compass MAY 2014 A Publication of ChArtwell COMPLIANCE | chartwellcompliance.com Chartwell Compliance provides a one-stop shop of consulting, testing and outsourcing services in the areas of regulatory compliance, state MSB licensing, financial crimes prevention and enterprise risk management. 2 How to Investigate a Good Fraudster Dennis Lormel Frequently, fraudsters are the more talented players. 5 Career Opportunities at Chartwell Compliance 5 Chartwell Personnel Announcements 6 Advice on Consultants Kris Welch The OCC’s guidance on using third-party consultants during enforcement actions. 8 NMLS Update 9 Chartwell Compliance Speaking and Sponsorship Engagements Trish Lagodzinski Robert S. Niemi is the new Ombudsman. 10 NMLS Regulatory Updates 12 Points to Ponder & Heed Regulations & Rules/Interpretations & Applications. 14 A Closer Look at Enforcement Actions Jill Emerson is Chartweallse see le P . g in ir H more page 5 foartion. rm fo in 17 Financial Industry Regulatory Compliance: A New Era of Government Enforcement Jeffrey B. Coopersmith and Ashley L. Watkins 18 Representative Engagements Editorial Staff 20 HelpDesk info Iman Boussaada, Managing Editor [email protected] 21 About Chartwell Compliance Daniel A. Weiss, President & CEO [email protected] CHARTWELL COMPASS | MAY 2014 The 4th quarter of 2013 demonstrated the continued increase of formal enforcement actions by federal regulatory agencies. 1 Consultants, services, strategic alliances. CHARTWELLCOMPLIANCE.COM How to Investigate a Good Fraudster Dennis M. Lormel Introduction Baseball, football, basketball, hockey, soccer and lacrosse are team sports. Although each sport is different, the objective is the same. Win the game. There is one interesting commonality each of these sports share when two teams square off against each other on the field of play. Having the most talented team does not always mean you win. It certainly favors you. Having the best prepared team is usually more advantageous. Come crunch time, when the game is on the line, preparation could well trump talent. The more talented team, if not prepared, will likely play with a lack of focus and discipline. The better prepared team is more inclined to follow their game plan and exploit the vulnerabilities of their opponents, and less likely to make mistakes, thereby preventing their opponent from exploiting their vulnerabilities. Thus, the better prepared team is more likely to carry the day. If you liken fraud to a sporting event, and you pit the fraudster against the investigator, the player that comes out on top is usually the player who is better prepared to perform. Frequently, fraudsters are the more talented players. They tend to be proactive and are motivated by greed and arrogance. More often than not, they have the advantage of being proactive, while investigators are reactive. However, when investigators take the time to prepare and plan to deal with their adversary, they are more likely to exploit the vulnerabilities of the fraudster. Such vulnerabilities start with the greed and arrogance of the fraudster. Investigators must understand the crime problem, how the fraudster operates, and to game plan how to exploit the vulnerabilities of the bad guy. In so doing, the likelihood of conducting a successful investigation improves greatly. CHARTWELL COMPASS | MAY 2014 Law Enforcement and Private Sector Fraud Investigators Fraud investigations range from simple to complex. Whether you are in law enforcement or the private sector, the methodology for conducting fraud investigations should be the same. You want to take appropriate investigative steps to identify suspicious activity and/or prove the fraud, minimize financial loss and maximize the potential for asset recovery. Some investigative tools will be similar, while others will vary. For example, law enforcement has the ability to obtain evidence through grand jury subpoenas and search warrants, as well as having the leverage of making criminal arrests. Private sector internal investigators have access to the full gamut of records maintained by their institution, as well as the leverage to compel insiders to be truthful during interviews at the risk of dismissal from employment. The biggest variance between law enforcement and the private sector is the final objective of the fraud investigation. For law enforcement, the objective is to develop evidence that results in a criminal prosecution and asset forfeiture. For private sector 2 investigators, the objective is to protect the reputation and integrity of the institution, prevent or minimize financial losses and recover assets attributable to the fraud. Preparation and Planning In preparing to conduct a fraud investigation, the investigator must understand the crime problem. What is the nature of the fraud? What are the elements of the suspicious or criminal activity? Is there more to the fraud scheme under the surface? What investigative steps must be taken to identify suspicious activity or to prove a fraud? For criminal investigators, you must know the applicable laws and what level of evidence is necessary to prove violations in court. For private sector fraud investigators, you must have knowledge of your institutional policies and procedures and the investigative steps necessary to mitigate fraud. Regardless of how simple or complex a fraud scheme appears, investigators should always prepare a written investigative plan. It does not matter how simple a fraud scheme may be, an investigative plan should be required. CHARTWELLCOMPLIANCE.COM The plan should include: ▶▶The predication for the investigation or factors warranting the investigation ▶▶Elements to be proven ▶▶Logistical considerations such as staffing and equipment needed ▶▶Investigative steps to be taken ▶▶Contingency planning The first step in preparation is to identify the fraud problem by determining the predicating factors. The next step is to delineate the elements of fraud that must be proven by investigation. Followed by that, logistical considerations must be addressed to include staffing, equipment and other support requirements. When investigations lack adequate resources, especially in complex fraud matters, the investigation is destined to fail. This is one of the biggest shortcomings investigators must deal with. It is extremely important to outline the investigative steps to be taken. They must be reasonable, thorough and flexible in terms of adapting investigative strategies to deal with simple or complex schemes and to plan for dealing with contingencies. All investigative plans should include contingencies in order to deal with the known and unknown, as well as the expected and unexpected. Nothing should be taken for granted. Planning for complex investigations carries more significance and consequence; however, planning for more simple frauds is equally as important. There are instances when what begins as a simple fraud escalates into a massive fraud. In conducting fraud investigations, particularly schemes that evolve into complex scenarios, it is easy to lose focus and drift away from the intended investigation. This is why planning is important. Investigators should maintain investigative discipline and adhere to the written plan. This helps maintain focus. Investigators should be CHARTWELL COMPASS | MAY 2014 vigilant when assessing and investigating a fraud scheme to determine if there is more to the scenario. Is the fraud more complex? Is the fraud linked to other frauds? How do you deal with contingencies? Comprehensive investigative plans help answer these and other questions. Understand the Crime Problem An important part of preparation is to understand the crime problem. Fraud should be assessed and understood from two perspectives: the generic and the specific. From the generic and more simplistic perspective, fraud is intentional deception. The ability to be deceptive and to avoid detection is a fraudster’s primary key to success. tool, investigators should study fraud case typologies. Such case studies provide an insight into how fraudsters operate and exploit systemic vulnerabilities to perpetrate their frauds. Lessons learned from prior fraud investigations are a good learning tool. A great source for case typologies comes from court filings to include indictments, informations, plea agreements and other charging documents. These legal filings usually contain a statement of facts that delineates the criminal activity. Studying case typologies is an excellent mechanism toward understanding the crime problem. Participation in practical problems is an outstanding training vehicle for investigators. The best way to understand the fraud crime problem is through first hand investigative experience. The more ex- A good fraudster always wants to maintain the upper hand and dictate the pace of the game. There are subtle ways to handle this. There are a myriad of different frauds. As mentioned earlier, they range from simple to complex. In addition to understanding fraud from a general sense, it is imperative for investigators to understand the specific fraud schemes with which they are confronted, as well as those to which they are vulnerable. When investigators understand how fraudsters take advantage of the generic and specific fraud schemes, they position themselves to more effectively and efficiently prepare and plan to compete against fraudsters. One mechanism that enhances understanding is training. As a training 3 perience investigators acquire, the better equipped they become to deal with fraud. Learning from investigative experience is a powerful tool. One thing all investigators should learn to rely on is their investigative intuition, especially when dealing with the deception of fraud. Investigators should trust their instincts. They should compare and assess the facts in their current case to facts developed in their past experience that support their instincts. If a situation does not appear to be reasonable, trust your instincts. Do not accept explanations until you are satisfied with the reasonableness of the representation. CHARTWELLCOMPLIANCE.COM Competing Against the Fraudster Game on! You have prepared and planned the investigation, and understand the crime problem. It is time to take on the adversary and investigate the fraudster. Winning the game or accomplishing investigative success depends on how you handle the following factors: ▶▶Upper hand ▶▶Spin and deception ▶▶Intimidation ▶▶Persistence ▶▶Analysis (reasonableness) ▶▶Exit strategy Upper Hand Intimidation There will come a point when you ask the fraudster a question that hits too close to home or threatens to expose the spin and deception. The usual response at that point will be defensive and intimidating. Your adversary will lash out at you. The