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A How-to guide
Understanding and Obtaining ARRA Funds
Navigating the Process and Securing
Your Government’s Share of Billions
in Economic Stimulus Funds
• Public Safety
• Green IT/Energy Efficiency
• Transportation
• Economic Development
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A How-to guide
Understanding and Obtaining ARRA Funds
Table of Contents
Introduction........................................................................................................ 4
ARRA Basics........................................................................................................ 6
Pursuing Grants in a Down Economy................................................................. 7
Public Safety....................................................................................................... 8
Green IT/Energy Efficiency............................................................................... 12
Transportation.................................................................................................. 19
Economic Development.................................................................................... 23
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| Introduction
Introduction
With the current economic pressures on government, leaders must look at every
opportunity to find new resources for improving operations and providing services to
citizens. In such a climate, additional funds can make a huge impact. Since the passage of the
American Recovery and Reinvestment Act (ARRA) in February 2009, numerous government
agencies have received huge sums of money to expand or improve services.
And yet only 25 percent of the $787 billion in ARRA funds had
been paid out as of Oct. 30, 2009. Thus numerous opportunities
still abound. Even with funds that have been paid out, much of it
hasn’t been spent yet. There is still time for government agencies
to capitalize on the tremendous opportunity ARRA presents.
ARRA is stimulating the nation’s economy by providing grants,
loans and contracts. It also includes federal tax cuts and incentives,
increased unemployment benefits and more spending on social
entitlement programs like Social Security and Medicare.
ARRA’s chief goals are to create and save jobs, stimulate economic activity, invest
in long-term economic growth, and foster unprecedented levels of accountability and
transparency in government spending. Many projects funded by ARRA are expected to
contribute to economic expansion for many years. In fact, future benefits are part of the
criteria for many of the funds being awarded.
Plenty of Activity
Public reporting of how ARRA funds are being spent is a big part of the program, and
that process has begun. Much data can be found at the federal government’s official Web
site, www.recovery.gov. As of Oct. 30, 2009, a total of 130,362 reports were received by the
federal government from recipients of ARRA loans, grants and contracts. Of the total number
of awards that were reported, 116,675 are grants, 13,080 are contracts and 607 are loans.
The next couple of years will see the true impact of the economic stimulus provided by
ARRA. With 75 percent of the funds still to be paid out, much of the game is yet to be played.
But things are happening at a faster rate now.
In every state, in every county, citizens are hoping their local government can come
through for them and secure ARRA funds. ARRA funds are aimed at improving the
economy, which can benefit everyone, but certainly some local governments will benefit
more than others. That of course is because some agencies will secure ARRA funds and
some will not.
How do you get to be one of the agencies that do get a portion of these funds? That’s what
this How-To Guide is for. These pages should help you get a clearer picture of where the funds
are, how they can be used and how to get them. You can also learn which ARRA funding
streams can best be put to use with certain key technologies.
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Introduction
Distribution of $787 Billion in ARRA Funds
$288 Billion
$275 Billion
$224 Billion
Total
ARRA
Funds
Funds
Paid
Out
$83.8 Billion
Tax Benefits
As of 10/30/2009
$47 Billion
Contracts
Grants
Loans
$63.7 Billion
Entitlements
Source: U.S. Treasury, Federal Agency Financial and Activity Reports
Unprecedented Opportunities
Due to the immense scope of ARRA, it’s impossible to cover all the details within this guide,
but this publication does provide valuable information in four key areas: Public Safety, Green
IT/Energy Efficiency, Transportation and Economic Development. Each section provides
information on what’s happening and what opportunities exist within that discipline. For
example, much public safety funding is available through existing programs that ARRA
has supplemented. Transportation funds are opening up avenues for innovation, including
intelligent transportation systems and integrated traffic control through collaboration of
numerous agencies.
In energy efficiency, much of the funding is for new programs. Huge opportunities exist
for a broad range of energy-related applications, including those that are enabled by IT
modernization. In economic development, there are block grants that allow recipients many
options for how the funds are used.
Agencies need to be open to all these opportunities. They need to think creatively. For
example, a transportation agency shouldn’t just look at ARRA transportation funds. There
are energy-efficiency funds available through the U.S. Department of Energy which can be
applied to transportation projects that promise better transportation efficiency. Many block
grants have much leeway in how the money can be spent. There are more opportunities
than agencies realize within ARRA. Agencies need to look harder. This guide can help you
get started. The federal government is providing the funds. Citizens can greatly benefit from
their local and state governments receiving their share.
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| ARRA Basics
ARRA Basics
ARRA reporting requirements. All grant programs have reporting requirements,
but Recovery programs (including existing programs infused with Recovery funds) have
additional requirements aimed at accountability and transparency for the public. Even
though Recovery funds may be combined with other sources to complete objectives,
Recovery funds must be tracked and reported separately. Section 1512 of ARRA requires
that fund recipients report to the federal agency responsible for the program a description
of the project the grant is funding, its completion status, the amount of the grant award,
funds used and an estimate of the number of jobs the project creates or retains. Job creation
or retention is not mandatory for all Recovery grant programs, but the number must still be
reported for public knowledge. Sub-awards and other payments must be reported as well,
according to guidance released by the Office of Management and Budget (OMB).
This information must be reported by the 10th of the month following the end of each
quarter. The first of these reports was due in October 2009. Recipients have until the 21st to
review and edit or correct data submitted on the 10th. Recovery information will be posted
for public perusal on the Recovery.gov Web site.
Fund recipients must register at www.FederalReporting.gov to submit the required ARRA
reports. Recipients can submit the required information in an Excel file or via XML schema.
For additional guidance on ARRA reporting requirements, see the official information
from the OMB at www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf.
