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MMSD Summer School
2015 Student Selection Process
MADISON METROPOLITAN SCHOOL DISTRICT
Department of Early and Extended Learning
Department of Early & Extended Learning
MMSD Summer School
The purpose of summer school is to increase skills and achievement to move students towards meeting
MMSD benchmarks by providing additional learning experiences for students to grow through
acceleration, enrichment and self-efficacy.
Student Selection Process Timeline
February
The principal and SSIT review 5K-8th grade student lists that are generated from 2nd quarter report cards
and performance assessment data to confirm the students who will be invited to summer school.
1.
4K (in community and school-based sites) Students:
a. Student list is generated based on student being yellow or red on the 4K Early Indicator System
(EIS) to consider 4K students for summer school (February).
b. Designated Central Office Staff review students on the list and completes interview with
student’s 4K teacher to determine: (1) typical behavior and learning needs, (2) gather more
information about why child is in yellow and red areas
c. Students who are not currently attending MMSD 4K based on Feb. 2, 2015 registration, are
considered for summer school eligibility by enrollment and questionnaire through March 16th.
d. Families of students who are eligible will be sent an invitation letter with instructions on
completing the on-line enrollment.
2. 5K – 8th grade Students:
The summer school lists of non-proficient students are generated for schools the 1st week in
February. The lists are reviewed by principals and SSIT to plan interventions, monitor progress, and
determine summer school attendance. When reviewing student lists, principals and SSIT should
consider the following student data:
a. Student performance data – (e.g., MAP, AIMS web, PALS) found in the data dashboard by
schools.
b. Tier II/III interventions – beyond core, students who participated in our standard treatment
protocol interventions (i.e., Voyager, Pasaporte, LLI, System 44, etc.).
c. At Risk of Non-Promotion (4th and 8th grades) – students who are at risk of non-promotion
must attend summer school per BOE policy.
d. Math Development Level score below 6.
April
Review and approval of the final student list is completed by the principal from the 1st week in
February - April 9th. Early and Extended Learning will begin accessing the lists at 12:00 PM on April 9,
2015 in order to start generating invitation letters that are mailed on April 25th.
See page 2 for specific summer school criteria for student selection.
Summer school invitation letters are sent to families on approximately April 10th.
**Students with IEPs at risk of non-promotion – IEP teams determine if student promoted via IEP. List of
students recommended for promotion via IEP sent to Educational Services Assistant Directors of Special
Education and Director of Early and Extended Learning. If you have questions, contact the
Department of Early and Extended Learning at (608) 663-5211.
May/June
Students at Risk of Non-Promotion – students may be removed from list based on 4th quarter grades (4th
and 8th grade)
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Grade
4K
Criteria
Literacy – Report Card Item(s)
Math – Report Card Items(s)
Assessment(s)
Recommend summer school if
student receives a 2, 1, 4*, 3*, 2* or 1*
on the standards in the grade level
Recommend summer school if
student receives a 2, 1, 4*, 3*, 2* or
1* on the standards in the grade
level
See below for specific scores
that would indicate
recommendation for summer
school
4K (in community and school-based sites) Students:
a. Student list is generated based on student being yellow or red on the 4K Early Indicator System
(EIS) to consider 4K students for summer school (February).
b. Designated Central Office Staff review students on the list and completes interview with
student’s 4K teacher to determine: (1) typical behavior and learning needs, (2) gather more
information about why child is in yellow and red areas
c. Students who are not currently attending MMSD 4K based on Feb. 2, 2015 registration, are
considered for summer school eligibility by enrollment and questionnaire through March 16th.
d. Families of students who are eligible will be sent an invitation letter with instructions on
completing the on-line enrollment.

5K

Reads at level
Grade 1

Reads at level
Grade 2

Reads at level
Grade 3

Reads at level
Grade 4

Reads at level









Reads, writes, compares and orders
numbers
Knows grade-level math facts
Counts, reads, writes, and orders
numbers within 120
Knows grade-level math facts
Counts, reads, writes, and orders
numbers within 1,000
Knows grade-level math facts
Counts, reads, writes, and orders
numbers within 10,000
Knows grade-level math facts
Counts, reads, writes, compares and
orders whole numbers
Knows all math facts

MAP (Minimal score based on

MAP (Minimal score based on
subject)
subject)