fraudster will let you know your question was stupid and a waste of their valuable time. They will be condescending in an attempt to maintain the upper hand through intimidation. This is a sign you are on the right track and that you have your adversary against the ropes. At this point, the investigator should persevere. Persistence As the game plays on, there will be additional spin and deception to cover the cracks in the framework of the fraud. The situation could grow more complex and challenging for the fraudster. As the investigator, you must be persistent. Keep asking the questions and break down the veneer of fraud. Be persistent and meticulous in building your case, be it criminal or internal. The more persistent the investigator is, the more likely they’ll win the game. A good fraudster always wants to maintain the upper hand and dictate the pace of the game. There are subtle ways to handle this. The fraudster wants to be in control, and in most instances, they consider themselves more intelligent than investigators. Let the fraudster think they have the upper hand. They want you to know that they are smarter than you are. If you allow them the impression they have the upper hand, they will invariably let their guard down and talk. Use your listening skill and let them talk. It could be their undoing. Analysis supports persistence. There are a variety of analytical tools available to investigators. Conduct thorough analyses to break down the spin and deception. Continuously question the reasonableness of the deceptive representations made to you. At some point, analysis and reasonableness will outweigh spin and deception. Spin and deception Exit Strategy The bad guy has weaved a tale of spin and deception to facilitate their fraud scheme. Be patient, disciplined and meticulous. At some point, the weight of the spin and deception will cave in on the fraudster. Fraud schemes tend to become more complex and difficult to maintain as the scheme grows. At some point, the fraud will unravel. By maintaining investigative focus, the investigator will be in position to gain the upper hand. CHARTWELL COMPASS | MAY 2014 Analysis Be mindful that throughout this process a good fraudster has an exit strategy. As the fraud scheme is about to unravel, many fraudsters execute their exit strategy. Do not allow yourself to be taken by surprise. Be prepared to address the fraudster’s exit strategy. There are a variety of exit strategies good fraudsters might choose from. The most common exit strategies include: 4 ▶▶Some fraudsters want to get caught because the weight of their fraud becomes overbearing ▶▶Some are too arrogant and greedy and are blinded by the fact the end is in sight ▶▶Some remain disciplined and focused, and have what they consider a safe haven to flee to End Game Keep in mind there will be an end game. This should be addressed in your written investigative plan. For criminal investigators, the end game is a criminal prosecution and asset forfeiture. For the private sector investigator, the end game is to protect their institution’s assets and reputation. If the criminal and private sector investigators are successful, they will have deprived the fraudsters from their exit strategy and end game of living happily ever after with the proceeds of their crime. The combination of comprehensive training, a written investigative plan, discipline and focus, and reliance on investigative experience and intuition, position the good guys to be the better prepared team. Come crunch time, it affords them a competitive advantage and the opportunity to better exploit the vulnerabilities of their adversaries. In assessing the game, when the good guys defeat the bad guys, regardless of how talented the bad guys are, it is usually attributable to how the good guys prepared, understood the crime problem and executed the game plan. Dennis Lormel is a recognized subject matter expert on antimoney laundering, terrorist financing, and fraud. He has 38 years of experience and is a specialist in financial crimes; enhanced due diligence; FCPA; corporate and mortgage fraud; forensic accounting; AML; BSA; terrorist financing; asset recovery; and Sarbanes Oxley. CHARTWELLCOMPLIANCE.COM Professional Opportunity Chartwell Compliance is seeking a financial services regulatory compliance professional with between three and ten years of experience to join its consulting team as a Compliance Professional or Senior Compliance Professional. This full-time position will be ideally based in the Washington, DC or Denver, CO areas; however, we will consider applicants who can maintain a disciplined schedule working in a remote environment. The ideal candidate will have diverse professional and subject matter expertise. We will consider individuals on a case-bycase basis; however, applicants with some combination of the following credentials are most desirable: ▶▶At least 3-10 years of experience with financial regulatory compliance, in AML compliance, consumer compliance, state money transmitter licensing or safety and soundness; ▶▶Experience working in or with banks and money services businesses; ▶▶High self-initiative and strong group leadership abilities. Aspire to growth and leadership within Chartwell. ▶▶Quick, efficient, highly organized and able to get up to speed rapidly. ▶▶ Comfort working in ambiguous situations, for example, a company in an industry which just became subject to BSA/AML and for which we need to design compliance documentation from scratch. ▶▶Extraordinary work ethic. Work weeks typically exceed a normal 40 hour schedule. communication skills. ▶▶At ease multi-tasking under deadlines and working outside your comfort zone. ▶▶Excited about working in a start- up company and assisting start-up companies, with the fluidness, creativity and risk/reward entailed. ▶▶Comfortable developing new and existing ▶▶Experience in consulting; ▶▶Experience in or with start-up ▶▶U.S. citizenship or working papers is companies. Client work on any given day will be diverse, such as developing compliance manuals and risk assessments, conducting BSA/AML or consumer compliance independent reviews and training, assisting with outsourced administration of compliance programs and state MSB licenses, and completing state MSB license applications. Most of the work can be conducted off-site; however, candidates should expect up to 50% travel to client locations. In addition, the position will entail contributing to Chartwell Compass and assisting with business development. As the firm is an early-stage business, the candidate’s non-technical attributes are as important as their other professional qualifications. Our consultant profile is an all-around contributor to multiple areas of the firm and who has ambition to attain positions of increasing responsibility. The ideal candidate will possess some combination of the following non-technical qualifications: CHARTWELL COMPASS | MAY 2014 We are pleased to announce that Trish Lagodzinski has been promoted to Compliance Director. ▶▶Excellent verbal and written ▶▶Experience in the private sector, financial services supervision and/or law enforcement; Chartwell Personnel Announcements client relationships and seeking business development opportunities. Jeanne Schurott has been promoted to Director, Compliance and Strategic Financial Planning required. ▶▶A Bachelor’s Degree with at least a 3.25 GPA in a business, management, financial, or related discipline is preferred. Industry certifications (ACAMS, CRCM, CCCS, CCBCO, and related) are preferred but not required. Chartwell compensation packages are highly competitive; salary is based on experience and benefits are diverse. Our quickly-growing company offers extraordinary opportunities for upward professional and personal mobility and the chance to work with a close-knit group of highly-experienced colleagues in a dynamic setting. For more information about Chartwell, please visit www.chartwellcompliance.com. Interested applicants should submit a cover letter and resume to careers@chartwellcompliance. com. The cover letter should address how you meet some of the technical and non-technical qualifications, your start date, preferred location, and other topics you believe are relevant. 5 Langley Perry, an attorney and former Eagle Scout, has joined the firm as Associate Compliance Professional Petra Hrachova, CRCM, CAMS, previously a Federal Reserve compliance examiner and community bank compliance officer, has joined the firm as Senior Compliance Professional CHARTWELLCOMPLIANCE.COM Advice on Consultants The OCC’s guidance on using third-party consultants during enforcement actions By Kris Welch As part of an enforcement action or when remedial actions are needed, the Office of the Comptroller of the Currency may require national banks and federal thrifts to engage an independent consultant to ensure that independent judgment and the requisite expertise are employed. In November, the OCC issued Bulletin 2013-33, which establishes standards and provides guidance to national banks and, federal savings associations when engaging independent consultants as part of an enforcement action to address significant violations of law, fraud or harm to consumers. The bulletin is not applicable when the OCC requires a bank to hire a consultant to provide expertise needed to correct operational or management deficiencies. In those circumstances, banks should review and implement the guidance outlined in OCC Bulletin 2013-29 titled “Third-Party Relationships.” CHARTWELL COMPASS | MAY 2014 Through its enforcement authority, the OCC has ordered banks of all sizes to retain independent consultants. Such consultants have been engaged to: ▶▶assess the bank’s compliance with legal requirements in cases involving material violations of law; ▶▶assist in providing guidance for restitution for violations of consumer protection statues; ▶▶identify affected consumers, monitor payments to such consumers and provide written reports evaluating remediation regarding significant consumer law violations, which include Section 5 of the Federal Trade Commission Act regarding unfair or deceptive practices; 6 ▶▶test and address significant deficiencies with a bank’s or thrift’s Bank Secrecy Act program (staffing, risk assessment and internal controls); ▶▶review transaction activity to determine whether banks must file Suspicious Activity Reports and whether such SARs filed require amendments; ▶▶review transaction activity to determine whether banks must file Currency Transaction Reports for large cash reporting; and ▶▶perform forensic audits in cases where the OCC has concerns about widespread fraud or systemic irregularities in bank records. CHARTWELLCOMPLIANCE.COM When the OCC determines that an enforcement action requires the use of an independent consultant, the agency requires a bank to submit due diligence information conducted on the independent consultant, including the proposed independent consultant’s qualifications and terms of service for OCC’s review and approval. The guidance outlines three primary areas of consideration when conducting due diligence on the consultant: 1. Due diligence expected of an institution proposing to engage an independent consultant. In conducting due diligence, a bank should be guided by OCC Bulletin 2013-29, “Third-Party Relationships: Risk Management Guide,” as well as by 2013-30 Guidance. When a bank submits the determination of supervisory no objection to a proposed independent, it should submit its evaluation of the consultant’s qualifications, independence, resources, expertise, capacity, reputation, information security and document custody practices, risk management and reporting, conflicts of interests, financial viability of the consultant and any professional disciplinary actions filed against the consultant and the impact of such actions on the engagement. 