January | 09 For your dealership’s billing clerks, title processors and office manager OUT OF STATE NEWS Effective January 1, 2009, several states have changed the requirements for titling and registering vehicles. The changes are as follows: New Jersey: 2009 model year and newer with a GVW rating of 8500lbs or less must now meet California emission requirements. Connecticut: 2006 and older model vehicles now require an emissions test, and 2007 and older vehicles must now have VIN verification. Previously, 2005 vehicles and older needed the VIN verification. Pennsylvania: Customers registering and titling vehicles in PA must now also provide a photocopy of the back of their Pennsylvania license as well as the front. For additional questions regarding out of state registration, please contact at 718-747-0400. Land Rover/ Jaguar Mt. Kisco is pleased to welcome its newest members: North Shore Honda Curry Nissan Curry Toyota Curry Hyundai Refinance or Lease Buyout-How to Tell the Difference Balloon financing became a popular choice for New York buyers when leasing was not available. However, several banks refer to the balloon contracts as leases, which can be confusing to both customers and dealers. Here’s how to determine if you are processing a refinance deal for your customer: If the title is in the customer’s name who is obtaining the financing, the contract was a retail contract and the refinance paperwork will be as follows: 1. DO NOT have the customer sign the title over to your dealership – doing so signifies change of ownership, and makes the vehicle eligible for the Lemon Law Warranty. There is no need for the customer to sign the title as he already owns the vehicle. 2. If you are merely helping the customer to finance the final payment or payments, there is no need to stock the vehicle into your police book. You are NOT issuing an MV50 and therefore would not be able to take the vehicle out of the police book. 3.Attach an original MV901 and an original MV900 to the original title for processing. You are simply replacing the lienholder, not changing the name on the title. 4. Attach a check in the amount of $5.00 made payable to the Commissioner of Motor Vehicles. 5.There will be no sales tax due on the vehicle as the customer paid tax on the full amount of the vehicle at the time of original purchase. Your dealership is not selling the vehicle, merely helping the customer to obtain financing. 6.A title listing the current lienholder will be forwarded to the customer. I f you have additional questions on insurance lapse or other vehicle at 718.747.0400. registration issues, please contact 18-10 Whitestone Expressway, Whitestone, NY 11357 • 718.747.0400 January | 09 DMV Lists Most Common Violations In response to a request from GNYADA, the Department of Motor Vehicles has compiled a list of the most common violations they find at franchised new car dealerships. Because the original list was generated based on the section numbers cited in violation notices, understanding the list required comments and analysis by DMV staff throughout the state. The following list is based on their feedback: 1.Failure to submit the Certificate of Sale and ownership document within five calendar days after delivery of the vehicle 15 NYCRR 78.11(f ) 2.Failure to properly maintain the book of registry 15 NYCRR 78.25(a)(1) 3.Failure to have possession of the required documents necessary for registration and titling before issuing a temporary registration 15 NYCRR 78.23(d)(2) 4.Fraud or fraudulent practice or dishonest or misleading advertising VTL 415-9(c) (Note: This reflects a number of different acts or practices that could rise to the level of an alleged violation; it does not reflect a single action or type of action that constitutes a violation.) 