Grade 4
NonPromotion
By the end of 4th Quarter, a report card grade of “1” that is an average of the promotion standards (see
Promotion Processes within this document) in language arts or math or science or social studies and a
corresponding score of “1” on the WKCE in science or social studies.
* ESL and Bilingual Education – DPI Levels 3,4, and 5:
 Report card grade for math is “1” and WKCE for science or social studies is “minimal.”
* Special Education:
 A student’s basis of promotion on the IEP must be the MMSD promotion criteria (not the IEP) for the
content area.
 For students with a second quarter report card grade of “1” in any one of the four core content
areas and “minimal” on the WKCE in science or social studies, the student’s basis of promotion must
be reviewed by the IEP team during the third quarter.
Consideration of promotion to fifth grade will be given to students with a score of basic or above on the MAP
Math and Reading, and Smarter Balanced Math and Reading scores equivalent to basic or above.

Grade 5

Reads at level

Reads, writes, compares
and orders whole numbers,
decimals and fractions
Knows all math facts

MAP (Minimal score based on
subject)
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Grade
Criteria
NOTE: An asterisk (*) behind reading/language arts or math does not disqualify a student from that subject
area.
6
7

Report card GPA of 2.0 or less in reading/language arts or math or “minimal” on the MAP in that
same content area.

Report card GPA of 2.0 or less in reading/language arts or math or “minimal” on the MAP in that
same content area.

Report card GPA less than 1.67 in any one of the four core content areas (reading/language
arts, math, social studies, science) and “minimal” on the WKCE in science or social studies.
* ESL and Bilingual Education – DPI Levels 3,4 and 5:
Report card GPA less than 1.67 in science or social studies and WKCE in science or social studies
is minimal.

8
* Special Education:
NonPromotion

A student’s basis of promotion on the IEP must be the MMSD promotion criteria (not the IEP) for
the content area.

