How to o Apply fo or 2010-2011 GPS S & SCP Grants September 17 & 18, 2009 On the e call call… • Please remember to o mute your phone using g*6 • Please do not put th he call on hold • Use chat c at feature eatu e to ssub submitt quest questions o s Upcoming Webinars • Encore presentatio on of Strategic Planning webinar with Mollie LakinLakin Hayes (Southern Arts A Federation) on October 23 23. Today’s agenda • Program managerss’ presentation • Information on application from Sunshine Lewis • Time for questions and answers Timeline for 2010-2011 grants Date Event September 23, 23 2009 Guideline es available and applications open November 23, 2009 Applicatio on deadline March – May 2010 Legislativve session April 2010 Panel me eetings for 2010-2011 applications July 1, 2010 – June 30, 2011 FY2010-2 2011 Grant Period DCA Program m Managers Name Program Don Blancett Culture Builds Florida pro ojects Scott Moore Discipline based Genera Discipline-based al Program [email protected] dsmoore@dos state fl us Support and Specific Cultural 850.245.6478 Projects for Museums y Phillips p Gaylen General Program g Suppo pport for Local Arts Agencies and State Service Organizations Sarah Stage Discipline-based Genera al Program [email protected] Support and Specific Cultural 850.245.6459 Projects for Dance, Folk Arts, Literature, Media Arts, Music, M Sponsor/Presenter Thea Sponsor/Presenter, atre atre, Multidisciplinary, and Vissual Arts Laura Stone Arts in Education and Underserved Cultural Co ommunity Development projects [email protected] 850.245.6483 gp p @ [email protected] 850.245.6482 [email protected] 850.245.6475 Eligibility Eligibility 1)) Required q organization g s status –ap public entity y or not-for-profit, tax-exemp pt organization 2) No other applications fo or GPS or SPC programs in the current application n cycle 3) Match the grant amountt requested, requested at least dollar for dollar, and 4) Agree to comply with alll application requirements and grant administration n requirements Additional requirements pe er program – check guidelines for information Application Restriction • One GPS or one SCP P grant project per grant period i d • One application per orrganization • Organization is define ed as having one Federal Employer Identification Number of tax ID All applications are subm mitted on an annual cycle. General Progra am Support am General Prog gram Support … is designed to support the ge eneral program activities of an organization that is realizing its stated mission and furthering the state's cultural objectives byy: • conducting, conducting creating creating, producing, ng presenting presenting, staging staging, or sponsoring cultural exhibits, performances, p educational programs, or events or • providing professional service es as a State Service Organization or Local Arts Ag gency Program Support Types 1) Discipline-based pro ogram support 2) Local Arts Agency su upport 3) State Service Organization support Disciplin ne based ne-based program p g su upport pp type: yp …is intended to provide financial support for the p programs g of eligible g organizations g that conduct cultural program mming, realize their stated mission mission, and furth her the state state's s cultural objectives. 3 budget categories bassed on budget size Discipline Categories C • • • • • • Community Theatre Dance Folk Arts Lit t Literature Media Arts Museum • • • • • Multidisciplinary M i Music Professional Theatre Sponsor Presenter Visual Arts Local Arts s Agency p g program support pp …assists assists in the develop pment of local arts agencies and to strength hen and stabilize the statewide network of loc cal arts agencies by providing p gg general p progra g am support pp for their activities. This helps furtther both local and statewide cultural goals and objectives. objectives Local Arts s Agency suppo pp rt type yp • Officially recognized by b one or more county commissions i i • One LAA per county • Three funding categorries based on budget size • Examples: Bay Arts Alliance, A Miami-Dade County Department off Cultural Affairs State Service Organization suppo pp rt type yp • Not-for-profit organiza ation in FL • Works statewide to prrovide opportunities to strengthen professionals working in the cultural community • Collaboration with the e Division • Must reach 50% of Flo orida’s 67 counties • Examples: E l Fl Florida id C Cultural lt l Alliance, Alli Florida Fl id Association of Museums Request Amou unt for General Support Program g pp Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Le el 2 Level 10% $90 000 $90,000 Level 3 10% $150,000 Level 1 25% $40 000 $40,000 Level 2 15% $90,000 Level 3 10% $150,000 N/A 20% $150,000 Local Arts Agency State Service Organization First cho oose Support Type, then Funding g Category g y Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Level 2 10% $90,000 Level 3 10% $150,000 Level 1 