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How to Create a New WebStudy Course - Admin
Hover your mouse over and click Course on the line below.
New Course
Click the
button to the left of “Create course” to create an individual course. This opens the
Create a New Course page.
Create a New Course
Administrative Data
!Instructor: Required. Click the down arrow on the Instructor list box and choose the name of an
existing instructor from the list of active instructors.
Co-instructors: Optional. You can select one or more from the list of active instructors. Co-instructors
have the same permissions in the course as the Instructor – except to edit the materials.
Assistant instructors Optional. If there are any active Assistant instructors on file, choose one or more
from the list. Assistant instructors have limited permissions in the course. They are basically graders
and can be assigned certain tests, assignments and or forums to grade for the Instructor.
Enrolled students: Clicking on the Manage students button produces a list of all students at your
institution with an active WebStudy account. They can be added to a course by clicking the check box by
their name.
Note: There is an Institutional Setting allowing or preventing Administrators at the Institution
from manually adding students to a course in this way. Most students are added to or removed
from courses by CSV or XML file upload.
Click on the Red X in upper right corner to close student list once opened.
Speed-Dater is disabled for Administrators on this page.
!Activate On (mm/dd/yy hh.mm AM): Required. This is the date/time the Course will be available for
students to log in. Note: This option can be disabled for Instructors.
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Deactivate On (mm/dd/yy hh.mm PM): Optional. If set, this is the date/time the Course will no longer be
available for students to log in. The Instructor can always access the course. Note: This option can be
disabled for Instructors.
Guest password, if applicable. Optional. If you would like a Guest to be able to view the
course, you can enter a guest password here. Note: This is editable by the Instructor.
A login name is automatically created with the course. (Login name: will be determined after
you create the course :
Guest access permission (highlight acceptable actions) : Optional. Default access allows guests
to Submit forum posts, Submit assignments, Submit new links or link comments, Submit new
private or public note. Actions that are highlighted are allowed. To remove one or more of the
permissions, ctrl-click those that you want to disallow. In the image below, “Submit new links
or link comments” has been disallowed:
Course Name – (options in this category are usually entered/edited by the Administrator)
!Full name of the course : Required. Enter the name of the course, “English Compositon I”, “Financial
Accounting”, etc. Some Institutions add the Instructor’s name: “Art Appreciation (Jones)” for example.
Note: It is not recommended to allow Instructors to change the course name.
!Course Code : Required. Enter the course code (section code/number), “ENG-101-OL”, “ACC-104-OL”,
etc. This code must match the actual code in the Institution’s Registration system. Note: It is not
recommended to allow Instructors to change the course code.
Comma delimited list of alternate name codes: Optional. A list separated by commas of other course
codes (sections) to be added to this course shell can be entered here. This allows multiple sections of
the same course to be added to one course shell.
Course Frontpage – (options in this category are usually entered/edited by the Instructor)
Show : Has no effect on the current Event Summary Pages.
Show instructor’s name and contact information: Selecting YES from the drop-down list will
display the name, and any contact information (email address, phone #), to be displayed to
students. Selecting NO will keep it hidden from students. The default is NO and it is usually up
to the Instructor to edit this option.
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Show instructor’s photo : Selecting YES from the drop-down list will enable display an uploaded
picture of the Instructor on the Event Summary pages and the About Tab. Seting this option to
NO removes it from both places. It is usually up to the Instructor to edit this option.
Optional Frontpage Text : Optional. Click the
default text shown below:
“write” icon to enter text that will replace the
This opens the RTF Editor.
It is IMPORTANT not to Paste directly from a Word document using ctrl-V or right-click and
Paste. If pasting from Word (or another word processor) use the
“Paste from word”
icon on the RTF Editor toolbar. This strips out unnecessary printer codes from the copied text
that can cause problems later, editing the text, and/or displaying it properly to students. Please see
“How to Properly Use the RTF Editor”
Course Description - (options in this category are usually entered/edited by the Instructor)
Course Summary : Optional. Click the
“write” icon to enter text that describes what the
course covers. *Please do not copy & paste directly from your word processor.
Prerequisites Description : Optional. Click the
“write” icon to enter text that describes any
prerequisites for this course. *Please do not copy & paste directly from your word processor.
Any Other Information: Optional. Click the
“write” icon to enter text that describes any
other information you wish to display to students. *Please do not copy & paste directly from
your word processor.
