Dallas County Elections
Voter ID - Senate Bill-14
Frequently asked questions
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10/16/2013
Table of Contents
Texas Photo ID Law
 Senate Bill 14
 Acceptable forms of ID
 Unacceptable forms of ID
 How to Handle Substantially Similar Names
 Processing the Voter
What if aVoter does not have an Acceptable Form of ID ?
 Provisional Voting
Election Identification Certificate (EIC)
 Eligibility for EIC & How to Apply
 Expiration and Use of EIC
 Documents required to get EIC
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Where do I get an EIC?
 Dallas County Department of Public Safety (DPS) locations --------------------------------44
 Application for EIC
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 Quick Reference Informational Flyer
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10/16/2013
Senate Bill-14
In 2011, the Texas Legislature passed Senate Bill 14 (SB 14)
creating a new requirement for voters to show photo
identification when voting in person. While pending review
within the judicial system, the U.S. Supreme Court issued its
opinion in Shelby County v. Holder, which effectively ended
all pending litigation. As a result, voters are now required
to present an approved form of photo identification
in order to vote in all Texas Elections.
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10/5/2013
Must Show a Photo ID to Vote
Texas voters must show a photo ID to vote in elections in Texas, unless you are
exempt (see “Exemptions” below).
If you do not have any of the following acceptable forms of ID, beginning June 26,
2013, you may apply for an Election Identification Certificate (EIC) at no charge.
However, if you already have any of the following forms of ID, you are not eligible
for an EIC:
• Texas driver license—unexpired or expired less than 60 days
• Texas identification card—unexpired or expired less than 60 days
• Texas concealed handgun license—unexpired or expired less than 60 days
• U.S. passport—unexpired or expired less than 60 days
• U.S. military identification with photo
• U.S. citizenship certificate with photo
• Election Identification Certificate (EIC)
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10/5/2013
Four Categories of acceptable forms of
Photo ID
1.
Department of Public Safety




2.
Military ID Cards




3.
Department of Defense (DoD) Common Access Card (CAC)
Uniformed Services ID Cards
DoD Civilian Retiree Cards
Veterans Affairs ID Cards
Citizenship


