STATE ELECTION COMMISSION, ODISHA, TOSHALI BHAWAN, B-2, 1* FLOOR, SATYANAGAR BHUBANESWAR-751007 No._ n o i _/SEC., El (MLJ01/2015 BY E-MAIL BY FAX BY SPEED POST Date: 1 ^ . 0 3 . ^ 0 1 5 ORDER Whereas, the Govt, in Housing & Urban Development Department has created Sambalpur Municipal Corporation in Sambalpur District Vide Notification No.23574/ H&UD dtd.21.11.2014. Whereas, final notification of Division of the area of the Sambalpur Municipal Corporation into Wards and Reservation of Seats for conduct of General Election as required U/R 3(5) of Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003 has been issued by the Govt, in H & U.D. Department vide Notification No.5518, dtd.23.02.2015 and the same has been furnished to the Commission; Whereas, it is necessary to prepare Ward-Wise Electoral Roll of Sambalpur Municipal Corporation for conduct of General Election and the Commission has decided that Assembly Electoral Roll published by Election Commission of India in January 2015 and currently in force shall be the basis for preparation of Ward-wise Electoral Roll; Now, therefore, the State Election Commission in exercise of powers vested in it under Article 243 ZA of Constitution and under section 65 of Odisha Municipal Corporation Act, 2003 read with the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003 thereunder directs that Ward-Wise Electoral Roll of the Sambalpur Municipal Corporation shall be prepared as per the programme laid down in Schedule-I in the manner prescribed in Schedule-II of this order. By Order and in the name of State Election Commission, Odisha (A.K.fJd$| Special Secretary Memo No. _ L 5 ^ _ / S E C „ Date: 19 >05>.&.0IET Copy with enclosures forwarded to the Director, Printing, Stationery and Publication, Odisha, Cuttack with request to publish the order in the next extraordinary issue of Odisha Gazettee and send 50 copies to the Comi sion. \\r Special Secretary Memo No. t1^1O q /SEC.. Date: 1 9 . 6&. oi0\5 Copy forwarded to Commissioner-cum-Secretary, Housing Development Department for information and necessary action. and Urban Special Secretary Memo No. H ^ L / S E C . , Date: 1 9 ' 0 3 . 3 0 / 5 " Copy with enclosures forwarded to the District Magistrate, Sambalpur/Sri Jyoti Kumar Lakra, OAS (S), A.D.M-cum-Election Officer, Sambalpur Municipal Corporation, Sambalpur for information and necessary action. S p e c i^ ^ ^ ry Memo No n -06 /SEC., Date: 1 9 ' 0 3 -£01$ Copy with enclosures forwarded to all Political Parties necessary action. information and v\< Special SecVltary Memo No. 1^09 /SEC.. Date: |9 02> & 01 Copy with enclosures forwarded to Municipal Commissioner, Sambalpur Municipal Corporation for information and necessary action. • . , Specie S e c ta ry Memo No. I t O# /SEC.. Date: 19 - C5>. fljOf?) Copy with enclosures forwarded to Gazette Notification Seat/ Notice Board (SEC) for information and necessary action. . ^ Spec! Memo No.J2h5_l_/SEC., Date: 19 >0 3 . 5 Copy forwarded to Senior Principal Private Secretary to SEC for information of the Commissioner / all Officers of SEC for information. Speci Memo No. i2 ti5 _ / S E C ., Date: 1 9 * 0 5 ) . QO15 Copy with enclosures to Computer Programmer, SEC to transmit the same through e-mail to the District Magistrate concerned & upload it in the website of the Commission. Special Sec^tary SCHEDULE-I P R O G R A M M E F O R PR EPA R A T IO N O F E L E C T O R A L R O LL FO R G EN E R A L E L E C T IO N TO SA M B A LPU R M U N IC IPA L C O R PO R AT IO N SI. No. 1. Particulars Date Preparation for publication of preliminary Electoral Roll of all Municipal Wards in Form No. V comprising the name of the voters included in the Electoral Roll of Assembly Constituency relatable to the area of the Ward under Rule 5 of the Odisha Municipal (D.C.W.R.S. 8s C.E) Rules, 2003. 25.03.2015 to 08.04.2015 2. Publication of Preliminary Electoral Roll and notices in Form No. VI by the Election Officer inviting objections under Rule 8 (1) and (2) (a) of all Wards of the Corporation (b) of each Ward. 09.04.2015 1) Notice Board of the Election Officer. 2) Notice Board of Municipal Corporation and 3) At a conspicuous place in the Ward 3. Date up to which the preliminary Electoral Roll be kept open for inspection by public under Rule 8 (3). 09.04.2015 to 18.04.2015 (Except Govt. Holidays) 1) Notice Board of the Election Officer. 2) Notice Board of Municipal Corporation and 3) At a conspicuous place in the Ward 4. Filing of claims and objections before the Election Officer U/R 9 (2) The Office of the Election Officer. 5. Enquiry and correction before hearing of claims and objections by Election Officer U/R 10 09.04.2015 to 22.04.2015 (Except Govt. Holidays) 23.04.2015 to 25.04.2015 6. Publication of list of claims and objections received and all corrections made by the Election Officer in form No.IX U/R 11. 