5.Failure to properly secure dealer demonstration plates VTL 415-15 6.Issuing more than one Temporary Certificate of Registration to same person for the same vehicle 15 NYCRR 78.20(d) 7.Failure to give purchaser the customer copy of MV50 15 NYCRR 78.11(a)(15)(i) 8.Falsely certifying that the motor vehicle is in condition and repair to render, under normal use, satisfactory and adequate service VTL 417 9.Failure to follow procedures for preparation and use of Certificates of Sale (Form MV-50) as required 15 NYCRR 78.11 10.Failure to inspect all vehicles except motorcycles prior to delivery for the items set forth in regulation and ensuring that these items meet the required standards 15 NYCRR 78.13 (c) All sections cited are either from the Vehicle and Traffic Law or the Commissioners Regulations (Title 15 of the New York Code of Rules and Regulations). we’re online, too DMV-Direct has its own section on the new GNYADA website, www.gnyada.com. It includes information billing clerks need on a daily basis, such as: • Links to DMV forms • Hot topics (Lost Dealer Plates, etc.) • Information about DMV-Direct Services The site also includes a Links section which has links to the DMV offices in all 50 states! Visiting the GNYADA site is easy—just go to www. gnyada.com. You’ll start in our consumer side, which features car-buying resources for consumers, information about careers in the industry, and a showcase of the good things dealers (and their employees) do in their communities. Have questions? Call To access the dealers-only side (where DMV-Direct, Links, and other resources are featured), you’ll need to log in. Here’s what to do: 1. Go to www.gnyada.com. 2. In the upper left corner, below the license plate, click on Log in now. 3. O n the Sign In page that appears, click on Register now. 4. Use the registration code gnyada. 5. Now, enter your name, email address, and information. Choose a password that’s easy to remember. That’s it! You’re in—please visit us often! at (718) 747-0400. ALTERED MV-50s Certificate of Sales certificates (MV-50s) containing minor alterations may be accepted by the DMV. However, certificates with alterations occurring in the following areas will NOT be accepted: VINS ODOMETER SIGNATURE OF PURCHASERS DATE OF SALE DEALER ISSUED PLATE NUMBER If you have any questions regarding the acceptance of at an altered MV-50, please contact 718.747.0400. BODY TYPE CODES It’s quick and easy. Just follow these steps: Complete the application for duplicate Certificate of Title (MV902). If you are requesting that the duplicate title be sent to your dealership, you must complete the Dealer Authorization. Provide proof of ID/Corporation. ? Fax the above documents to 718.747.1237. test your knowledge Think you know your motor vehicle rules? Answer the following true or false questions and test your knowledge. 1. A vehicle registered as “courtesy delivery” does not have to be entered into your police book. All Terrain Vehicle. . . . . . . . ATV Sedan. . . . . . . . . . . . . . . . . SEDN Boat Trailer . . . . . . . . . . . . . BOAT Semi-Trailer. . . . . . . . . . . SEMI Bus (Omnibus). . . . . . . . . . . . BUS Snow Plow . . . . . . . . . . SN/P/1 Convertible . . . . . . . . . . . . CONV Stake Truck . . . . . . . . . . STAK Custom. . . . . . . . . . . . . . . . . . CUST Suburban. . . . . . . . . . . . SUBN Delivery Truck. . . . . . . . . . DELV Tank Truck. . . . . . . . . . . TANK Dump Truck. . . . . . . . . . . DUMP Taxi. . . . . . . . . . . . . . . . . . . . TAXI Fire Truck. . . . . . . . . . . . . . . . FIRE Tow Truck. . . . . . . . . . . . . . OW Flat Bed Truck. . . . . . . . . . FLAT Tractor . . . . . . . . . . . . . . . TRAC Hearse. . . . . . . . . . . . . . . . . . . HRSE Trailer. . . . . . . . . . . . . . . . TRLR Limousine (Omnibus). . . . LIM Utility . . . . . . . . . . . . . . . . . UTIL Moped. . . . . . . . . . . . . . . . . MOPD Van Truck. . . . . . . . . . . . . . VAN Motorcycle. . . . . . . . . . . . . . . MCY Two Door Sedan. . . . . 2DSD Pickup Truck . . . . . . . . . . . . PICK Four Door Sedan . . . . 4DSD Refrigerator Trailer. . . . . REFG DUPLICATE TITLE PROCESSING 2. Upon receipt of a license plate order, you should immediately open all boxes and review the plates for accuracy. 3. State Interim Driver License is acceptable for 2 points of I.D. and proof of date of birth. 