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Evaluation - (options in this category are usually entered/edited by the Instructor)
Evaluation Description: Optional. Click the
“write” icon to enter text that describes your
evaluation (grading) policy. Please do not copy & paste directly from your word processor.
! Grading System: Required. A Grading System is a table with point ranges which equate to
Letter grades. The Administrator can create Institutional Grading System(s), and at some
Institutions Instructors can also create their own Grading Systems. If allowed for Instructors
they see the Administration/GRD SYS option on their Shared Toolbar (with Mail, Personal, etc.)
! Allow multiplication factor: Required. This option allows weighting of all gradable items by
item. If the Institution enables Category Grading, this option must be set to NO.
Entering text in the Final Grades Items and a % in Weight of items above is informational only.
It does not affect grade calculation.
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Additional Information - (some options in this category are usually entered/edited by the
Instructor. Those usually set by the Administrator are indicated.)
Allow students to post links: This option is usually entered by the Instructor. Setting this
option to YES will allow students to add hyperlinks to the Links tab.
Students can see expanded syllabus : This option is usually entered by the Instructor. Setting
this option to YES will allow students to access the Expanded Syllabus through the See
Expanded Syllabus link at the top of the Timeline. Note: Instructors will see the link regardless
of the setting.
Course Level: This option is usually entered by the Administrator when
creating the course. Choose the appropriate level from the drop-down
list. .
Department: This option is usually entered by the Administrator. Choose the appropriate
department from the drop-down list.
Academic Calendar This option is usually entered by the Administrator. Choose the
appropriate Semester name/code from the drop-down list. It is not recommended that the
Instructor change this option because it could move the course out of an active semester!
Timezone of the course: This option is usually entered by the Administrator. The default
setting is “WebStudy Default (Eastern Time) (GMT-5:00)”-US Eastern Standard Time which
equates to Greenwich Mean Time minus 5 hours.
If you select “Specific time zone… two more
options appear:
Specific time zone: Select the appropriate time zone from the drop-down list.
Observe Daylight Saving Time Select YES or NO from the drop-down list.
Grading items sorting: This option is usually entered by the Instructor. Choices are “Timeline
Sequence” where the gradable items are listed alphabetically by Timeline session, or “Type
Sequence” where the items are grouped by type – Assignments, Tests, Forums, etc.
Allow students to see all additional myWebstudy Tutor: This option is usually entered by the
Instructor. If YES is selected, the students will be able to see myWebstudyTutor items if the criteria set
for them is met.
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The following options are usually set by the Instructor.
Enable myWebstudyTutor: If YES is selected myWebstudy Tutor can be used to supply
additional items to specific students based on Rules and Criteria set. Note: The myTutor Tab
needs to be included in the course to be able to create and edit myTutor Rules and Criteria.
Enable Turnitin: Selecting YES allows Essay Assignments to be automatically submitted to
Turnitin for plagiarism check. Note: The Instructor will also need to enter your Turnitin login
and Turnitin Password information in your Personal/About settings. This is the login and
password the Instructor has set up in Turnitin for this course, which allows automatic login for
automatic submission to Turnitin.
Show totals in gradebook: Selecting YES displays Totals at the bottom of the Students’ grade
book. The Top line “STUDENT TOTAL” indicates how many points the student has earned out of
how many she/he has attempted (or have become activated as of a particular date). The
Bottom line “TOTAL” indicates how many points the student has earned out of the Maximum
points for the course.
Suppress session numbering: By default each Timeline session has a sequence number. The
Instructor can choose to hide those numbers if they might be confusing for students. For
example if your first session is a “Welcome” or “Course Introduction” session, and the second
session is titled “Chapter 1”, the sequence number of the “Chapter 1” session would be #2.
Show Syllabus Files on Timeline: Selecting YES displays a Syllabus file that has been uploaded
by the Instructor using the “Manage Syllabus files” button.
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Click the “Manage Syllabus files” button to browse for and attach the
syllabus file for this course/semester.
The currently uploaded Syllabus file (if
any) will be displayed as a link.
Uploading the Syllabus file through “Manage Syllabus files” will cause a link to appear at the top
of the Timeline that students can click on to open the Syllabus.
Click the “Submit” button to Save changes to the Course Information.
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