2. Assessing the independence of the consultant. The assessment of the proposed consultant’s independence should include any existing and prior relationships with the bank, affiliates or insiders; any potential conflicts of interest; and any other relevant factors. The bank should ask the consultant to provide assurances that the proposed engagement will not breach any professional restrictions governing conflicts of interest to which the consultant is subject. CHARTWELL COMPASS | MAY 2014 3. Engagement contract and work plan. The bank should ensure the proposed consultant engagement contract guarantees that: ▶▶compliance with applicable laws and regulations (including those related to privacy and confidentiality); ▶▶maintenance of complete records; ▶▶availability of work papers, analysis, drafts and reports; ▶▶disagreements of material matters that cannot be resolved between the bank and the consultant are brought to the OCC’s immediate attention; ▶▶ongoing reporting requirements are identified and met; ▶▶the consultant is available to meet or discuss matters privately with the OCC; ▶▶the conclusions and recommendations provided by the consultant are based on its own independent and expert judgment, although the consultant may consider the bank’s views; ▶▶the institution’s board of directors receives a final report; ▶▶material modifications to the contract work plan must be approved by the OCC in writing; ▶▶any work covered by the engagement, which will be subcontracted will require written approval by the OCC; and ▶▶the contract shall be terminated by the institution upon written direction from the OCC to the institution without any objection or right of appeal by the consultant. 7 Even while engaging an independent consultant, an institution’s board of directors will still be held responsible to ensure that all needed corrective actions are identified and implemented. The OCC oversees compliance with the enforcement action and the progress of the engagement through its supervisory authority. Considerations governing the agency’s monitoring include the (1) nature of deficiencies or violations the independent consultant is engaged to identify including with respect to recommendations regarding remediation (2) scope and duration of work and (3) potential for a materiality of harm to consumers and the bank. During the contact, there may be interactions between the OCC, the bank and the consultant depending on the particular facts and circumstances addressed in the enforcement action, expertise and resources of bank management, nature of the independent consultant’s engagement and timeline for completing the engagement. As part of the assessment of the bank’s compliance with the enforcement action, the OCC must determine whether the bank has addressed and corrected the violations or deficiencies that formed the basis for the enforcement action. The OCC will review the independent consultant’s final written report of findings and recommendations to the bank’s board of directors and management. This review provides the OCC the opportunity to assess whether all matters defined in the enforcement action and reviewed by the independent consultant were adequately addressed, and if not, the OCC may require the independent consultant to perform some additional work. Kris Welch, CRCM, CAMS is a long time banker and financial services consultant with over 25 years experience in regulatory compliance, risk assessments, financial institution branch management and real estate appraisal. She has established, coordinated and maintained effective financial institution compliance reporting programs. CHARTWELLCOMPLIANCE.COM New NMLS Ombudsman Appointed at the NMLS Annual Conference and Training Conference Trish Lagodzinski Chartwell Compliance participated in the Ombudsman meeting again this year during the Nationwide Mortgage Licensing System and Registry (NMLS) Annual Conference and Training Conference and Training on February 1821, 2014 in Miami, Florida. Designed for both new and experienced users of NMLS and attended by state and federal regulators and licensees and registrants of all types, the Conference provides an invaluable exchange of information among NMLS users on system and regulatory compliance issues that affect their organizations. The NMLS licensees vary greatly from mortgage companies, mortgage loan originators, and banks to the new money services businesses including money transmitters, collection agencies, check cashers/sellers, pawnbrokers, consumer finance companies (insurance premium, motor vehicle, retail installment), small loan, and deferred deposit lenders. NMLS is a web-based system that allows non-depository companies, branches, and individuals in the mortgage, consumer lending, moneyservices businesses, and debt collection industries to apply for, amend, update, or renew a license online using a single set of uniform applications. A feature of the annual conference and open to the general public, the NMLS Ombudsman meeting provides the financial services industries and other interested parties with a neutral CHARTWELL COMPASS | MAY 2014 venue to discuss issues or concerns regarding NMLS and state licensing. The NMLS Ombudsman Meeting is an opportunity for any NMLS user to raise issues concerning NMLS or state regulation of the financial services related industries managed on NMLS. The objective of the NMLS Ombudsman is to foster constructive dialogue between NMLS industry users and participating state regulators to mutually work toward the goal of modern and efficient state regulation. The Acting NMLS Ombudsman Sue Clark, Director of Regulatory and Consumer Affairs at the Vermont Department of Financial Regulation presided over meeting on February 18, 2014. Chartwell participated in the Ombudsman meeting by sharing ideas for enhancing reporting, storage and uploading capabilities as well as expanding the categories for types of documents in the system. Enhanced features on NMLS for licensing, renewals, and ongoing reporting documentation would reduce the time, cost, and inconvenience of mailing documents to the states for money services business registration and renewal. As more 8 states transition to NMLS, there is an increased variety of state-specific documentation and reporting requirements. The NMLS Document Uploads Section contains a limited number of categories of documents for users to choose from. Users generally select Document Samples from the menu under Document Type as the default for the miscellaneous documentation uploads, which often leads to a large and cluttered field. Adding additional document categories would help organize the document uploads section for users and regulators. Other issues of interest to money services businesses included direct contact information for any regulator adding a license item/deficiency in the NMLS system and status requirements/ timelines; accuracy of state checklists and changes to state checklists; multistate examinations and the Advance Change Notice policy and functionality in NMLS. In addition, other financial services companies discussed topics on Mortgage Loan Originator supervision; individual watch lists; branch surrenders; test score reporting; call center processes; and NMLS as the system of record. CHARTWELLCOMPLIANCE.COM During the meeting, it was announced that Robert S. Niemi, Deputy Superintendent for Consumer Finance with the Ohio Division of Financial Institutions, is the new Nationwide Mortgage Licensing System and Registry (NMLS) Ombudsman. Speaking & Sponsoring Engagements Chartwell Compliance has launched a new website Chartwell Compliance is pleased to announce the launch of its new website, designed with a fresh new look, user-friendly navigation and updated information on products and services. One of the new features is a Knowledge Base search feature, to give you easy access to Chartwell’s database of articles, webinars, and presentations produced by Chartwell consultants. ICBA and Chartwell Compliance Extend Relationship to Offer ICBA Compliance and Risk Management During the meeting, it was announced that Robert S. Niemi, Deputy Superintendent for Consumer Finance with the Ohio Division of Financial Institutions, is the new Nationwide Mortgage Licensing System and Registry (NMLS) Ombudsman. Mr.Niemi oversees the non-depository lenders in the state of Ohio including 16 license types and nine sections of the Ohio Revised Code. He will serve as NMLS Ombudsman while fulfilling his duties with the Ohio Division of Financial Institutions. Prior to joining the State of Ohio, Mr. Niemi worked for more than 23 years in the mortgage industry including both depository and non-depository lenders. He has held regional and national management positions with various mortgage associations across the Midwest. Mr. Niemi succeeds Tim Siwy, former Acting Deputy Secretary of Non-Depository Institutions and Consumer Services for the Pennsylvania Department of Banking and Securities. Mr. Siwy was preceded by the first NMLS Ombudsman, Deb Bortner, Director of Consumer Services with the Washington Department of Financial Institutions. More information about the NMLS Ombudsman and the current list of issues being considered can be found at the NMLS Ombudsman section of the NMLS Resource Center. Trish Lagodzinski has more than 19 years of experience in government contracting, project management and support. For more information please contact Trish Lagodzinski at [email protected]. Additional Sources: Conference of State Bank Supervisors (“CSBS”) and State Regulatory Registry LLC. CHARTWELL COMPASS | MAY 2014 9 Chartwell Compliance and the Independent Community Bankers of America (ICBA) have extended their agreement