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Creating ECA Barcode File - DOE-TL (Testing Labels)
The purpose of this data collection is to gather student information used to populate studentlevel information for online testing and barcode labels for the End-of-Course Assessment (ECA),
the ISTEP+, IMAST, IREAD-3, and the LAS Links tests…
See below:
• how to create the ECA subject files
• transfer file to your PC
• retrieving ECA test results
• complete list of MHS and Pierce courses
• testing schedule
• complete DOE-TL data layout and collection dates
“HOW TO” generate ECA Barcode files in the RDS K-12 Student
Management software…F9-23-17
There are 3 groups of possible testers... Refer to ECA Testing Schedule:
1. MHS Regular Testers: students currently enrolled in a subject course for the testing
window.
2. MHS Retesters: students who have taken the subject course but did not pass or take the
ECA subject test.
3. Pierce Regular Testers: students enrolled in Honors Alg IB course in semester 2).
These students only test in the spring ECA test window.
Example 1… Regular Testers
F9-23-17 Screen 1 of 5 –Generate file for Group 1 (MHS any semester) or Group 3 (Pierce
Sem 2)
You must run each
subject separately.
Currently there are 3
possible subject areas:
ECAALG1 (2520)
ECALA10 (1004)
ECABIO1 (3024)
(check w/MHS Guidance
Director to determine what
subjects are tested for each test
window)
Page 1 of 5
F9-23-17 Screen 2 of 5
F/R Lunch fields: Free=F,D,X; Reduced=R,Y
Term: 2=Sem1; 5=Sem 2; 8=Sem3
Active as of date: use the date you create the file
Test Coord: For ECA, use “#”. The test coordinator must be defined in the F3-1 (Teacher Master File)
Type field… Currently for ECA, the Test Coordinator for the district is Linda Christoff…
F9-23-17 Screen 3 of 5… Not used for ECA
F9-23-17 Screen 4 of 5… Example: courses for Alg IB subject 2520
Subj: State code for subject area… Alg I=2520, English 10=1004, Biology I=3024
Course: Always check with MHS Guidance Director to verify validity of subject course numbers the
first collection window of each school year… At Pierce, check with the vice principal for scheduling…
Page 2 of 5
F9-23-17 Screen 5 of 5… informational
You need to create several files for MHS… Each subject file must be downloaded to the PC
before you create the next subject file for a group…
In the Spring collection window, you will also need to create a file for students enrolled in
Honors ALG I at Pierce MS…
Example 2… Retesters
F9-23-17 Screen 1 of 5 –Generate file for Group 2 (only if the testing window should include
retesters – refer to ECA test schedule included in this document). This is a separate file.
You must run each
subject separately.
Currently there are 3
possible subject areas:
ECAALG1 (2520)
ECALA10 (1004)
ECABIO1 (3024)
(check w/MHS Guidance
Director to determine what
subjects are tested for each
test window)
When completing screens 2-5, the parameters are the same as Example 1…
Page 3 of 5
Transfering a file to your PC:
If you have this icon on your PC desktop double <Click> it…
Otherwise:
Select <START>, <PROGRAMS>, <IBM iSeries Access for Windows>,
<Data Transfer from iSeries Server>
You will get the following dialog box:
Details:
•
The RDS software stores the created file in two files: K12DATA/DOETL(DOETL) –
formatted for the DOE and K12DATA/DOETL2(DOETL2) – this file contains the
information in DOETL with additional information regarding the student name and
demographics. It is stored in a district level library. For this reason, when you create a
file you must transfer it to your PC before generating the next file.
•
All files to the DOE are in .csv (Comma Separated Variable) format.
•
For any given ECA collection window, you will end up with some or all of these files:
Page 4 of 5
Upload file(s) to the DOE on the DOE STN Application Site:
URL: https://ac.doe.in.gov/AppCenter/
Retrieving ECA Test Results:
URL: https://ineca.questarai.com/admin/
Login information: Contact James Kurth, District Test Coordinator, at Central Office
From the iTester Administation screen:
•
•
•
•
•
•
select <Reports>
specify the subject and the testing period
specify yes or no to “Retesters”
select <View Report>
select <Download List(Excel CSV)>and save results file to your PC
repeat this action for all subject areas
Page 5 of 5
Sch
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
MHS
Pierce
Pierce
Pierce
Pierce
Course #
C01302
CL1773
C01738
CR1302
CS1301
G01803
GR1803
GL1736
G01736
G01832
501062
501728
5R1065
5L1770
501060
50179
5S1061
C1058B
C1058C
C1058P
C1058Y
Course Title
Alg I B
Algebra A, B, C (SE)
PR Alg I B
Alg I B - Altern
Alg I
Bio I B
Bio I B (Altern)
Bio I B (SE)
PR Bio I B
Bio I B - Hon
Eng 10 B
Eng 10 B (PR)
Eng 10 B - Altern
Eng 10 B (SE)
Eng 10 B Honors
Eng 10
Eng 10
Hon Alg 1B
Hon Alg 1B
Hon Alg 1B
Hon Alg 1B
Test/Subj Code
2520
2520
2520
2520
2520
3024
3024
3024
3024
3024
1004
1004
1004
1004
1004
1004
1004
2520
2520
2520
2520
Test
Fall
Fall
Fall
Fall
n/a
Fall
Fall
Fall
Fall
Fall
Fall
Fall
Fall
Fall
Fall
Fall
n/a
n/a
n/a
n/a
n/a
Test
Late Winter
Late Winter
Late Winter
Late Winter
n/a
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
Late Winter
n/a
n/a
n/a
n/a
n/a
Test Test
Spring
Spring
Spring
Spring
n/a
Summer
Spring
Spring
Spring
Spring
Spring
Spring
Spring
Spring
Spring
Spring
Spring
n/a
Summer
Spring
Spring
Spring
Spring
ECA TESTING SCHEDULE
FALL
LATE WINTER
SPRING
SUMMER
1ST TRIMESTER
early November
2ND TRIMESTER
Mid February
3RD TRIMESTER
Mid May
SUMMER SCHOOL
Late July
RETEST WINDOW
ALL STUDENTS
TEST WINDOW
ONLY IF ENROLLED
RETEST WINDOW
ALL STUDENTS
TEST WINDOW
ONLY IF ENROLLED
ALGEBRA
ENGLISH 10
ALGEBRA
ENGLISH 10
BIOLOGY
ALGEBRA
ENGLISH 10
BIOLOGY
& PIERCE MS
2ND SEMESTER
HONORS ALGEBRA I
STUDENTS
ALGEBRA
ENGLISH 10
DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
Purpose
The purpose of this data collection is to gather student information used to populate student-level information for online testing and
barcode labels for the End-of-Course Assessment (ECA), the ISTEP+, IMAST, IREAD-3, ISTAR, and the LAS Links tests during the
2012-2013 testing cycle for each test administration window. The barcode labels and on-line information will help reduce the time
requirements of the exam and will also ensure more accurate student information.
