (Climatologic, Hydrology, Agrometeorology, Health), Satellite based rainfall and vegetation reports and published Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description and unpublished research works. NMA doesn’t have an internal information policy and strategy. However, it has a data dissemination policy and 3-5yrs strategic. NMA is part of many networks through the WMO and other regional and international centers of meteorological services. The IGAD Climate Prediction and Application Center (ICPAC) Nairobi, ACMAD of Niger, University of Colombia (IRI), IAEA, WFP, FAO can be mentioned as currently active international partners or networks. 5. Central Statistical Agency (CSA) Central Statistical Office (CSO) was re-established in 1972 by proclamation number 303/1972. The Office is restructured and became accountable for Council of Ministers by the name Central Statistical Agency (CSA), on April 2005 by Proclamation No. 442/2005. Socio-economic and demographic data are produced through undertaking censuses, sample surveys as well as from administrative records. The Agency uses samples of Farmers Associations and urban dwellers associations by demarcating enumeration areas each of consisting a locality with 150-200 households or housing units. About 90,000 enumeration area maps have been prepared at national level. These maps have been used for undertaking the 2007 population and housing census and currently being used as a sampling frame for drawing sample enumeration areas. The types of data made available by CSA mainly include demographic, agriculture, manufacturing industry, transport and communication, external trade, national accounts, public finance, prices and household budget, health, education and other social statistics. These data are produced through censuses, sample surveys and administrative records. The information products of the Agency are Publications of surveys conducted at different times annually or at an interval of five or ten years. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description The products follow three main Themes: Agriculture Sector that include Reports on forecast area and production of major crops, farm management practices (Meher and Belg), report on land utilization, report on livestock and beehives populations and Food security panel surveys, Industry, trade and transport sectors that include Report on large scale manufacturing industry, report on cottage industries; report on external trade… et and The census statistical analytical and summary reports DHS surveys. The CSA has internal information policy on raw data and published data. There is an ongoing intiative that aims to study and map the land cover classification of the country in collaboration with the Ministry of Agriculture, the Information Network Security Agency, and the Ethiopian Mapping Agency. 6. Institute of Biodiversity The Institute of Biodiversity Conservation (IBC) formerly Plant Genetic Conservation (IBC) Resources Center was established in 1976. The Institute of Biodiversity Conservation re-established under Proclamation No. 381/2004 of January 2004. Systematic germ plasm collection operations have been undertaken in all administrative regions of the country, covering a wide range of agro-ecological conditions by setting priorities based on the economic importance, degree of genetic erosion, degree of genetic diversity, etc. Two strategies of conservation, ex-situ and in-situ are followed in genetic resource conservation, where ex-situ is the long term storage of the accessions in the Gene Bank and in-situ is community-based landrace conservation in different agro-ecological regions. The core environmental information management functions are data gathering, library and archiving, data interpretation and analysis, reporting, dissemination and visualization/decision support. Information and Documentation Service" of IBC is responsible for the register, compile, analysis and dissemination of biodiversity information. The objectives of Information and Documentation Service are to register, compile, systematize, maintain and disseminate information related to germ plasm Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description collection, storage, characterization and evaluation. It also records and produces pertinent information using slide films and photographs. These include collecting mission, seed processing and storage, germ plasm characterization and evaluation as well as regeneration and information from some research activities. In general, the Institute holds 62,000 accessions of some 130 plant species obtained through collection, repatriation and donation. A great portion of the material has been evaluated for various characteristics at appropriate agroecological sites. The material collected over the years is being conserved using appropriate conservation practices depending on the storage behavior, type and nature of the species. Major Information Products of the Institution include: Biodiversity Catalog, General Biodiversity collection Information, Characterization, evaluation report, Biodiversity Newsletter and Biodiversity web site, etc. IBC has no internal information policy and strategy. However, the institution has a data policy or mechanism for data exchange. IBC information categorized as partly unrestricted to public and partly limited. Information is accessed freely to all users. The Institute of Biodiversity Conservation has initiated the development of a project on Conservation and Sustainable Use of Medicinal Plants (CSMP) Database in collaboration with 14 relevant stakeholders. In addition it has an excellent reputation in working with various partners at National, Regional and International levels (EIAR, EPA, MOA, AAU, International treaty on plant genetic resources …etc). Its strong link to national research and academic institutions has contributed a lot in crop improvement activities and in capacity building. It has been recognized as a Gene Bank closely working with breeders and farmers thereby linking the formal and the informal efforts in crop germ plasm use and improvement. Its link to academic institutions has created conducive environment for conservation and research on genetic resources. 7. Ministry of Urban The then Ministry of Urban Development and Construction is established in 2005. Development and The Ministry of urban development and construction is re-established on Construction (MOUDC) September 2010. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description Collection of urban and construction related data and information is with direct and indirect approaches. The data/ information are both spatial and non-spatial. Major Datasets produced by the Ministry of Urban Development and construction are: 8. Geological Survey of Ethiopia Structure plan documents and maps Ground surveying data Urban land use plan Urban areas photo control points Socio- economic activities data/ information Engineering large scale maps The major Information Products of the organization include: Structure plan /local development plan Urban socio-economic information Engineering large scale designs Ground surveying data The ministry is under preparation to formulate policy and strategy issues. The Geological Survey of Ethiopia (GSE) was set-up in 1968 as a department within the Ministry of Mines (MM), and become the Ethiopian Institute of Geological Survey (EIGS) in 1984. The GSE generates geo-science information. The Geo-science Information Center (GIC) is responsible for collecting, storing, processing, display, disseminate and publish and exchange geo-science information. A total of four bibliographic databases, GSE BIBLIO, METADATA, GEOREF CD-ROM, BKCAT and JRCAT are available for use in the Division. Moreover, the Computer Service of the Center has developed Oracle databases of ore mineral resources, industrial minerals and hydrogeology. The major datasets generated consists of geology, geochemistry, hydrogeology, engineering geology, geothermal and geophysics. Datasets including mineral prospect ion, exploration and evaluation, geological mapping, ground water investigations, natural hazard studies (land slide, slope instabilities, and volcanic activities), geothermal resource investigation and other related earth science research works conducted in different parts of the country are the essential ones. Geo-science information like surface geological mapping, mineral prospect ion, exploration & evaluation, assessment of ground water and hydro-geological Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description mapping, geo-technical information with investigation of natural hazard (land slide, slope instabilities, volcanic activities), geothermal resources investigation and geophysical surveys are the major information products of the GSE. GSE has no information policy. GSE has close cooperation with the following institution: Exchange of information (South and Eastern Africa Mineral Center – SEMIC); Exchange of bibliographic data (Pan African Geological Information System – PANGIS); and Training, data exchange and database development (Africa GIS). 9. Ministry of Agriculture Ministry of Agriculture is re- established by proclamation No Oct 2010 from the then Ministry of Agriculture and Rural Development. The main source of agricultural data and information at Federal level are Regional Agricultural Development Bureaus (RADBs) and other institutions. The RADBs get their data from “Woreda”1 agricultural development offices. At the Woreda level, data is collected for administrative and planning purposes by Development Agents (DA), working from Development centers (DC). Each Development Center serves about 500-1000 households with in the Woreda. Therefore, data, which is aggregated at this level, is, ultimately, the basis for most agricultural information found at national level. Incidentally, the National Agricultural Information System (NAIS) project, when implemented, eventually, envisages the collection, processing and management of an all encompassing “Agricultural data/information, from all over the country, making use of the above mentioned development agents and development centers. The Ministry collects and aggregates data, both from primary sources (i.e. farmer’s level, collected by development agents and through its own Woody Biomass project), and from secondary sources, usually from federal partner institutions. The Ministry regularly generates mainly data on: 1 District level administrative office. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description Population by region, zone, woreda with their economic activities; Crop production - National estimates of production, cultivated area and yield of major crops of “Meher”2 and “Belg”3 seasons; Inputs of seeds, fertilizers and pesticides; Pest occurrences such as Army Worm, Desert Locust, QollaBirds; Livestock population and production; Annual fish potential, production and consumption by lakes; Land use, forests, soil and water conservation, wildlife conservation, water resources and soil type; Extension participants by package type, average yield and production; Rural credit; Agricultural Research centers and experiments by commodity, staffs by level of qualification; Agricultural projects and investment by type, funding and implementation; Major agricultural exports and imports; Rural household income and expenditure; Human nutrition; and Contribution of agriculture to GDP. a) Major information products of the institution: . Annual Agricultural Bulletin, Appeal Collecting Information, Pledge (contribution) guarding Information, Distribution plan processing Information, Pledge allocation processing Information, Dispatch and Actual Distribution Report. The Ministry is in dire need of high-level professional training in most ICT fields; especially in Database management, website development/authoring, and LAN/WAN and communication equipments technical skills. The Ministry does not have an explicitly defined information usage/dissemination policy, per-se. However, information management routines are handled daily depending on user requests, and in a case-by-case basis. Establishing a National Agricultural Information System (NAIS) is an important on-going initiative that has far reaching implications to the country’s future strategic planning and agricultural development efforts. 2 3 Major cropping/rainy season. Minor rainy season. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description MoA has many government and NGOs cooperation agreements, including the Ministry of Economic Development and Cooperation, Ministry of Water and Energy, Office of Regional Affairs, Regional Agricultural Bureaus, Addis Ababa University, Central Statistics Agency, Environmental Protection Authority, Ethiopian Agricultural Research Organization, Ethiopian Mapping Agency, National Meteorological Agency, Institute for Biodiversity Conservation; and international agencies such as: CARE, CRDA, ECA, EU, USAID, UNDP, FAO, GTZ, WFP, and WVI. 10. Ministry of Health To strengthen the efficiency and effectiveness of the health system MOH identified Monitoring and Evaluation (M&E)/ Health Management Information System (HMIS) as a core process. Accordingly, in Health Sector Development Program (HSDP IV), the ministry set evidence based decision making where HMIS and research play major role as a priority theme. Four data collection and aggregation technical areas are used under HMIS process: indicator definition, disease classification and case definition, procedure manual and information use. Routine report is produced based on the 107 sector wide indicators jointly agreed and endorsed by the Government and Development Partners (DPs). Information related to health and environment is also included in the report. Furthermore, data quality validation is done through Performance Monitoring, Integrated Supportive Supervision (ISS), Evaluation/operational research and Inspection. The research process is responsible for collection, aggregation, interpretation and dissemination of applied research findings on food and health related issue, health laboratories information, emergency related information and traditional medicine information. Other directorates and agencies under the Ministry also produce information related to their responsibility. Nevertheless, there is an initiative to create a central health data warehouse. The new design puts the need for structure for monitoring and evaluation/ HMIS Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description at all levels. Accordingly at national level M&E unit under policy and planning directorate and ICT unit under Public health infra structure directorate work jointly to accelerate scale up HMIS and routine data collection and aggregation. Datasets held and produced by the Ministry are mainly on Family health, Communicable disease, hygiene and environmental health, pharmaceuticals and Resources for health service delivery. Major Information Products of the Institution include: Evaluation/ research data on Malaria, TB, HIV/AIDS, Nutrition and Maternal & Child Health e.t.c; Health and Health Related Indicators; Quarterly Health Bulletin and Quarterly Performance Reports; and Joint Review Mission Reports. There is a draft health information policy and strategy. The policy has data exchange and grant access mechanism to health information in general and environmental information in particular. The Ministry share resources and technical expertise for health and environment related activities with WHO, UNICEF, WB and WaSH. 11. Ethiopian Mapping Agency EMA established in 1957, and re-established by proclamation No. 93/1973 in 1973. All core processes of EMA are mainly responsible for geospatial data management, and products that includes Geo-data input, processing, management, output visualization and printing. There are five technical core processes, which are involved in geo-spatial data/information collection and management: Surveying, Mapping, Remote sensing and GIS, IT, and Quality and Standard. Major Available Datasets of the agency include: Aerial photographs acquired for large, medium and small scale; Geodetic Network of the whole country Data of the whole Country; Ground surveying data; Topographic maps of different scales (1:2,000,000 ; 1:1,000,000 ; 1:250,000 ; 1:50,000 ; 1:10000 and 1:2500 ) Maps of urban and development areas; National Atlas ; Thematic maps of different users according to the demand Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Institution Situation Description Geographic Names and Gazetteer database; Satellite images of different resolution Technical papers and research reports. Engineering large scale maps The Major Information Products of EMA include: Topographic and thematic maps; Technical reports; Research papers; National Atlas; Thematic maps of different users according to their objective and interest; Geographic names and Gazetteer database; Satellite images of different spatial, spectral radiometric and temporal reselections Technical papers and research reports. There is a formal internal data exchange, integration production and dissemination mechanism among all departments of EMA. There are horizontal and vertical information exchanging strategy. Current developments on networking and centralized geo-spatial database management are found to be the best tools for such a strategy. 3. The Need for a National CRGE Registry system The CRGE has identified a number of climate change adaptation and mitigation measures that would be translated in to actions at sectoral and regional levels. Measuring and assessing the progress towards the set targets to be achieved during the CRGE strategy period is essential for demonstrating compliance with the national emission targets under the CRGE strategy. Furthermore, the monitoring will enable Ethiopia to act intelligently to achieve the different sectoral as well as national targets set in the CRGE strategy. Such a monitoring should also encompass A Registry system as one of the components. The Government of the Federal Democratic Republic of Ethiopia has keen interest to undertake regular monitoring of which actors are doing what actions and where when implementing the CRGE strategy. If such a monitoring system is put in place and data records on the status of the CRGE implementation is continuously being updated, it would serve as a bases of evidence on which to ‘prove’ the counties level of performance that would enable the country to attract more Green Initiative funding. In addition collecting and Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ organizing basic Climate Action data/information through well established Registry system would allow the Government of Ethiopia to coordinate actions across sectors to ensure better integration of adaptation and mitigation actions and to more effectively utilize allocated funds. The information collected could also be used to identify climate change adaptation gaps, understand trends and inform future policy decisions. Therefore, by establishing and effectively implementing a Climate Change Registry, the Government of Ethiopia and its partners will: Be able to measure , record report and verify data/information on their adaptation and mitigation actions in an accurate manner and consistent format that is independently verified; gain more accurate understanding and intelligence to organize and manage climate change agenda more effectively; identify avenues for further research and help identify gaps or under-served aspects of climate change; identify opportunities for consolidating existing work or creating synergies for future projects; undertake evidence-based decision-making and policy development; and evaluate the impact and incremental value of potential projects; encourage all participating entities at national, sub-national and local levels to increase their efforts on climate change adaptation and mitigation actions towards achieving the targets set in the Ethiopia’s CRGE strategy; enable participating organizations receive appropriate consideration and increased funding for best verified performances under any national and international measurement and verified reward system; and encourage and enhance broad stakeholders participation in disseminating their available information related to their cc adaptation and mitigation actions. The National Climate Registry is expected to fulfill several purposes at once. It is ought to fulfill, among others, the role of: providing primary climate change GHG monitoring evidence back to government and funding partners to demonstrate compliance with funding requirements; providing a public view into the activities supporting the implementation of the CRGE strategy; providing a platform in which to engage organizations that cut across traditional sector boundaries with a sense of joint ownership (e.g. engaging Universities, Civil Society, Government Actors, Private Sector and Development Partners). Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ It is expected that the registry system would provide evidence-based information to help the Ethiopian government and other stakeholder actors acquire the intelligence they need to make decision by monitoring and understanding underlying patterns, trends, relationships, resource and funding flows, inter-dependencies and overlapping activities. It will help all actors to communicate their information and would also support the Government and stakeholders maintain national coordination in relation to the Climate-Resilient Green Economy (CRGE) Strategy. Therefore, there is a need to have a National CRGE Registry system that would ensure the effective monitoring and tracking the implementation of the CRGE strategy at National Regional and Woreda levels in the country. 