to continue offering ICBA Compliance and Risk Management to community banks. “ICBA is pleased to continue its relationship with Chartwell Compliance to bring premier ICBA Compliance and Risk Management offerings to community banks,” said Dan Clancy, ICBA executive vice president of services. “Chartwell’s wide variety of services are able to meet the simplest to most complex compliance needs of community banks across the country.” For the full press release please visit the ICBA website Chartwell Compliance Sponsors Money2020 November 2-6, 2014, Las Vegas. Chartwell Compliance’s Daniel Weiss and Iman Boussaada will be attending the third annual Money2020 conference in Las Vegas. Chartwell will be joining 6,500 anticipated attendees from 2,000 companies and 50 countries. Money2020 brings together the worldwide community of innovators who are disrupting the way in which consumers and businesses manage, spend and borrow money, and explores the macro trends that form the underlying common thread of innovation, such as the mobile Internet, platform connectivity and interoperability, and consumer empowerment. CHARTWELLCOMPLIANCE.COM Regulatory Updates Licenses for Non-Depository Institutions in NMLS States Idaho Department of Finance Money Transmitter Start Date: 9.1.2012 Transition Due: 10.1.2012 Collection Agency License Start Date: 9.3.2013 Payday Lender License Start Date: 9.3.2013 Regulated Lender License Start Date: 9.3.2013 Indiana Department of Financial Institutions Money Transmitter License Start Date: 11.1.2013 Indiana Secretary of State Collection Agency Start Date: 11.1.2012 Transition Due: 12.31.2012 Iowa Division of Banking Debt Management License Start Date: 7.1.2013 Delayed Deposit Services Business Branch License Start Date: 7.1.2013 Transition Due: 10.1.2013 Delayed Deposit Services Business Registration Start Date: 7.1.2013 Money Services License Start Date: 7.1.2013 Kansas Office of the State Commissioner CHARTWELL COMPASS | MAY 2014 Money Transmitter License Start Date: 11.1.2013 Transition Due: 7.31.2012 Foreign Transmittal Agency Start Date: 4.16.2012 Transition Due: 6.30.2012 Kentucky Department of Financial Institutions Insurance Premium Finance Start Date: 4.16.2012 Transition Due: 6.30.2012 Money Transmitter Start Date: 8.1.2012 Louisiana Office of Financial Institutions Motor Vehicle Sales Finance Start Date: 4.16.2012 Transition Due: 9.30.2012 Insurance Premium Finance Start Date: 7.1.2012 Transition Due: 10.1.2012 Retail Installment Sales Finance Start Date: 4.16.2012 Transition Due: 9.30.2012 Licensed Lender Start Date: 7.1.2012 Transition Due: 10.1.2012 Small Loan Start Date: 4.16.2012 Transition Due: 8.31.2012 Pawnbroker Start Date: 7.1.2012 Transition Due: 10.1.2012 Michigan Office of Financial and Insurance Services Sale of Checks and Money Transmitter Start Date: 7.1.2012 Transition Due: 10.1.2012 Maryland Commissioner of Financial Regulation Money Transmitter License Start Date: 9.3.2013 Transition Deadline: 11.1.2013 Money Transmitter Start Date: 1.2.2013 Transition Due: 3.4.2013 Minnesota Department of Commerce Massachusetts Division of Banks Money Transmitter License Start Date: 10.1.2013 Transition Deadline: 12.1.2013 Check Casher Start Date: 4.16.2012 Transition Due: 6.1.2012 Nebraska Department of Banking and Finance Check Seller Start Date: 4.16.2012 Transition Due: 8.31.2012 Installment Loan Start Date: 4.15.2013 Debt Collector Start Date: 4.16.2012 10 New Hampshire Banking Department Debt Adjuster Start Date: 7.9.2012 Money Transmitter Start Date: 6.24.2013 Motor Vehicle Retail Seller Start Date: 7.9.2012 Motor Vehicle Sales Finance Company Start Date: 7.9.2012 Small Loan Lender Start Date: 7.9.2012 North Dakota Department of Financial Institutions Collection Agency Branch Registration Start Date: 7.1.2013 Transition Due: 8.1.2014 Collection Agency License Start Date: 7.1.2013 Transition Due: 8.1.2014 Debt Settlement Service Provider Branch Registration Start Date: 7.1.2013 Transition Due: 8.1.2014 Debt Settlement Service Provider License Start Date: 7.1.2013 Transition Due: 8.1.2014 Deferred Presentment Service Provider Branch License Start Date: 10.25.2013 Transition Deadline: 8.1.2014 Deferred Presentment Service Provider License CHARTWELLCOMPLIANCE.COM Start Date: 7.1.2013 Transition Due: 8.1.2014 Debt Management Services Start Date: 9.1.2012 Money Transmitter License Start Date: 7.1.2013 Transition Due: 8.1.2014 Money Transmission Start Date: 9.1.2012 Oklahoma Department of Banking Money Transmission License Start Date: 10.1.2012 Transition Due: 10.1.2013 Oklahoma Department of Consumer Credit Deferred Deposit Lender Start Date: 4.16.2012 Oregon Department of Consumer and Business Services Consumer Finance License Start Date: 1.2.2014 Pennsylvania Department of Banking Accelerated Mortgage Payment Provider Start Date: 9.1.2012 CHARTWELL COMPASS | MAY 2014 Check Cashier Start Date: 2.15.2013 Transition Due: 4.30.2013 Retail Grocery Store Check Casher Start Date: 2.15.2013 Transition Due: 4.30.2013 Pawnbroker License Start Date: 8.1.2013 Transition Due: 9.30.2013 Rhode Island Division of Banking Sales of Checks Start Date: 4.16.2012 Transition Due: 6.30.2012 Money Transmitter Start Date: 7.1.2012 Transition Due: 9.30.2012 Small Loan Lender Start Date: 4.16.2012 Transition Due: 6.30.2012 Sales Finance Start Date: 4.16.2012 Transition Due: 6.30.2012 Tennessee Department of Financial Institutions Washington Department of Financial Institutions Deferred Presentment Start Date: 8.1.2012 Transition Due: 10.1.2012 Check Casher Start Date: 7.30.2012 Check Casher with Small Money Transmitter License Start Date: 10.1.2013 Loan Endorsement Start Date: 7.30.2012 Utah Department of Financial Institutions Check Casher Start Date: 4.16.2012 Transition Due: 6.30.2012 Deferred Deposit Lender Registration Start Date: 11.1.2013 Transition Date: 12.31.2013 Debt Collector Registration Start Date: 9.3.2013 Debt Management Services Start Date: 4.16.2012 Transition Due: 6.30.2012 Electronic Money Transfers Start Date: 4.16.2012 Transition Due: 6.30.2012 Money Transmitter Start Date: 4.16.2012 Wisconsin Department of Financial Institutions Vermont Division of Banking Seller of Checks Start Date: 7.1.2013 Check Casher & Currency Exchange Start Date: 7.1.2012 Transition Due: 9.30.2012 Wyoming Division of Banking Debt Adjuster Start Date: 11.1.2012 Transition Due: 3.31.2013 11 Currency Exchanger Start Date: 4.16.2012 Money Transmitter License Start Date: 9.30.2013 CHARTWELLCOMPLIANCE.COM Points to Ponder & Heed Regulations & Rules | Interpretations & Applications Final Rules and Interpretations ▶▶ FinCEN Ruling on Records of Foreign Exchange Dealers Issued ▶▶ IRS Issues Virtual Currency Guidance FinCEN Issues New Rulings FinCEN announced on April 29, 2014 five new rulings: FIN-2014-R004 — Application of Money Services Business Regulations to a Company that Offers Escrow Services to a Buyer and Seller in a Given Internet Sale of Goods or Services. Read article. FIN-2014-R005 — Whether a Company that Offers Secured Transaction Services to a Buyer and Seller in a Given Sale of Goods or Services is a Money Transmitter. Read article. FIN-2014-R006 — Whether a Company that Provides Online Real-Time Deposit, Settlement, and Payment Services for Banks, Businesses and Consumers is a Money Transmitter. Read article. FIN-2014-R007 — Application of Money Services Business regulations to the rental of computer systems for mining virtual currency. Read article. FIN-2014-R008 — Whether a Company that Provides an Armored Car Coin and Currency Exchange Service is a Money Transmitter and Whether the Armored Car Service Exemption Would Apply to the Service. Read article. CHARTWELL COMPASS | MAY 2014 Proposed Regulations and Rules ▶▶ FinCEN Ukrainian Advisory ▶▶ CFPB Files Suit against ITT Educational Services ▶▶ Ukraine-Related Executive Order Released ▶▶ FTC to Review Customer Info Security Standards ▶▶ Homeowner Flood Insurance Affordability Act Emerging Regulatory Issues ▶▶ New York to License Virtual Currency Exchanges ▶▶ FTC and Court Shut Down Debt Collector ▶▶ The FTC announced on March 13, 2014 that a U.S. District Court has approved an FTC-requested Temporary Restraining Order and Asset Freeze to halt the debt collection operations of Federal Check Processing, Inc., alleged to have misrepresented that they were with the government, falsely accused consumers of committing check fraud, and threatened consumers with arrest. ▶▶ Consumer Compliance Interagency Exam Bulletin Issued ▶▶ CFPB Unveils Prepaid Cards Disclosure Concepts ▶▶ FinCEN Director Discusses AML High Profile Issues ▶▶ Suit Against Tribal-Affiliated Payday Lender to Proceed ▶▶ ID Theft Schemers Indicted 12 ▶▶ DOJ Settles ADA Suit Over Website and Mobile Apps ▶▶ Caribbean-Based Scheme To Launder Bank Fraud Proceeds Halted ▶▶ The Justice Department and IRS announced on March 24, 2014 the indictment of one U.S. and two Canadian citizens based in the Caribbean on charges of laundering of $200,000 of supposed bank fraud proceeds. ▶▶ Payday Lenders in CFPB’s Crosshairs ▶▶ FinCEN Advisory on FATF-Identified Jurisdictions ▶▶ On March 25, 2014 FinCEN issued Advisory FIN-2014-A003 on the recent update of the FATF list of jurisdictions with strategic AML/CFT deficiencies. The changes may affect U.S. financial institutions’ obligations and risk-based approaches with respect to the named jurisdictions. ▶▶ BofA Pays $9.3B To Settle Claims ▶▶ On March 26, 2014 the FHFA announced they reached a $9.3 billion settlement in cases involving Bank of America (BofA), its subsidiaries Countrywide Financial and Merrill Lynch, and certain named individuals. ▶▶ Former BofA CEO Barred In Settlement ▶▶ Interchange Ruling Reversed ▶▶ FDIC Enforcement Actions Released ▶▶ The FDIC released on March 28, 2014 a list of 39 administrative enforcement actions taken in February against banks and individuals, including three consent orders, five removal and prohibition orders, five civil money penalties CHARTWELLCOMPLIANCE.COM Points to Ponder & Heed Regulations & Rules | Interpretations & Applications (CMPs), and three section 19 orders, together with various termination and amendment orders. ▶▶ FTC Settles Unsecure Mobile Apps Complaints ▶▶ Seven Individuals Indicted in Mortgage Scheme ▶▶ CFPB Reports Increased Complaint Volume Other Industry Issues of Interest ▶▶ FDIC Quarterly Banking Profile Released ▶▶ $122M Settlement Announced by FHFA ▶▶ The FHFA, as conservator of Fannie Mae and Freddie Mac, announced on February 27, 2014 a settlement with Société Générale, related companies and specifically named individuals for $122 million. ▶▶ ID Theft Still at Top of Consumer Complaint List ▶▶ NMLS Conference Blog Available ▶▶ Credit Report Error Tips by CFPB ▶▶ The sixth annual NMLS Conference ▶▶ Reminder of Removal of OFAC and