Audience
This is a required collection for schools administering the ISTEP+, IMAST, IREAD-3, ISTAR, ECA and LAS Links tests:
 Public schools (Traditional and Charter)
 Nonpublic schools (Accredited and Freeway)
 Choice Scholarship Schools
Collection Year: 2012-13
Table of Contents
PURPOSE ............................................................................................................................................................................................................... 1
AUDIENCE ............................................................................................................................................................................................................. 1
COLLECTION YEAR: 2012-13 ................................................................................................................................................................................... 1
INSTRUCTIONS ...................................................................................................................................................................................................... 2
PRIOR TO TESTING .................................................................................................................................................................................................................. 2
OBTAINING LABELS AND ONLINE INFORMATION PRIOR TO TESTING: ................................................................................................................................................... 2
REQUIRED DATA .................................................................................................................................................................................................................... 2
STN Lookup .............................................................................................................................................................................................................. 2
ECA Collection .......................................................................................................................................................................................................... 2
ECA Retest Collection ............................................................................................................................................................................................... 2
ISTEP+/IMAST/IREAD-3/ISTAR Collection ................................................................................................................................................................. 2
LAS Links Collection .................................................................................................................................................................................................. 3
COMPLETING THE COLLECTION ............................................................................................................................................................................. 3
Label Sort Selection .................................................................................................................................................................................................. 3
SIGNOFF .............................................................................................................................................................................................................................. 3
COLLECTION WINDOWS ........................................................................................................................................................................................ 3
Dates ........................................................................................................................................................................................................................ 3
TESTING BARCODE & ONLINE DATA LAYOUT ......................................................................................................................................................... 5
EXAMPLE DATA FILE FORMATS .............................................................................................................................................................................. 9
COMMA DELIMITED FORMAT ................................................................................................................................................................................................... 9
POSITIONAL FORMAT .............................................................................................................................................................................................................. 9
E(X)TENSIBLE MARKUP LANGUAGE (XML) FORMAT .................................................................................................................................................................... 10
REFERENCES .........................................................................................................................................................................................................10
FREQUENTLY ASKED QUESTIONS ..........................................................................................................................................................................10
END OF COURSE ASSESSMENTS ............................................................................................................................................................................................... 10
LAS LINKS .......................................................................................................................................................................................................................... 11
ISTEP+/IMAST/ISTAR/IREAD-3 ........................................................................................................................................................................................ 11
GENERAL............................................................................................................................................................................................................................ 12
HOW AND WHERE ARE THE DATA USED ...............................................................................................................................................................12
CORE 40 ECA BARCODE (DOE-ECA) ...................................................................................................................................................................................... 12
ISTEP BARCODE (DOE-ISTEPBAR) ....................................................................................................................................................................................... 12
CHANGE HISTORY .................................................................................................................................................................................................12
Page # 1
DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
Instructions
Prior to testing
The corporation test coordinator is required to access the vendor’s site (Questar or CTB) to set up test administration and/or preregister for testing windows for the year. Instructions and dates for completing this process will be sent to the coordinator from the
IDOE, Office of Assessment. Some examples of items that you may be prompted to supply to the vendor are:

windows in which you will be testing

number of students testing

testing format (online or paper/pencil)

number of test booklets

and/or set up classes
Refer to the Collection Windows below. Dates are subject to change.
Obtaining Labels and Online Information prior to testing:
Student information must be submitted for barcode labels and online testing for each test administration during the specific collection
window. The Corporation Test Coordinator for your district should assist with the collection of the data. They will receive information
directly from the Office of Student Assessment. The required data for online and barcode labels should be collected, combined into a
file, and submitted to the Department of Education through the Application Center. The file may be any of the formats outlined in this
document and must contain all the fields in the order described. In addition, students reported in this file must already have an existing
STN number in the STN Lookup. An interactive input form will be available under Data Transfer>Input Forms> specific to each
collection.
 Report “no records for this school” under Data Verification>Collection Management if you do not have any students testing
during the appropriate window.
Required Data
There are several collection windows that will open throughout the school year. Specific data are required for each collection.
STN Lookup

A successful STN record must be submitted for each student prior to uploading the first testing file.