Buy American provision. Some technology purchases that are part of the construction or
maintenance projects on public buildings, facilities or other public structures are subject to
the Buy American provision of the Recovery Act. This requires that materials and manufactured
goods used for or incorporated into construction projects be produced or manufactured
in America. There are exceptions, however, if following the rule would increase the cost by
25 percent, would conflict with international agreements or with public interest.
Davis-Bacon Act. Section 1606 of ARRA requires that laborers and mechanics employed
for construction projects earn at least the prevailing wage for their work in the location the
work is to be completed in accordance with the Davis-Bacon Act.
For additional guidance on the Davis-Bacon Act and its applicability to ARRA, see the
Department of Labor’s Web site at www.wdol.gov.
General Resources
www.whitehouse.gov/omb/recovery_faqs The OMB’s Frequently Asked
Questions give a comprehensive list of Q&As regarding implementation, reporting,
clarifications on guidance and more.
www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-15.pdf Updated
guidance on ARRA implementation.
www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf OMB
guidance on ARRA reporting.
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Pursuing Grants in a Down Economy
Pursuing Grants in a Down Economy
A number of challenges impede organizations trying to secure grants. Chief among them
in the current environment is the shortage of human resources. Agencies already stretched
thin from budget cuts and layoffs struggle to devote the resources necessary to submit
a successful proposal. There are, however, ways to submit a detailed and convincing
application.
Consider your chances. You must consider your chances of securing the funds for your
project before investing the resources to apply. For federal programs, carefully read guidance
documents to understand which projects, areas or types of agencies are given priority, and
how many awards are likely to be made. If you consider applying for a federally funded grant
program administered through your state government, find out any federal requirements
on how the states must award those grants. You may discover that your organization’s time
would be better spent pursuing opportunities that will more likely pay off.
Grant-writing services. Firms devoted to securing grants for clients can be valuable to
organizations that do not have dedicated grant writers.
Look to local universities. Some colleges provide grant-writing services to organizations
in their community for a small fee by engaging students to do the work.
Develop in-house staff. Even if you do not have a staff member who exclusively writes
grants, you can develop in-house employees to do the job by taking advantage of courses
and workshops held by organizations that offer them. Trade shows and events are also good
places to learn how to prepare a grant application.
Get it reviewed. Often, the same universities and commercial entities that provide grant
writing services also offer review services in which they will look over your proposal and
suggest ways to improve your submission.
Engage your vendor. Some vendors will help with portions of your proposal. They
should be able to provide you with ballpark pricing and technical descriptions necessary
for the proposal.
Customize your submission. Avoid using boilerplate language for numerous
applications. Be sure your proposal reflects the purpose of the grants. Scour the guidance
provided for each grant and follow directions.
Grant Resources
Grantprofessionals.org provides numerous resources for grant writers, including
a section focused specifically on stimulus grants and a Q&A section for grantwriting beginners.
Grants.gov is the federal government’s site for federal grant opportunities. Users
can browse by agency or topic.
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| Public Safety
Public Safety
Overview
ARRA added a significant amount of funds to existing public safety grant programs,
such as the Edward Byrne Memorial Justice Assistance Grant (JAG) and the Assistance to
Firefighters Fire Station Construction Grant programs. Most federal agencies have either
already awarded funds for 2009 or have closed their application deadlines. However, the
programs are ongoing, and opportunities still exist to secure funds for 2010 or through
state programs.
Even with the majority of funds awarded, challenges remain for agencies trying to
determine what’s covered by these grants and what new requirements are attached to them.
In addition, competition is still significant for local agencies looking to secure funds from
states administering funds and for 2010 funding, as many more agencies are working to
supplement their budgets with grants in the difficult economic climate.
How Agencies Use Edward Byrne Memorial JAG Awards
Chicago will use its funds to support several projects. Among them, the city plans
to purchase new police vehicles, and it will purchase 594 in-car cameras and the IT
infrastructure to support them, including servers, storage, wireless access points
and cabling.
The El Paso County, Colo., Sheriff’s Office will use its funding for a wide variety of
items, including mobile data computers for patrol cars, multimedia software to assist
law enforcement with crime scene reconstruction and creation of presentations, software that allows citizens to fill out reports online, physical security systems, forensic
computer lab upgrades, and much more.
San Francisco will use a portion of its funds to continue deployment of a shared
criminal justice case management system.
Other jurisdictions plan to use their awards for digital interview and interrogation
recording systems, automated license plate readers, computer upgrades, Web-based
reporting, record management systems and electronic citation systems. In some
cases, the funds are being set aside to hire personnel necessary to carry out these
types of deployments.
Funding Streams Augmented by ARRA
Grants and assistance are being administered through a number of federal offices
and state governments. Some of the major public safety assistance programs that were
augmented by the Recovery Act are:
Edward Byrne Memorial Justice Assistance Grants (JAGs), which received $2 billion from
ARRA. An additional $225 million went into the Edward Byrne Competitive Grant program.
In the past, the Byrne JAG program has been a popular grant source for outfitting patrol
cars with new technology. The program is administered by the Department of Justice (DOJ)
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Public Safety
Office of Justice Programs (OJP). Of the formula grants awarded to states, states were
required to pass through a certain percentage to localities within the state. The percentage
each state is required to pass through varies by state, and each state handles these
awards differently. If your agency is ineligible for a direct federal grant, contact your state
administrating agency to determine if funds are still available and how to secure them.
In addition to Edward Byrne JAGs, the OJP is administering $530 million in recovery funding
streams aimed at border protection, preventing and combating drug-related crimes, victim
assistance programs, and initiatives for preventing Internet crimes against children. While none
of these programs is technology specific, any of them could be used for technology purchases
that meet the grant objective.
The DOJ’s Office on Violence Against Women received $225 million that it is doling out
to states, localities, tribes and the District of Columbia to prevent and respond to crimes
against women.