4.
Texas Driver License
Texas ID
Texas Concealed Hand Gun Permit
Election Identification Certificate
Citizenship Certificate
Naturalization Certificate
Passport
 Passport Book
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 Passport ID Card
10/5/2013
Texas Driver’s License
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Expiration Date: Per §63.0101
must be valid, or expired no
more than 60 days.
Name: If the voter’s name on list
of registered voters in the
precinct, does not match
identical to the ID provided, a
“Substantially Similar Name
Affidavit” must be completed by
the voter.
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10/5/2013
Texas Personal Identification Card
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Expiration Date: Per §63.0101
must be valid, or expired no
more than 60 days.
Name: If the voter’s name on list
of registered voters in the
precinct, does not match
identical to the ID provided, a
“Substantially Similar Name
Affidavit” must be completed by
the voter.
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Election Identification Certificate
(EIC)
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Expiration Date: Per §63.0101
must be valid, or expired no
more than 60 days.
Name: If the voter’s name on list
of registered voters in the
precinct, does not match
identical to the ID provided, a
“Substantially Similar Name
Affidavit” must be completed by
the voter.
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Concealed Handgun License
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Expiration Date: Per §63.0101
must be valid, or expired no
more than 60 days.
Name: If the voter’s name on list
of registered voters in the
precinct, does not match
identical to the ID provided, a
“Substantially Similar Name
Affidavit” must be completed by
the voter.
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U.S. Military Identification Cards
There are FOUR acceptable types of military ID cards:
1. Department of Defense (DoD) Common Access Card (CAC)
2. Uniformed Services ID Cards
3. DoD Civilian Retiree Cards
4. Veterans Affairs ID Cards
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10/5/2013
DoD Common Access Card “CAC”
NOTE: The seals to the right
of the picture will change
according to branch of
service.
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10/5/2013
Voting in Texas with Uniformed
Services ID Cards
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Expiration Date: Per §63.0101
must be valid, or expired no
more than 60 days.
Name: Per §63.001(c) if the
voter’s name appears on the list
of registered voters in the
precinct, but does not match
identical to the ID provided, a
“Substantially Similar Name
Affidavit” must be completed by
the voter.
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10/5/2013
Uniformed Services ID Cards
There are four versions of Uniformed Services ID Cards. All look
similar, but are issued in four different colors.
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Green – Generally for members of the
Individual Ready Reserves and Inactive
National Guard.
Blue – Generally for retirees, and
members on Disability Retired Lists.
Pink – Generally for retired members of
the Reserves and National Guard under
the age of 60, and certain dependents.
Orange – Generally for certain
dependents (active duty), Medal of
Honor recipients, disabled veterans,
and others.
10/5/2013
DoD Civilian Retiree Cards
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Name: Per §63.001(c) if the voter’s name
appears on the list of registered voters in
the precinct, but does not match identical
to the ID provided, a “Substantially Similar
Name Affidavit” must be completed by the
voter.
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10/5/2013
Exception
 CACs with a blue bar across the
name signify that the
cardholder is a non-U.S. citizen,
and may not be a qualified
voter.
 Contractors will have a green bar,
which will be sufficient for use if
other qualifications are met.
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10/5/2013
Veteran Affairs ID Cards
Photograph: Texas law requires
the ID to have a photograph of
the voter.
Veteran Affairs IDs do not expire.
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10/5/2013
U.S. Passport
U.S. Passport Card
• Allows entry from Canada,
Mexico, the Caribbean, and
Bermuda at land border
crossings or sea ports-of-entry.
• Wallet Size.
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10/5/2013
U.S. Certificate of Citizenship
REMEMBER – Certificates
of Citizenship do not
expire.
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10/5/2013
U.S. Certificate of Naturalization
REMEMBER – Certificates
of Naturalization do not
expire.
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10/5/2013
Unacceptable Forms of ID
University or School ID
Employer ID
CAC Cards
with Blue Stripe
Out of State DL or ID
If voters present these types of ID’s,
they will have to vote a provisional ballot.
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10/5/2013
Similar Name Standards
When a voter offers to vote at a polling place using a form of identification and
the voter’s name on the presented ID document does not match identical
to the voter’s name as it appears on the official list of registered voters, the
voter’s name on the presented ID document must be “substantially similar”
to the voter’s name as it appears on the official list of registered voters.
In determining whether voter’s name on voter’s ID and on list of registered
voters are “substantially similar,” election worker should consider whether
information on the presented ID document matches elements of voter's
information on official list of registered voters (OLRV), such as voter's residence
address or date of birth, which may be strong indicators that the name on the
presented ID document is substantially similar to the name on the official list of
registered voters and vice versa.
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10/5/2013
What does
“Substantially Similar” mean?
A voter’s name is considered substantially similar if one or more of the
following circumstances applies:
1. The name on the ID is slightly different from one or more of the
name fields on the official list of registered voters.
2.
The name on the voter’s ID or on list of registered voters is a customary
variation of the voter’s formal name. For example, Bill for William, or
Beto for Alberto.
3.
The Voter’s name contains an initial, middle name, or former name that
is either not on the official list of registered voters or on the voter’s ID.
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10/5/2013