4. Hybrid vehicles are considered “exempt” from California Emissions requirements. 5. Crew cab or King cab pickup trucks may be registered as passenger vehicles regardless of the shipping (unladen) weight. 6. When calculating registration fees dealership personnel should be sure to collect the $5 lien fee from the customer. 7. The $2.50 tire fee is subject to sales tax. How’d you do? Answers can be found page 4. unincorporated organizations Registering a vehicle to a corporation is nothing new. But have you ever come across a registration involving an unincorporated organization? Examples of unincorporated organizations are labor unions, lodges, social clubs, churches, political parties, limited liability companies and some large trade and professional associations. Use the following chart to secure the proper proof to register a vehicle for an unincorporated organization. Large Organizations Federal Tax Return Copy of bylaws Copy of organization’s charter Smaller Organizations Federal ID Number Sales Tax Exempt Certificate (St-119.1) Sales Tax Certificate of Authority (DTF-17A) Doing Business As (DBA) filing receipt issued by the County Clerk Partnership filing receipt issued by County Clerk Limited Liability Company’s or Partnership’s filing receipt from the Department of State (DOS 1025) Any current NYS registration or title in the organization’s name ? Answers to Quiz on page 3. 1. F alse – courtesy deliveries should be entered into your police books and marked “courtesy delivery”. 2. F alse – the number of boxes received and the plate numbers listed on the outside of the box should be checked immediately. Plate boxes should only be opened one at a time. Once opened, all plates in that box should be checked for error PRIOR to using any plates from that particular box. 3. F alse – A New York State Interim Driver License is good for 2 points of identification but is NOT valid proof of date of birth. 4. F alse – hybrid vehicles must still meet California emissions requirements. 5. F alse – Crew cab or King cab pickup trucks must be under 5500 lbs or have the necessary modifications to be eligible for passenger plates. 6. False – the lienholder is required to pay the $5.00 lien fee, not the customer. 7. False – the tire fee is not taxable. How to be a High Achiever Each year, we honor our top billers for their accuracy. Four times per year, we calculate each dealership’s paperwork reduction rate. Those billers who have an error rate of 5% or less make the quarterly honor roll, and receive recognition and a small gift from . At the end of the year, we review the lists for the billers who are so accurate, they show up on the top billers list all four quarters. We’d be delighted to add your name to the 2009 5% Club list. You can do it! THIRD quarter 2008 Quarterly High Achievers SECOND quarter 2008 Congratulations High Achievers Club Patti Birks Jillian Bonura Elizabeth Brogan Diana Castrogiovanni Vickie Conlon Nicole Cooper Dara D’Agostino Suzanne DeSimmone Jen Ervolino Marilyn Feifer Nancy Fiore Christine Folan Ximena Garcia Stephanie Glaser Christine Guvstasson Laura Halliday Toni Hensley Barbara Jacobsen Pamela Jennings May Lin Betty Mackey Jean Marie Masciandaro Bianca Mira Audrey Montero Yolanda Morcelo Charlotte Mullen Kathleen Peluso Lorraine Pilozzi Cidely Sanchez Stephanie Sirota Christine Varga Ann Marie Vivona Melissa Wetzel Patti Birks Jillian Bonura Elizabeth Brogan Joanne Ciccotto Nicole Cooper Dara D’Agostino Pilar Deleon Jessie DeLuca Jen Ervolino Marilyn Feifer Nancy Fiore Christine Folan Lenise Frederick Ximena Garcia Toni Hensley Claudia Hernandez Helen Koch May Lin Betty Mackey Jean Marie Masciandaro Audrey Montero Yolanda Morcelo Stacey Moy Charlotte Mullen Lorraine Pirozzi Chantal Ryder Stephanie Sirota Ann Marie Vivona News is published by a subsidiary of GNYADA, a not-for-profit organization representing franchised new car dealers in the New York metropolitan area. We are located at 18-10 Whitestone Expressway, Whitestone, NY 11357