For students with a second quarter report card GPA less than 1.67 in any one of the four core
content areas and “minimal” on the WKCE in science or social studies, the student’s basis of
promotion must be reconsidered by the IEP team during the third quarter.
Consideration of promotion to ninth grade will be given to students with a score of basic or above on the
MAP Math and Reading, and Smarter Balanced Math and Reading scores equivalent to basic or above.
Students qualifying for Literacy based on Science or Social Studies will be put in Literacy course with emphasis on Science or Social Studies
Dual Language Immersion (DLI) and Bilingual Education Students
K-5 Bilingual Spanish Literacy and
Math
Students who meet report card criteria in Spanish or English language arts and/or
math.
K-5 English Literacy and Math
Students who meet report card criteria in English language arts and/or math.
English Language Learner Students (ELLs) -English as a Second Language
K-5 ELLs English Language
Development
K-5 ELLs English Literacy and Math
ELL students who qualify for ELL services (DPI Levels 1-5 with Parent Permission).
Students who meet report card criteria in English language arts and/or math.
Enrichment
K-5 Enrichment
Enrollment based on interest.
Attendance Policy: Students may be un-enrolled from the Summer School program if they have 3
consecutive or 5 non-consecutive excused or unexcused absences.
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Elementary School Students – 2015 Student Selection Process
Students receiving IEP Services:
Please note that the MMSD Summer School program is not a special education placement or program and is not
considered Extended School Year (ESY). IEPs are not implemented during summer school. However, if students with
disabilities meet the criteria set forth above they may participate in summer school. MMSD will make reasonable
modifications in order for students with disabilities to have meaningful and equal access to summer school.
Questions:
If you have any questions or concerns, please feel free to visit the Summer School website at: www.mmsd.org/sumsch or
contact the Summer School Information Line at (608) 663-1914.
Extended School Year (ESY) 4K-12th Grade
ESY services are provided to eligible students with disabilities specifically to maintain the current level of skill acquisition and
prevent significant regression from occurring during extended school breaks. ESY services are not intended to improve a
student’s current level of academic achievement and functional performance.
The MMSD must ensure that extended school year services are available as necessary to provide a free appropriate
public education to students with disabilities. If appropriate, ESY should be discussed regardless of whether the IEP being
held is an initial or annual IEP. There are four broad areas where a student might qualify for ESY services:
1)
Regression/Recoupment: To prevent severe regression (i.e., substantial loss) of acquired skills during an interruption in
instruction which may then require a significant time for recoupment of those skills (e.g., instructional time which
exceeds 6-9 weeks to reestablish skills). The skill must have been addressed by ongoing instruction by special
education or related services staff for an extended period of time or, in the case of an initial IEP for an early childhood
aged student, the skill must have been addressed through ongoing interventions focused on the particular skill.
2)
Critical Stage: To prevent regression of a skill which is at a critical stage of development where an interruption in
instruction will require a significant time for recoupment of that skill. This is a situation where a student has made a
dramatic “break-through” in progress relative to an important skill and an extended break will negatively impact the
retention. Generally, this is not a case where the student has made slow and steady progress during the school year
but needs additional time. The skill must have had ongoing instruction by staff or, in the case of an initial IEP for an
early childhood aged student, the skill must have been addressed through ongoing interventions focused on the
particular skill. For ESY services to be delivered during the summer months, determination that a student is at a critical
stage, by the nature of the definition, does not occur until late spring. Typically, the skills being identified are limited to
concrete or discrete skills, often in the speech and/or motor areas.
3)
Sustain Paid Employment: For those students who are currently being supported in their employment by the MMSD
and who are at risk of losing that employment during the school break. ESY Services may be needed to maintain the
student’s employment during extended breaks. In this context, the provision of ESY Services actually prevents
regression because the student would lose their employment if support was not continued.
4) Vocational Transition: For students aged 18 years of age or older, or students in their last year of school, services are
provided to maintain paid or unpaid work. These students must also be referred to and be eligible for supported
employment funding by a Dane County adult service agency.
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Promotion Criteria
4th and 8th Grade
Department of Early and Extended Learning
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Elementary School – 4th Grade Promotion
Promotion criteria are determined by state law and MMSD policy. To be promoted from 4th grade to 5th grade a student must
meet the Report Card criteria or the Wisconsin Knowledge and Concepts Exam criteria (science and social studies), Smarter
Balanced Assessment in (math and language arts), or pass a district approved summer school program.
1.
Report Card Criteria: By the end of 4th grade a student must have a report card grade of “2” or higher in language arts,
mathematics, science, and social studies in order to be promoted to 5th grade.
2.
Wisconsin Knowledge and Concepts Exam Criteria: If the 4th grade student has a “1” in the four core content areas
(language arts, mathematics, science, and social studies) on the report card, the student will need a score of “basic” or
above on the Wisconsin Knowledge and Concepts Examination (WKCE) in science and social studies.
3.
MAP: A student can be promoted to fifth grade based on a score of basic or above on the MAP fall Math and Reading.
4.
Smarter Balanced Assessment: If the 4th grade student has a “1” in the four core content areas (language arts, mathematics,
science, and social studies) on the report card, the student will need a score equivalent to “basic” or above on the Smarter
Balanced Assessment in language arts and math.
5.
Summer School Option: Students who do not meet the report card, WKCE, or Smarter Balanced assessment promotion
criteria must pass a district approved summer school program in order to be promoted to 5th grade. Passing the MMSD
summer school math course with a report card grade of “2” or higher meets the math criteria. Passing the MMSD summer
school language arts course with a report card grade of “2” or higher meets criteria for language arts, science, and social