ECA Collection

Include all students in your school(s) who will be taking the ECA courses (English 10, Algebra I, and Biology I) during the
2012-2013 testing cycle for the specific test administration window. Algebra I and English 10 are required components for
the graduation requirement beginning with the class of 2012. Participation in Biology I is a federal requirement.
o Multiple records per student can be submitted during the collection window for each course the student is taking for a
specific test administration window. This will include paper-and-pencil as well as online testing.
Spring ECA ONLY – include all students in grades 9-12 that will be assessed using ISTAR
ECA Retest Collection

Include all students in your school(s) who will be taking a retest for the required ECA GQE courses (English 10 and/or Algebra
I) during the 2012-2013 testing cycle for the specific ECA test administration window.
o Multiple records per student can be submitted during the collection window for each course the student is taking for a
specific test administration window. This will include paper-and-pencil as well as online testing.
ISTEP+/IMAST/IREAD-3/ISTAR Collection
Period 1 - File Type for the following tests is the ISTEP Barcode 2012-13 option
o ISTEP+ - Include students who will participate in ISTEP+ only and students who will participate in any portion of ISTEP+
for at least one content area as decided by the case conference committee. Code all students with the ISTEP+ test
type and class/period.
o IMAST - Include students who will participate in IMAST only and students who will participate in any portion of IMAST for
at least one content area as decided by the case conference committee. Code all students with the IMAST test type
and class/period.
o IREAD-3 - Include all grade 3 students who will participate in IREAD-3. Code all students with the IREAD-3 test type
and class/period.
o ISTAR - Include students who will participate in ISTAR in lieu of ISTEP (grades 3-8 only) as decided by the case
conference committee. Code all students with the ISTAR test type and class/period.
NOTE: Multiple records per student can be submitted during the collection window for each test the student is taking. Each grade 3
student should have a minimum of 2 records.
EXAMPLE: A grade 3 student who is taking a portion of ISTEP and a portion of IMAST would have 3 separate records as follows:
1 for ISTEP+ using the ISTEP+ test code and class/period
1 for IMAST using the IMAST test code and class/period
1 for IREAD-3 using the IREAD-3 test code and class/period
Page # 2
DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
Period 2 - File Type for the following tests is the ISTEP Barcode 2012-13 option
o ISTEP+ - Include any new students who will participate in any portion of ISTEP+ Multiple Choice that were not submitted
in Period 1
o IMAST – Include any students newly identified for IMAST or any new students who will participate in any portion of
IMAST that were not submitted in Period 1.
o
Period 3 - File Type for the following tests is the ISTEP Barcode 2012-13 option
o IREAD-3 – include any grade 3 students who will participate in IREAD-3 summer retest.
LAS Links Collection

Include all students in your school(s) who will be taking the LAS Links test during the 2012-2013 testing window.
Completing the Collection
Label Sort Selection

ECA – No selection available
The label sort will be by Corporation, School, Content Area, Teacher, Class, and alphabetic (by student last name, first
name).

ISTEP+, IREAD-3 and IMAST - You and your Test Coordinator are responsible for determining the sort order of the labels on
ISTEP+ and IMAST. This feature is available under Data Verification> Label Sort Selection. A sample of the results of the sort
selection can be viewed immediately using this feature. Users with corporation logins can review the order selected for all
schools in their corporations. The default sort order (indicated below by DEFAULT) will be automatically selected and used
unless you choose sort options 2, 3, or 4.
The four choices available for the sort order are:
1. Sort by school, teacher name (from the DOE-SPN), class/period, student last name, student first name. (DEFAULT)
2. Sort by school, teacher name (from the DOE-SPN), student last name, student first name
3. Sort by school, grade, student last name, student first name (from the DOE-STN)
4. Sort by school, grade, teacher name (from the DOE-SPN), student last name, student first name
The labels will be printed and returned to the Test Coordinator in the order selected.

LAS Links – No selection available
The label sort will be by Corporation, School, Grade, alphabetic (by student last name, first name), STN
Signoff
To complete signoff for ISTEP on the collection management page, you must review or change the Label Sort Selection for each test
administration window and/or refresh the school(s) on the collection management page.
Collection Windows
The required collection and signoff periods will run concurrently. If there are any errors or inaccuracies you may correct your data file
and transmit the file again until the close of the collection window. Submit data for the labels that are needed for the test during the
required collection window. Each Collection Window and Period will cover specific tests and are subject to change.