Training concluded on February 21. The conference featured popular general sessions, breakouts by industry type, and training opportunities. The Conference Blog provides highlights, along with interviews and commentary from speakers and guests. ▶▶ Stress Test Results Release Dates by FRB ▶▶ On February 25, 2014 the FRB announced March 20 and March 26 as release dates for the latest supervisory stress tests results and related results from the Comprehensive Capital Analysis and Review. ▶▶ OCC State Fact Sheets Released ▶▶ FDIC Consumer News Available Archives ▶▶ FDIC Enforcement Actions Released ▶▶ FDIC CRA Evaluations Issued ▶▶ CFPB Reports on Servicemember Complaints ▶▶ FRB Fixed-Rate Offering Results Available ▶▶ FDIC state profiles Posted ▶▶ FRB Annual Statements Available ▶▶ March FedFlash Released ▶▶ FATF Issues Mutual Evaluation Reports Issued ▶▶ CFPB Financial Planning Worksheet ▶▶ HUD Disaster Recovery Grants ▶▶ The CFPB Blog released on February ▶▶ On March 17, 2014 HUD issued press Available 25, 2014 features instructions for the use of the CFPB My New Money Goal financial planning worksheet. ▶▶ Insured Institutions Earn $40.3B In Fourth Quarter CHARTWELL COMPASS | MAY 2014 Announced releases announcing a total of $436M in additional Disaster Recovery Grants will be provide to help communities in Oklahoma, Illinois, and Colorado recover from 2013 tornadoes, storms and flooding 13 ▶▶ FEMA to Suspend Communities ▶▶ FRB Announces Bank Stress Test Results ▶▶ CFPB Consumer Complaint Report Available ▶▶ Tax Return Preparer Permanently Barred ▶▶ OCC Posts Enforcement Actions ▶▶ Comptroller’s Handbook Exam Procedures Update ▶▶ OCC Bulletin 2014-8 was issued on March 24, 2014 announcing the addition of supplemental examination procedures regarding end-user derivatives and trading activities to the “Risk Management of Financial Derivatives” booklet of the Comptroller’s Handbook. ▶▶ OCC Reminders Of Impending Compliance Dates Issued ▶▶ FRB Mobile Banking Survey Issued ▶▶ On March 25, 2014 the FRB issued a summary report of its most recent Survey of Consumers’ Use of Mobile Financial Services. The first survey was conducted in December 2011 and the recent survey was conducted online during December 2013 with over 2,600 responding. ▶▶ CCAR Results Released by FRB ▶▶ OCC Mortgage Metrics Report Available ▶▶ CFPB TILA-RESPA Rule Compliance Guide Released ▶▶ New Garnishment Booklet Added to Comptroller’s Handbook CHARTWELLCOMPLIANCE.COM A Closer Look at Enforcement Actions Jill Emerson To no surprise, the 4th quarter of 2013 demonstrated the continued increase of formal enforcement actions by federal regulatory agencies for financial institutions and nonbank financial institutions alike. Large civil money penalties are connected to these enforcement actions. Not to mention, the number of informal enforcement actions likely reached heightened records. What are enforcement actions? Federal regulators employ the use of enforcement actions as a standardized way for communicating deficiencies in a financial institution’s condition and for outlining corrective actions necessary to return the financial institution to sound condition and full compliance with laws and regulations. Enforcement actions usually establish timetables for required corrections to be resolved. Can you identify the types of enforcement actions? Each federal regulator follows policies and procedures for the initiation of an enforcement action. While the agencies may take a different approach as to whether an enforcement action should be instituted or the degree of severity of an enforcement action, the agencies all use similar enforcement tools and each agency labels these actions differently. Also, keep in mind, Since the financial crisis of 2007, we have witnessed a number of significant compliance breakdowns and the subsequent importance on consumer protection. CHARTWELL COMPASS | MAY 2014 that state banking regulators have the authority to generate enforcement actions, which for state-chartered institutions could result in dual enforcement actions. It’s important to recognize the various types of enforcement actions in the event that your financial institution may need to respond if an enforcement action is presented by your federal regulator. Also, it’s a good business practice to briefly analyze enforcement actions as they are released (more on this later). There are two broad classifications of enforcement actions: informal and formal. Federal regulators utilize a variety of informal tools used in less serious circumstances; examples include: ▶▶Commitment letters ▶▶Board resolutions ▶▶Memoranda of understanding ▶▶Safety and soundness plans Informal actions are not public and are not enforceable in court. While informal actions may seem minor; left unresolved, they can become a perpetual thorn and can evolve into much more serious actions. Formal enforcement actions are enforceable and various actions include: ▶▶Consent Orders ▶▶Temporary Cease and Desist Orders ▶▶Cease and Desist Orders ▶▶Removal and Prohibition Orders ▶▶Written Agreements ▶▶Prompt Corrective Action Directives ▶▶Safety and Soundness Orders ▶▶Suspension/Termination of Insurance ▶▶Civil Money Penalties Because of the public nature of formal enforcement actions as well as the costs of corrective measures to comply with the action, a financial institution’s reputation is at stake. With the increase and severity of enforcements and the civil money penalties that follow, it is imperative that financial institutions take preventative measures to protect their reputations. Why the increase in enforcement actions? Since the financial crisis of 2007, we have witnessed a number of significant compliance breakdowns and the subsequent importance on consumer protection. State and federal regulators are now more vigilant evidenced by historic high rates of enforcement actions, and this trend may continue. While enforcement actions are one of the unfortunate consequences of the financial crisis, your financial institution does not have to be one of the casualties. 14 CHARTWELLCOMPLIANCE.COM In December 2013 the CFPB joined with the authorities in 49 states and the District of Columbia in filing a proposed court order requiring the country’s largest nonbank mortgage loan servicer, Ocwen Financial Corporation, and its subsidiary, Ocwen Loan Servicing, to provide $2 billion in principal reduction to underwater borrowers. The consent order addresses Ocwen’s systemic misconduct at every stage of the mortgage servicing process. Ocwen must also refund $125 million to the nearly 185,000 borrowers who have already been foreclosed upon and it must adhere to significant new homeowner protections. Fair lending In December 2013 the CFPB and Department of Justice filed a joint complaint and proposed Consent Settlement Order against National City Bank for charging higher prices on mortgage loans to African-American and Hispanic borrowers than to similarly creditworthy white borrowers between the years 2002 and 2008. The Order would require PNC Bank, National Association, the successor-in-interest to National City Bank, to establish a settlement fund to pay $35 million in restitution to harmed African-American and Hispanic borrowers. Understand what’s being enforced – do you know? With the Dodd-Frank Wall Street and Consumer Protection Act (Dodd-Frank Act) rollout, the spotlight is directed more towards consumer protection in all facets of financial services including fair lending, unfair and deceptive abusive acts and practices (UDAAP), and mortgage lending, not to mention others. As we’ve all experienced, financial institutions undergo regularly scheduled examinations. As regulators find deficiencies, dependent on the nature, scope and seriousness, regulators have a menu of options to issue informal or formal enforcement actions. The issues that typically arise from such examinations include capital, asset quality or management from the safety and soundness arena; or, BSA/ AML compliance and consumer protection issues regarding compliance with consumer protection laws and regulations. Just during the 4th quarter of 2013 we’ve seen the following enforcement actions surrounding: In December 2013 the CFPB in conjunction with the Department of Justice announced an order requiring Ally Financial Inc. and Ally Bank to pay $80 million in damages to harmed African-American, Hispanic, and Asian and Pacific Islander borrowers, plus $18 million in penalties. The CFPB and DOJ determined that more than 235,000 minority borrowers paid higher interest rates for their auto loans between April 2011 and December 2013 because of Ally’s discriminatory pricing system. ▶▶Multiple flood enforcement actions ▶▶Regulation B violations resulting in civil money penalties ▶▶Various actions for BSA/AML compliance and OFAC ▶▶HMDA penalties ▶▶Various fair lending actions ▶▶UDAAP violations ▶▶Multiple nonbank entities and consumer protection In November 2013 HUD announced that MortgageIT, Inc., an indirect subsidiary of Deutsche Bank, agreed to pay $12.1 million under a Conciliation Agreement with HUD, to resolve allegations that the residential lender discriminated against African American and Hispanic borrowers seeking mortgage loans. HUD had alleged that the lender’s practices contributed to minority borrowers being charged higher APRs and fees than similarly-situated white borrowers, and denied minority applicants loans more often than similarlysituated white applicants. concerns Examples of Recent Actions Here are examples of enforcement actions taken during the fourth quarter of 2013: UDAAP In December 2013 the OCC, CFPB and FDIC coordinated their actions and issued separate orders against several American Express companies under their regulatory supervision for billing and marketing practices violating Section 5 of the Federal Trade Commission Act, 15 U.S.C., section 45(a)(1), which prohibits unfair and deceptive acts or practices, including its marketing and delivery of certain “credit card add-on” products. The combined orders, with previously completed reimbursements, resulted in restitution of approximately $59.5 million to more than 335,000 consumers. CHARTWELL COMPASS | MAY 2014 BSA/AML/OFAC In December 2013 the FRB announced the payment of $50 million by the Royal Bank of Scotland (RBS) to settle potential civil liability for apparent violations of the Iran, Sudan, Burma, and Cuba sanctions programs. In separate actions, OFAC announced a settlement of $33 million, which is deemed satisfied by the payment to the Fed; and the New York State Department of Financial Services announced its own settlement of $50 million with RBS. The RBS payment to the Federal Reserve will be passed on to the U.S. Treasury. 