How to Enroll New Employees in a HealthEquity® HSA Use the HealthEquity® Employer Portal (Applicable only to groups whose health plans don’t provide electronic eligibility files to HealthEquity.) Enrolling new employees in a HealthEquity HSA using the HealthEquity employer portal is easy, simply: 1. Log in to your HealthEquity employer portal at https://www.healthequity.com/HE.aspx. 2. Select “Enroll Employee.” 3. C hoose to add employees manually one-at-a-time using the online interface or by uploading a file with multiple employees. Remember to enroll only those employees that have elected, and are eligible for, the HSA. 4. See the Employee Listing to confirm the employees were added. If you need assistance, simply access the HealthEquity Employer Portal Guide at http://resources.healthequity.com/Forms/HE_Employer_Guide_2011.pdf or call HealthEquity Client Services at 866.382.3510. Capture Which Employees Want an HSA Here are some tips and resources for for capturing which employees want an HSA for different benefit enrollment processes. 1. Paper HSA authorization form—If you have a paper benefit enrollment process or your online benefit system can’t capture which employees want an HSA, have employees complete a paper authorization form and return it to you. You can use HealthEquity’s standard authorization form available at www.healthequity.com/documents/ forms/Employee_HSA_Enrollment_ Form_20110912.pdf. 2. Electronic capture—If you use an online benefit enrollment system, have employees elect to open an HSA during online enrollment. Following is sample language you might use for online enrollment. Qualified for a Health Savings Account? The benefits enrollment process includes the option to open a health savings account (HSA). An HSA lets you set aside funds to use to pay for qualified medical expenses—tax-free. Your HSA belongs to you, even if you change employers or health plans. To open an HSA, you must: Have a qualified high-deductible health plan (HDHP). Have no other health coverage except what is permitted as other health coverage by the IRS. Not be enrolled in Medicare. Not be claimed as a dependent on someone else’s tax return. Not have access to dollars in a flexible spending account (FSA) that can pay for any medical expenses before the HSA’s required deductible is met, including a spouse’s FSA. Authorization and Certification I accept the terms of the HealthEquity HSA Custodial Agreement available at http://resources.healthequity.com/ Forms/Agreements/HealthEquity_HSA_ Custodial_Agreement_20110616.pdf. I understand that in compliance with the USA PATRIOT Act, HealthEquity must verify the identity of all individuals who seek to open an HSA. I understand that as part of this identity verification process, I may be asked to provide additional information and/or documentation before my account can be established. 3. Include disclosure as part of the HSA qualified medical plan selection. Following is some sample language you might use when the employee is electing the medical benefit. By enrolling in the <Name of Plan> plan, a HealthEquity HSA may be opened on your behalf (subject to the confirmation of your eligibility). HealthEquity is <Employer’s> preferred HSA administrator and your account will be subject to the HealthEquity HSA Custodial Agreement available at http://resources.healthequity.com/ Forms/Agreements/HealthEquity_HSA_ Custodial_Agreement_20110616.pdf. In compliance with the USA PATRIOT Act, HealthEquity must verify the identity of all individuals who seek to open an HSA. As part of this identity verification process, you may be asked to provide additional information and/ or documentation before your account can be established. To be eligible for an HSA, you must meet the following criteria. If you’re not eligible, please call HealthEquity and make sure an account is not opened (or, if already open, is closed) and that any contributions made on your behalf are returned. Capture HSA Payroll Deductions If you don’t currently have a process for capturing how much an employee would like withheld from his/her paycheck, HealthEquity provides a payroll deduction form that you can use. Log in to the HealthEquity employer portal and select “HSA Payroll Deduction Process” under the Resources tab and select the HSA Payroll Deduction Form Template or call HealthEquity Client Services at 866.382.3510. Have a qualified high-deductible Have Questions or Need Assistance? Have no other health coverage except Call HealthEquity Client Services at 866.382.3510 from 7 a.m. to 6 p.m. MST Monday through Friday or e-mail [email protected]. health plan (HDHP). what is permitted as other health coverage by the IRS. Not be enrolled in Medicare. Not be claimed as a dependent on someone else’s tax return. Not have access to dollars in a flexible spending account (FSA) that can pay for any medical expenses before the HSA’s required deductible is met, including a spouse’s FSA. MST Monday through Friday or e-mail [email protected]. www.healthequity.com Copyright © 2011 HealthEquity, Inc. All rights reserved. HealthEquity and the HealthEquity logo are registered trademarks or service marks of HealthEquity, Inc. 866.382.3510 HE HSA EnrollEEs 20110929 KM/MR
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