25% $40,000 Le el 2 Level 15% $90 000 $90,000 Level 3 10% $150,000 N/A 20% $150 000 $150,000 Local Arts Agency g y State Service Organization Next find % of income Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Level 2 10% $90,000 Level 3 10% $150,000 Level 1 25% $40,000 Le el 2 Level 15% $90 000 $90,000 Level 3 10% $150,000 N/A 20% $150 000 $150,000 Local Arts Agency g y State Service Organization Calculate C l l t percenta tage and d compare with w maximum req quest Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Level 2 10% $90,000 Level 3 10% $150,000 Level 1 25% $40,000 Le el 2 Level 15% $90 000 $90,000 Level 3 10% $150,000 N/A 20% $150 000 $150,000 Local Arts Agency g y State Service Organization Example: Muse eum with $850,000 Total ota O Ope at g Operating Income Example: Museum with $850,000 $850 000 Total Operrating Income Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Le el 2 Level 10% $90 000 $90,000 Level 3 10% $150,000 Level 1 25% $40 000 $40,000 Level 2 15% $90,000 Level 3 10% $150,000 N/A 20% $150,000 Local Arts Agency State Service Organization Calculate e 10% of Total Opera ating Income Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Le el 2 Level 10% $90 000 $90,000 Level 3 10% $150,000 Level 1 25% $40 000 $40,000 Level 2 15% $90,000 Level 3 10% $150,000 N/A 20% $150,000 Local Arts Agency State Service Organization Compare p calculation with maximum request amount. The T smaller number is the maxim mum request. request Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Le el 2 Level 10% $90 000 $90,000 Level 3 10% $150,000 Level 1 25% $40 000 $40,000 Level 2 15% $90,000 Level 3 10% $150,000 N/A 20% $150,000 Local Arts Agency State Service Organization Maximum Request for this example= Program Support Type Funding Category % of Income Maximum Request Discipline-Based Level 1 10% $25,000 Le el 2 Level 10% $90 000 $90,000 Level 3 10% $150,000 Level 1 25% $40 000 $40,000 Level 2 15% $90,000 Level 3 10% $150,000 N/A 20% $150,000 Local Arts Agency State Service Organization Funding for GPS • If the Legislative appro opriation is equal to the t t l amountt requeste total ted db by allll applicants, li t allll applicants will be awa arded their full request amount. • If the appropriation pp p is less than the total amount requested by applicants, award mined by y a scoreamounts will be determ based formula that pro oportionally distributes the appropriation. pp p Wha at is General Progr gram Support? pp • Supports the program mmatic activities of your organization i ti • Operating expenses may m only be used as match For GPS help contact: Name Program Contact Scott Moore Discipline-based Muse eums [email protected] 850 245 6478 850.245.6478 Gaylen Phillips Local Arts Agencies an nd State Service Organiza ations [email protected] 850 245 6482 850.245.6482 Sarah Stage Discipline-based Dancce, Folk [email protected] Arts Literature, Arts, Literature Media a Arts Arts, 850 245 6459 850.245.6459 Music, Sponsor/Presenter, ary, and Theatre, Multidisciplina Visual Arts Specific Cultura al Projects al Specific Cultural Projects description p The Specific Cultural Prroject (SCP) grant is designed to fund a cultu ural project, program, exhibition, or series taking place within the grant period. The grrant activities must supportt the th mission i i off th h organization he i ti and d further the state's culturral objectives. Specific Cultural Projects typ yp p pes 1) 2) 3) 4) Arts In Education Discipline-Based projjects Culture Builds Florida a Underserved Cultura al Community Development Arts in Education p j project g grants …are designed to cultiv vate learning and artistic development for all stud dents and teachers by promoting, encouraging g, and supporting arts and culture as an integrral part of education and d lif lifelong l llearning i ffor residents id t and d visitors. i it Arts in Education funding g categories c g 1) Artist Residency 2) Arts Partnership Disciplin ne Based ne-Based p jects proje …discipline discipline specific for organizations conducting cultural projects, realizing their stated mission, and furtthering the state's cultural objectives. j Discip plines • • • • • • Community Theatre Dance Folk Arts Lit t Literature Media Arts Museum • • • • • Multidisciplinary M i Music Professional Theatre Sponsor Presenter Visual Arts Culture Buiilds Florida p j project g grants …are designed to suppo ort and encourage new projects j t throughout th h t th h state he t t in i the th four f key k areas of the Division's s Strategic Plan, Culture Builds Florida's Future. Culture Builds Florida F Florida’s s Future funding g categories c g 1) Seed Funding - a new w project 2) Expansion Funding - expansion of a current project. Underserve ed Cultural Community Development D (UCCD) …project grants support the organizational development of underse erved cultural organizations. UCCD eligibility • Meet basic