How to do business with NSPA PREPARED FOR Future Soldier 18 October 2012 PRESENTED BY Robbert SMIT Deputy Director of Procurement and Competition Advocate [email protected] www.nspa.nato.int Overview • Procurement Policy • NSPA e-procurement • Future Business Opportunities and Projects 18 October 2012 Procurement Directorate 2 NSPA Procurement Policy 18 October 2012 Procurement Directorate 3 Mission ALLIANCE ARMED FORCES / COMMANDS LOGISTICS OPERATIONS/ NAM / CEPS PROCUREMENT DIRECTORATE INDUSTRY / GOVERNMENT ENTITIES 18 October 2012 Procurement Directorate 4 NSPA LOG OPS – Procurement policy QUALITY OBJECTIVES TIMEFRAME PRICE CONSOLIDATION PRINCIPLES COMPETITION 18 October 2012 Procurement Directorate 5 NSPA LOG OPS – Procurement Policy • To participate firms must be registered in the NSPA supplier database • Standard procedure : International Competitive Bidding (ICB) in NSPA nations • However Partner nations and TCNs to a NATO lead operation may participate under certain circumstances • Foreign Military Sales (FMS) • Single Source Under certain conditions : 18 October 2012 - urgency - low value - security - commonality of Equipment Procurement Directorate 6 NSPA LOGS OPS – Procurement policy & industry relations in 2011 • Activities monitored by International Board of Auditors for NATO • More than 24.000 contractual instruments • Total contracted value MEUR 2,080.5 Supply 688.7, Services 1,316, Foreign Military Sales (FMS) 75.8 • Workforce 1,150 people of whom 125 work directly in Procurement • Relations with industry : 10,000 firms throughout NATO 18 October 2012 Procurement Directorate 7 NSPA e-Procurement 18 October 2012 Procurement Directorate 8 e-Procurement Homepage Two main functions: • Serve as an info hub (Procurement@NSPA) Procurement rules, contract provisions, forms, practical information to suppliers, awarded contracts, etc • Single point of entry to e-Procurement applications (Business@NSPA) Objective : to facilitate the communication and integration of business processes with our suppliers 18 October 2012 Procurement Directorate 9 e-Procurement Modules (1/2) • On-line : supplier registration • Publication of Future Business Opportunities • Supplier can express interest • Publication of Requests for Proposal • Secure upload of bids • File delivery notifications • A link to [email protected] is available to obtain additional information 18 October 2012 Procurement Directorate 10 e-Procurement Modules (2/2) • eCat I is a catalogue of NSPA negotiated Basic Outline Agreements which allows Armed Forces to place orders on-line with registered NSPA suppliers • eBid allows registered firms to quote on-line in a secure environment 18 October 2012 Procurement Directorate 11 eBID (Electronic Bidding) Electronic bidding system : for codified, non-restricted items of supply • Simple, secure web-based • Available 24h/7 days • Need to register as vendor • Vendors can : • See available requests for tender • Make offers • See their offers • Modify their offer prior to closing date 18 October 2012 Procurement Directorate 12 e-Procurement and e-Signature With the e-Procurement application the procurement process is : • e-Transfer of RFP documents from SAP to the web • e-Registration to procurement application • e-Download RFP documents • e-Upload of bids from suppliers • e-Storage of bids in “virtual safe” until bid closing date • e-Transmittal of bids from registry to evaluation team • PRINT OUT A PAPER, VERSION OF THE CONTRACT TO BE SIGNED BY HAND, SENT BY MAIL, COUNTERSIGNED AND RETURNED BY MAIL 18 October 2012 Procurement Directorate 13 Summary Procurement solution: • With flexible regulations adapted to the Alliance armed forces needs • Open to new technologies • Particularly well adapted tool for the support of contingency operations 18 October 2012 Procurement Directorate 14 Future Business Opportunities 18 October 2012 Procurement Directorate 15 18 October 2012 Procurement Directorate 