Administered by FEMA, the Assistance to Firefighters Fire Station Construction Grant
program received $210 million for construction and modification of fire stations. These
are competitive grants awarded to fire stations. 2009 awards were announced Sept. 30,
2009. The program gave priority to construction projects that replace unsafe or unusable
structures and that help expand fire station coverage in the community, in compliance
with National Fire Protection Association 1710 and 1720 standards. These funds can be
used for fire station construction only, rather than technology (except for Internet cabling).
However, the funds can be used to build entire fire stations or expansions/modifications
to house a wide range of things that further the grant objectives, and therefore, can be
considered a resource for partial funding of larger projects.
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| Public Safety
In addition to the grants boosted by ARRA, dozens of other federal grant sources are
available that can help state and local governments implement the technologies that make
communities safer and law enforcement more efficient. Urban Areas Security Initiative,
Metropolitan Medical Response System and State Homeland Security Program grants
are some of the larger programs, but numerous smaller, more specialized programs exist.
Resources such as Grants.gov, the Responder Knowledge Base (www.rkb.us) and www.
staterecovery.org make it possible to browse grant opportunities by category and provide
details that can help you decide on the specific grants you want to pursue.
Successfully Executing Grant Projects
If you are a recipient of ARRA funds — or any grant funds, for that matter — there are a
few considerations that will make the process smoother. They should be considered as part
of your strategy from start to finish.
Don’t work in a vacuum. If possible, work with other departments and jurisdictions when
planning your project and submitting your proposal. The federal government gives priority
to projects that promote regionalization, information sharing and interoperability. Working
with your neighbors will help your application, and it can help you get the most bang for your
buck. Be sure to explore these opportunities, even if you are seeking grant opportunities
through your state government.
Find a vendor with experience. As more funds have become available in public safety,
many vendors have entered the arena hoping to win new business. However, a vendor with
Finding Grants That Apply to Your Project
grants.gov The federal government’s consolidated engine for searching and finding
guidance on grants from all agencies.
www.rkb.us Responder Knowledge Base, a source specifically for public safety
aimed at identifying applicable grants and procuring goods and services for public
safety projects.
www.staterecovery.org A service of the Council of State Governments providing
information on the stimulus. In addition to other information on the Recovery Act,
the site provides links to state recovery sites, many of which contain information
on state-administered programs.
www.ojp.usdoj.gov/saa/index.htm This page provided by the DOJ’s Office of
Justice Programs (OJP) provides an interactive map with links to points of contact
within state agencies administering formula grant funds within each state. In addition, the site provides contact information for reporting IT-specific documentation
to the state as required by the OJP.
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Public Safety
Recovery Funds Reporting and Requirements Resources
www.FederalReporting.gov The federal government site for Recovery reporting.
www.ojp.gov/recovery provides a number of resources specific to Recovery Act
programs administered by the OJP.
www.ojp.usdoj.gov/recovery/solicitationrequirements.htm provides a
comprehensive list of requirements for Recovery Act funds administered through
the OJP.
a history of serving the law enforcement and first responder community will understand the
requirements and limitations of the grant you’re applying for and will work with you to meet
your organization’s needs.
Make sure the vendor knows you’re planning to use a grant to fund your project.
An experienced vendor partner can help you plan for things you may not have anticipated.
Think about the future. When applying for a grant to put in a new IT system, you should
consider how you will support or maintain this system once in place. The funds to maintain
it will likely come from your general budget. Be sure to plan for it. You should also work
with your vendors to make sure you are aware of any changes to prices or offerings that
could affect your grant. If you submit a grant application to outfit a dozen patrol cars with
ruggedized computers, for example, and the price of those computers changes significantly,
you may be forced to rewrite the grant. Equipment that will likely be discontinued is another
issue to be aware of.
Establish a relationship with key officials. There is a political aspect to getting your
projects funded. A good relationship with elected officials and decision-makers can be
invaluable in securing matching/additional funds or buy-in from outside stakeholders.
Save everything. Make sure your agency retains all records required for audit purposes.
Grants that are subject to audit may be disallowed after the fact if any aspect of the
procurement, administration or execution are questioned and the grantee cannot provide
the proper documentation to support its decisions.
Reporting Deadlines and Requirements
While the reporting information required by ARRA is reported to the granting agency via
FederalReporting.gov, the same mechanism and deadlines do not always apply for reporting
requirements specific to each program. Guidance documents released by the granting
agencies provide information on when and how to carry out reporting for each program.
In addition, DOJ grant programs require that recipients using funds for IT projects report
their plans to a contact at the state level. OJP funds used for technology systems also must
comply with DOJ IT interface standards. A complete list of these standards can be found at
http://it.ojp.gov/default.aspx?area=implementationassistance&page=1017.
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Green IT/Energy Efficiency
Green IT/Energy Efficiency
Overview
Some have complained that many ARRA funding streams simply backfill existing programs
or plug budget gaps instead of fueling innovation. But much of the stimulus money provided
for energy efficiency is for new programs, providing unprecedented opportunities for energy
conservation efforts. Programs funded by ARRA support a broad range of applications,
and opportunities for IT modernization are present in a number of funding streams made
available under the act. However, state and local agencies contend with some challenges in
tracking down the available funds and seizing the opportunities that exist.
A handful of first-time funding opportunities mean that even formula grants are
not being distributed through established
channels. And established programs, like
the State Energy Program, have seen a huge
boost in funding, and many more activities
and new recipients could potentially benefit
from them. Because of this, state and local
agencies seeking to use energy efficiency
grant programs to pay for IT modernization
projects are navigating a complicated and
unknown funding structure.
The following section examines the major
funding opportunities for green IT found in the
stimulus package, providing information on
where to find and pursue funding opportunities,
how funds can be used and what requirements
recipients must adhere to.