27.04.2015 Place /Remarks In the Notice Boards of the Municipal Corporation and Office of the Election Officer 7. Hearing and disposal of claims and objections by Election Officer U/R 12. 01.05.2015 to 08.05.2015 (Except Govt. Holiday) 8. Date of publication of final Electoral Roll U/R 16. 14.05.2015 to 16.05.2015 As may be fixed by the Election Officer 1) 2) 3) 9 Publication of proposed Polling Station /Booths list of 14.05.2015 to 16.05.2015 10 Finalisation Stations/Booths Polling 11 Submission of Booth list to State Election Commission by Election Officer for approval Approval of Booth list by State Election Commission Submission of printed copy of final Electoral Roll to the Commission. 18.05.2015 to 21.05.2015 By 23.05.2015 12 13 N.B.: of Notice Board of the Election Officer. Notice Board of Municipal Corporation office and At a conspicuous place in the Ward 1. Notice Board of the Election Officer. 2. Notice Board of Municipal Corporation 3. At a conspicuous place in the Ward By 27.05.2015 By 10.06.2015 The rules referred to herein refer to the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules,2003 Special PROCEDURE FOR PREPARATION OF ELECTORAL ROLL 1. The District Magistrate as Election Officer shall be in overall charge of preparation of Electoral Rolls of the Corporation. 2. The Election Officer appointed for the purpose will be responsible for preparation and finalisation of the Ward wise Electoral Rolls of the Corporation. 3. More Election Officers can be appointed with approval of the Commission for specific and limited purpose of receiving claims and objections, causing enquiry and hearing of claims and objections, should the number of such claims and objections become large in number and if the District Magistrate feels that the services of such additional officers are essentially required for smooth preparation of Electoral Rolls. 4. The published Electoral Roll of the Assembly Constituency prepared by the Election Commission of India during January 2015 as the qualifying date and currently in force shall be the basis for preparation of preliminary Ward wise Electoral Rolls of the Corporation. . 5. Preliminary Electoral Roll for each Ward shall be prepared in Form No.V prescribed under Rule 5 of the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003 and be published in accordance with Rule 8 of the said Rules (Sample copy of form enclosed). The Election Officer shall publish a notice in Form No. VI specifying the mode in which and the time within which claims and objections are to be preferred and the date on which and the place at which he will begin to sit for their disposal. It should be ensured that the copies of Preliminary Electoral Roll or the portion thereof, as the case may be, relating to each Ward shall be kept open for inspection by the public for a period indicated in the programme drawn up by the Commission vide Schedule I. An Assistant/Clerk may be entrusted to help the public in inspection of the Preliminary Electoral Roll during the period. 6 . It has been provided in Rule 8(4) of the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003 that the fact of publication of Preliminary Electoral Roll shall be notified in one or more Odia Newspaper circulating in the district. A model format in Odia is enclosed in Appendix-A of this schedule which may be published in one newspaper. 7. Wide publicity should be given in each Ward regarding preparation of Electoral Roll so as to create sufficient awareness among the voters. 8 . (i) Any person whose name is already enrolled in Assembly Electoral Roll, 2015 but does not figure in the preliminary Ward wise Electoral Roll or is entered in an incorrect place or with incorrect particulars on the preliminary Electoral Roll and who objects to the inclusion of his own name or the name of any other person in the said roll may prefer a claim or objection before the Election Officer for correction or deletion of the entry in Form No. Vll 85 VIII as the case may be, prescribed under the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003. The Election Officer shall give receipts to the applicants in support of their claims and objections. (ii) Similarly all other persons residing in the Municipal Area and attaining the age of 18 years as on 1st January 2015 and whose names do not find place in the preliminary Ward wise Electoral Roll prepared by the Election Officer on account of their name not appearing in the published Assembly Electoral Roll prepared by the Election Commission of India and currently in force due to any reason whatsoever, shall be entitled to file claims in the appropriate forms prescribed under Odisha Municipal Corporation Election Rules. 9. The Election Officer shall notify the date/time and place for disposal of claims and objections received. 