ECA/ISTAR
Collection
Window
8:00 AM to
11:59 PM
See label
info above
TEST
Grade
Level
STN
File
Type
STN
Collection
Period
STN
Collection
Dates
Test Admin
Window
Test
Window
Dates
Student data
loaded into
vendor
website
Label
Delivery
Dates
ISTEP+: Algebra I
Graduation
Examination, ISTEP+:
English 10 Graduation
Examination, ECA:
Biology I
ISTEP+: Algebra I
Graduation
Examination, ISTEP+:
English 10 Graduation
Examination, ECA:
Biology I
4-13
EC
Per 1
Sept 14 - 24,
2012
Fall
Oct 22Nov
16,2012
Oct 8-Nov 16,
2012
N/A Online
Only
4-13
EC
Per 2
Oct 12-22
2012
Early Winter
Dec 1021,2012
Jan 718,2013
Nov 26, 2012Jan 18, 2013
Nov 26, 2012
Page # 3
DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
ISTEP+: Algebra I
Graduation
Examination, ISTEP+:
English 10 Graduation
Examination, ECA:
Biology I
4-13
EC
Per 3
Dec 7, 2012Jan 4, 2013
Late Winter
Feb 11Mar
8,2013
Jan 28-Mar 8,
2013
N/A Online
Only
ISTEP+: Algebra I
Graduation
Examination, ISTEP+:
English 10 Graduation
Examination, ECA:
Biology I
4-13
EC
Per 4
Feb 8-18,
2013
Spring
Apr 22June
5,2013
Apr 8-Jun 5,
2013
Apr 8, 2013
ISTAR All students being
assessed with ISTAR
9-12
EC
Per 4
Feb 8-18,
2013
Spring
Mar 1-Apr
30, 2013
N/A
N/A
ISTEP+: Algebra I
Graduation
Examination, ISTEP+:
English 10 Graduation
Examination, ECA:
Biology I
4-13
EC
Per 5
May 24Jun3, 2013
Summer
Jun 20Aug 1,
2013
Jun 13-Aug 1,
2013
N/A Online
Only
Collection
Window
8:00 AM to
11:59 PM
ISTEP+/IREAD-3
IMAST/ISTAR
See label info
above
TEST
Grade
Level
STN
File
Type
STN
Collection
Period
STN
Collection
Dates
Test Admin
Window
Test
Window
Dates
Student data
loaded into
vendor
website
Label
Delivery
Dates
ISTEP+
All students testing any
portion of Applied Skills
and Multiple Choice
3-8
IL
Per 1
Dec 7, 2012 Jan 16, 2013
Spring
AS P/P
Mar 4-13,
2013
N/A
M-Feb 11-15,
2013
TCK Feb 1619, 2013
ISTEP+
New students for any
portion of Multiple
Choice not reported in
Period 1
3-8
IL
Per 2
Feb 22-Mar
6, 2013
Spring
N/A
M-April 3-12,
2013
TCK-Apr 1516, 2013
IMAST All students testing any
portion of IMAST
3-8
IL
Per 1
Dec 7, 2012 Jan 16, 2013
Spring
MC P/P
Apr 29May 8,
2013;
MC Online
Apr 29May 10,
2013
P/P
Apr 29May 8,
2013
N/A
M-April 3-12,
2013
TCK-Apr 1516, 2013
IMAST New students testing
any portion of IMAST
not reported in Per 1
3-8
IL
Per 2
Feb 22-Mar
6, 2013
Spring
P/P
Apr 29May 8,
2013
N/A
M-April 3-12,
2013
TCK-Apr 1516, 2013
ISTAR All students being
assessed with ISTAR
3-8
IL
Per 1
Dec 7, 2012Jan 16, 2013
Spring
Mar 1-Apr
30, 2013
N/A
N/A
ISTAR All students being
assessed with ISTAR
not reported in Per 1
3-8
IL
Per 2
Feb 22-Mar
6, 2013
Spring
Mar 1-Apr
30, 2013
N/A/
N/A
IREAD-3
All grade 3 students
3
IL
Per 1
Dec 7, 2012 Jan 16, 2013
Spring
P/P Mar
18-20,
2013
Online Mar
18-20,
2013
N/A
Feb 25-Mar 1,
2013
TCK Feb 25,
2013
Page # 4
DOE-TL TESTING ONLINE AND BARCODE
IREAD-3
any grade 3 student
taking summer IREAD3 (re-test or new)
3
IL
Version 02.08.13
Per 3
LAS Links
Apr 19-30,
2013
Summer
Collection
Window
8:00 AM to
11:59 PM
P/P Jun
10-Jul 26,
2013
Online Jun
3-Jul 26,
2013
N/A
M-Jun 7, 2013
TCK-June 7,
2013
See label info
above
TEST
Grade
Level
STN
File
Type
STN
Collection
Period
STN
Collection
Dates
Test Admin
Window
Test
Window
Dates
Student data
loaded into
vendor
website
Label
Delivery
Dates
LAS Links
K-12
LL
Per 1
Oct 26-Nov
5,2012
Early Winter
Jan 23Mar 1,
2013
N/A
Dec 17-19,
2012
Testing Barcode & Online Data Layout
Field
Order
1
Fieldname Description
Length
School Number
4
Data Field Specification and
Requirements
State Assigned School ID
Notes
School building where the student is being tested.
A
2
Student Test Number (STN)
9
B
3
Required Field: Yes
Official Student Test Number (STN)
assigned to student
Required Field: Yes
Grade Level
2
Allowable Codes Are:
KG = Kindergarten (LAS Links Only)
01 = Grade 1 (LAS Links Only)
02 = Grade 2 (LAS Links Only)
03 = Grade 3
04 = Grade 4
05 = Grade 5
06 = Grade 6
07 = Grade 7
08 = Grade 8
09 = Grade 9
10 = Grade 10
11 = Grade 11
12 = Grade 12
13 = Grade 12+/Adult
13 =Grade 12+/Adult: These may be students who
received Certificates of Achievement or Course
Completion and who have returned for further
education and to possibly earn a regular or other
diploma.
C
4
Special Education
Participant
1
Required Field: Yes
Does this student have an
individualized education plan (IEP)?
Allowable Codes Are:
Y = Yes
N = No or not applicable
D
Required Field: Yes
Page # 5
DOE-TL TESTING ONLINE AND BARCODE
Field
Order
5
Fieldname Description
Length
Primary Exceptionality
2
Version 02.08.13
Data Field Specification and
Requirements
Exceptionality area that describes the
special education student’s primary
eligibility classification.