Identifying Grant Sources
Energy Efficiency and Conservation Block Grants
Energy Efficiency and Conservation Block Grants (EECBG) are by far the most talked
about source for governments to tap for energy conservation efforts. The program aims
to reduce fossil fuel emissions, reduce energy usage and improve energy efficiency across
appropriate economic sectors. EECBG formula grants can be used for a broad range of
activities, including government building retrofits and adjustments, programs aimed at
citizens and businesses, financial assistance or incentive programs, planning activities and
others. ARRA pumped $3.2 billion into the program. Approximately $2.7 billion has been
made available to state and local governments, tribes and territories via formula grants.
The application deadline for the formula grants was June 25, 2009, and local governments
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Green IT/Energy Efficiency
that applied for funds under the formula grant were required to submit a strategy for
using the funds with their applications or within 120 days after the award of funds. State
governments were required to submit their strategy with their application.
The application deadline may already have passed, but funding opportunities remain.
State and local agencies can still propose IT modernization projects or programs that fit
a jurisdiction’s stated strategy. For instance, data center upgrades could easily fit into a
jurisdiction’s existing plans to retrofit government buildings. Interested agencies should
work with the responsible party within their government jurisdiction to secure funding for
their projects. The U.S. Department of Energy (DOE) has 120 days to approve or disapprove
Eligible Activities Under the Energy Efficiency and
Conservation Block Grant Formula Grant Program*
•
•
•
•
•
•
•
•
•
•
•
•
•
Development of an energy efficiency and conservation strategy, and technical
consultant services to assist in the development of such a strategy.
Residential and commercial building energy audits.
Financial incentive programs and mechanisms for energy efficiency improvements, such as energy savings performance contracting, on-bill financing and
revolving loan funds.
Grants to nonprofit organizations and government agencies for the purpose of
performing energy efficiency retrofits.
Energy efficiency and conservation programs for buildings and facilities.
Development and implementation of transportation programs to conserve energy.
Building codes and inspections to promote building energy efficiency.
Energy distribution technologies that significantly increase energy efficiency,
including distributed resources, combined heat and power, and district heating
and cooling systems.
Material conservation programs including source reduction, recycling and
recycled content procurement programs that lead to increased energy efficiency.
Reduction and capture of methane and greenhouse gases generated by landfills
or similar waste-related sources.
Energy-efficient traffic signals and street lighting.
Renewable energy technologies for government buildings.
Any other appropriate activity that meets the purposes of the program and is
approved by the Department of Energy.
*State applicants may not use more than 10 percent of amounts provided under the program for
administrative expenses. Local government and Indian tribes may not use more than 10 percent or
$75,000, whichever is greater.
Source: U.S. Department of Energy
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Green IT/Energy Efficiency
proposed strategies, and if disapproved, applicants can rework their strategies as necessary
until they are approved.
For governments that were ineligible for the formula grant program, opportunities to
fund green IT projects still exist through state programs and the federal EECBG competitive
grant program. States that receive formula grants under the EECBG program are required
to pass through 60 percent of the funds they receive to cities and counties within their state
that are not eligible for direct formula grants from the DOE. States are required to issue
subgrants within 180 days of the DOE’s approval of their strategy.
All ARRA fund recipients are obligated to track and report the funds separately to the
federal government (see ARRA Basics). ARRA also requires that EECBG dollars be committed
within 18 months of the award, and spent within 36 months.
In addition to the basic reporting requirements all ARRA fund recipients must adhere to,
EECBG formula programs require recipients to track expenditures and other data through
quarterly reports, annual reports and special status reports. Recipients also must produce
metrics that are specific to the strategy they submitted with their grant application.
Energy Efficiency and Conservation Block Grant Competitive Grant Program
The EECBG competitive grant program will dole out approximately $455 million for energy
conservation efforts. A funding opportunity announcement was released in October 2009.
The competitive grant program addresses two “topics.” The first topic is a Retrofit Ramp-up
Program, which will provide eight to 20 awards for $5 million to $75 million. The second
topic is a General Innovation Fund for local governments and Indian tribes that were not
eligible for direct formula grants. The Topic Two grants will award $1 million to $5 million to
15 to 60 awardees. According to the funding opportunity announcement, the competitive
EECBG program aims to “stimulate activities that move beyond traditional public awareness
campaigns, program maintenance, demonstration projects and other ‘one-time’ strategies
and projects.” The funding opportunity announcement can be found at www.eecbg.energy.
gov/Downloads/EECBGCompetitiveFOA148MON.pdf.
The application deadline for EECBG competitive grants is Dec. 14, 2009. Voluntary letters
of intent were due Nov. 19, 2009. It also is worth watching this program as it develops
because it is possible that governments could benefit from loans or other programs that
result from subsequent awards.
Questions about the EECBG Program?
The DOE has opened a number of channels to answer questions:
www.eecbg.energy.gov
[email protected]
1-877-EERE-INF (1-877-337-3463)
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Green IT/Energy Efficiency
Reporting Activities for Energy Efficiency and
Conservation Block Grants
Report Type
Description
Deadline
Special Status Reports
Developments that have
a significant favorable or
negative effect on the project.
Developments that will affect
the project’s ability to meet
objectives or will produce
attention from the media.
As needed.
Financial Reports
Quarterly Progress Report
and SF-425 Federal Financial
Report.
10 days after the end
of each quarter. SF-425
reports are typically due 30
days after the end of each
quarter.
Closeout Reporting
Property Certification.
At closeout.
Energy Efficiency and
Conservation Strategy (EECS)
Describes the jurisdiction’s
plans and expected outcomes.
For states, it was due with
the application. Local
governments and Indian
tribes could opt to submit
the EECS 120 days after the
effective date of the award.
Annual Reports
Describes project’s status and
metrics.