4. Major Challenges for Establishing and implementing a National CRGE Registry The effective implementation of the Registry requires greater institutional capacity for cross-sectoral information management, (data, collection, storage and dissemination) of different qualitative and quantitative data (such as ‘who is doing what, where and when’ in the four pillars of the CRGE Strategy, namely Agriculture, Forestry, Power and Industry, Transport and Buildings). Furthermore, greater analytical capacity for making evidence based decisions is also required. However, as the business case assessment part of this work indicates , currently most of the institutions and agencies to be involved in the National Registry are constrained by inadequate capacity both in information for data, collection, storage and dissemination as well as analytical capacity in order to make an intelligent insight and making evidence based decisions. In addition the other major constraining factor that would retard the effective implementation of a Registry system is the absence of agreed upon procedures needed for measuring, reporting and verification of the measures outlined in the CRGE strategy. The other main challenge that would affect the effective implementation of a national Registry system is the inadequacy of modern information technology equipment and software that would be used for collection for storage and analysis of the required data as well as poor internet connectivity for efficient transfer and sharing of actual data and information in the forma or document, reports and the like. These constraints must be addressed by establishing a National CRGE Registry system and implementing the concept of Climate Action Intelligence that encompasses the development and dissemination of easily Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ understandable and easily implementable Climate adaptation and Mitigation action related data/information products for the intended beneficiaries (local communities, Woreda, regional, National and international level partners) within an enabling Information policy environment and using an appropriate institutional architecture. PART - II: Design Proposal of the National CRGE Registry System 5. Proposal for Designing the National CRGE Registry System In Ethiopia a significant amount of information has been generated and experiences are gained that are relevant to climate change adaptation and mitigation. Public agencies, NGOs and community members at National ,Regional and local levels have been recording and keeping their records at their disposal for making decisions on climate change adaptation and mitigation related action at their respective territories. While generating information which is an important element of climate action intelligence, the information will not have an impact unless it is processed, analyzed, and disseminated to those in need in a format that is easily understood. Moreover, the information has to be updated regularly based on the dynamics of climate change, its effects and the different measures taken to cope with the effects of climate change. The information has to be accessible to potential beneficiaries, especially those at the forefront of climate change impacts (farmers, pastoralists and semi-pastoralists). David Hagen and Jerri Husch argue that although, the term ‘Registry’ in the strictest sense refers to an information repository, Ethiopia shall have to put in place a registry system which is inclusive of Climate Action Intelligence (CAI). CAI is primarily a method of collecting, organizing and analyzing qualitative data against a socio-cultural matrix in order to derive new insights and support decision-making processes. It is derived from the Action Intelligence methods promoted by the Intelligence for Humanity initiative. The focus of Action Intelligence is to provide a way of understanding “who is doing what, where and when” through the simultaneous application of various visual analytic tools to identify the trends, patterns and indicators of a complex social system (i.e. a society). Quantitative information can be integrated to provide a rich basis on which to query, identify and form insights. Without CAI processes, any collection of data becomes static and looses value as time progresses. This argument is a convincing argument and thus Ethiopia has to put in place an inclusive National Registry System Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 6.1. Scope of the National CRGE Registry System The National CRGE Registry Systems program would work with a variety of federal level sector institutions, Regional and Woreda level public agencies, private sector organizations, local community members, bilateral and multilateral agencies, international and national NGOs that produce manage or consume climate change adaptation and mitigation related data inputs and outputs aligned to the CRGE strategy of Ethiopia. The National CRGE Registry is concerned with the collection integration, storage, and analysis of different data (data on actions, actors and other related information) related to the implementation of the National CRGE strategy abatement measures. Primarily the data is prepared or generated by program or project managers, inventory and specialists and made accessible to the central Registry System. The analysis would mainly base on action intelligence concepts in order to derive new insights and support decision-making processes. In addition dissemination of technical publications, excerpts, files, images, tables, metadata, models, computer outputs, and similar digital representations through the National Website are included in the scope of the National CRGE Registry. In general, the CRGE Registry will support the ability to create links between data, publications, software code and visualizations, where these may appear as either for tracking the progress on the National CRGE strategy of Ethiopia and for informed decision making. 6.2. Major Functions of the National CRGE Registry The National CRGE Registry’s core function is to provide the evidence base for monitoring ‘who is doing what, where and when ’ in the four pillars of the CRGE Strategy, namely Agriculture, Forestry, Power and Industry, Transport and Buildings. In this regard a data capture function focusing on Actors (organizations, institutions, stakeholders etc.), Actions (projects, programmes, initiatives, meetings, workshops etc.) and Artifacts (documents, reports, media items, policy documents, strategies, legislation etc.). Every data collected will have linked to space and time. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Data Collection - Data collection - Documents - Surveys - Media items Data Cleaning and Tagging - Cleaning - Sorting - Tagging Data Hosting (physical Registry) -Technical custodian -Data Governance -Security and Governance Data Analysis -Visual analysis -Data mining - Statistical analysis Data Dissemination - Communication- Info-graphics . Figure 2 Major steps in the CRGE Registry adopted from David Hagen and Jerri Husch As nearly all of the information management functions of the registry will focus on cleaning and categorizing of data, convening technical custodianship such as data governance, managing data security and data analysis that would enable users to understand the alignment of the different actions to the CRGE strategy in general and to each of the four Pillars of the strategy as well as data dissemination functions. Diagrammatic representation of the core functions of the CRGE Registry is presented in Figure 2. 6.3. Options for Establishing and Implementing the National CRGE Registry The document entitled “Concept Note: Climate Resilient Green Economy Registry”, which is prepared by David Hagan and Jerri Husch (2012) has outlined options for the potential development of a “Registry” of climate change activities that provides the Ethiopian Government with the intelligence it needs to support monitoring, decision-support and national coordination in relation to the Climate-Resilient Green Economy Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ (CRGE) Strategy. The document indicated that there are a number of options available for implementing the registry concept. To help make sense of the options, they have been splitted into separate domains, labeled as technical options, institutional options and data (process) options. These options were reviewed during this work so that appropriate option could be selected which fits in to the Ethiopian context. 6.3.1. Technical and/Technological Options The concept note outlined four key technical/technological options: (i) Proprietary System Custom Built; (ii) Proprietary System Configurable; (iii) Open Source System Configurable; and (iv) Open Source System Custom Built, for making a choice in developing the National CRGE Registry for Ethiopia. Each of the options has its advantages and disadvantages as presented in table 3. As discussed on the concept note it is obvious that institutional arrangements, internal and/or local technical capability, project management capacity etc. will all affect the choices of which option is the most appropriate for the development of the Registry concept. With regard to technology options for a Registry System was also explored and discussed in detail. a) Proprietary System Custom Built As indicated on the concept note document, this has traditionally been one of the most popular approaches to developing database applications. Typically, a commercial database platform (e.g. MS SQL Server, MS Access, Oracle etc.) is used as the underlying database technology. Usually, a separate “user interface” is built using a development language that is either the preference of the sponsoring organization or of the company contracted to build the custom system. These user interfaces can be built to be on a desktop PC or on the web, depending on the requirements for the system. b) Proprietary System Configurable There are a number of platforms that already incorporate many of the ‘features’ that organizations wish to use for their projects. In such cases, a more economically viable approach is to ‘purchase’ the product and the associated services required to ‘configure’ it to the specific requirements of a given client. C) Open Source System Custom Built. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ An alternative to proprietary systems is to use what is known as ‘open-source’ software as the basis for development. ‘open-source’ means that the software code is published for others to use and modify, normally at no cost. This approach has created a number of widely used software components and platforms that are freely available and which have tens of thousands of developers and organizations using them (e.g. a majority of the world’s hundreds of millions of websites are built on-top of open‐source products). The same challenges and limitations exist for the custom-built applications using open-source software as there is for custom‐built solutions using proprietary software. Figure 3 The four technological options Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ d) Open Source System Configurable There are a number of data platforms that are both open-source and configurable that may be suitable for the Registry Concept. These systems have the advantage of being free (as per the previous section on open-source tools) but also often ‘out-of-the-box’ meeting 60% or more of the key requirements for the envisaged system. This means that a rapid cycle of prototyping and development can occur. Table 3 Advantages and disadvantages of the different Technical options Main features - Built System Custom Configurable Open Source System Configurable Proprietary System Proprietary Technical option Advantages - Sometimes most Expensive Not off-the‐shelf Features have to be built Can be riskier Longer to implement - Expensive Off-the-Shelf Established Vendor Faster to implement Rich set of 'features' - - - Sometimes least expensive Off-the-shelf Faster to implement Can be riskier Often a rich set of features - Disadvantages There is very large base of software developers who have experience with these platforms with the additional bonus of that the ‘products’ used have the backing of large international companies. - One is reliant on the skill and capability of the software developers providing the custom solution. The significant majorities of these projects either are under-deliver, or are not delivered on time or within budget. Despite this, the comfort of outsourcing the development often outweighs these risks. A commercial organization ‘backs’ the product/platform and such things as updates and bug fixes are often provided as part of the package. Rather than spending resources on ‘maintaining’ software code as in the previous option, resources are spent on initial configuration and running of the system. - It is sometimes not possible to get exactly what one wants from the products and that specialist training and service arrangements will be necessary for on-going maintenance. Proprietary products of this sort can be expensive to purchase. Despite this, organizations often make the determination that they shouldn’t be in the ‘software development business’ and all the headaches that go with ‘owning and maintaining code’ and this therefore is the most economic approach in the long-term. They are free, supported by tens of thousands of developers and can be extended by organizations for specific purposes. This needs to be weighed up against the disadvantage of no-one being financially responsible for fixing a problem in the underlying software. - Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke - Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Open Source System Custom Built Technical option Main features - Sometimes most expensive Not off-the-shelf Features have to be built Can be riskier Longer to implement Advantages Disadvantages - These systems have the advantage of being free (as per the previous section on open-source tools) but also often ‘out-of-the-box’ meeting 60% or more of the key requirements for the envisaged system. This means that a rapid cycle of prototyping and development can occur. Selecting the Preferable Technical Option Looking at the different option provided above and the advantage and disadvantages of each of the options as well as looking at to fit to the Ethiopian context, the project design team has selected the second option which is “proprietary system configurable”. The reason for selection of this software option is that Ethiopia; by the overall supervision of the Federal Environmental Protection Authority and the participation of different stakeholder groups have very recently developed a software system called e-Environment software. This software can support an overall environmental assessment monitoring and reporting. This software system has different components that can enable to undertake different functions such as data management, metadata management, GIS analysis and reporting functions. The e-Environment is a web based system that can enable different partners who are involved in environment monitoring and management at National, Regional and Woreda levels where an internet service is available. Owing the fact that the e-Environment software system can handle core environmental indicators and allows users to carryout time series analysis using these indicators at different administrative levels, the design team still feels that this software can be used for the National CRGE Registry System. No additional cost for software purchase is required if this software system is used for the intended National CRGE Registry and therefore, the design team believes that it is a more economically viable approach than selecting the other three options. Furthermore, the software code is developed fully by Ethiopian young programmers and this entails that there will be an easy next door technical backstopping service within the reach of specifically to the Coordination body of the CRGE Registry in particular and to most stakeholders in generally. In addition, obviously this system relatively would create job opportunities for the national IT experts in the country. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 6.3.2. Data Options and Choice The key options for the ‘data’ aspects of the Registry concept impact both the choice of technology and institutional arrangements that will be required to ensure sustainability of the data ‘processes’. For making choice on data options, the Concept Note discusses four key options: i. Monolithic System – Closed Data ii. Monolithic System – Open Data iii. Distributed System – Closed Data iv. Distributed System – Open Data Monolithic System – Closed Data “Monolithic” refers to systems that are “built” as one integrated platform, normally hosted on a single server at a single location. Many database applications are built as monolithic systems (even though data-entry forms might be accessible from distributed locations). “Closed” refers to the fact that the data collected and used is not shared publicly. Degrees of “closed” can apply, i.e. data is only shared within the organization that “owns” the data through to data is shared to those organizations/individuals that have the right access privileges. Monolithic System – Open Data Open data means that there are essentially no restrictions on the access to or use of the data that is collected or presented. With this approach, there is only one data sensitivity control included and that is the protocol of not submitting data that is deemed sensitive. Distributed System – Closed Data A Distributed System is in essence a set of linked tools that may be sitting in different locations. Most distributed systems will rely on a strong set of data standards in order to ensure compatibility between parts of the system. Sometimes the data is in one physical location but distributed “virtually” between locations where users are using different tools to process or work with data. Distributed systems work well when strong standards exist, where connectivity between locations is readily available, and where a need exists to distribute workloads and responsibilities amongst several organizations. Distributed System – Open Data Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ This option is similar to the previous with the exception that the data moving through the system is “open”. A data-warehouse (a platform used extensively for business intelligence) is often a distributed system, with a data-cleaning area, a data loading and staging area, a data conversion area, a data analysis area etc. These functions might be distributed to various locations across or between organizations. Data warehouses lend themselves to environments that work with just open data, as the restrictions of security protocols are eliminated from the equation. Selecting the preferable data option The National CRGE would take a form of distributed system- open data as a preferable option for the ‘data’ aspects. According to Arno Puder, Kay Romer and Frank Pilhofer (2006), a distributed system is an information-processing system that contains a number of independent computers that cooperate with one another over a communications network in order to achieve a specific objective. Although the elementary unit of a distributed system is a computer that is networked with other computers, the computer is autonomous in the way it carries out its actions. Distribution could be interpreted as a set of cooperating processes. Arno Puder, Kay Romer and Frank Pilhofer indicted that the distribution aspect refers to the distribution of state (data) and behavior (code) of an application. The process encapsulates part of the state and part of the behavior of an application, and the application’s semantics are achieved through the cooperation of several processes. The logical distribution is independent of the physical one. For example, processes do not necessarily have to be linked over a network but instead can all be found on one computer. Utilizing the distributed systems is more advantageous as compared to monolithic system. Decentralization is a more economic option because networked computing systems offer a better price/performance ratio than mainframe systems. The introduction of redundancy increases availability when parts of a system fail. Applications that can easily be run simultaneously also offer benefits in terms of faster performance vis-à-vis centralized solutions. Distributed systems can be extended through the addition of components, thereby providing better scalability compared to centralized systems. In the National CRGE Registry partners/stakeholders institutional databases could serve as the basic nodes that are responsible of data collection and making this data accessible to all partners/stakeholders of the National Registry System. Alongside the data collection other process such as analysis reporting and dissemination as well as central data administration could be managed by different actors. The National CRGE Registry System would also integrate the Client/Server Model. The Client/Server Model introduces two roles that can be assumed by processes: the role of service client and server as user (client) and Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ the role of service provider (server). The distribution of roles implies an asymmetry in the distributed execution of an application. The server offers a service to which one or more clients have access. Here processes act as natural units in the distribution. In the context of distributed systems, the communication between client and server can be based on one of the mechanisms mentioned in the previous section. The Client/Server Model only introduces roles that can be assumed by a process. At a given point in time, a process can assume the role of both client and server. This scenario occurs, for example, when the server is carrying out a task and delegates a subtask to a subordinate server. An advantage of the Client/Server Model is the intuitive splitting of applications into a client part and a server part. Based on conventional abstractions such as procedural programming, it simplifies the design and the development of distributed applications. Over and above this, it makes it easy to migrate or integrate existing applications into a distributed environment. The Client/Server Model also makes effective use of resources when a large number of clients are accessing a high-performance server. Another advantage of the Client/Server Model is the potential for concurrency. 