Notes
Allowable Codes Are: 00-17
00 = Not Applicable to this student
01 = Multiple Disabilities
02 = Orthopedic Impairment
03 = Blind or Low Vision 04 = Deaf or
Hard of Hearing (formerly Hearing
Impairment)
05 = Emotional Disability
(Full Time)
06 = Emotional disability
(Other)
07 = Specific Learning Disability
(formerly Learning Disability)
08 = Developmental Delay
(Ages 3-5A only)
09 = Language or Speech Impairment
(formerly Communication Disorder)
10 = Mild Cognitive Disability (formerly
Mild Mental Disability)
11 = Moderate Cognitive Disability
(formerly Moderate Mental Disability)
12 = Severe Cognitive Disability
(formerly Severe Mental Disability)
14 = Deaf-blind
15 = Autism spectrum disorder
16 = Traumatic brain injury
17 = Other health impairment
Required Field: Yes
E
6
Section 504 Plan
1
English/Language Arts
Accommodations
1
Mathematics
Accommodations
1
Science Accommodations
1
J
Required Field: Yes
Allowable Codes are:
Y = Yes
N = No or Not applicable to this student
I
10
Required Field: Yes
Allowable Codes are:
Y = Yes
N = No or Not applicable to this student
H
9
Required Field: Yes
Allowable Codes are:
Y = Yes
N = No or Not applicable to this student
G
8
Section 504 Plan allows a student that does not
have an IEP to take the test with accommodations.
Allowable Codes are:
Y = Yes
N = No
F
7
Is the student served by Section 504
Plan?
Social Studies
Accommodations
1
Required Field: Yes
Allowable Codes are:
Y = Yes
N = No or Not applicable to this student
Is this student eligible for any testing
accommodations in English/language? Only
students with an IEP, Section 504 plan, or those
identified as LEP, should be given
accommodations.
Is this student eligible for any testing
accommodations in mathematics? Only students
with an IEP, Section 504 plan, or those identified
as LEP, should be given accommodations.
Is this student eligible for any testing
accommodations in science? Only students with
an IEP, Section 504 plan, or those identified as
LEP, should be given accommodations.
Is this student eligible for any testing
accommodations in social studies? Only students
with an IEP, Section 504 plan, or those identified
as LEP, should be given accommodations.
Required Field: Yes Required Field:
Yes
Page # 6
DOE-TL TESTING ONLINE AND BARCODE
Field
Order
11
Fieldname Description
Length
Socio-Economic Status
1
(Free, Reduced, Paid
Lunch)
English Language
Proficiency Level
Data Field Specification and
Requirements
Is the student approved for free or
reduced lunch?
Notes
Students on paid meals will be reported as Code 3.
Allowable Codes Are:
1 = Student approved for free
Meals/milk
2 = Student approved for
Reduced price meals
3 = Student not approved for
free or reduced meals/milk (paid)
K
12
Version 02.08.13
1
L
Required Field: Yes
What is the attained proficiency level in
the English language?
Allowable Codes Are:
0 = Not an English Language
Learner
(LEP)
1 = Level 1 – Beginner (LEP)
2 = Level 2 – Early Intermediate
(LEP)
3 = Level 3 – Intermediate (LEP)
4 = Level 4 – Advanced (LEP)
NOTE: If LAS Links Placement Test was used,
convert LAS Links Placement Test results to
Proficiency Levels as follows:
"Not Proficient" = Level 1 or 2
"Approaching Proficiency" = Level 3 or 4
"Proficient" = Level 5
Then use the "Levels of English Proficiency &
Corresponding Student Actions" table and points
scored to identify the appropriate specific
Proficiency Level.
(FEP)
5 = Level 5 – Fluent (FEP)
6 = Immigrant student who is
Native English Speaker
13
Spanish Language
1
M
14
O
If the LEP student was reported with a Language
code of 835 on the DOE-LM, the allowable code is
Y.
Allowable Codes Are:
Y = Yes
N = No
First Year Test Taker
1
N
15
Required Field: Yes
Is the student’s native language
Spanish?
Required Field: Yes
Is this the first year the LEP student will
be taking the LAS Links test?
Allowable Codes Are:
Y = Yes
N = No or does not apply to this student
Teacher SPN
8
Required Field: Yes
Official State School Personnel Number
(SPN) assigned to the teacher
Required Field: Yes
This field MUST contain the teacher state assigned
School Personnel Number.
The SPN will be used to supply teacher name to
the vendor which will be used to group the test
booklets and/or scores together.
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DOE-TL TESTING ONLINE AND BARCODE
Field
Order
16
Fieldname Description
Length
Test Code
4
Version 02.08.13
Data Field Specification and
Requirements
What is the code for the subject or test?
Allowable ECA GQE Characters Are:
1004 = ECA GQE English 10
2520 = ECA GQE Algebra I
Allowable ECA Characters Are:
3020 = ECA Biology, Advanced
Placement
3024 = ECA Biology I
3034 = ECA Biology Standard Level,
International Baccalaureate
P
Allowable ISTEP+ Characters Are:
9900 = ISTEP+ Grades 3-8
Allowable IMAST Characters Are:
9925 = IMAST
Allowable IREAD-3 Characters Are:
9975 = IREAD-3 Grade 3
Allowable ISTAR Characters Are:
9985 = ISTAR
Allowable LAS Links Characters Are:
9950 = LAS Links
17
Class/Period
3
Notes
The DOE-TL is used for all testing information.
There are 3 distinct test types:
1) ECA = End of Course Assessment
2) ISTEP+
3) LAS Links
Test types cannot be combined when submitting
data. i.e. LAS Links cannot be submitted with
ECA, ISTEP+ cannot be submitted with LAS Links,
etc.
The following test codes and test type
combinations can be submitted in the same file:
ECA = test type
1004 – Eng 10 test code
2520 – Alg I test code
3020 - Biol I AP test code
3024 - Biol I test code
3034 - Biol IB test code
9985 – ISTAR (Spring only) grades 9-12
ISTEP+ = test type
9900 – ISTEP+ test code
9925 – IMAST test code
9975 – IREAD-3 test code
9985 – ISTAR test code grades 3-8
LAS Links = test type
9950 LAS Links test code
Required Field: Yes
What is the class or period number for
the test code in field 16 for this student?
