Dwight School Canada is seeking a dynamic Registrar / Administrative Support
person to join our team
About Dwight:
Dwight School Canada is a small, independent Grade 6-12 school offering a personalized and studentcentred approach to learning. We believe in educating the whole person and actively embrace the
process of helping students identify and cultivate their own unique spark of genius. Our goal is to help
students translate their passions and talents into a plan for the betterment of the world. We offer two
diploma options – the BC Dogwood Diploma and the International Baccalaureate (IB) Diploma
Programme.
Why you will love working at Dwight:
Dwight is a place where you matter! Located on the east shore of beautiful Shawnigan Lake, staff at
Dwight School enjoy being a part of the friendly Shawnigan Lake community and breathing the fresh
country air. The atmosphere on campus is one of care and respect. Every staff member at Dwight is
willing to go the extra mile, excels at being flexible, and thrives at multitasking. As a team of caring
professionals, our primary concern is our students. We are talented and passionate individuals, highly
committed to helping students reach and expand their potential. We are dedicated to personal learning,
global vision and community service.
Position:
Title
Reports to
Location
Description
Registrar/Administrative Support
School Principal
Dwight School Canada – Shawnigan Lake, BC
Responsible for maintaining all aspects of student academic records; BC Ministry
reporting, and compliance; IB Diploma programme support
Responsibilities:
Academic Data
Responsible for all administrative matters having to do with the planning, monitoring, recording, and
student reporting of all academic programs offered by the school (i.e. BC Ministry of Education and
International Baccalaureate Programs).
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Works with the Academic team to build, maintain, and process new and returning student
records. This includes assisting international students and ensuring any foreign diploma
verification
Supports the academic team regarding academic planning and creating the yearly calendar
Supports the ongoing implementation of MyEducationBC within the school
Coordinates and produces students’ interim and term reports
Produces student transcripts
Assists students to register for on-line studies
Assists the IB Coordinator with registering IB students in the IB Diploma Programme as well any
other related duties, such as IB exam registration
Ministry Liaison
Responsible for maintaining clear, timely, and effective communication between the BC Ministry of
Education and Dwight School Canada ensuring compliance requirements are understood and met.
 Coordinates Ministry reporting, interface and compliance with Ministry reporting
requirements and programs, such as the ES Audit, Diploma verification, and 1701
submission
 Liaises with the various branches of the Ministry including MyEdBC, TRAX, and Teacher
Regulation Branch
 Ensures all faculty are certified
 Informs the Head of School and School Principal of compliance requirements and monitors
the progress of compliance
 Produces and compiles external evaluation for Ministry of Education inspections
 Submits required compliance information to Teacher Regulation Branch
General duties to support the administrative team will include:
 Answering phones, student inquiries, and other administrative tasks as required
 Attending weekly office meetings
 Providing basic first aid assistance to students and staff
 Acting as the school go-to person with regards to matters related to insurance
 Being an active participant and representative of the School. We encourage all staff to be
involved in the school and attend school events when possible (graduation, open houses,
community events held on campus)
 Other duties as may arise from time to time
The ideal candidate has the following skills and attributes:
 Minimum of two years recent related experience using and supporting a student information
system (preference given to those with BCeSIS of MyEdBC experience at either the elementary
or secondary level), and is experienced working in a lively office setting
 Has advanced skills in MS Office – particularly Excel and Word
 Embraces new technology innovations and changes
 Agrees to be fully compliant with all BC Privacy laws as they pertain to schools and youth
 Is willing to embrace a culture of responsibility – when you are wrong, admit it, and try your
best to fix it.
 Is proactive, patient, and passionate about working with youth
 Is flexible and adaptable to ever-changing deadlines and priorities
 Is dedicated to the success of the team and can work cooperatively with school staff and other
stakeholders
 Is able to work with minimal supervision
 Is able to communicate clearly, effectively and respectfully, both written and verbally
 Is able to maintain confidentiality
 Is able to articulate great new ideas that will help the team grow
 Is willing to do whatever it takes to conquer obstacles as they arise
Other desirable assets:
 First Aid certification
 Class 4 Drivers’ license
If we sound like the type of team you would like to be a member of, please forward your cover letter
and resume to [email protected].
Deadline for submission is Friday, April 3, 2015.
We appreciate all interest in this position, and will contact only those applicants who are short listed.