16 Future Business Opportunities Future Business Opportunities (FBO) and, for NATO Infrastructure projects, Notifications of Intent (NOI) provide advance information to suppliers based in a NSPO nation about business opportunities for which NSPA may issue Requests for Proposals in the near future. It is mandatory that your firm is registered in the NSPA Source file in order to receive Requests for Proposals 18 October 2012 Procurement Directorate 17 Projects 18 October 2012 Procurement Directorate 18 Users and Potential Users of NSPA Services (January 2012) l l l l l  l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l SA l l l l l l l l l l l l l l l l l l  l l l l l l l l l l l l l l l l l l l l l  l l l  l l l l l l l LA LA LN l LN LS LW l l l l l l l l l LA l l l l l l l l l l  l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l LM l l l l l l l l l  l l LM l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l LM l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l LG LG LS l l LR LR LR LR LR l LR l LR LR LR LR LR LR l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l LM LE LE l LE LE LE LE l l l l l l l l l l l l PA PA Fee l l l l l W SP Fee l l l l l l l l l l l l W SP W SP SC W SP l l l EU BODIES (21) l NAGSMA l l NAHEMA l l l l l CEPMA l NMA l l NATO FORACS l l l l l l l l l l l l l CHE l l l l l SWE (8) l l l l l l l l l l l l l l LE LE LE LE LM l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l LG LG LG LG l l l l l LL LZ LZ LG LE  l l l l SC l W SP l Kandahar Real Life Support (RLS) SA l Kandahar Airport of Debarkation (APO D) SA Infrastruc ture Proj. SA RLS in other Afghanistan loc ations SA M PRE/WARDAM II l l l l l l l l l FIN Support (9) l l l l l l l l AUT CO M M IT(34) NM CRL (**) NATO Capability Pac kages (3) Ac quisition Logistic s NATO Routing Hub Logistic s l l l l l l l l l USA (O LSP)(23)(38)(39) l l l l l l l l SC (1) PfP Trust Fund Random Brokerage Servic es (**) O perational Logistic s Support l l l l l l l GBR Ammunition NADB (**) (31)(32)(35) l l l l l H LM LM LM LM LM LM LP l l l l l l l l l l l l PA SC SA SC W SP SC l TUR DRONE CL-289 l l l l l l l  l W SP PA SA l l l l l l l l l l l l l l l l l l ESP Radar Support Conferenc e (ex l l l l l l l l SA l l l l l l l l l l l l NATO Depot & Support System (NDSS)(4) NATO General-Purpose Segment Comm. System(4) NATO M aritime Communic ations NATO Network M anagement Systems NATO Peac e Support O perations CIS NATO SATCO M Transmission Systems CO BRA(4) CRC/Systems Interfac e (CSI)(26)(28)(30) (21)(25)(27) Ground-Based Defenc e (GBD) RAT 31 l l l l l l l l l SVN Naval Logistic s Support (NLSP) Strategic Sealift Support SVK (2)(36) ROU l PRT l POL l l l l l l l l NOR l l l l l NLD l LUX l LTU l LVA l ITA l ISL and Platforms (LSM UP) ACCS LO C1(13) Support l l MIDS Operation l W SP Ship-Shore-Ship Buffer (SSSB)(29) services l l l HUN W SP W SP SA SA PA l Land Combat Vehic les (7)(33) Logistic Servic es for M issiles, UAVs RSRP)(15)(22) Logistics l l l AADGE Common Funded (16) AN/FPS-117 Surveillance l l l l W SP Global Positioning System (GPS) Radars and GRC cations DEU l Central Software Proc urement National Brokerage Crypto National Calibration NATO Calibration NATO Crypto Communi- FRA l Unmanned Aerial Systems (6) Torpedo Naval EST Systems l l l l l Strategic Airlift Capability (SAC) Land DNK Tiger helic opter Strategic Airlift Interim Solution (SALIS)(19)(20) NATO AWACS CZE (4) Aircraft HRV (12) CAN Fixed Wing Airc raft (11)(17) Helic opter NH90 helic opter BEL Stinger Sidewinder PATRIO T W SP W SP W SP W SP W SP W SP SA W SP BGR Rockets and Land Combat M issiles (LCM )(10)(14)(18)(37) Air to Surfac e M issiles Missiles ALB (*) (24) HAWK AM RAAM Artillery Roc ket & M issile Systems (ARM S) l l l l l l l l l l l l l LR l l l  l l l l LG l LO l LO l LO l LO KAIA ILS l l  l LO l LO EU BODIES NAGSMA NAHEMA CEPMA NATO NMA CHE SWE FIN AUT USA GBR TUR ESP SVN SVK ROU PRT POL NOR NLD LUX LTU