Allowable ECA Characters Are:
001 – 990
Used to identify different classes for the same
teacher and subject for ECA.
Allowable ISTEP+ Characters Are:
998 = ISTEP class code
Q
Allowable IMAST Characters Are:
997 = IMAST class code
Allowable IREAD-3 Characters Are:
996 = IREAD-3 class code
Allowable ISTAR Characters Are:
995 = ISTAR class code
Allowable LAS Links Characters Are:
999 = LAS Links class code
18
Special Code R
1
Allowable Characters Are:
0-9
Blank or Space = Not Coded
R
19
S
Required Field: Yes
Optional sort field for local use
Special Code S
1
Required Field: No
Optional sort field for local use
Allowable Characters Are:
0-9
Blank or Space = Not Coded
For use by the local ISTEP+ test coordinator in
order to facilitate additional sorting of the ISTEP
test results.
For use by the local ISTEP+ test coordinator in
order to facilitate additional sorting of the ISTEP
test results.
Required Field: No
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DOE-TL TESTING ONLINE AND BARCODE
Field
Order
20
Fieldname Description
Length
Special Code T
1
Data Field Specification and
Requirements
Optional sort field for local use
Allowable Characters Are:
0-9
Blank or Space = Not Coded
T
21
Version 02.08.13
Corporation Student Id
15
Required Field: No
Non-STN identifier assigned to the
student by the school or corporation.
Can be blank when not applicable
Notes
For use by the local ISTEP+ test coordinator in
order to facilitate additional sorting of the ISTEP
test results.
This field is for schools that use a locally assigned
student id, other than the STN Number, for their
local records and would like it included with the
ECA information.
U
22
Retest Status
1
Y = Yes
N = No
V
23
Required Field: No
Is this a subject retest for this student?
Allowable Codes Are:
Teacher Email Address
100
Required Field: Yes
What is the teacher’s email address?
Allowable Values: email address or NA
W
Required Field: Yes
24
ISTEP Multiple Choice
Online Teacher SPN2
8
Retest: Any student who has previously taken
the specific subject ECA test is considered a
retester regardless of whether or not they are
currently enrolled in the class.
Official State School Personnel Number
(SPN) assigned to the teacher
Allowable Values SPN number or NA
NA=Not Applicable
X
Required Field: Yes
This field is required for the ECA classroom setup.
Including the teacher email information in the
data upload will eliminate the need for schools to
manually enter this data on the testing website.
NOTE: NA may be used for LAS Links and ISTEP.
This field is for ISTEP testing when a different
grouping between Applied Skills (paper/pencil) and
Multiple Choice (online) is preferred
NOTE: Use of this additional field will begin with
the ISTEP Period 1 collection and will apply to all
subsequent testing collections for the 2011-12
year.
Example Data File Formats
The following section contains example data files in the allowed comma delimited, positional, and XML formats.
Comma Delimited Format
0001,000102001,03,N,00,N,N,N,N,N,1,0,N,N,12345678,9900,001,,,,,N,[email protected],99988877
Positional Format
Field
Field Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
School
STN
Grade Level
Special Ed Participant
Primary Exceptionality
Section 504 Plan
English Language Art Accommodations
Mathematics Accommodations
Science Accommodations
Social Studies Accommodations
Socio-Economic Status
English Language Proficiency Level
Spanish Language
First Year Test Taker
Teacher SPN
Test Code
Class/Period
Special Code R
Special Code S
Begin
Position
1
5
14
16
17
19
20
21
22
23
24
25
26
27
28
36
40
43
44
End
Position
4
13
15
16
18
19
20
21
22
23
24
25
26
27
29
39
42
43
44
Page # 9
DOE-TL TESTING ONLINE AND BARCODE
20
21
22
23
24
Special Code T
Corporation Student ID
Retest Status
Teacher Email Address
Teacher SPN2
Version 02.08.13
45
46
61
62
162
45
60
61
161
169
E(x)tensible Markup Language (XML) Format
NOTE: All XML layouts require the Corporation ID, which is the state assigned corporation number. 8800 is example only.
<XIF_TLData>
<Corporation Id="8800">
<School Id="0001">
<Student STN="000102001">
<SchoolUse Grade="03" StudentId="002012346"
TestCode="1006" Class="001"
SpecialCodeR="1" SpecialCodeS="2" SpecialCodeT="3"/>
<Accommodations English="N" Math="Y" Science="N" SocStudies="N" />
<Demographics SpecialEducation="Y" Exception="17" Section504Plan="N"
ELL="1" SocioEconStatus="1" TeacherEmail="[email protected]"
Spanish="Y" FirstYear="1"
RetestStatus=”N” SPN =”99988877” SPN2 =”11122233”/> />
</Student>
</School>
</Corporation>
</XIF_TLData>
References
Questar Support: Via Email: [email protected], Via Phone: 1-877-424-0322
CTB Support: Via Email: [email protected] , Via Phone: 1-800-282-1132
ECA Center http://www.doe.in.gov/assessment
Questar: [email protected]
STN Lookup Data Layout – a successful STN record MUST be submitted by the school where the student is testing prior to this
collection
Frequently Asked Questions
End of Course Assessments
1.
Q.
A.
Is this collection mandatory?
As of 09-10, yes. Student data need to be submitted for each End-of-Course Assessment at the time of testing.
All students finishing Algebra I at the time of testing, including middle school students taking Algebra I, participate in the
Algebra I End-of-Course Assessment.
All students completing an English course for which they receive second year English credit at the time of testing participate
in the English 10 End-of-Course Assessment.