15 CHARTWELLCOMPLIANCE.COM In November 2013 the Treasury announced a $91,026,450 settlement— a record amount outside of the banking industry—with Weatherford International Ltd. and its subsidiaries and affiliates regarding potential liability for violations of Cuban Assets Control, Iranian Transaction and Sanctions, and Sudanese Sanctions regulations. The base penalty for the 586 violations totaled over $107 million. OFAC determined that Weatherford’s conduct was willful, and various executives and senior management knew or had reason to know of the conduct that led to the violations. The penalty was mitigated because Weatherford had not been subject to prior OFAC penalties, took significant remedial steps to ensure future compliance, and substantially cooperated with OFAC’s investigation. Do you know what to analyze when reviewing enforcement actions? Reviewing enforcement actions does not have to be a lengthy or time-consuming process. It is a good business practice to peruse actions to glean any information that may shine light on any deficiencies in your compliance program. Self-identified deficiencies may be treated differently by your regulator. Each regulator releases enforcement actions and it is highly recommended to register your email address for news alerts with each agency. Listed below are steps to take in analyzing enforcement actions: ▶▶What specific laws and/or regulations were involved? ▶▶If available, what violations of law created the action? ▶▶Were the actions taken by the financial institution that led to the enforcement action willful neglect? ▶▶Were consumers harmed and how? ▶▶What compliance program deficiencies were noted? Look for any of the following findings: ›› Deficient compliance management systems ▶▶Make sure your compliance program for consumer compliance and BSA/AML is strong: ›› Have you completed or have in place updated risk assessments for appropriate areas, such as BSA/AML, overall compliance management, fair lending, UDAAP, service providers/third-party relationships? ▶▶Maintain strong internal controls and monitoring systems (manual or automated) that allows for early identification of risks or other issues. Central to strong internal controls are strong policies, procedures and practices. ‘Strong’ is repeatedly emphasized here for a reason! ▶▶Utilize your internal audit function which allows you to continuously monitor the bank’s condition and your compliance program. In conjunction, what do external audits reveal? Make sure to immediately address any issues identified by internal and/ or external auditors. Self-identified issues are less costly to correct, especially compared to costs involved with formal enforcement actions and your reputation may be spared. ▶▶Should any deficiencies be discovered by ›› Inadequate internal controls regulators, address those issues promptly. ›› Insufficient monitoring ▶▶While it appears that the economy continues ›› Ineffective policies, procedures and practices ›› Deceptive marketing practices ›› Discrimination ›› Inadequate due diligence and oversight of third parties/service providers ›› Deficient internal audit function ›› Lack of staff/employee training ›› Insufficient consumer complaint process ▶▶What steps are required to correct the compliance program deficiencies? What preventative measures can you take to avoid the spotlight of a formal enforcement action? As the saying goes ‘an apple a day keeps the doctor away’. The same is true here. Acting with diligence in maintaining a compliant compliance CHARTWELL COMPASS | MAY 2014 program goes along way. While the following list is not exclusive, consider these tips of prevention: 16 to recover, regulators will maintain their vigilance by utilizing all enforcement tools to enforce rules and regulations. Maintain a system of sound governance, a strong compliance management system, and strong internal controls. Jill Emerson has worked in AML Compliance in the financial services industry for over 20 years. She directed the compliance and BSA functions of several community banks – conducting independent reviews, identifying weaknesses and potential high-risk areas for compliance violations and utilizing automated BSA software to detect and monitor for suspicious activity as well as meeting regulatory reporting requirements. CHARTWELLCOMPLIANCE.COM Financial Industry Regulatory Compliance: A New Era of Government Enforcement Jeffrey B. Coopersmith and Ashley L. Watkins, Davis Wright Tremaine LLP Recent enforcement efforts by the Department of Justice (DOJ) have shifted focus from the 2008 financial crisis to alleged involvement by banks in aiding criminal activity committed by bank customers, such as consumer fraud schemes. Under the Bank Secrecy Act (BSA), all banks are required to establish and maintain effective internal compliance programs to prevent fraud and other illegal uses of the banking system by customers. See 31 U.S.C. §5311, et seq. The program must contain certain anti-money laundering checks to prevent such diverse harms as international wire fraud, improper payday loan lending practices, and theft via unauthorized ACH debits. Under the banner of fraudprevention, the Department of Justice has embarked on aggressive enforcement initiatives against financial services providers for perceived failures in compliance with BSA requirements. A recent complaint and consent order filed by the DOJ in North Carolina against Four Oaks Bank & Trust Company illustrates this trend. Under “Operation Choke Point,” a sweeping, multiagency enforcement initiative targeting banks and other financial institutions that serve online payday lenders, the DOJ is investigating scores of financial institutions. The Operation Choke Point name reflects the DOJ’s stated goal of preventing fraud by cutting off perpetrators of fraud from access to the banking system. The Four Oaks case, the first publicized action by the DOJ under Operation Choke Point, involved a civil enforcement action brought by DOJ accusing Four Oaks of turning a blind eye to wire fraud being committed by a customer who processed payments for payday lenders engaged in CHARTWELL COMPASS | MAY 2014 defrauding consumers. Four Oaks settled and paid over $1 million in penalties. In another recent, and very high-profile, case, the DOJ brought a criminal action against JP Morgan Chase based on Chase’s banking relationship with the Ponzi schemer Bernie Madoff. The case resulted in a deferred prosecution agreement and the payment of over $2 billion in penalties by the bank. See http://www.dwt.com/QuarterlySecurities-Enforcement-Briefing-01-212014/#Largest (last article). The tentacles of the DOJ, including through Operation Choke Point, have also reached non-bank financial services companies -- for example, Western Union recently revealed that it is being investigated by the U.S. government for failing to properly monitor and prevent fraudulent wire transfers to third parties. The DOJ has also targeted the bank customers themselves, particularly online payday lenders and payment processors. Because it is the rare bank or financial institution that intentionally aids a customer in committing consumer fraud or other criminal conduct, the DOJ has relied on a variety of more subtle evidence. For example, the lack of proper licensing by a third party payment processor, or the processor’s merchants, might be considered a “red flag” viewed by the DOJ as creating an inference that the bank looked the other way at fraud being committed by a customer. Thus, in its complaint against Four Oaks, the DOJ stated that certain merchants for whom the third party payment processor processed payments were unlicensed, and this fact should have tipped the bank off that the processor may have been operating illegally. Due diligence gaps or a lack of attention 17 to anything that could be viewed later as a red flag -- things that may once have been viewed as indicative of negligence, at the most -- may now be viewed by the DOJ as evidence of complicity by banks in their customers’ criminal conduct. And, as a practical matter, the DOJ may look at a bank’s compliance program with the benefit of hindsight to judge what more could have been done to detect and prevent fraud. Banks today are expected to not only thoroughly know their customers, but also to know their customers’ customers. When banks fall short of the government’s very high expectations, the government has a variety of enforcement tools at its disposal. The DOJ can bring criminal cases against banks, which may result in convictions at trial (although trials are rare in this area), guilty pleas, or deferred prosecution agreements. The DOJ can bring civil enforcement actions under the Financial Institutions Reform, Recovery and Enforcement Act of 1989 (FIRREA), which is what happened in the Four Oaks case. Regulators such as the OCC, the Federal Reserve, FinCEN, the FDIC, and state banking agencies may also impose fines and compliance remedies. Both criminal and civil enforcement actions can result in large financial penalties and court-ordered compliance plans, among other things. The government’s increasing use of these tools should make all banks and financial institutions particularly vigilant when on-boarding and monitoring customer accounts. Mr. Coopersmith is a partner at Davis Wright Tremaine and a former federal prosecutor who defends and investigates civil and criminal white-collar cases and matters in the financial services and other industry sectors. He frequently represents and advises clients in Bank Secrecy Act/ AML compliance and enforcement matters. Mr. Coopersmith practices out of DWT’s Seattle and Los Angeles offices and can be reached at [email protected]. Ms. Watkins is an associate in the firm’s Portland office who focuses her practice on complex litigation, including white-collar defense and investigations. She can be reached at [email protected]. CHARTWELLCOMPLIANCE.COM Representative Engagements Consumer Compliance Chartwell has recently executed a number of bank consumer compliance program reviews, a very important area as federal regulators intensify their scrutiny of loan and deposit activities. Our bank compliance testings, led by consultants with over a quarter century of regulatory experience, have covered the following regulations: ▶▶Regulation B: Equal Credit Opportunity Act ▶▶Regulation C: Home Mortgage Disclosure Act ▶▶Regulation D: Reserve Requirements for Financial Institutions ▶▶Regulation E: Electronic Fund Transfers Act ▶▶Regulation G: S.A.F.E. Mortgage Licensing Act ▶▶Regulation H: Flood Insurance ▶▶Regulation M: Consumer Leasing Act ▶▶Regulation N: Mortgage Acts and Practices-Advertising ▶▶Regulation O: Extensions of Credit to Insiders ▶▶Regulation P: Privacy of Consumer Financial Information ▶▶Regulation V: Fair Credit Reporting Act ▶▶Regulation X: Real Estate Settlement