For local governments and
tribes, annual reports are
due no later than two years
after the award’s effective
date and annually thereafter. State governments
must submit the first annual
report one year after the
award’s effective date.
Quarterly Progress Reports and
metrics required by DOE
ARRA 1512 reporting requirements, and in addition,
energy and cost savings,
renewable energy generated,
and emissions reduced.
10 days after the end of
each quarter.
Source: EECBG Formula Funding Opportunity Announcement, Attachment C
www.eecbg.energy.gov/downloads/DE_FOA_0000013_Amendment_000003.pdf
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Green IT/Energy Efficiency
State Energy Program
ARRA also provided additional funding for the State Energy Program (SEP), an existing
program in which the DOE works with states to develop strategies to reduce dependence
on foreign oil, strengthen the economy and energy efficiency, improve energy reliability
and environmental impact, and develop energy emergency plans. The program received
$3.1 billion from ARRA, which will be passed on to and be administered by state energy
offices. Funding for this program increased nearly 100-fold in 2009; total funds for the
formula grant program were $33 million in 2008. States have used the program for a
broad range of purposes, including building and energy-efficiency retrofits in state
facilities, and zero- or low-interest loan programs for local governments and schools.
However, the program is not limited to these types of activities. Education, training,
alternative transportation projects, renewable energy programs and more fall under the
More Information on the State Energy Program
http://apps1.eere.energy.gov/state_energy_program is the DOE’s home page for
the State Energy Program.
http://apps1.eere.energy.gov/state_energy_program/seo_contacts.cfm provides
a list of contacts in state energy offices for the State Energy Program.
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Green IT/Energy Efficiency
canopy of projects that are eligible for funding. In Massachusetts, the SEP helped the state
develop an Energy Information System, which aids public agencies in understanding and
managing their energy usage.
State energy offices must submit a plan outlining their energy strategy to the DOE,
and these plans cover a variety of priorities for state energy conservation. Governments
and agencies interested in taking advantage of SEP funds should speak to the appropriate
contact within their state energy office.
In addition to these programs, agencies and institutions should consider other funding
sources that are specific to their function. For instance, educational institutions could
use Title I funds for technology upgrades that produce energy conservation benefits, or
unemployment system upgrades can also encompass an energy conservation goal. Other
non-ARRA technology funding programs should be considered for meeting the goal of
energy conservation as well.
Examples of Recovery SEP Projects
States using ARRA SEP funds include:
Arizona, which will use a portion of its SEP funds to enhance energy efficiency
in state-owned buildings. According to a press release from the governor’s office,
these funds will be combined with private capital and use energy performance
contracting to make enhancements to lighting, HVAC systems, insulation and other
improvements.
South Dakota, which will use some of its SEP funds to provide grants and loans
to public institutions for energy efficiency audits and upgrades.
New Jersey, which will use SEP funds to conduct energy audits and conservation upgrades for three state institutions with large campuses.
Making Your Project Happen
Agencies and jurisdictions looking to launch green IT projects have an unprecedented
opportunity to see lasting benefits from this increase in federal funding. However, jurisdictions
must take care when pursuing and executing green IT projects to ensure success. Some
recommendations that are particularly relevant for ARRA green IT projects are:
Go after the money. This seems painfully simple, but many organizations have opted
to sit this opportunity out because of a shortage of human resources available to pursue,
secure and manage the funds available. However, the return on this time investment is
significant, and the benefits and cost savings can potentially last far into the future. Be
sure to devote some of your efforts to getting a piece of the pie.
Make a strong case. Unlike some other conservation options, green IT can produce
measurable results. Make sure you present some evidence that your project will produce
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Green IT/Energy Efficiency
lasting benefits. In addition, many of the funding streams available require some measurement of the funded project’s success. Have a plan for measuring the project’s success and
be prepared to produce these metrics when they are called for.
Make sure your vendor knows you’re using a grant. Your vendors should be able to
accommodate the reporting needs, completion timelines and other requirements associated with your grant. Talk up-front with your vendors about your needs and be sure they
can meet your requirements.
Make sure your vendors work well together. Green IT projects have a lot of moving
parts and can involve numerous vendors. Providers that already have established relationships and have experience with the type of project you’re pursuing can help ensure your
implementation progresses smoothly.
Save everything. The reporting requirements for green IT projects are extensive. Be
sure you have the information necessary to support the reports required by your granting
agency.
Resources for Energy Conservation Funding Streams
www.energy.gov/recovery/ARRA_Reporting_Requirements.htm provides information from the DOE on reporting requirements associated with ARRA.
www.naseo.org provides a wealth of information on energy programs funded by
ARRA, including FAQs and Energy Program best practices.
www.energy.gov/recovery/funding.htm provides a list of energy-related funding
streams that are channeled through the Department of Energy.
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Transportation
Transportation
ARRA is committing nearly $50 billion to transportation projects. It’s also making lowcost bonds available for agencies wanting to raise more funds for transportation. The push
is on to improve aging transportation infrastructure, create more efficiency and lower
carbon emissions. ARRA presents a good opportunity to improve transportation systems
nationwide.
The federal government’s desire to put the funds to work quickly has been good for
transportation in general, but it does mean that much of the funding has already been
allocated. However there is still funding available, if you know where to look. And with the
emphasis on more efficiency, many of the transportation opportunities can be enhanced
by technology.
Intelligent transportation, integrated corridor management and other advanced methods
employ IT to tie video, data and other information together to better manage transportation
systems. Mobile communications, physical security and other aspects of transportation
facilities also present opportunities.
Funding Streams
ARRA funds for transportation projects are being distributed by six agencies: the Federal
Highway Administration ($27.5 billion), the Federal Railroad Administration ($9.3 billion),
the Federal Transit Administration ($8.4 billion), the Office of the Secretary of Transportation
(OST) ($1.5 billion), the Federal Aviation Administration ($1.3 billion) and the Maritime
Administration ($100 million).