10. The claims and objections shall be enquired into by the Election Officer. He can also take steps for correction of clerical/accidental mistakes U/R 10 of Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003. An Elector shall be registered as a Voter only in one place. If in course of preparation of Electoral Roll it is brought to the notice of the Election Officer by way of objection or otherwise that a certain person's name finds place in more than one Urban Local Body (ULB) in the Assembly Electoral Roll published in 2013, an enquiry shall be conducted to find out his/her ordinary place of residence during the period under consideration i.e. not less than 185 days of the preceding 12 months. After his bona fide residence, is established, the Election Officer will allow retention of his name in the concerned local body and will intimate the Election Officer of other Urban Local Bodies to delete his name from the Electoral Roll of those ULBs. Those Election Officers of other ULBs. on receiving the intimation will promptly delete these names and inform the fact. It may so happen that person who is elected as a Corporator and continuing as such, and his/ her name finds place in the Electoral Roll of that ULB, then under no circumstances the said voter's name shall be allowed to be included in the Electoral Roll of any other ULB even if his/her name occurs in the relevant extract of the Assembly Electoral Roll. Similarly, an elector who is an elected representative in a Panchayati Raj Institution (PRI) and continuing as such and his/her name finds place in the Electoral Roll of Urban Local Body, then under no circumstances the said voter's name shall be allowed to be included in the Electoral Roll of the ULB even if his/her name occurs in the relevant extract of the Assembly Electoral Roll. During the process of preparation of Electoral Roll if it is brought to the notice of the Election Officer by way of an objection or otherwise that a voter's name is registered both in the Urban area and Rural area in Assembly Electoral Roll, 2015 then the ordinary residence of that voter is to be established by way of an enquiry for the period under consideration, i.e. residing for not less than 185 days and after his bona fide residence is established his/her name shall be deleted from the Electoral Roll of other ULB/G.P. In all such cases the Election Officer concerned should send his order to delete the name o f that voter to the Collector 8b District Magistrate of the concerned District with a request to delete the name of the voter from the Electoral Roll either from the Rural area or Urban area. The Collector and District Magistrate pertaining to the ULB and GP after getting such intimation will take prompt steps for deletion of the name of the voter from the Electoral Roll and will attest it under his hand and seal on the relevant page of the voter list after striking out the name. 11. After disposal of claims and objections filed as per paragraph 7(i) 8b (ii) above by the Election Officer U/R 12, the Election Officer shall publish the final electoral roll for three consecutive days at the prescribed places U/R 16. 12. The name of the qualified voters to be added to the roll shall be entered in Form No.VA (Addition list) appended to this Schedule. All entries made in Form N o.VI A shall be checked by an officer senior or equivalent to the Election Officer. The District Magistrate should randomly test check 5% of such additions made by the Election Officer and shall append a certificate to that effect on the additional list indicating the detailed particulars of the entries checked in each Ward. The Commission has prescribed a model format Appendix B of this schedule to be used for final publication o f Electoral Roll. 13. The Final Electoral Roll shall be authenticated under signature of the Election Office concerned with date and official stamp as follows on the last page. "Certified that the Electoral Roll of Ward No. of Corporation has been duly published as per the provisions of Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules, 2003 o n ________ ." Election Officer Apart from appending the certificate at the last page, each page of the Electoral Roll is to be authenticated with the signature of the Election Officer along with the Official Seal. 14. After final publication of the Electoral Roll also any person may apply to the Election Office for correction of the existing entry in the final Electoral Roll U/R 16(2) of the Odisha Municipal Corporation (Division of City into Wards, Reservation of Seats and Conduct of Election) Rules and if the Election Officer is satisfied that the entry relates to the applicant and is erroneous or defective in any particular he may correct the roll accordingly and publish such correction in the same manner as the final Roll. 15. After final publication of the Electoral Roll a photo copy of the manuscript shall be sent by the Election Officer to the District