eligibility re equirements • Be an underserved cu ultural organization as d fi d iin th defined the guidelin id lines • Have a total operating g income of $150,000 or less • Have at least one yea y r of completed p programming UCCD fundin ng categories 1) Capacity Building 2) Consultant 3) Salary Assistance Request A Amount for Specific p Cultural Projects j Program Support Type Funding Category g y Maximum Request q Arts in Education All $ , $25,000 Discipline-Based N/A $25,000 Culture Builds Florida All $25,000 Underserved Cultural Community Development Capacity Building $2,000 Consultant $5 000 $5,000 Salary Assistance $20,000 SCP Fu unding Project grants will be fun nded at full request, top down, until the Legislativ ve appropriation is depleted. For SCP help contact: Name Program Contact Information Don Blancett Culture Builds Florida projects [email protected] 850.245.6483 Scott Moore Discipline-based proje ects for Museums [email protected] 850.245.6478 Sarah Stage Discipline-based proje ects for Dance, Folk Arts, Literrature, Media Arts, Music, Sponsor/Presenter, Th heatre, Multidisciplinary, and Visual V Arts [email protected] 850.245.6459 L Laura Stone St Arts A t in i Education Ed ti and d Underserved Cultural ment Community Developm projects [email protected] t @d t t fl 850.245.6475 Deciding Betwe een GPS & SCP een Important Co onsiderations • Maximum request amount • Matching funds available • Greatest need • Fulfilling your mission • Prior DCA funding • Other Oth donors d • Goals from long-range or strategic t t i plans l General Tips fo or Grant Writing or A few w tips: • Quality, not quantity • Goals, Goals objectives, objectives methods, and activities • Use lists & bullets • Respond to questions • Consider review criteria • Panelists will review many applications • Use draft of panelist scoring rubric as a guide How to Apply How NOT T to Apply No OA ASIS! 2010-2011 Application A Application includes: 1) Application form – Electronic – Submitted online (butt not through OASIS) 2) Application package – Hard copies – Submitted by mail (also not through OASIS) Applicatiion Form • Must be submitted by 11:59 p.m. ET on N November b 23 • Is not in OASIS!! User Accountt (not OASIS) • • • • • • Required to edit and submit your application Must use a valid ema ail address Only one per FEID Choose a generic log g in B careful Be f l off your pa asswords d Not an OASIS profile e Application Form F Includes • • • • • • • Organization Informa ation Cover page Operating and Propo osal Budgets Proposal Summary and a Synopsis N Narrative ti Support Materials Lis st Certification / Signatu ure Application Fo orm Highlights • Corporate Name – Must be exactly as it appears on your Division of Corporations Reco ord • Proposal Synopsis – Your proposal in 1 sh hort paragraph g – Division may use in reporting, r information sharing efforts, or wh hen providing details to the Legislature. Application n Form Tips • Save on every page • Must complete page 1 before moving on • GPS applicants shou uld complete operating budget before the pro oposal budget • You must save to see e your updated character count • Check Ch k th the review i pag ge!! Reviewing an nd Submitting • The review page will show all application errors. • Errors must be fixed before the application can be submitted. • Make sure the review w page shows what you want the panel to see e • Application must be ssubmitted by 11:59 ET. ET Application Pac ckage Includes • Documentation of leg gal status * • 8 copies of any specific materials required gory by your funding categ • 8 Support material pa ackets (with coversheets) * not-for-profit tf fit organizat i ttions ti only. l Documentation of Legal Status • 1 copy IRS Determin nation Letter • 1 copy Division of Co orporations record (first page) – Available through doccument search online at http://www.sunbiz.org g/search.html Required for not-for-profit organizations only. Support Materials M • • • • Should be recent (no o older than 2 years) Can make your application stronger Should include a covversheet Are not required The division will not mak ke copies or check the packets for complete eness. Examples of Su upport Materials • • • • • • • • Newspaper clippings s and reviews P i t materials Print t i l Support Letters Evaluation materials Audio CDs DVDs Pictures Data CD (digital imag ges, MP3s, documents) Demons stration How to find your corpora ate name and Corporations record with h http://www.sunbiz.org For applica ation help… Contact Sunshine with problems p or technical questions related to the website or online application. 850.245.6493 850 245 6493 [email protected] Questions and Answers Thank you fo or joining us • Guidelines available e and application opens p September p 23 3 • Application deadline e November 23 • Thank a you, a and d keep eep p in touc touch!
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