6.4. Project Design for Establishing and Implementing the National CRGE Registry Based on the review findings, the establishment and implementation of the National CRGE Registry process is contextualized to be initiated on a project bases at this initial stage. Therefore, a project proposal was developed and presented in this section. The National CRGE Registry project will support the establishment and the initial stage implementation of the National CRGE Registry. The project will also encompass establishment and implementation of Climate Action Intelligence (CAI) for efficient and effective implementation of the CRGE strategy of the country. This project would help equip national teams working collaboratively with government counterparts, research institutions or universities and other international collaborative partners to gather and link information on the critical players, processes and documents on the national scene; analyse the relationships among these elements; and ensure the CRGE strategy and other climate change related projects derives maximum benefit from existing knowledge and aligns with the realities of national processes and development priorities. During the project implementation; a framework of collaborative action specifically in climate change adaptation and mitigation information management, which involves different stakeholder institutions both at Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Federal, Regional and Woreda levels will be implemented to ensure ownership and commitment from stakeholders. The project will also support setting an appropriate database system by selecting appropriate technology, institutional arrangement and capacity building at all levels for implementing the National Climate Registry. 6.4.1. Project Goal The overall goal of the project is to establish a National CRGE Registry system that supports Ethiopia by providing intelligence insight on the alignment of the actions at different parts of the country are in accordance with the intended CRGE strategy directions as well as insight on the institutional linkages of actors involved in the CRGE strategy implementation process. Through the project the country would be able to undertake evidence based decisions during the implementation of the different measures outlined under the four pillars of the CRGE strategy 6.4.2. Project Objective The objectives of the project are to: Put in place a national CRGE Registry System and improve coordination and collaboration on the CRGE strategy implementation specifically CRGE related information exchange and sharing between actors at Federal, Regional and Woreda levels. Improve the information management by professionals and analytical capacity to make evidence based decision during the CRGE implementation process by all concerned bodies at Federal, Regional and Woreda levels. Build institutional capacities of National, Regional and Woreda level partners on CRGE information management ( specifically Measurement, Reporting and Verification capacities) and application on RS/ GIS technology 6.4.3. Project Outcomes, Outputs and Activities 6.4.3.1. Project Outcomes It is expected that three outcomes would be achieved by implementing this project. The outcomes are: Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ (i) improved institutional and legal framework to properly implement a National CRGE Registry in the country ; (ii) enhanced National, Regional and Woreda level partners’ information management technical and IT capacities; and (iii) Improved analytical capacities to make evidence based decisions on the CRGE strategy implantation that is aimed at climate change adaptation and mitigation actions in the country. 6.4.3.2. Project Outputs and activities The project will support generation, analysis and dissemination of national climate change adaptation and mitigation action related information focusing mainly on the four pillars of the ‘CRGE strategy. It will generate a credible knowledge products as the means to understand the status of and tracking the progress of the CRGE strategy implementation to create awareness, understanding of the issue thereby influencing policies and decision-making process on combating the effects of climate change at Federal, Regional, Woreda and local(community) levels. All the three outcomes of the project are expected to be achieved through 3 major outcomes and 7 outputs or deliverables. The deliverables are carefully identified and the success of the project will be monitored using different indictors attached to these deliverables. The Outputs of each of the outcome are discussed below. (i) The first outcome (Outcome 1) states as “Improved institutional and legal framework to properly implement a National CRGE Registry in the country”. This outcome is expected to be realized through 2 different outputs. These are listed below: National protocol including Guidelines , rules procedures and different templates of the National CRGE Registry developed; Institutional linkages and collaboration to implement the CRGE Registry improved The other outcome is Outcome 2, which states as “National, Regional and Woreda level partners’ information management technical and IT capacities enhanced”. This outcome has two outputs which are listed below: Technical staff from Federal, Regional, Woreda and local level actors and from partner organization trained in Measurement, Reporting, Verification including climate scenario modeling, Remote Sensing and GIS application; Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Pilot Regional and Woreda level partner institutions supported with IT facilities such as computers, GIS and Remote Sensing (RS) software, GPSs etc The next outcome (Outcome 3), which states as “Improved analytical capacities to make evidence based decisions on the CRGE strategy implantation” that is aimed at climate change adaptation and mitigation actions in the country. To foresee this outcome, different activities will be undertaken to achieve four outputs that include: ( i ) Database System architecture of the Registry is developed; (ii) CRGE Strategy implementation data generated and regularly updated; and (iii) Awareness creation materials and the CRGE Status Report produced and disseminated. The activities under each output are presented table 5 in the work result framework section Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ 6.5. Results and Resources Framework Table 5 The Logical Framework Matrix of the Project Outcome, Output Indicator Activities: Input Means of verification Outcome 1: Improved institutional and legal framework to properly implement a National CRGE Registry in the country Number of protocols agreed upon 1.1.1 prepare a Draft a national CRGE records of protocol document Funding from Donor Output 1.1 National protocol including Guidelines, rules procedures and different templates of the National CRGE Registry; by signature of MOU Number of guidelines produced and endorsed for implementation Number of newly produced CRGE Registry templates with an agreed upon codes archived for implementation Registry protocol by Undertaking review and assessment work of relevant national and international protocols that would be to draw lessons from to establish and properly implement a national Registry on climate change related strategies and programs 1.1.2. Organize national technical Peer Review workshops on the draft protocol 1.1.3. Organize national Stakeholders consultation workshop to reach consensus on the draft protocol 1.1.4. Develop the National final protocol document , templates , signed MOU , guidelines, template copies at the office of the project management unit US$ 2,000 Funding from Donor as per attached budget US$ 5000 Funding from Donor as per attached budget US$7000 Funding from Donor as per attached budget US$1000 Output 1.2 Institutional linkages and collaboration to implement the Increase of linked institutes with climate action intelligence by 70 % healthy at the end of the project Number and type of member institutions and collaborators participating in all the regular 1.2.1 Establish National Steering team , records of linked institutes by Technical and other working number, type, and their level groups relevant to the project of participation, etc at the office of the project management unit 1.2.2. Convene Regular steering records at the office of the committee (Registry Board) and project management unit of Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Funding from Donor as per attached budget US$9000 Funding from Donor as per attached budget Page 44 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output CRGE Registry improved Indicator meetings No. of awareness creation workshops and seminars conducted Activities: Means of verification Technical Working Group meetings rapports, proceedings, letter of invitations, participant lists and signatures, etc of planned meetings records at the office of the project management unit of rapports, letter of invitations, participant lists and signatures, etc of planned meetings records at the office of the project management unit workshop proceedings, letter of invitations, participant lists, etc capacities enhanced records of the MRV system training toolkits, training handouts(in hard and /or soft copy),letter of invitations trainee’s and trainer’s lists at the office of the project management unit records of the on analysis and report production training toolkits, training handouts(in hard and /or soft copy),letter of invitations trainee’s and trainer’s lists at the office of the project management unit records of the spatial data 1.2.3. Convene Regular Technical Working ngs and Group meetings to ensure proper implementation of technical requirements of the National CRGE Registry System 1.2.4. Undertake awareness creation workshops and seminars on the National Registry protocol at National level Outcome 2: National, Regional and Woreda level partners’ information management technical and IT Output 2.1 Increase of number of technical 2.1.1 Provision of technical training Technical staff from for Federal, Regional, Woreda staff trained from each Federal, Regional and level technical staff from participating institute by at least Woreda and local partners on MRV system and 55% at the end of the project level actors from its methodology. Percentage of training partner organization participants from Federal, trained Regional, Woreda and local level actors from partner 2.1.2 Provision of technical training organization participating in all for Federal, Regional, Woreda level technical staff from the delivered trainings partners on analysis and report production 2.1.3 Provision of technical training Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Input US$2000 Funding from Donor as per attached budget US$3000 Funding from Donor as per attached budget US$9000 Funding from Donor as per attached budget US$10,000 Funding from Donor as per attached budget US$1000 Funding from Donor as per Page 45 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output Indicator Activities: for Federal, Regional, Woreda level technical staff from partners on spatial data acquisition and management using Remote sensing and GIS