Procedures Act ▶▶Regulation Z: Truth in Lending Act ▶▶Regulation AA: Unfair or Deceptive Acts or Practices Act ▶▶Regulation BB: Community Reinvestment Act ▶▶Regulation CC: Expedited Funds Availability Act ▶▶Regulation DD: Truth in Savings Act ▶▶Regulation GG: Prohibitions on Internet Gambling ▶▶Fair and Accurate Credit Transactions Act (FACTA) ▶▶Unfair, Deceptive or Abusive Acts or Practices Act (UDAAP) ▶▶Fair Debt Collection Practices Act (FDCPA) ▶▶Home Ownership Counseling ▶▶Mortgage Disclosure Improvement Act (MDIA) ▶▶Mortgage Loan Officer Compensation ▶▶Right to Financial Privacy Act (RTFPA) ▶▶Servicemembers Civil Relief Act (SCRA) ▶▶FDIC Deposit Insurance Disclosures ▶▶Advertising, Public Notices, and Signage CHARTWELL COMPASS | MAY 2014 18 State Money Transmitter License Applications Chartwell completed applications for state money transmitter licenses in 47 states and three U.S. jurisdictions on behalf of a publicly traded customer. The project was successfully completed within an incredibly fast six-month period and almost exactly within the initially estimated budget. Part of the reason the organization chose us is due to our unique software and methodology capabilities to manage a project of complex initiatives. Our project leaders were also veterans of state licensing and money services businesses, having welldeveloped relationships with personnel throughout the state regulatory agencies. BSA/AML An international payments processor sought a consultant to assist with a broad range of BSA/ AML compliance matters in conjunction with the launch of a new person-to-person money transfer product platform that will be sold to financial institutions. To start the project, Chartwell was assigned to design a BSA/AML compliance program with detailed policies and procedures, after gaining an understanding of the company’s business model. Chartwell then provided written BSA/ AML training course material. We assigned a consultant with nearly 30 years of experience in financial services compliance and exceptional background in payments and money services businesses. Interest Rate Risk Chartwell assisted a strategic partner with conducting an assessment of interest rate risk (“IRR”) metric selection and application for a large national bank, providing our written and verbal opinions on gaps relative to both better practices and regulatory requirements, as well as our insights on data, analytics and measures, governance processes, and reporting to refine the financial institution’s overall IRR measurement capability. We assigned a former senior bank safety and soundness examiner with approximately a quarter century experience in multiple federal regulatory agencies. CHARTWELLCOMPLIANCE.COM Transfer of Control Chartwell’s Daniel Weiss assisted a financial services software business with identifying the regulatory requirements associated with acquiring control of a licensed money transmitter. The work included providing guidance on sequencing and structuring the deal in relation to the regulatory process; communicating and sounding off ideas with regulators; providing non-legal guidance during regulatory strategy sessions with company executives and counsel; identifying and assisting with applications for approval and better defining requirements in states which do not have specific rules; providing suggested talking points for use with regulators; providing suggestions on notifying the surety bond broker, Secretaries of State and banks concerning the material event. International Correspondent Banking Chartwell recently assigned five individuals to be separately interviewed by a client organization for their views on the regulatory compliance requirements affecting U.S.-Mexico correspondent banking relationships. Our interviewees include Dennis Lormel (former FBI Financial Crimes Section Chief); Allan Schott (former OCC Chief Counsel); Bob Pasley (former OCC Assistant Director of Enforcement and Compliance); James Wright (former OCC examiner); and Kris Welch (former bank compliance officer). Each of these individuals have extensive resumes of working with international organizations or overseas. All-Purpose Compliance Assistance Chartwell’s HelpDesk product, launched in January 2013, provides all-purpose, customized compliance assistance on demand to subscribers for a fixed, reasonably priced annual fee, with a special discount for ICBA members. Please learn more about HelpDesk in this edition of Compass or on our website chartwellcompliance.com. Conducting a 130-Country AML Risk Assessment for a Federal government Agency Chartwell recently conducted a 130-country Anti-Money Laundering risk assessment for a federal government agency preparing to launch an international financial product. The scope of the engagement included the creation of a comprehensive assessment matrix; provision of narrative explanations of rankings and full reproducible methodology; procedures for the client to perform future iterations as necessary for additional countries; and an executive summary for the client’s internal stakeholders. Chartwell identified the relevant subject matter and utilized a small team of professionals with over 90 years’ combined AML, money transmission, financial services and project management experience. Serving as outsourced BSA and State MSB Licensing Administrator An international money services business sought a consultant to assist with a broad range of BSA/AML compliance and state licensing matters in the U.S. that have included: serving as outsourced BSA/AML compliance administrator; applying for and serving a project manager role for state money transmitter license applications; providing compliance policies and procedures; conducting compliance training; providing nonlegal opinions on the applicability of state money transmitter licensure and money services businesses registration with FinCEN; and producing a handbook of state money transmitter requirements. These services have been needed in conjunction with the launch of the company’s business in the U.S. As this client’s needs have evolved, we have assigned a team of consultants with a combined 190 years of experience in financial services compliance and exceptional background in payments and money services businesses. CHARTWELL COMPASS | MAY 2014 19 Representative Engagements Chartwell was hired on one day’s advance notice by a publicly traded financial institution software business to provide a full-day crashcourse on the regulatory compliance framework for money services businesses. The engagement helped the customer win a major AML software deal, and to subsequently hire Chartwell again. A national bank’s retail payments arm hired Chartwell to establish a formalized control framework that includes an industry standard Risk Control Self Assessment (“RCSA”) process. This initiative has provided the customer with the infrastructure and tools to migrate to a standardized enterprise process for identifying, assessing, controlling, and reporting all of the risks in the business. We are helping to design control improvement plans for processes with unacceptable residual risk/ control deficiencies, as well as assist with the design of simplified and standardized control process flows for complex and disparate practices. Chartwell may also train the bank’s internal resources in facilitation and serve as the facilitators for the first RCSA cycle. Our consultants have extensive backgrounds in RCSA facilitation, banking operations, credit cards, audit, compliance, technology and credit. CHARTWELLCOMPLIANCE.COM In a recent survey, more than 80% of ICBA members reported that compliance issues are their biggest challenge. As one member said, compliance takes the fun and profitability out of banking. The Compliance HelpDesk addresses this need by helping banks preserve fee revenue, contain administrative expenses, and launch new products, all while staying compliant and profitable during regulatory turmoil. The Compliance HelpDesk offers bankers an added layer of ondemand manpower and expertise to answer complicated compliancerelated questions. Our experts, who provide a practical, hands-on, realworld understanding of compliance, each possess an average of 30 years of experience as bankers, regulators, and law enforcement officials. Enroll Today Visit: chartwellcompliance.com/icbahelpdesk/ Email: [email protected] Call: 1.800.541.6744 CHARTWELL COMPASS | MAY 2014 20 CHARTWELLCOMPLIANCE.COM Chartwell Compliance Shows You the Way “There are several potential ‘traps’ in navigating BSA compliance and the State licensing process to which Chartwell has helped our company navigate it all in order to put us in the best position to capitalize on our investment in the shortest time frame possible.” Alex Eadie Executive Vice President, Operations & Compliance FIRMA Foreign Exchange Corporation CHARTWELL COMPASS | MAY 2014 hartwell Compliance offers all-in-one integrated regulatory C compliance and risk management consulting, testing, audit and examinations, and outsourcing services. We serve bank and non-bank financial service providers that are striving to do business successfully in the midst of unprecedented regulatory upheaval. Chartwell Compliance is attuned to emerging trends, new regulations and rules, and issues relating to the financial services industry. Our consultants believe every client is critically important; and, along with high service delivery standards, coupled with a smaller firm’s pricing, allow Chartwell to deliver a value unmatched in the marketplace. The people of Chartwell have a practical, real-world understanding of regulatory compliance, enterprise risk management, and financial crimes. Chartwell consultants have gained their real-world understanding through numerous years of work as regulators, law enforcement officials, and operators in the financial industry. This allows us to translate compliance in practical ways helping our clients maintain fee revenue; lower operating costs, and proactively anticipate the desires and requirements of a diverse range of agencies and regulators in charge of supervising financial institutions. Chartwell Compliance, as an all-in-one consulting firm, allows our clients to avoid the burden of managing multiple vendor relationships, making it possible for our clients to realize economies of scale. In addition, our clients gain further value from having a partner with experience and expertise encompassing compliance, risk, and corporate planning. Our consultants are passionate about their areas of expertise and equally comfortable as testers, trainers, or mentors to our clients. 