Determining Similar Names
 What does that mean?
•
•
•
•
The name on the ID is Slightly Different from OLRV;
Customary Variation of the voter’s formal name;
Initial, Middle Name or Former Name not on OLRV
Different Field
Totality of the Circumstances
 Use this information to assist in determination:
•
•
•
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Address
Date of Birth
Photograph
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Totality of the Circumstances
 Claudia Alta “Lady Bird” Taylor Johnson
Texas Driver License
Lady Bird Johnson
123 Texas Way
Austin, Texas 71234
Date of Birth: 12/22/1912
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Precinct 1 – Travis County
List of Registered Voters
Claudia Bird Taylor
123 Texas Way
Austin, Texas 71234
Date of Birth: 12/22/1912
10/5/2013
Initial, Middle Name, Former Name
Official list of Registered Voters (OLRV)
or Photo ID
Official list of Registered Voters (OLRV)
or Photo ID
Lyndon Johnson
Lyndon Baines Johnson
William P. Clements, Jr.
Bill Clements
Willie Hugh Nelson
Willie Nelson
Audie Murphy
Audie L. Murphy
J. Roger Williams
Roger Williams
Earl C. Campbell
Earl Campbell
Carole Keeton Rylander
Carole Keeton Strayhorn
Sandra Day
Sandra Day O’Connor
Beyonce Knowles
Beyonce Knowles-Carter
• Maiden Names
• Hyphenated Names
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REMEMBER TO COMPARE ALL INFORMATION
10/5/2013
Slightly Different
Official list of Registered Voters (OLRV)
or Photo ID
Official list of Registered Voters (OLRV)
or Photo ID
Dorris Miller
Doris Miller
Nanci Griffith
Nancy Griffith
Harlen Block
Harlon Block
Charlie Pride
Charley Pride
Mark Cuban
Marc Cuban
Jamie Fox
Jamie Foxx
• Minor misspellings of names e.g. Jan vs. Jane, Julia vs. Julie
• Extra letters, minor typos
• Common different spellings e.g. John or Jon, Mark or Marc
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10/5/2013
Customary Variation
Official list of Registered Voters (OLRV)
or Photo ID
Official list of Registered Voters (OLRV)
or Photo ID
David Crockett
Davy Crockett
Sam Houston
Samuel Houston
James Richard Perry
James Rick Perry
William P. Clements, Jr.
Bill Clements
Enrique B. Gonzales
Henry B. Gonzales
Jonathan Paul Manziel
Johnny Paul Manziel
Esperanza Andrade
Hope Andrade
• English vs. Spanish vs. French spellings e.g. Jean vs. John, Jose vs.
Joseph, Esperanza vs. Hope
• Common Abbreviations e.g. Sam for Samuel, Kim for Kimberly
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10/5/2013
Spanish-Latino Names Frequently Used
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SPANISH/LATINO
ENGLISH
SPANISH/LATINO
ENGLISH
ALBA
DAWN
DOMINGA
DOMINIQUE
AURORA
DAWN
ENRIQUE
HENRY
BARTOLOME
BARTHOLOMEW
ESPERANZA
HOPE
CARIDAD
CHARITY
ESTEBAN
STEPHEN
CARMEN
CARMEL
EVITA
EVA
CATALINA
KATHERINE
GRACIA
GRACE
CHITA
CONCHITA
JAVIER
XAVIER
CHUS & CHUY
JESUS
JERONIMO
JEROME
CONCHA
CONCEPCION
LOLA
DOLORES
CRISTOBAL
CHRISTOPHER
LUIS
LOUISE
DIEGO
SANTIAGO/ JAMES
MICAELA
MICHAELA/MICHELLE
• Minor misspellings of names e.g. Jan vs. Jane, Julia vs. Julie
• Extra letters, minor typos
• Common different spellings e.g. John or Jon, Mark or Marc
10/5/2013
Processing the Voter
 Voter will be processed similar to today’s procedure.
 After providing ID, election workers will need to determine if names on
OLRV and ID are exact, similar, or too different to accept for
voting.
 Voters with identical matches, proceed as usual.
 Voters with similar name will need to initial affidavit on combination
form and if desire they can complete the Similar Name Correction Form.
 Voters who don’t have an ID MUST vote a provisional ballot.
In determining whether voter’s name on voter’s ID and on list of registered voters are
“substantially similar,” election worker should consider whether information on the
presented ID document matches elements of voter's information on official list of
registered voters, such as voter's residence address or date of birth, which may be
strong indicators that the name on the presented ID document is substantially similar to
the name on the official list of registered voters and vice versa.
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10/5/2013
Pollbook Similar Name Affidavit
 Election Judge/Clerk asks
the voter to sign their name
in their signature box next to
“X” after voter has been
qualified.
 After comparing the names
from the OLRV and voters
Photo ID and it is
determined that the voter has
a similar name they have to
initial the Similar name box
to confirm they have read the
affidavit.
*VOTERS SIMILAR NAME AFFIDAVIT: If it is determined that the name on the form of identification provided
under § 63.0101 is substantially similar per § 63.001(c), and by initialing the square labeled "Voter's Affidavit," I
swear and affirm I am the person on the list of registered voters or the person on the voter registration
certificate, and I am one and the same as person named on the identification provided.
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10/16/2013
Disability Exemption Notation
NOTE:
Designation of (E)
next to VUID
Number.
Example:
1197099876 (E)
If voter has notation of an “(E)" on his or her voter registration certificate after the VUID number, not necessary for voter to
have one of 7 forms of ID listed under Section 63.0101. Notation means voter is exempt from ID requirement under Section
63.0101 because voter is disabled.
To obtain exemption, at time applicant submits a voter registration application (or at a later date if voter submits
documentation at a later date), voter submits (a) written documentation from the United States Social Security
Administration evidencing he or she has been determined to have a disability or from the United States Department of
Veterans Affairs evidencing he or she has a disability rating of at least 50%, and (b) a statement in a form prescribed by the
Secretary of State that he or she does not have a form of identification acceptable under Section 63.0101.
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Notice to Voters
Back of Voter Certificate
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10/5/2013
Similar Name Correction Form
Judge writes voter’s
name and VUID
number
Voter completes this
section –
Once completed –
place in brown envelope
for Early Voting and
place in green envelope
for Election Day
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This is an optional form, if the voter desires to change their name on
their VR Card to match their ID, they will need to fill this form out.
10/5/2013
Similar Name Notification
If a voter declines to update or correct their name, our Voter Registrar office will be