applications Number of Pilot Regional and Woreda level partner institutions supported with provision of IT technology equipments 2.2.1 Provision of IT technology equipments such as computers, servers and computer accessories for the Central Registry Unit and some selected partner institutions acquisition and management using Remote sensing and GIS applications training toolkits, training handouts(in hard and /or soft copy),letter of invitations trainee’s and trainer’s lists at the office of the project management unit records of the analysis and use of disseminated information for making informed decisions training toolkits, training handouts(in hard and /or soft copy),letter of invitations trainee’s and trainer’s lists at the office of the project management unit records of the inventory periodic inventory of the provided IT technology equipments at the office of the project management unit Number of Pilot Regional and 2.2.2 Provision of GIS and Remote Secondary information 2.1.4 Output 2.2 Pilot Regional and Woreda level partner institutions supported with IT facilities such as computers, GIS,RS All Pilot Regional and Woreda software, GPSs etc level partner institutions have their own a IT facilities such as computers, GIS,RS software, GPS or equivalent Provision of technical training for Federal, Regional, Woreda level decision making bodies from partners on analysis and use of disseminated information for making informed decisions Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Input Means of verification attached budget Funding from Donor as per US$10000 Funding from Donor as per attached budget US$10000 Funding from Donor as per attached budget US$30000 Page 46 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output Indicator Activities: Input Means of verification Woreda level partner sensing g application software obtained by internet survey attached budget institutions supported with and Data collection equipments research provision of GIS and Remote such as GPSs for the Central US$30000 sensing g application software Registry Unit and some selected and Data collection equipments partner institutions Funding from Donor as per Number of Pilot Regional and 2.2.3 Provide financial support to the Records at the office of the attached budget Central Registry administration Woreda level partner project management unit of unit and some pilot Regional institutions supported with the accounting system and Woreda partners included in provision of financial support documents that shows the US$6000 the pilot phase to cover to the Central Registry amount and frequency of administrative and internet administration unit financial support to the connectivity cost to upload and Central Registry down load to and from the administration unit and some Registry to selected pilot Regional and woreda partners included in the pilot phase. Outcome 3: Improved analytical capacities to make evidence based decisions on the CRGE strategy implantation that is aimed at climate change adaptation and mitigation actions in the country Funding from Donor as per 3.1.1 Support the design (physical, Level of cooperative clients Recommendation for Output 3.1 attached budget logical design) and ‘satisfaction acceptance development of a database (e.g. one thirds, two thirds, or all of Database System system for the National Registry the cooperative clients are satisfied US$3000 architecture of with the quality of Database System Funding from Donor as per 3.1.2 Support Initial Testing of the Validation sessions, the Registry is architecture of the Registry after 6 attached budget designed database workshop summary report developed; months) US$6000 3.1.3 Organize awareness creation workshop to synthesize partners on the designed database architecture Progress Report 3.1.4 Support the development of Progress Report Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Funding from Donor as per attached budget US$2000 Funding from Donor as per Page 47 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output Indicator Activities: data collection standards , and Templates as well as selection of methodologies suitable for the Ethiopian context Output 3.2 CRGE Strategy implementation data generated and regularly updated Level of customer satisfaction with the access and acquisition of processed and analyzed climate related information products at the end of the project At the end of the project, participation by partner institutions and actors CRGE Strategy implementation data generation and regular updating has increased by 50% 3.2.1 3.2.2 Collect climate change adaptation and mitigation related datasets and other forms of information as agreed upon the national protocol and in the context of the CRGE strategy implementation in from different sources of federal, regional and, Woreda level partners. Undertake Regular Data Cleaning Categorization and Sorting activities Input Means of verification attached budget US$6000 Progress Report Funding from Donor as per attached budget US$3000 Progress Report Funding from Donor as per attached budget US$3000 3.2.3 Support Data Housing ( technical Custodianship) of selected partners Interview reports/outcomes Funding from Donor as per attached budget US$1000 3.2.4 Undertake Data analysis including Visual analysis using GIS technology GIS display charts incorporated with in workshops proceedings Funding from Donor as per attached budget US$1000 3.2.5 Undertake Data Dissemination Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Forum proceedings Progress Funding from Donor as per Page 48 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output Indicator Activities: through different communication mechanism Input Means of verification Reports attached budget US$1000 Output 3.3 Awareness creation materials and the CRGE Status Report produced and disseminated 3.3.1 Level of customer satisfaction with the prepared fact sheet of the CRGE strategy implementation at national, regional, Woreda and local levels making use of data/information generated through the national CRGE Registry system 3.3.2 Level of customer satisfaction with the prepared leaflets and brochures about the National CRGE Registry system purpose ,objectives and benefits and implementation status prepared and disseminated 3.3.3 Level of customer satisfaction with the organized panel discussions through TV and radio on the benefit of the CRGE system and status of the CRGE Registry implementation Prepare fact sheet on the implementation of the CRGE strategy implementation at national, regional, Woreda and local levels making use of data/information generated through the national CRGE Registry system Prepare Leaflets and brochures on about the National CRGE Registry system purpose ,objectives and benefits and implementation status prepared and disseminated Organize Panel discussions through TV and radio on the benefit of the CRGE Registry system and status of the CRGE Registry implementation Peer review Number of M&E Reports produced based on the M&E plan Prepare Inception workshop Report The report produced and submitted at the end of the first two months of project start-up 3.3.4 Project M&E Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Funding from Donor as per attached budget US$3000 Secondary information obtained by internet survey research Funding from Donor as per attached budget US$6000 Interview report of the registry system customers Funding from Donor as per attached budget US$2000 Staff and office counterpart from government agencies US$3000 Page 49 Assessment and Design Proposal for Establishment and Maintenance of a National CRGE Registry System for Ethiopia ____________________________________________________________________________ Outcome, Output Indicator Number of M&E Reports produced according to the monitoring plan 3.3.5 3.3.6 3.3.7 3.3.8 Activities: Means of verification Monitoring of the project progress Monthly and quarterly progress monitoring report produced and submitted at the end of each month , and at the end of the project The progress report submitted is inclusive of field report on regular visit to Project Nodes Mid-term Evaluation Mid- term project evaluation report Review reports The report produced and submitted at the mid-point of the project implementation Final Evaluation Project Terminal Report Total. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Project impact evaluation report The report produced and submitted at the end of the project The report produced and submitted one month before the end of the project Input US$4500 US$3000 US$3000 US$1000 US$186,500 Page 50 6.5. Management arrangement for project implementation The National CRGE Registry project will be executed by the Federal Environmental Protection Authority (FEPA) in close collaboration with stakeholders that would be partners to the National CRGE Registry system. FEPA, as a National Focal Institution for AAP, will work closely with the UNDP and other International and national Partner Institutions. The projects management arrangement would encompass the following: National Steering Committee (NSC) The CAI project structure shall contain a National Steering Committee (NSC). In order to ensure that the program has a national character and that there is sufficient awareness among policy makers to make its development is truly policy-oriented and demand-driven; the CAI implementation will be directed and supervised by a NSC. The NSC will be established at the inception of the project to monitor the project progress, to guide its implementation and to support the project in achieving its listed outputs and outcomes. It will be chaired by the Director General or the Deputy Director General of FEPA. Figure 4 Proposed Structure of the CAI project Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke The NSC members shall be high-level policy/decision makers from partner institutions. The main Function of the NSC will be to provide leadership, demonstrate high level commitment to the national CRGE Registry program, and ensure that Policy level perspectives are reflected and addressed in the implementation process. Other members can be invited at the decision of the NSC on an as-needed basis, but taking due regard that the NSC remains sufficiently lean to be operationally effective. The final list of the NSC members will be completed at the outset of project operations and presented in the Inception Report by taking into account the envisaged role of different parties in the NSC. Detailed activities and responsibilities will be indicated in the TOR that would be developed latter after the approval of this proposal. Stakeholders Forum (SHF) The forum of stakeholders (SHF) is the gathering of representatives from GOs, NGOs, academia, Private Sector and CBOs. The forum constitutes a platform for consensus building on the CAI project implantation activities. The Forum for Stakeholders and the Back-up/Technical Support are linked to the National Coordinating Unit (NCU). The coordinating institution (FEPA) organizes meetings of the stakeholders and invites a high level technical support services or outsourcing when deemed necessary. National Coordinating Body (NCB) The Federal Environmental Protection Authority (FEPA) serves as the national coordinating institution for the national CAI project by hosting it within the State of the Environment Assessment and reporting Program. FEPA will sign a grant agreement with UNDP and will be accountable to UNDP for the disbursement of funds and the achievement of the project goals, according to the approved work plan. Although the main oversight and high-level coordination will be the responsibility of the NSC, FEPA will also provide technical and policy oversight to the project. FEPA will acts as the secretary of the NSC, which will be formed through its coordination. EPA will call the meeting of the National Steering Committee on a regular basis or as needed. Detailed activities and responsibilities will be stipulated in the ToR that would be developed. Country representative of UNDP will provide project assurance. National Technical Committee (NTC) The CAI project implementation structure contains a National Technical Committee (NTC) that will be drawn from partner institutions. The NTC will function under the auspices of the NSC. It will be responsible in assisting the coordinating body (FEPA) of the CAI project in technical aspects. Detailed activities and responsibilities of the NTC will be made available when a ToR is developed. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke The Project Management Team (PMT) A National Project Coordinator (NPC) that is assigned from FEPA and Thematic Working Groups (TWGs) will form the project management team for the Project implementation. The PMT will work and undertake its tasks under the support of the FEPA, with other relevant government departments, the private sector, and non-governmental organizations (NGOs). The PMT will be based within FEPA’s office and will report to the FEPA and UNDP, and the NSC. The Thematic Working Groups (TWGs) The following thematic working groups shall be established within the CAI project framework implementation when deemed necessary to assist with the implementation of the CAI project. The groups’ shall be on ad-hock bases when a specific output is required to be delivered. The possible thematic focus of the working groups could be: Policy and Institutional Working Group Data Working Group IT Working Group The National Project Coordinator (NPC) The NPC will coordinate the day-to-day execution of activities to be carried out by TWGs. The NPC will report to FEPA and be responsible for the operational program of project implementation. He/She will: - Coordinate the project activities; Certify the expenditures in line with approved budgets and work-plans; Facilitate, monitor and report on the procurement of inputs and delivery of outputs; Approve the Terms of Reference(TOR) for consultants and tender documents for subcontracted inputs; and - Report to FEPA and simultaneously to UNDP on project delivery and impact. The National Project Coordinator (NPC) will participate as a non-voting member in the NSC meetings and will also be responsible for compiling a summary report of the discussions and conclusions of each meeting. The NPC will be selected jointly by the FEPA, in consultation with the UNDP. He/She will be supported by the African adaptation Program (AAP)’s international technical adviser(s) as well by the national experts taking the lead in the implementation of the specific technical assistance components of the project. Contacts with experts and institutions in other countries that have already gained more experience in implementing National Climate Action Registry System are also to be established by the NPC. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke 6.6. Monitoring Evaluation Framework Project monitoring and evaluation will be conducted in accordance with established UNDP and GEF procedures and will be provided by the project team (PMT) through FEPA. Table 6 shows the M&E Activity Matrix for the Project. The Logical Framework Matrix in table 5 provides performance and impact indicators for project implementation along with their corresponding means of verification. These will form the basis on which the project’s Monitoring and Evaluation system will be built. The following sections outline the principal components of the Monitoring and Evaluation. The project’s Monitoring and Evaluation Plan will be presented and finalized during the inception Report following a collective fine-tuning of indicators, means of verification, and the full definition of project staff M&E responsibilities. A detailed schedule of project reviews meetings will be developed by the PMT, in consultation with project implementation partners and stakeholder representatives and incorporated in the Project Inception Report. Such a schedule will include: (i) tentative time frames for Tripartite Reviews (Involving three parties), Meetings and relevant advisory and/or coordination mechanisms at national levels and (ii) project related Monitoring and Evaluation activities Day to day monitoring of implementation progress will be the responsibility of the PMT based within FEPA coordinated by the NPC in consultation with the UNDP Ethiopia based on the project’s annual work program and its indicators. The NPC will inform FEPA and UNDP Ethiopia of any delays or difficulties faced during implementation so that the appropriate support or corrective measures can be adopted in a timely and remedial fashion. The NPC and the responsible UNDP Ethiopia will fine-tune the progress and performance/impact indicators of the project in consultation with the full project team at the inception workshop. Specific targets for the first six months implementation progress indicators together with their means of verification will be developed at the Inception Workshop. These will be used to assess whether implementation is proceeding at the intended pace and in the right direction and will form part of the Annual Work Program. Targets and indicators for the project period would be predefined as part of the internal evaluation and planning processes undertaken by the project team. Periodic monitoring of implementation progress will be undertaken by the UNDP Ethiopia through quarterly meetings with the project team staff led by NPC; or more frequently as deemed necessary. This will allow parties to take stock and to troubleshoot any problems pertaining to the project in a timely fashion to ensure smooth implementation of project activities. The Project team will conduct periodic field visit to the implementation nodes as per the M&E activity matrix shown in table 6. UNDP Ethiopia and the AAP , as appropriate, will conduct Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke quarterly field visits to implementation nodes or less frequently based on an agreed upon scheduled to be detailed in the project’s Inception Report/Work Plan to assess first hand project progress. A Field Visit Report will be prepared by UNDP Ethiopia and circulated no less than two weeks after the visit to the PMT, FEPA and NPC, all Project Evaluation Group members, and UNDP-GEF. The project will be monitored through the following M& E activities. The M&E budget is provided in the table next page. Table 6 M&E Activity Matrix for the Project Types of M&E Activities Responsible Parties Budget Time frame (U.S.D.) Inception workshop and Report EPA, UNDP 3000 Within first two months of project start-up Monitoring of project progress EPA,UNDP 4500 Monthly and quarterly progress monitoring with regular visit to Project Nodes Mid-term Evaluation EPA, UNDP and other partners 3000 At the mid-point of project implementation Final Evaluation UNDP and other partners 3000 At the end of the project Project Terminal Report UNDP and other partners 1000 One month before the end of the project Total 14500 Inception Report (IR) A Project Inception Workshop will be held within the first 1 month of project start with those with assigned roles in the project organization structure, UNDP country office and where appropriate/feasible regional technical policy and program advisors as well as other stakeholders. The Inception Workshop is crucial to building ownership for the project results and to plan the first year annual work plan. The Inception Workshop should address a number of key issues including: (i) Assist all partners to fully understand and take ownership of the project. Detail the roles, support services and complementary responsibilities of UNDP Ethiopia and the PMT team. Discuss the roles, functions, and responsibilities within the project's decision-making structures, including reporting and communication lines, and conflict resolution mechanisms. The Terms of Reference for project staff will be discussed as needed. Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke (ii) Based on the project results framework and the relevant GEF Tracking Tool if appropriate, finalize the first annual work plan. Review and agree on the indicators, targets and their means of verification, and recheck assumptions and risks. (iii) Provide a detailed overview of reporting, monitoring and evaluation (M&E) requirements. The Monitoring and Evaluation work plan and budget should be agreed and scheduled. (iv) Discuss financial reporting procedures and obligations, and arrangements for annual audit. (v) Plan and schedule meetings. Roles and responsibilities of all project organization structures should be clarified and meetings planned. The first meeting should be held within the first 6 months following the inception workshop. An Inception Workshop report is a key reference document and must be prepared and shared with participants to formalize various agreements and plans decided during the meeting. Mid-term Evaluation The project will undergo an independent Mid-Term Evaluation at the mid-point of project implementation. The Mid-Term Evaluation will determine progress being made toward the achievement of outcomes and will identify course correction if needed. It will focus on the effectiveness, efficiency and timeliness of the project implementation; will highlight issues requiring decisions and actions; and will present initial lessons learned about project design, implementation and management. Findings of this review will be incorporated as recommendations for enhanced implementation during the final half of the project’s term. The organization, terms of reference and timing of the mid-term evaluation will be decided after consultation between the parties to the project document. Final Evaluation Final Evaluation will take place two months prior to the final project and will be undertaken by an independent evaluation body. The final evaluation will focus on the delivery of the project’s results as initially planned (and as corrected after the mid-term evaluation, if any such correction took place). The final evaluation will look at impact and sustainability of results, including the contribution to capacity development and the achievement of global climate adaptation and mitigation benefits/goals. Project Terminal Report During the last months, the PMT will prepare the Project Terminal Report. This comprehensive report will summarize the results achieved (objectives, outcomes, outputs), lessons learned, problems met and areas where results may not have been achieved. It will also lay out Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke recommendations for any further steps that may need to be taken to ensure sustainability and replicability of the project’s results. 