LVA ITA ISL HUN l GRC FRA EST DNK CZE HRV CAN BGR BEL ALB l DEU KFO R Fuel(5) l Support to NATO Operations Afghanistan, Latvia, Iraq, Hungary, Kosovo, FYROMacedonia Objective Provide timely, cost-effective and high quality logistics support to NATO/SHAPE and the Nations, including PfP Nations Strength (Force Multiplier) Ability to ‘project manage’ and provide logistics support in different national, multinational and operational environments 18 October 2012 Procurement Directorate 20 NSPA Support to ISAF Food Services Infrastructure Infrastructure Konduz Meymaneh Food Services Infrastructure Bagram Infrastructure (KAIA) Infrastructure Integrated Logistics Support (ILS) (KAF) Infrastructure 18 October 2012 APOD & Real Life Support (RLS) Procurement Directorate 21 RLS & APOD (ILS) Services Real Life Support Services ■ Food, Water ■ Power, ■ Laundry, cleaning, ablution & wash rack ■ Sewage, waste & hazard. waste disposal ■ Pest (vector) control ■ Pass & permits, Security vetting ■ Mortuary services ■ Demining, Equipment Demilitarization ■ Morale, Welfare & Recreation ■ Vehicle rental, Jingle Trucks ■ Translation ■ Fuel (KFOR) Airport of Debarkation Services ■ Air Traffic Management ■ Medical crash crew ■ Fire, crash rescue ■ Movement Control & Air Terminal (CATO) ■ Aircraft cross servicing ■ Airfield equipment & vehicle maintenance ■ Transport, supply & billeting 18 October 2012 Procurement Directorate 22 Infrastructure Capability ■ CIVIL WORKS Hospital facilities; Accommodation and office buildings, Airfield Facilities; Runways; Aprons; Aircraft hangars ■ SPECIAL PROJECTS Road and bridge enhancement projects; Fuel installations; Waste Water Treatment Facilities; Security infrastructures; Air traffic towers; O&M support ■ TEAM 30 People; 50%Luxembourg 50%Theatre ■ High Priority – CUR 307 IJC HQ *Turkey recognizes the Republic of Macedonia with its constitutional name 18 October 2012 Procurement Directorate 23 Support to Operations - LO Initiatives with JFCBS- • Fuel management in AFG • Kabul Basing Cluster • RLS/ILS Consolidation • KAIA ILS Business Case • Post – 2014 • • • • 18 October 2012 Maintaining Core Capabilities for future operations Sustainment of forces will continue Force Protection/ Freedom of movement Future ANA Cooperation and Engagement Procurement Directorate 24 Fuel Support to Operations • ISAF Fuel • Two JFCBS tasks on NSPA: • Task 1: Scope the provision of in-theatre oversight of the contracted services currently being delivered under the existing JFCBS ISAF Fuel Basic Order Agreement (BOA) • Task 2: Scope the provision of a new NATO fuel supply service for ISAF including a more comprehensive approach to governance, management and in-theatre oversight • Two “Desktop Studies” submitted 18 October 2012 Procurement Directorate 25 Post – 2014 • Maintaining Core Capabilities • Future operations • Time and Investment for Capabilities • Proven effective • Sustainment of forces will continue • Enduring Bases require support • New Agreement to replace MTA • Nations’ Financial constraints 18 October 2012 Procurement Directorate 26 Post – 2014 • Force Protection (FP) / Freedom of Movement (FOM) • Less Troops available for FP • NATO Civilians and Contractors FOM Constrained by FP • Future ANA Cooperation and Engagement • Security Situation (Green on Blue) • Use of Afghan Police Protection Force 18 October 2012 Procurement Directorate 27 NATO Capability Packages Project • • • • Prague Summit 2002 decision Definition & Procurement of Deployable Camps Follow-on Support & Training Support to NRF Deployments What does NSPA procure ? • • • • • • • • • • Office & accommodation buildings Containerized facilities & Shelters Mobile kitchens Power generation and distribution systems Environmental control equipment Water, waste and sewage treatment systems Furniture and associated equipment Force protection material Mobile Hospitals (Role 1+) Vehicles 18 October 2012 Procurement Directorate 28