mailing them a Similar Name Notification through the mail after the election.
Reminding them that they can come in and change their name to reflect their ID.
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10/5/2013
Exemption Forms
Request For Temporary
Exemption of ID Requirement
Request For Permanent
Exemption of ID Requirement
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10/5/2013
Temporary and Permanent Exemptions
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Request For Temporary
Exemption of ID Requirement
Request For Permanent
Exemption of ID Requirement
A request for temporary exemption to
photo ID is granted to people that
1) Because of Religious Objection to
being Photographed.
2) Were involved in a Natural disaster
and have none of the forms of
identification listed in the Texas Code.
A request for permanent exemption
from the requirement to present
Identification other than the voter
registration certificate at the time of
voting, will be given on the ground that
you have a disability and do not have
any of the forms of identification.
When voters apply for Permanent
Exemption of ID Requirement, the VR
Card will reflect that they have a
disability exemption.
10/5/2013
What if a Voter does not have any of the
Acceptable forms of ID
What Happens if........
1. Voter does not have one of 4 categories of acceptable forms of ID
required by Section 63.0101.
2. Voter has no voter registration certificate and is not on the list of
registered voters under Section 63.009.
3. Voter's name on ID documentation is not substantially similar to that
on the list of registered voters and no matching elements.
4. An annotation next to the voter's name indicates that the voter voted
early, either by mail or in person.
5. Voter has moved outside county of registration.
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Provisional Voting
10/5/2013
What if a Voter does not have any of the
Acceptable forms of ID
What to do?
• Election judge/clerk has voter complete the Provisional Voter
Affidavit envelope prior to voting provisionally.
• Election judge/clerk enters voter’s name on List of Provisional
Voters and checks “provisional” on the combination form after
entering voter’s name there.
• Provisional voter signs the combination form.
SB 14: Presiding judge checks box to indicate whether voter has
presented an acceptable form of ID or meets the disability
exception.
• Directing them to come to office no later than 6 days after the
election.
• Judge will provide voter with Notice to Provisional Voters with
Map and hours of operation.
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Provisional Voting
10/5/2013
Must include Ballot
Access Code when
voting Early In-Person
Notice to Provisional voter:
Voter will have 6 calendar
days after the election day to
visit our office to present one
of the Acceptable forms of ID
or complete an exemption
form in order to have their
provisional ballot counted.
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Notice to Provisional Voter
10/5/2013
Map must be included with the Notice to Provisional
FROM EAST
1.
1.
2.
3.
4.
I-30 W
Take Exit 44A to merge onto I-35E N toward Denton
Take exit 431 toward Medical District District
Turn Left under Stemmons Fwy staying on the Service Road
Passing Marriott Hotel & - HHS Building is on the Right
If you get to Hilton at Wycliff you have gone too far and passed the HHS Building
FROM NORTH
1.
2.
3.
4.
5.
6.
Take the ramp on the left onto US-75 S
Take the exit 1A onto I-35E S/WACO
Take the ramp onto I-35E N
Take exit 431 toward Medical District District
Turn Left under Stemmons Fwy staying on the Service Road
Passing Marriott Hotel- & HHS Building is on the Right
If you get to Hilton Hotel at Wycliff you have gone too far and
passed the HHS Building – DCED
FROM WEST
1.
2.
3.
4.
5.
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I-20W
Take exit 467a to merge onto I-35E N Toward Dallas
Take exit 431 toward Medical District District
Turn Left under Stemmons Fwy staying on the Service Road
Passing Marriott Hotel - HHS Building is on the Right
If you get to Hilton at Wycliff you have gone too far and passed the HHS Building
Address:
2377 North Stemmons Freeway
Suite 820, Dallas, Texas 75207
Hours of Operation:
Monday - Friday 8:00am-4:30pm
Phone: 214-819-6389
Fax: 214-819-6301
Email:
[email protected]
Note: If your 6th day falls on a
weekend, you may present
your Photo ID to our office
during our extended hours of
operation:
Saturday 10am-2pm &
Sunday 10am-2pm
Map will include the
dates and hours of
operation of our
Dallas County Voter
Registrar’s office.
Website:
www.dallascountyvotes.org
10/5/2013
EIC Frequently Asked Questions
Election Identification Certificate (EIC)
Texas voters must show a photo ID to vote in elections in Texas, unless you are exempt (see “Exemptions” below).
If you do not have any of the following acceptable forms of ID, beginning June 26, 2013, you may apply for an Election Identification Certificate
(EIC) at no charge. However, if you already have any of the following forms of ID, you are not eligible for an EIC:
• Texas driver license—unexpired or expired less than 60 days
• Texas identification card—unexpired or expired less than 60 days
• Texas concealed handgun license—unexpired or expired less than 60 days
• U.S. passport—unexpired or expired less than 60 days
• U.S. military identification with photo
• U.S. citizenship certificate with photo
Eligibility
•
•
•
•
To qualify for an EIC, a person must be:
Eligible to vote in Texas (show a valid voter registration card or submit a voter registration application to the Department of Public Safety)
A U.S. citizen
A Texas resident
17 years and 10 months or older
How to Apply
•
•
•
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To apply for an EIC, visit a driver license office and complete an Application for Texas Election Certificate (DL-14-c).
The applicant must bring documentation with them to verify their:
U.S Citizenship
Identity
10/5/2013
Expiration and Use of EIC
 An EIC is valid for six years. There is no expiration date for
certificates issued to citizens 70 years of age or older.
 Election Identification Certificates may only be used to vote
and do not replace a Texas driver license or ID Card. In
addition, an EIC will not be accepted to verify identity
when applying for a Texas driver license or ID card.
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10/5/2013
Types of documents required to get an EIC
Primary Identity Requirements
Supporting Identity Documents
Texas driver license or Texas identification card not expired more
than 2 years