studies. In addition to a passing grade in these core areas, they must have no more than 3 consecutive or 5 nonconsecutive missed days (excused or unexcused) of summer school. If the student did not demonstrate proficiency in the
area(s) of concern after attending summer school (English/language arts, mathematics, science, and social studies), they
will remain in 4th grade.
6.
Students with Disabilities: The Individualized Education Program (IEP) team for a student with a disability determines whether
the student’s promotion is governed by MMSD promotion criteria or the student’s IEP in the four core content areas.
7.
English Language Learners: English Language Learners who are at English Proficiency Levels 1 or 2 will be promoted to 5th
grade. English Language Learners who are at English Proficiency Levels 3, 4, or 5 at the beginning of their 4th grade year
must meet promotion criteria in math (report card grade or above) and WKCE score is basic or above in science or social
studies to be promoted to 5 th grade.
Retention Options
Students who do not meet promotion criteria will remain in 4th grade until they satisfy district requirements. Consideration should
be made to place students in a 4/5 combined classroom. A retained 4th grade student who meets the District’s requirement(s),
based on teacher and principal recommendations, shall be promoted as soon as practicable. Students will not be retained for
two consecutive years.
Appeal Process
Parent/guardian may appeal a retention decision to the Assistant Superintendent for Elementary Schools.
Procedures
1. For 4th grade students entering the district with missing or incomplete information, a teacher and principal may recommend
promotion based on mastery of content areas. The recommendation must be approved by the Assistant Superintendent of
Elementary schools.
2.
All 4th grade students entering the school district during the 4 th quarter will be promoted.
3.
Report cards from other school districts may be used in meeting promotion criteria.
4.
There is not a single test students can take instead of the WKCE (science and social studies) or Smarter Balanced (language
arts and math) to show proficiency in English/language arts, math, science, or social studies.
5.
Students attending summer school to meet promotion criteria will be integrated into the regular 4th grade summer school
classes.
If you have questions about the promotion criteria, please contact your student’s principal.
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Middle School – 8th Grade Promotion
Promotion criteria are determined by state law and MMSD policy. To be promoted from 8 th grade to 9th grade a student must
meet the Report Card criteria or the Wisconsin Knowledge and Concepts Exam criteria (science and social studies), Smarter
Balanced Assessment criteria (language arts and math), or pass a district approved summer school program.
1.
Report Card Criteria: By the end of 8th grade a student must have a 1.67 cumulative grade point average (GPA) during both
7th and 8th grade in English/language arts, mathematics, science, and social studies in order to be promoted.
2.
Wisconsin Knowledge and Concepts Exam Criteria: If the student has less than a 1.67 cumulative GPA in any one of the four
core content areas (English/language arts, mathematics, science, and social studies), the student will need a score of
“basic” or above on the Wisconsin Knowledge and Concepts Examination (WKCE) in science and social studies, and a score
of “basic or above on the Smarter Balanced Assessment in language arts and math.
3.
MAP: Promotion to ninth grade based on a score of basic or above on the MAP fall Math and Reading.
4.
Smarter Balanced Assessment: If the student has less than a 1.67 cumulative GPA in any one of the four core content areas
(English/language arts, mathematics, science, and social studies), the student will need a score “basic or above on the
Smarter Balanced Assessment in language arts and math.
5.
Summer School Option: Students who do not meet the report card, Smarter Balanced, or WKCE promotion criteria must pass
a district approved summer school program in order to be promoted. Passing the MMSD summer school math course with a
report card grade of “2” or higher meets the math criteria. Passing the MMSD summer school language arts course with a
report card grade of “2” or higher meets criteria for language arts, science, and social studies. In addition to a passing grade
in these core areas, they must have no more than 3 consecutive or 5 non-consecutive missed days (excused or unexcused)
of summer school. If the student did not demonstrate proficiency in the area(s) of concern after attending summer school
(English/language arts, mathematics, science, and social studies), they will remain in 8 th grade.
6.
Students with Disabilities: The Individualized Education Program (IEP) team for a student with a disability determines whether
the student’s promotion is governed by MMSD promotion criteria or the student’s IEP in the four core content areas.
7.
English Language Learners: English Language Learners who are at English Proficiency Levels 1 or 2 will be promoted to 9th
grade. English Language Learners who are at English Proficiency Levels 3, 4, or 5 at the beginning of their 8 th grade year must
meet promotion criteria in math (report card grade or above) and WKCE score is basic or above in science or social studies
to be promoted to 5th grade.
English Language Learners, DPI levels 6 and 7 have to meet criteria in all content areas Spanish/English language arts,
mathematics, science, and social studies in order to be promoted. For language arts calculations it takes the higher score of
either Spanish or English language arts to determine cumulative GPA. If the student has less than 1.67 (GPA), placement will
be determined by WKCE in science and social studies.
Retention Options
Students who do not meet promotion criteria will remain in 8th grade until they satisfy district requirements. Students retained in 8 th
grade have the option to repeat 8th grade in their school of residence or attend the AERO alternative program.
A retained 8th grade student who meets the District’s requirement(s), based on teacher and principal recommendations, shall
only be promoted to a high school program at semester. Students will not be retained for two consecutive years.
Appeal Process
Parent/guardian may appeal a retention decision to the Assistant Superintendent for Secondary School.
Procedures
8. For 8th grade students entering the district with missing or incomplete information, a teacher and principal may recommend
promotion based on mastery of content areas. The recommendation must be approved by the Assistant Superintendent of
Secondary Education.
9.
All 8th grade students entering the school district during the 4th quarter will be promoted.
10. GPAs and report cards from other school districts may be used in meeting promotion criteria.
11. There is not a single test students can take instead of the WKCE (science and social studies) or Smarter Balanced (language
arts and math) to show proficiency in English/language arts, math, science, or social studies.
If you have questions about the promotion criteria, please contact your student’s principal.
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