While much of these funds are for highway and bridge repairs or construction, or upgrades
to airports and air traffic control, there are still funds available for a wide range of uses within
transportation — many of which involve technology.
TIGER Discretionary Grants — The Transportation Investment Generating Economic
Recovery (TIGER) grants are from the OST, which is within the U.S. Department of Transportation (DOT). Up to $1.5 billion will be available. Although the application period ended Sept. 15,
2009, funds have not been awarded as of this writing. There will be many opportunities once
the funds have been distributed, and a portion of the spending could be for technology.
The grants are distributed on a competitive basis and are meant for capital investments in
surface transportation infrastructure projects. The projects should have a significant impact
on a metropolitan area, a region or the nation. Other goals for these grants include creating
jobs and stimulating activity in areas that are economically distressed.
TIGER grants will range from $20 million to $300 million. The minimum level can be waived
for the right projects in smaller cities, regions or states.
EECBG Program — ARRA enables the U.S. Department of Energy (DOE) to provide two
types of energy-efficiency grants that can be applied to transportation systems. The Energy
Efficiency and Conservation Block Grant (EECBG) Program provides more than $2.7 billion
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in formula-based grants. The application period for that phase ended June 25, 2009. The
other type of grant is competitive, with awards totaling approximately $454 million. For the
competitive grants, a funding opportunity announcement (FOA) was issued on October 19,
2009. Applications will be accepted through December 14, 2009.
EECBG grants are available to U.S. states, territories, local governments and Indian tribes.
The funding is intended to develop and implement projects that improve energy efficiency
and reduce energy use and fossil fuel emissions. The program is administered by the Office of
Weatherization and Intergovernmental Programs (WIP) in the Office of Energy Efficiency and
Renewable Energy (EERE) within the DOE.
Several types of activities can be funded by EECBG program grants, including the
development and implementation of transportation programs that conserve energy. Eligible
transportation projects could demonstrate energy conservation in a number of ways, including
synchronization of traffic signals, promotion of satellite work centers, greater efficiency
through the use of intelligent transportation systems, and idle-reduction technologies that
conserve energy, reduce pollutants and lower greenhouse gas emissions.
Awards could be given to several types of transportation projects, including those that
reduce vehicle miles traveled by facilitating regional integrated planning among state and
local governments. These collaborative projects could cut across numerous divisions, such as
transportation, housing, environmental protection, energy and land use.
ARRA Bond Programs — ARRA authorizes governments to issue new, low-cost bonds
that can raise funds for transportation and other projects. State and local governments can
issue Build America Bonds (BABs) and get a 35 percent rebate from the federal government
Transportation Resources
Federal Highway Administration: www.fhwa.dot.gov
Federal Railroad Administration: www.fra.dot.gov
Federal Transit Administration: www.fta.dot.gov
Office of the Secretary of Transportation: www.dot.gov/ost
Federal Aviation Administration: www.faa.gov
Maritime Administration: www.marad.dot.gov
Transportation Investment Generating Economic Recovery (TIGER) grants:
www.dot.gov/recovery/ost
Energy Efficiency and Conservation Block Grant (EECBG) Program:
www.eecbg.energy.gov
Build America Bonds: www.irs.gov/newsroom/article/0,,id=206037,00.html
Recovery Zone Economic Development Bonds: www.treas.gov/press/releases/
tg168.htm
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on interest costs. The U.S. Department of the Treasury
would make a direct rebate payment to the issuer of
the bond. While these bonds are taxable and thus
have a higher interest rate than the more traditional
tax-exempt bonds, the rebate makes them significantly less expensive overall.
Transportation agencies can use BAB funds for all
kinds of projects. Some high-profile entities taking
advantage of BAB bond issues include California
($5.2 billion), the New Jersey Turnpike Authority
($1.375 billion) and the New York Metropolitan
Transit Authority ($750 million).
The ARRA-created Recovery Zone Economic
Development Bonds allow issuers to receive an
advance tax credit equal to 45 percent of the interest payable on the bonds. These funds must
be used for things like public infrastructure and facilities, education and job training in certain
economically distressed areas known as “recovery zones.”
How to Get the Funds
When it comes to getting funds for transportation, many of the same principles apply as
in other disciplines.
Target the criteria. When applying, know what the funding agency values. Tailor your
application to the goals of the grantor. Create a plan that aligns with the targets set forth by
the agency making the award.
Detail your plan. Transportation takes place in the physical world. Results are tangible.
Describe in detail what you will accomplish if awarded the funds. Help the decision-makers
visualize the end product.
Get help where you need it. While some agencies are large enough to have grant-writing
people on staff, others are not. There are many resources available if you need help. Do some
research and find a grant-writing professional who can help you succeed.
How to Use These Funds
While much ARRA funding can no longer be applied for, there are still some ARRA funds that
will become available in the future. And much of the funding that’s already been committed
has not been spent yet. So there are many upcoming opportunities to use ARRA funds for
transportation in an effective way — and that often means using technology.
Look into all the technologies. There’s a long list of technologies that can help with
today’s transportation agenda. These include digital monitors and screens, passenger smart
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cards instead of paper tickets, geographic information systems, automated vehicle-location
systems, video communication networks, modeling and analytic software, databases, servers,
storage, printers, desktops and laptops.
Think ahead. Many new technologies can save energy and produce more efficient transportation systems — and better experiences for travelers and commuters. Among these are
intelligent transportation systems (ITS), integrated corridor management (ICM) and crossagency video networking. These are the tools of the future, and while they’re already being
used today, their use can be greatly expanded with ARRA funds.