Magistrate concerned before printing o f the Electoral Roll is taken up. 16. After final publication of the Electoral Roll, a draft list of polling stations/ booths showing the polling area it covers and serial No. of voters who are allotted to such polling station/ booths should be published in the form prescribed by the Commission by posting the same in the office of the Corporation/ Election Officer and in a conspicuous place in the Ward. The Election Officer should have worked out the details for preparing such list of polling stations/booths before the final publication of Electoral Roll so that it will be convenient for him to publish the draft list of polling station promptly. A model format in Odia for draft publication of polling stations has been appended in Appendix C. Public objections, if any, on the location of polling stations may be received within three days from the draft publication of list of polling stations. The draft list of polling stations so published shall be discussed with the representative of recognised Political Parties (who may be noticed earlier). After taking into consideration the objections, if any, received from the public and views of the Political Parties, the Election Officer shall draw a list of polling stations and submit the same to the Commission for approval. 17. The final Electoral Roll so published shall be split up booth wise 18. After splitting up of the final Electoral Roll booth wise, 30 copies of the Electoral Roll o f each Ward shall be printed booth wise locally as per instruction of State Election Commission vide L.No.2013/SEC, dtd. 18.02.2013 at rates approved by the Commission. The Election Officer shall ensure to check each and every entry in the final printed copy with reference to the manuscript in order to have error free final Electoral Roll. One copy of the printed Electoral Roll for the entire Municipal Corporation shall also be sent to the Commission. Each National/State Party shall also be supplied with a copy of the same free of cost. A P P E N D IX A T O S C H E D U L E II ........................ G9l0 ffgq 6m sag. ..................... G9l0 990 0 99100 9060 G0I00 01091 9^0 910 0I9H 99lS9 9009 9G$0 €|0I9 9 0 S§ I G0 ^9100 9dl99QI GQI00 010919 0090, 9I2J09 GQI00 01091 ........................ G9l0 9610 0 9l£fH90,G0 g9l€19 90I9I0S X9° 9$9ldl0£lo9 Q00$9 91© 03 GQI00 01091 ......................©idilWQGQ 0100 ............... 90QS- 0 0100 ................90Q$ CldHQ 0^3 009 I GQI000I9°9 QG1I© 92119109 G9, 0I°90 910 9°q3 910*60 09 QIG9 G0I00 0I00I%3 60I0S 9 919 990 909210! I 90 69l€19 G0I00°9 910 9dl99QI G0I00 0I09I%3 dl0 910*9101 g^ 0 6010391 G9lQ 990 G0I00 0109160 SI9 910 9SJIX7 G0G9 G0I00 0109160 910 2 1 0 ^ , 9°6€lld0 9091 910" 0100 9°. V I I G0 00013 99 qi909l01°9 91^19060 0I00 ...............90?$ 0 0I00 ................90?$ 0d1G0 0100 9091069 cx I 2J9090IG9 0I8J09 GQI00 a In —J 0109160 210^3 6010391 6$ 1619 G0I00°9 910 9O99*60 21190 0100 9 °.IV 096013 0100 0dHG0 0100 9091069 I CPI00 9° . I I I (3 I V 99*109 2ld9l01°9 9IGfLil09!0 99I 00HG0 00OI09 I 90 9$100 SOI 0100 9 0G9, G0G0 01010 21099 990 01060 GQ0 212101 0100, GPG0I99 90J9I0G9I^I©0 9 0 99100 9 0 0 9101 0d1G0 0100 9091069 I 99*109 2ld0l01 APPENDIX B TO SCHEDULE II 9C0n 1 © 6 0 I0 Q 01091 9 9 IS I0 Q 6Q\3<t\ (0I6N 9 $ I0 9 m m ® 9191 9 $ I9 0 ) (X ^99191 M M 6910016$ 9919 09191098 69 (3991 69l0 9 9 9 (999l°99 81$ 0 0 § 9 0 0 , 9199 91090 (3 9 $ I9 9 9991991) 9001001 9009 9 9919 9i> 999IQ1 9Q0 0°09 901© 60109 91991 9919 9919108 ^9° <Q\ 99 9I999I9W 91^4100 (3 6©l0 9 9 9 9I$HI0060 91 M ------------------------- SI9 0100 --------- 9 9 9 01 X Q6I 0<$h© 0 9 0 ^ 960 I . 90199 909101 69l9 9 0 0 APPENDIX- C TO SCHEDULE- II SQI<? €]S€1 ©!§©! §9] .............. ............................... 2i^'S[99 6S§ 21^99 Sag 0999/6919 9999 999999 .............................................. 69l9 9 9 9 .......................................... 6919 §96! 69g/9a9 (31© 9°. 21S§® 6919 21999 aa ff 2119^9 691999“ g o o 9°. 9^ e g9€i 9 9 9 9 1! 9 9 9 § 2JM S - <^9 ^ *~ ^ S9i9 gs€i s«g/9a cram— 69199 STOHI— v jif®9® - - .................................... §9i9ff qia9 /' ■; 9j3- : 91919 .99 S9l€19 21199 91 2196919 8IN 699169 9199! §91999 <T) 99 9*169 9191 9199 i . eriQfi ft0, v * giaw 6QI9 Q ©iSqi - 9o e<n e§SU.............................................................................................................. sol© ftftfi...................................................... 09999ft....................................................... <319 ft0. § 0 9 ft0. Q Q ft0. 0 G I ftl q i f l l f f ftlfl 0 9 9 f t f t lf t 9 9 ftl0 ftS Q QSf ft& lft0 © l ftftlftft 0€S91Q ©IQ 0°0Hl/S©IQQ 91991 § 0 9 ft°. ? 9 <n | - eri®9i 9 ° . va 6£31*51 G IQ Q I § 0 9 ft°. Q Q ft0. 091 ftl §101© ftl0 0 5 9 ftftlft9 © ftlfl ftQ 0 qst fte jiftg © i ftftlftft 0 € 9 iQ QISI <a°SlMl/ 6© IQQ 91991 § 0 9 ft0. 9■ <n * ‘ 318 i>
© Copyright 2024