All students finishing Biology I at the time of testing participate in the Biology I End-of-Course Assessment.
There are 5 collection windows for ECA. Only report students for a specific collection that will be testing during the
corresponding testing date (i.e. only report students in the Period 1 collection that will be testing during the Fall
administration). If you are not participating in a specific testing administration, mark No Records for the corresponding
collection period. Only the schools registered with Questar for testing in the Fall, Early Winter and Late Winter windows will
be loaded for data submission so it will not be necessary to select “No Records” and signoff for these collection periods. All
schools will be loaded for the Spring testing window.
2.
Q.
A.
The retest status was incorrectly reported for some students. How do we correct this?
Once the testing window is closed, you cannot make any changes to the student information. However, when DOE receives
the testing file from the vendor for clean-up, the retest status will be updated based on whether or not the student has
previous ECA scores.
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DOE-TL TESTING ONLINE AND BARCODE
3.
Q.
A.
Version 02.08.13
What are the consequences of not uploading a student's information that will need to take the test or uploading a
student's information to test and then the student does not test?
For Paper/Pencil testing: If you don't upload a few students in your data submissions, these students can still test since
schools normally will be shipped overage.
For Online testing: If you don't upload a few students, the student can still test. However, these students will need to be
manually registered at our test vendor's site.
Additionally, reporting students for testing that no longer are attending in your school will “lock down” their STN at the vendor
site and the school where the student is now attending will not be able to report the student. Please be as accurate as
possible in reporting and only include the students that will be testing in the upload.
4.
Q.
A.
5.
Q.
A.
6.
Q.
A.
We plan to administer all ECA tests during the spring (May) testing window. I plan to send data for labels during the
fourth collection (February-March) period. Is this the correct procedure?
Yes, that's correct.
I will not send any data during the first (Fall), second (Early Winter), or third (Late Winter) collection periods. For the
electronic signoff for Collections 1, 2, and 3; I plan to answer “no records for this school”. Do I correctly
understand the DOE-Testing instructions?
Only the schools registered with Questar to test during Fall, Early Winter, or Late Winter, will be loaded for data submission.
Therefore, it is no longer necessary to select “No records” for these collection periods if you are not participating. Schools
not registered for a specific testing window will receive an error message “School not allowed to report” if they try to submit
data. All schools with grades 6-12 will be loaded for data submission for the Spring testing window. If you are not testing in
the Spring (Period 4) testing window, you should mark “No Records”.
If a student failed the Algebra I assessment in middle school, high school, or at another school, do they have to be
assigned some type of Algebra class (retake the class or remediation) to take the ECA now?
Students not enrolled in a class, but retesting, should have just completed remediation. Students that failed a previous
Algebra I ECA test should not be retested until they have received remediation. They can be submitted under the name of
the teacher who provided the remediation. Schools can assign a new period of the day for remediation to help them track
these students.
LAS Links
1.
Q.
A.
Can a public school report a nonpublic student for the LAS-Links barcode file? The record is being rejected because
that is not a school in my school corp. What should I do?
No. Non public schools are required to conduct annual English language proficiency assessments but are not required to
use LAS Links. If they choose to use LAS Links, they buy the materials. Public school corps are required to collaborate with
non-public schools to ensure that the testing has occurred but public school corps do NOT need labels for these students
since they are not scored by CTB as part of the state contract.
ISTEP+/IMAST/ISTAR/IREAD-3
1.
Q.
A.
When do I need to submit my IMAST students?
All testing records (ISTEP/IMAST/ISTAR/IREAD-3) are submitted in Period 1. Only test changes and new students are
submitted in Period 2.
2.
Q.
A.
If a student is defined as IMAST and ISTEP+, how do I classify them in my submission?
Submit two records for the student, one for IMAST and one for ISTEP. All student records will be submitted to the vendor to
generate barcode labels. The test type is defined by the codes used in Fields 16 and 17.
3.
Q.
We have students in grades 9-12 that will be assessed using ISTAR. However, when I submit an ISTAR record for
them, the record is failing. How do I report the students in grades 9-12?
For the ISTEP collection, only students in grades 3-8 should be reported with an ISTAR record as this collection is used to
identify alternative assessments only for students that would otherwise be assessed with ISTEP.
A.
4.
Q.
A.
When do case conference committees meet to determine eligibility for the IMAST assessment in Spring 2013?
IMAST eligibility based on case conference committee decisions must occur by February 28, 2013.
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DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
General
1.
Q.
A.
2.
Q.
A.
What are the consequences of not uploading a student's information that will need to take the test or uploading a
student's information to test and then the student does not test?
If you don't upload a few students (for PP testing) in their upload, students can still test since they will be shipped overage. If
they upload and the student doesn't test, they will need to let us know why he/she didn't test by email.
If you don't upload a few students (for online testing) in their upload, a student could still test - however they will need to go
through manual registration at our test vendor's site.
Will we be able to "bubble" in accommodations onto the label? I plan to answer "no" for all students and "bubble"
the "yes" students when we get the label.
Bubbling will override the barcode label, so yes; it is possible that a corporation could do this.
3.
Q.
A.
How do I submit what accommodation(s) a student will have for testing?
On the file submission you will only indicate a “Y” or “N” if a student is allowed accommodations for a particular subject. The
specific type of accommodation such as extended time or screen reader is not reported on the DOE-TL.
4.
Q.
A.
What is the purpose of the SPN (teacher ID) on the testing label?