Proof of citizenship Proof of citizenship will be required if not
previously established


Unexpired U.S. passport book or card


U.S. Certificate of Citizenship or Certificate of Naturalization
(N-560, N-561, N-645, N-550, N-55G, N-570 or N-578)





Unexpired Department of Homeland Security or U.S. Citizenship
and Immigration Services document with verifiable data and
identifiable photo, such as one of the following:

U.S. Citizen Identification Card (I-179 or I-197)



Secondary Identity Requirements



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Requires at least 2 of these documents if you don’t have a
primary)Original or certified copy of a birth certificate issued by a
State Bureau of Vital Statistics or equivalent agency from a U.S.
state, U.S. territory, the District of Columbia or a Canadian
province.
For U.S. citizens born abroad—Certificate of Report of Birth
(DS-1350 or FS-545) or Consular Report of Birth (FS-240) issued
by the U.S. Department of State.
Original or certified copy of a court order with name and date of
birth indicating a name and/or gender change from a U.S. state,
U.S. territory, the District of Columbia or a Canadian province.




Social security card
Form W-2 or 1099
Driver license or ID card issued by another U.S. state, U.S.
territory, the District of Columbia or Canadian province
(unexpired or expired less than two years)*
Texas driver license or ID card that has been expired more than
two years
Temporary receipt for a Texas driver license or ID card
School records* (e.g., report cards, photo ID cards)
Military records (e.g., Form DD-214)
Unexpired U.S. military dependent identification card
Original or certified copy of marriage license or divorce decree
(if the document is not in English, a certified translation must
accompany it)
Voter registration card*
Concealed handgun license*
Professional license issued by a Texas state agency
ID card issued by a government agency*
*Applicants for an EIC must also be eligible to vote in Texas.That
means you will have to bring your valid voter registration
card to the office, or you will have to submit a voter registration
application through the Texas Department of Public Safety at the
office.
10/5/2013
DPS Local Offices
Where do I get an EIC?
Get an EIC at any Department of Public Safety (DPS) office near you.
Dallas-Garland Mega Center
4445 Ste A Saturn Rd.
Garland, Tx 75041
Call to get in line 214-861-3700
Carrollton
2625 Old Denton Rd., Suite # 464
Carrollton, Tx 75007-5130
General Information 972-245-5800
Cedar Hill
116 West Beltline, Ste 2
Cedar Hill, Tx 75104-2011
General Information 469-272-9301
Dallas- East
11411 E Northwest Highway, Ste 111
Dallas, Tx 75218
General Information 214-553-0033
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Dallas-Southwest
5610 Red Bird Center Drive, Ste 500
Dallas, Tx 75237
General Information 214-330-3958
Garland
350 West Interstate 30
Garland, Tx 75043-5998
General Information 214-861-2125
Grand Prairie
550 South Carrier Parkway, Ste 570
Grand Prairie, Tx 75051-1555
General Information 972-264-6598
Irving
1003 West 6th Street
Irving, Tx 75060-3875
General Information 972-253-4171
10/5/2013
Application for EIC
 To apply for an EIC,
visit a driver license
office and complete
an application.
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