ITS can include ramp metering, electronic tolling, digital message boards, traffic signal
optimization, traffic-adaptive signal control, real-time traffic monitoring and numerous other
activities enabled by the latest technology. Buses can be linked with stoplights that turn green
as the vehicle approaches, to keep customers on schedule and to create greater fuel efficiency.
That’s just one example of how technology can help.
ICM brings various agencies together within a region to manage numerous transportation systems as one. Using technology to share and analyze data, transportation leaders
can take a holistic approach, easing traffic congestion, improving safety and providing a
better citizen experience.
Make connections. Computer networking can foster strong relationships between agencies. Video security, for example, can be integrated among transit systems, police departments,
EMS and firefighters. Wi-Fi access can be made available for passengers on trains and buses.
There are numerous ways to connect people and agencies for overall better service.
ARRA Funds for Green Transportation
In September 2009, ARRA awards totaling $100 million were given to 43 transit
agencies after a competitive review process. The awards went to agencies that will
use new technologies to help reduce global warming, lessen America’s dependence
on oil and create green jobs. A few of the projects:
The Denver Regional Transportation District will use a grant of $770,000 to
upgrade the heating system at one of its bus maintenance facilities. The advanced
control system will operate boilers based on load demand rather than on outside
temperature.
The Chicago Transit Authority will use a grant of $1.5 million to construct electrified stalls that will deliver power, heating and air conditioning to buses parked
outside during overnight cleaning and morning pullout. The result will be far fewer
buses left idling.
The Massachusetts Bay Transportation Authority in Boston will use a grant of
$2.5 million to design and construct energy-generating wind turbines.
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Economic Development
Economic Development
Overview
ARRA funds can make our communities stronger. They can improve economic development and sustainability of our states, counties, cities, towns and rural areas. Community
development, work force development and improvements to state unemployment benefits
systems are three key areas where ARRA can help.
The stimulus bill includes money that can be used to upgrade technology in housing
facilities, schools and training centers. It also will pump money into IT improvements for
state unemployment systems.
In addition, many of ARRA’s objectives are furthered by the expansion of broadband
services. People need computers, printers, wireless services and other technology that
enables them to fully participate in today’s tech-driven world. A huge enabler is access to
the Internet — and today, proper access requires a broadband connection.
With improved access to information in previously underserved areas, more citizens can
easily apply for jobs, add to their education, connect with others and improve their lives in
many ways. Economic development is a broad subject. The challenge is in finding the right
ARRA funding streams for your needs. Following are some good places to start.
Community Development
Much of the funding for community development is typically used for housing, but there
are ways in which technology can play a role. Look at the specifics of each funding stream,
and think creatively.
Funding Streams — Community development block grants (CDBG) are a good source of
ARRA funding for community development. ARRA is adding $1 billion to the CDBG program,
which has existed since 1974. The grants are typically used by state and local government
for rehabilitating housing and improving other key facilities. They can also be used to renovate places of business and purchase capital equipment. There is much leeway in how these
grants can be used, so there are opportunities for technology.
How to Get These Funds — CDBG funding comes from the U.S. Department of Housing
and Urban Development (HUD), and is distributed to states on a formula basis. Cities and
counties must submit amendments to plans they typically submit to HUD. Applicants
focusing on economic benefit and job creation will have the best chance of getting funds.
How to Use These Funds — Computers, printers and other IT components can be
used to connect various people and groups within a community. Groups can be linked via
local area networks and high-speed Internet access. Computer training can be provided.
Communication can be fostered between and among residents, schools, government and
businesses — making for a stronger community in numerous ways.
Requirements — Priority is given to projects that can award contracts within 120 days
of receiving funds.
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Economic Development
Economic Development Resources
State Fiscal Stabilization Fund (SFSF) Helps state and local governments
avoid reductions in education and other essential public services. The total is
$53.6 billion (from the U.S. Department of Education). For more info:
www.ed.gov/policy/gen/leg/recovery/factsheet/stabilization-fund.html
Department of Education/Recovery: www.ed.gov/policy/gen/leg/recovery/index.html
Department of Labor/Employment and Training Administration: www.doleta.gov
Department of Housing and Urban Development: www.hud.gov/recovery
ARRA funds are also available for work force development. These are for job retraining,
help for vocational schools, and training in emerging industries such as solar technology.
Many schools are expected to benefit from this money, some of which could be used to help
acquire the necessary IT equipment and services.
The Workforce Investment Act (WIA) has provided job training and other services since
1998. WIA Title I programs have been supplemented with ARRA funds. Administered by the
U.S. Department of Labor, WIA authorizes numerous job training programs. These include
Job Corps and programs for dislocated workers, Native Americans, migrant workers and
seasonal workers.
Unemployment Systems Modernization
In February 2009, the U.S. Department of Labor issued Unemployment Insurance
Program Letter No. 14-09, which focuses, in part, on providing ARRA funds for unemployment compensation modernization. It provides for incentive payments to states that meet
certain requirements for upgrading their unemployment insurance systems.
With so many people out of work, the number of requests for unemployment benefits
has risen drastically. Many states’ IT systems were not ready to handle the extra workload,
since these systems are old and need to be replaced. These ARRA funds can help with that.
To get the funds, states need to apply to the U.S. Department of Labor. For more information, visit http://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2715.
Broadband and Community Development
ARRA allocated $7.2 billion to expand citizens’ access to broadband services, mostly
in unserved and underserved rural areas. By building more broadband infrastructure and
adding public-access computers in libraries, community centers and other public places,
ARRA will foster economic development and create jobs.
Funds will be awarded following each of two application periods. Originally three application periods were planned, but it was announced on Nov. 10, 2009, that rounds two and
three would be combined. The first application period ended Aug. 20, 2009. Nearly 2,200
applications were received in the first round, in which $4 billion will be distributed. The first
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Economic Development
awards are expected to be announced in December 2009. Information related to the second
round will be announced in early 2010. Applicants can improve their chances by following
some best practices described here.