The SPN is only used for label sorting and test score grouping purposes. There is no accountability associated with the SPN
reported on the testing collections
How and Where are the Data Used
Core 40 ECA Barcode (DOE-ECA): An accountability and administrative collection, the purpose of this data collection is to gather
student information used to create online student file and barcode labels to affix to the End-of-Course Assessment (ECA) booklets
during testing cycles for each administration. The barcode labels help reduce the time requirements of the exam and will also ensure
more accurate student information. As part of Indiana’s school accountability system under Public Law 221, Core 40 End-of-Course
Assessments (ECAs) are designed to ensure the quality, consistency, and rigor of Core 40 courses across the state. Aligned with
Indiana’s Academic Standards, End-of-Course Assessments are final exams measuring what students know and are able to do upon
completion of targeted Core 40 courses. In addition, the End-of-Course Assessments are an integral component of Indiana’s P-16 Plan
for Improving Student Achievement and for members of the Class of 2011 and beyond, meeting the standards tested on the English 10
and Algebra I ECAs are a graduation requirement. Public schools, accredited Nonpublic schools and Charter schools report data for
students taking the required ECA courses, English 11, Algebra I, Algebra II and Biology I. The Corporation Test Coordinator for your
district should assist with the collection of the data.
ISTEP Barcode (DOE-ISTEPBAR): An accountability and administrative collection, the purpose of this data collection is to gather
student information used to pre-print barcode labels to affix to the ISTEP+ exam during testing cycles. The barcode labels help reduce
the time requirements of the exam and will also ensure more accurate student information by helping to eliminate common bubbling
errors related to the Student Information Questionnaire. Public schools, accredited Nonpublic schools and Charter schools report data
for students that are taking the ISTEP+ exam.
Change History
The following section contains a history of changes made to the Testing Online and Barcode Data Layout from the prior version.
Version Number
Notes
02.08.13
Required data – file type defined for ISTEP/IMAST/ISTAR/IREAD-3 submissions
Required data – ISTAR for grades 9-12 added to Spring ECA
Collection Window – ISTAR added for Spring ECA
Field 16 – notes added
Field 17 – notes added
FAQs – updated
Collection Window – updated for ISTEP/IMAST/IREAD/ISTAR
Changed collection dates
Purpose – added ISTAR
Audience – added ISTAR
Instructions – changes to reflect collection of record for each test or portion of test student may take
Collection Window- updated for the 2012-13 year
Field 16 – added code for ISTAR
Field 17 – added code for ISTAR
Start of 12-13 Collection
11.09.12
08.31.12
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DOE-TL TESTING ONLINE AND BARCODE
Version 02.08.13
Version Number
Notes
04.13.12
Purpose – added IREAD-3
Audience – added IREAD-3
Required Data – added Period 3 for IREAD-3 summer retest
Collection Window – added IREAD-3
Field 16 – added code for IREAD-3
Field 17 – added code for IREAD-3
Collection Window – added dates for ECA Summer (Period 4)
General FAQ #6 updated to clarify Periods 1 and 2 submissions for ISTEP and IMAST
Changed for posting to Learning Connection
Instructions changed (adding IMAST grade 3 to period 1)
Changed collection dates
Audience – Choice Scholarship schools added
Instructions – Updated ISTEP+ and IMAST information, clarification of allowable submissions and for
IMAST allowable period. The original Periods 1 and 2 for ISTEP submission were combined and the
window extended. There is only ONE window (Period 1) to submit data for students taking both the Applied
Skills and Multiple Choice tests. The original Period 3 was removed and replaced with Period 2 for
submission of new Multiple Choice students and IMAST students.
Label Sort – sort description added for LAS Links
Collection Window – updated for the 2011-12 year
Field 7 – removed codes B, L, and P for ECA
Field 8 – removed codes B, L, and P for ECA
Field 9 – removed codes B, L, and P for ECA
Field 10 – removed codes B, L, and P for ECA
Field 12, changed from English Language Learner to English Language Proficiency Level
Field 24 – field added to create option to request different grouping or sort between Online Multiple Choice
testing and Paper/Pencil Applied Skills
References – updated
File formats - updated
Start of 11-12 Collection
02.27.12
12.12.11
09.01.11a
01.03.11
08.19.10
Purpose – IMAST added
Audience – IMAST added
Instructions – IMAST added, clarification of allowable submissions and changes for IMAST/ISTEP in
different periods
Label Sort Information – IMAST added,
Collection Window – IMAST and/or ISTEP+ label delivery- label set count added
Changed dates
Collection Window – changed dates, removed ECA Algebra II test, removed ISTEP+ GQE Retest
Instructions – added information regarding possible pre-registration for testing windows
Fields 7-10 – additional codes added for ECA test
Fields 7-10 – removed blank as allowable code
Field 12, - removed blank as allowable code
Field 16 – removed ISTEP+ Retakes and Alg II test codes
Field 16 – removed Alg II test codes
Field 16, - reserved IMAST test code for future use
Field 17 – changed range of allowable codes for ECA
Field 17 – reserved IMAST class code for future use
References - Updated links for Frequently Asked Questions and Combined Testing Schedule
Start of 10-11 Collection
03.17.10
02.04.10
11.24.09
Field 16 - Removed English 11 and equivalent subjects
Field 17 – Add clarification for the use of code 999 for the 2009-10 spring and summer ECA collection in
notes
Field 22 – Changed definition of retest in notes
Removed English 11 from ECA collection
References to using TL Layout for 2009-2010 ISTEP, ISTEP Retest and LAS Links removed from
Instructions
Field 12 Notes updated; English Language Proficiency Level 4 no longer considered Fluent
Link to Language Code Table added to References
Changed Label sort selection on where to find Label Sort in Application Center
New collection layout combining ISTEP+,ECA and LAS Links
Start of 09-10 Collection
Page # 13