21 CHARTWELLCOMPLIANCE.COM Value Propositions Chartwell Consultants ▶▶One of the best Our team is cross-certified in regulatory compliance, anti-money laundering, testing, information technology and security, and fraud. The diversified experience of our consultants provides our clients with access to experienced examiners, operators, and regulatory policy makers in both the banking and non-banking segments of the financial services market, including some of the most talented and seasoned professionals in emerging payments compliance. This vast, multi-disciplinary experience allows us to help our clients design and implement compliance and risk management programs and practices properly calibrated to address both the current and prospective regulatory environment in an effective manner. As a result, our clients’ products and services can be launched more quickly and remain appropriately priced, usable, compliant, and of high value to endusers. The average experience of our consultants is twenty-five (25) years. Our group includes some of the industry’s foremost authorities on regulatory compliance, information security, licensing, and fraud such as: AML/CFT, Financial Crimes and state license consultancies in the world ▶▶One of North America’s best MSB and emerging payments compliance consulting firms ▶▶Very well-rounded practitioners experience ▶▶Better reputation, pricing and value than the Big 4 and Promontory ▶▶Significantly lower cost, more services, and more practitioners experience than law firms ▶▶Entrepreneurial and highly responsive ▶▶End-to-end services and outsourcing ▶▶Free quarterly technical publication, Chartwell Compass, distributed to 45,000 individuals ▶▶Strong human and software project administration backbone to keep on time and on budget. ▶▶Long-standing relationships between team members ▶▶Former federal and state examiners of MSBs and banks ▶▶Former employees of MSBs such as Western Union, First Data, PreCash and Microfinance International Corporation ▶▶Former employees of banks such as Wells Fargo, Bank of America, CapitalOne, and many community banks ▶▶Former OCC Chief Counsel and Asst. Director of Enforcement ▶▶Former FBI Financial Crimes & Terrorist Financing Ops Chief ▶▶Former Federal Reserve System Managing Examiner CHARTWELL COMPASS | MAY 2014 22 CHARTWELLCOMPLIANCE.COM Services REGULATORY COMPLIANCE Chartwell Compliance provides consulting across nearly the entire range of rules and regulations affecting bank and non-bank financial institutions. Our regulatory subject matter expertise includes but is not limited to: Enforcement action solutions; Bank Secrecy Act (“BSA”); Office of Foreign Assets Control (“OFAC”); Loan Compliance (commercial, consumer, real estate); Deposit Compliance, Home Mortgage Disclosure Act (“HMDA”); Secure and Fair Enforcement for Mortgage Licensing Act (“SAFE”); Unfair, Deceptive or Abusive Acts or Practices Act (“UDAAP“); social media; capital requirements; Community Reinvestment Act (“CRA”); state and federal regulations for money services businesses, stored value, and payment systems. BSA/OFAC, AML, FRAUD & CORRUPTION Chartwell Compliance brings together some of the country’s most prominent authorities in Anti- Money Laundering and Combating the Financing of Terrorism (“AML/ CFT”) financial crimes and fraud prevention. Chartwell Compliance’s proficiencies include: Counter terrorism financing; anti-money laundering; asset forfeiture and recovery; fraud prevention (corporate and mortgage); Foreign Corrupt Practices Act and the UK Bribery Act; forensic accounting; foreign government advisory on AML/CFT regulatory regimes. Chartwell Compliance provides a wide variety of related services including: Training and seminars; enforcement action solutions; comprehensive look back reviews; policy and procedure development; independent reviews; risk assessments; investigations and due diligence, expert witness services; and non-legal opinions. STATE MONEY SERVICES BUSINESS LICENSING Chartwell Compliance assists money services businesses such as prepaid access providers, currency exchangers, check-cashing companies, e-wallet service providers, and mobile technology companies in applying for and maintaining state licensure requirements. We offer first-hand experience, reasonable non-legal pricing and additional value in being able to assist clients with related areas such as AML compliance and corporate planning. Chartwell Compliance provides services tailored to fit the specific needs of each MSB including: preparation and submission of state license applications: FinCEN/FINTRAC registrations; administration of existing state license portfolios including renewals, periodic reporting, and other requirements; assistance with state regulatory exams and related remedial work; and non-legal regulatory opinion relative to licensing and regulatory requirements. DUE DILIGENCE AND INVESTIGATIONS The team of former senior law enforcement and regulatory officials and private sector executives of Chartwell Compliance permits Chartwell to undertake due diligence and investigation activities in a range of areas in the U.S. and overseas. We also offer assistance to institutional investors and other companies conducting corporate due diligence on investment, merger, and acquisition targets. OPERATIONS & GOVERNANCE Many Chartwell Compliance consultants have experience in corporate operations, planning and leadership. Chartwell Compliance provides consulting services in all of these areas, as well as, providing clients with services such as: Assessments and recommendations; enterprise wide risk assessments; key indicator dashboards; policies and procedures; employee training; board of directors training, and other services. CHARTWELL COMPASS | MAY 2014 23 CHARTWELLCOMPLIANCE.COM Strategic Alliances Chartwell Compliance welcomes relationships that deepen the value provided to our mutual customers. In particular, Chartwell Compliance has a select number of strategic partnerships with leading service and software providers in the financial sector seeking a trusted source for referrals, thought leadership and feedback on new products from the perspective of regulators, law enforcement officials and former practitioners. Some of our alliances include: The Independent Community Bankers of America, represents nearly 5,000 community banks of all sizes and charter types throughout the United States. BankersEdge is the online training partner of choice for hundreds of financial institutions nationwide, with a library of over 300 courses that span regulatory compliance, financial skills and professional development. Bankers’ Bank of the West provides high-quality products and services as well as deep industry expertise to more than 300 community bank clients in the western states and Great Plains region. Thomson Reuters is the world’s leading source of intelligent information for businesses and professionals. With its finger on the pulse of the financial services, real estate and IT industries, OnCourse Learning provides best-in-class education and compliance solutions that help people get started and succeed in their chosen professions. Consistently ranked as number one in the space, NICE Actimize experts apply innovative technology to protect institutions and safeguard consumers and investors assets by identifying financial crime, preventing fraud and providing regulatory compliance. First Manhattan Consulting Group provides strategy, risk management, and marketing services to financial institutions across the globe Resellers Owned by Reed Elsevier, Accuity is part of BankersAccuity, the global standard for payment efficiency and compliance solutions. Accuity is a leading provider of global payment routing data, AML screening data and software and professional services that allow organizations, across multiple industries, to maximize efficiency and facilitate compliance of their transactions. Accuity maintains authoritative and comprehensive databases globally with a reputation built on the accuracy and quality of our data, products and services. CHARTWELL COMPASS | MAY 2014 24 chArtwe ll coMPliA nce | eDition 1 APRIL 2012 Welcome to the inau W gural edition of Char elcome to the inaugura l edition of the Chartwel Compliance “Compas s”, our periodic publicatio l about financial n financial crime preventio institution regulatory compliance, n, and risk managem contributors are dedicated ent issues. The to ensuring our practical, real-worl d view of a wide range readers have a may have an effect of subjects which on the operations of their businesses. goal is to provide Our updates, analysis and recommendations that enable you to stay attuned with new emerging trends, deter fraud and money regulations and attain compliance laundering, and in practical ways in order to help maintain fee revenue, lower costs, and address the recommendations your federal and state of regulators. In ThIs Issue Fiserv, Inc. (NASDAQ: FISV) is the leading global provider of information management and electronic commerce systems for the financial services industry. CHARTWELL COMPASS A PublicAt ion of twell Compass The professionals at Chartwell are a team eraging 30 years of of experience with backgrou individuals, avexaminers, enforcem nds of bankers, ent directors, law enforcement officers, security and fraud specialists, and licensing hope you find the specialists. We information useful and we welcome your suggestions for topics you would like to see well Compliance looks addressed. Chartforward to meeting all of your compliance and licensing needs. Daniel Weiss President and CEO Chartwell Complian ce Fraud and Money Laundering: Can You Think Like a Bad Nationwide Mortga Guy? | Expansion ge Licensing System of the and Registry (NMLS) Changes and Revisio | Important Recent ns for the Financi al Services Industr Force | Chartwell y by the Financial Compliance Conund Action Task rum | Director Liability Prepare Yourself for Renewe Your Next Exam: Bank of Foreign Assets Secrecy Act/Anti-Money d | Checklist: Control (BSA/AML/OFA Laundering/Office C) | About Chartwe ll Compliance Request your complementary digital subscription of Chartwell Compass today at info@chartwellcompliance. com and start receiving the latest on financial institution regulatory compliance, financial crime prevention, and risk management issues. Chartwell grants permission to all subscribers to freely distribute this publication. 6701 Democracy Blvd. Suite 300 Bethesda, MD 20817 800.541.6744 chartwellcompliance.com Chartwell Compass is intended to provide education and general information on regulatory compliance, reasonable management practices and corresponding legal issues. This publication does not attempt to offer solutions to individual problems and the content is not offered as legal advice. Questions concerning individual legal issues should be addressed to the attorney of your choice. CHARTWELLCOMPLIANCE.COM
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