6.7. Risk and Risk management plan The project maintains a Risk Register. The risk assessment methodology involves identifying and analyzing each risk in terms of how likely it is to happen (Likelihood) and the possible impacts (Consequence). The key risks for executing the Project and the risk management strategies to be employed can be grouped into four major categories. I. Political and Governance Risk 1: That there are persistent negative perceptions of the Project among funding agencies and influential groups leading to a lack of buy-in Risk Factors: The project does not have the confidence of a partners to the CRGE Registry Lack of confidence in governance, management, or Project delivery Perceptions of slow engagement with partners Change of emphasis with regard to the policies around data/information on Climate change and adaptation actions specifically on the CRGE strategy. Risk Mitigations: Update the communications plans to ensure that the specific stakeholders/partner have input into specific projects and their outcomes before, during and after the projects are undertaken; New diagnostic strategies need to be implemented and run to mitigate against failure Provide a central point where progress towards the CRGE Registry can be tracked by metrics such as number of data collections available, and numbers of datasets accessed. Clearly articulate the Project's message and brand. Engage carefully with stakeholders/partners to avoid perception (or reality) of not meeting their needs Ensure that the Project reflects the Government’s expectations through continious dialogue and communication Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Risk 2: That the Project is not managed effectively Risk Factors: Lack of effective mechanisms for planning, leadership and management The structure of the project has a negative impact on coordinated delivery of required activities Collaboration between the Project and across locations is not effective State based staff have mixed allegiances Risk Mitigations: Put in place management and planning processes that include formal reporting and regular reviews to ensure the efficient implementation of the project Communication structures in place to facilitate working together. Staffing levels are monitored and adjusted as required II. Relationships Risk 3: That the Project's external stakeholders are not effectively engaged Risk Factors: Stakeholders are not prepared to undertake the changes within their own organizations that are necessary for the realization of the project Stakeholders do not see their interests in data management and those of the Project as being aligned Risk Mitigations: Maximize the effectiveness of connections between the Project and partner institutions and other initiatives, including involvement of groups outside the project Ensure that the project engagement with stakeholders meet their data ambitions as well as project requirements Ensure continuing wide consultation following the consultation on the Draft Final Project Plan All activity plans should be highly inclusive of relevant stakeholders Membership of the Steering Committee includes key stakeholders Performance measurement for the Project should include effective stakeholder engagement Effective communication of benefits to stakeholders Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Risk 4: That the Project's partners do not appropriately contribute to the Project Risk Factors: Partner produces outcomes of low quality or does not meet the requirements of the contract Lack of effective arrangements in place to ensure the effective contribution of the partner to the project of Risk Mitigations: Implement standardized procedures to ensure that the requirements are understood and that stakeholders/partners potential meet the set standard Put in place effective stakeholder/ partner engagement approaches III. Impact Risk 5: That data providers do not make their data available Risk Factors: The storage needs of stakeholders/partners are not met, so will not consider sharing Stakeholders/partners do not wish to share their data Stakeholders/partners do not trust the Project's data sharing and access control mechanisms Existing data providers see insufficient value in making their data available Risk Mitigations: The project will co-ordinate with stakeholders and partners to mitigate this risk Effective communication of structures in place to ensure building of trust. Recommend that funding be linked to the provision of data via the project as it becomes available Provide targeted assistance to data providers to assist with integration into the national CRGE Registry IV. Resourcing Risk 6: That high quality staff are hard to recruit and retain Risk Factors: Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Limited availability of skilled staff (both within the project and in stakeholder institutions impacts ability to perform tasks of the project; People with second order skills end up being employed because of staff shortages Sustained high workload leads to staff burnout within the Project Management Team Risk Mitigations: Commence recruitment early to mitigate delays in the commencement of activities Be highly selective in recruitment and favor quality of candidates over the quantity of candidates (do not fill jobs for the sake of it) Encourage secondment of staff at an institutional level Manage staff time and monitor levels of work Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke 6.8. Project Work and Budget plan Table 7 Project Budget plan Time Outcome, Output Q1 Output 1.1 National protocol including Guidelines, rules procedures and different templates of the National CRGE Registry; Budget (US$) Activities Q2 Q3 Q4 1.1.1 prepare a Draft a national CRGE Registry protocol by Undertaking review and assessment work of relevant national and international protocols that would be to draw lessons from to establish and properly implement a national Registry on climate change related strategies and programmes 2000 1.1.2. Organize national technical Peer Review workshops on the draft protocol 5000 1.1.3. Organize national Stakeholders consultation workshop to reach consensus on the draft protocol 7000 1000 1.1.4. Develop the National final protocol document Output 1.2 Institutional linkages and collaboration to implement the CRGE Registry improved 1.2.1 Establish National Steering team , Technical and other working groups relevant to the project 500 1.2.2. Convene Regular steering committee (Registry Board) and Technical Working Group meetings 9000 1.2.3. Convene Regular Technical Working Group meetings to ensure proper implementation of technical requirements 2000 Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Page 61 of the National CRGE Registry System 1.2.4. Undertake awareness creation workshops and seminars on the National Registry protocol at National level Output 2.1 3.3.9 Provision of technical training for Federal, Regional, Technical staff from Woreda level technical staff from partners on MRV Federal, Regional and system and its methodology. Woreda and local level 3.3.10 Provision of technical training for Federal, Regional, actors from partner Woreda level technical staff from partners on spatial data organization trained acquisition and management using Remote sensing and GIS applications 3.3.11 Provision of technical training for Federal, Regional, Woreda level technical staff from partners on analysis and report production 3.3.12 Provision of technical training for Federal, Regional, Woreda level decision making bodies from partners on analysis and use of disseminated information for making informed decisions Output 2.2 3.4.1 Provision of IT technology equipments such as Pilot Regional and computers, servers and computer accessories for the Woreda level partner Central Registry Unit and some selected partner institutions supported institutions with Information 3.4.2 Provision of GIS and Remote sensing g application Technology (IT) software and Data collection equipments such as GPSs facilities for the Central Registry Unit and some selected partner institutions 3.4.3 Provide financial support to the Central Registry administration unit and some pilot Regional and Woreda partners included in the pilot phase to cover administrative and internet connectivity cost to upload and down load to and from the Registry to selected Output 3.1 4.1.1 Support the design (physical, logical design) and development of a database system for the National Database System Registry Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke 3000 10,000 1000 10000 10000 30000 30000 6000 6000 Page 62 architecture of the 4.1.2 Support Initial Testing of the designed database Registry is developed; Output 3.2 CRGE Strategy implementation data generated and regularly updated Output 3.3 Awareness creation materials and the CRGE Status Report produced and disseminated 4.1.3 Organize awareness creation workshop to synthesize partners on the designed database architecture 4.1.4 Support the development of data collection standards , and Templates as well as selection of methodologies suitable for the Ethiopian context 4.2.1 Collect climate change adaptation and mitigation related datasets and other forms of information as agreed upon the national protocol and in the context of the CRGE strategy implementation in from different sources of federal, regional and, Woreda level partners. 4.2.2 Undertake Regular Data Cleaning Categorization and Sorting activities 3000 6000 2000 4.2.3 Support Data Housing ( technical Custodianship) of selected partners 4.2.4 Undertake Data analysis including Visual analysis using GIS technology 6000 4.2.5 Undertake Data Dissemination through different communication mechanism 3000 4.3.1 Prepare fact sheet on the implementation of the CRGE strategy implementation at national, regional, Woreda and local levels making use of data/information generated through the national CRGE Registry system 4.3.2 Prepare Leaflets and brochures on about the National CRGE Registry system purpose ,objectives and benefits and implementation status prepared and disseminate 4.3.3 4.3.4 Organize Panel discussions through TV and radio on the benefit of the CRGE Registry system and status of the CRGE Registry implementation 2500 Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke 3000 1500 1000 Page 63 Project Monitoring and Evaluation M&E Inception workshop and Report 3000 Monthly and quarterly progress report 4500 Mid-term Evaluation 3000 Final Evaluation 3000 Project Terminal Report 1000 Total 175,000 Contingency (10%) 17,500 192,500 Grand Total Authors: Tesfaye Woldeyes, Shimeles Taddesse and Wubshet Demeke Page 64 Reference Ian Rector, Luke Dunstan, (2012). 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