Know the funding streams. There are three key sources of funding for broadband.
The National Telecommunications and Information Administration (NTIA), within the
U.S. Department of Commerce, administers the Broadband Technology Opportunities
Program (BTOP). BTOP provides grants in three categories: broadband infrastructure (up to
$1.2 billion in the first round alone); public computer centers, such as libraries (at least
$200 million total); and sustainable broadband adoption (at least $250 million total).
The Broadband Initiatives Program (BIP) provides grants, loans and loan/grant combinations. BIP is run by the Rural Utilities Service (RUS) within the U.S. Department of Agriculture.
The State Broadband Data and Development Grant Program is overseen by the NTIA.
It provides as much as $350 million for projects related to state and federal broadband
mapping. The application period closed in August 2009. All states, territories and the
District of Columbia applied for these grants.
Getting the Funds
The applications for broadband programs vary somewhat, depending on the type of
grant you’re seeking and the specific category within that. The application for BIP/last mile/
remote is different from the one for BTOP public computer center, for example. There is a
long list of entities that are eligible to apply, including states, nonprofits, for-profit corporations and limited liability companies.
Numerous Benefits from ARRA Funds in Wisconsin
The Wisconsin Department of Workforce Development (DWD) is using ARRA
funds to bolster 10 different programs. The funds are helping Adult Worker Services,
Competitive Workforce Grants, Dislocated Workers Services, Independent Living,
Re-Employment Services, Trade Adjustment Assistance, Unemployment Insurance,
Vocational Rehabilitation, Work Opportunity Tax Credit and Youth Services.
The DWD received $89.3 million in unemployment insurance modernization incentive funds. With the state’s manufacturing and agriculture sectors being hit hard by
the economic downturn, these ARRA funds will be extremely helpful to the state.
The DWD has also used ARRA funds to set up young adults with green jobs,
helping homeowners to make their dwellings more energy efficient. Another youth
work program helps protect lakes from invasive species.
The state is also receiving millions to provide career training and re-employment
services to workers who lose their jobs as a result of outsourcing or foreign trade.
With these and other programs, the DWD is making the most of the opportunities
offered by ARRA.
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Economic Development
Understand the process. BIP and BTOP use a two-step process. If applicants don’t
get past the first step, they’re informed as to why. If they make it to the next phase, more
information will be requested. During the process, states will have the opportunity to make
recommendations on the awarding of funds. Lessons learned by administrators during the
first round will be applied to the second round.
Apply. To apply for BIP or BTOP funds, visit www.broadbandusa.gov. This site has directions and information, in addition to the applications themselves. Keep in mind that the
application forms used for round one will be revised for round two.
Provide the data. Applications should describe any barriers to adoption of broadband,
as well as the solutions to getting around those barriers. Applicants should explain how
their project will enhance economic development, education, employment or other areas
emphasized by the programs. Applicants also need to describe the costs involved, and
demonstrate their qualifications. These are just a few of the many pieces of information
that will be requested.
Using Funds and Fulfilling Requirements
If you receive ARRA funding, you’ll want to work with established broadband carriers
and vendors to guarantee success. Broadband switches, routers, modems, fiber and more
will be needed.
Work with your vendor. Your vendor can help you understand how best to utilize funds,
and how to implement the hardware and software related to the projects enabled by the
funding. It’s important to work with a vendor that’s experienced in the applicable field.
Whether it’s desktop computers, fiber, networking, voice or data communications or other
broadband-related matters, a solid vendor can help you use the funds effectively.
Fulfill the requirements. While all award recipients must adhere to ARRA reporting
guidelines, there are a few additional requirements specific to BIP and BTOP recipients.
For example, all BTOP Broadband Infrastructure awardees must agree to participate in the
State Broadband Data and Development Grant Program. For more information on these
requirements, see www.broadbandusa.gov.
Broadband and Community Development Resources
For information on BIP, BTOP and mapping funding: www.broadbandusa.gov
Mapping funds: www.broadbandusa.gov/broadband_mapping.htm
National Telecommunications and Information Administration: www.ntia.doc.gov
Rural Utilities Service: www.usda.gov/rus
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Symantec helps organizations secure and manage their information-driven world.
Their software and services protect against more risks at more points, completely and
efficiently, enabling confidence wherever information is used or stored.
www.CDWG.com/symantec
EMC provides the technologies and tools that can help you release the power of your
information. They can help you design, build, and manage flexible, scalable, and
secure information infrastructures. And with these infrastructures, you’ll be able to
intelligently and efficiently store, protect, and manage your information so that it can
be made accessible, searchable, shareable, and, ultimately, actionable.
www.CDWG.com/emc
Cisco hardware, software, and service offerings are used to create the Internet
solutions that make networks possible-providing easy access to information anywhere,
at any time. www.CDWG.com/cisco
HP focuses on simplifying technology experiences for all of their state and local
customers—small and large. With a portfolio that spans printing, personal computing,
software, services, and IT infrastructure, HP is among the world’s largest IT companies.
www.CDWG.com/hp
Underwritten by:
CDW Government, Inc. (CDW-G), a wholly owned subsidiary of CDW Corporation, is
a leading provider of technology solutions for federal, state and local government
agencies, as well as educational institutions at all levels. The company features
dedicated account managers who help customers choose the right technology products
and services to meet their needs. The company’s technology specialists and engineers
offer expertise in designing customized solutions, while its advanced technology
engineers can assist customers with the implementation and long-term management
of those solutions. Areas of focus include notebooks, desktops, printers, servers and
storage, unified communications, security, wireless, power and cooling, networking,
software licensing and mobility solutions.
www.cdwg.com/stateandlocal
For additional copies or to download this
How-To Guide, please visit:
www.govtech.com/ARRA