Document 207814

Copyright © 2010 by R. W. Beck, Inc. All Rights Reserved.
PRESENTED TO NORTH
CENTRAL TEXAS COUNCIL OF
GOVERNMENTS
How to Plan,
Design and
Finance Small
Transfer Stations
and Citizens’
Collection Stations
APRIL 14, 2010
Workshop Overview
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Introduction
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Solid waste problems in rural
Texas
Defining Citizens’ Collection
Stations and Transfer Stations
Citizens Collection Stations
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Planning
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Permitting and site selection
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Site and facility size
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Equipment
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Personnel
Transfer Stations
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Planning
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Permitting and site selection
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Types of Transfer Stations
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Site and facility size
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Equipment
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Personnel
Citizens’ Collection Stations and
Transfer Station Considerations
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Limiting off-site impacts
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Health and Safety
Project Financing
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Finance options
Estimating capital and operating
costs
2
Solid Waste Problems in Rural Texas
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Illegal dumping of household wastes has become
one of the most challenging public health and
safety problems for Texas today
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In 1993, the U.S. Environmental Protection Agency
(US EPA) introduced regulations concerning the safe
design, operation and closure of Municipal Solid
Waste (MSW) landfills
These directives proved to be too costly for many
rural landfills, forcing many operations to close
MSW management became more expensive and less
convenient for rural residents
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Outdoor Burning and Illegal Dumping
Outdoor burning and illegal dumping
involve:
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Health hazards
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Aesthetic costs
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Environmental hazards
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Clean-up costs
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Illegal Dumping
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The implementation of Citizens’ Collection Stations
and Transfer Stations may help to lessen the
presence of illegal dumping in rural Texas
As a result, costs associated with managing this
waste will also be lessened
Costs by Program
Local Government
Cleanup
Enforcement
Education and
Outreach
Total
City of Allen
$ 135,844
$ 11,166
$ 34,030
$ 181,040
City of Grand Prairie
$ 125,607
$ 50,654
$ 54,898
$ 231,159
Collin County
$ 114,245
$ 88,410
$ 10,165
$ 212,820
Kaufman County
$ 205,074
$ 78,867
$ 91,627
$ 375,568
Tarrant County
$ 198,970
$ 151,077
$ 37,851
$ 387,898
$ 779,740
$ 380,174
$ 228,571
$ 1,388,485
TOTAL
From 2003 NCTCOG Stop Illegal Dumping Cost/Benefit Analysis Study
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Defining Transfer Stations and Citizens’
Collection Stations
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According to the Texas Administrative Code (TAC):
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A Citizens’ Collection Station is “a facility
established for the convenience and exclusive use of
residents (not commercial or industrial users or
collection vehicles).”
A Transfer Station is “a facility used for transferring
solid waste from collection vehicles to long-haul
vehicles (one transportation unit to another
transportation unit). It is not a storage facility such
as one where individual residents can dispose of
their wastes in bulk storage containers that are
serviced by collection vehicles.”
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Deciding Between a Transfer Station
and a Citizens’ Collection Station
Citizens’ Collection Station
Transfer Station
Generally utilized by residents in
lieu of curbside collection
Provides financial advantage for
Cities facing longer hauling
distances
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Provides a cost-effective
alternative to illegal dumping for
residents
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Costs should be less than hauling to
landfill directly
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Collection vehicles spend less time
driving to/from disposal site and
more time on route
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Citizens’ Collection Stations
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Key Steps for Planning a Citizens’
Collection Station
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Evaluate current waste collection, hauling and
disposal practices within and near the jurisdiction
Delineate the likely service area
Make estimates of existing and future solid waste
collection demand
Identify likely service zones and plausible citizens’
collection station scenarios
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Getting Organized
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Important to assign responsibilities to some
individual or group
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Local government administrator or staff
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Citizen’s advisory council
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Interim task force
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Internal engineering department or contract with
private consulting firm
Open public process is critical for successful
implementation of programs
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Collecting Data
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A variety of data will be needed for planning process
Primary Data includes data collected from the jurisdiction
where the wastes are generated and will be collected
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Waste stream characterization study
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Community survey
Secondary Data includes data obtained from published
reports and studies but still offers reasonable baseline
information
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Regional solid waste survey
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Waste collection or disposal data from nearby jurisdiction
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Collecting Data – Primary Data
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An MSW survey is a cost-effective method of collecting
primary data
Survey can allow officials to answer key questions:
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Are there enough residents interested in this type of service
to warrant our going any further with current planning efforts?
What are the estimated participation rates for various “payas-you-throw” fee rates, or what is an acceptable monthly
service payment rate?
What are the likely waste generation rates per household
type?
What is the average maximum distance that residents indicate
they would be willing to drive for a CCS?
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Collecting Data – Secondary Data
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Primary data should be used whenever possible
However, MSW surveys may cost more than a
community is willing to pay for preliminary
planning
If so, the community must rely on “secondary”
data sources
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Utilize region-specific data when available
State and national data should only be used as a last
resort
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Evaluating Current Waste Collection
and Handling Practices
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Identify all public and private waste collection
providers
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Price and convenience of these services will have a
major impact on whether customers will utilize CCS
Do existing public and/or private waste collection
service providers have any service expansions or
withdrawal plans?
Identify all legal MSW landfills and transfer
stations
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Locations, capacities, policies and fees
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Defining a Likely Service Area
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Includes everything within the community that is
outside the existing solid waste collection
providers’ residential service zones
Some users of voluntary waste hauling will shift to
CCS service
These shifts can be anticipated through:
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MSW surveys (more precise data, more effort)
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Town hall meetings (less precise data, less effort)
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Estimating Existing and Future Solid
Waste Demands
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Estimate current year service area population:
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Detailed demographic information about member
cities from their councils of government
United States Census data
County tax records (not as useful for areas with a
high density of multi-family units)
Households added after the most recent census
can also be determined using local property tax or
utility service data
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Estimating Existing and Future Solid
Waste Demands
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Estimate service area population in 5 and 10 years:
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Basic linear trend extrapolation, using historical
data for the prior five year period
Abnormal increases (perhaps due to an annexation,
etc) should be accounted for in analysis
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Estimating Existing and Future Solid
Waste Demands
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Estimate non-participation rates
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Non-participation is generally from rural customers
who:
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Are willing to drive to a MSW landfill or contract for waste
collection services themselves
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Prefer to legally burn, dispose or compost their wastes
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Are still going to illegally dispose of wastes
This estimate can be obtained from:
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An MSW survey
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Contact with private and/or public waste haulers
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Estimating Existing and Future Solid
Waste Demands
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Estimate number of CCS facilities necessary
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Estimate current and future solid waste volumes
Consider travel distance for residents (ideally
residents would not have to travel more than 3 to 10
miles to dispose of waste)
Compare needs to available funding to determine
number of stations to plan
Develop service zones, or the geographical area for
which the facility is intended to serve, for each CCS
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Identifying Likely Service Zones
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When determining the service zone, items to
consider include:
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Concentrations of residents within the service area
Proximity to frequently-traveled roads so residents
can complete multiple trip tasks including solid
waste deposits
Location of facilities which will not create nuisance
complaints or create hazards
Land where other capital costs can be minimized
(e.g., existing lighting, fencing, paving, etc.)
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Identifying Likely Service Zones
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Site selection may also be driven by waste
collection container and hauling approach
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Example: Large container fixed stations (with 40
cubic yard bins and compactors) will serve
considerably denser populations or larger spatial
areas than a mobile collection trailer (with 12 cubic
yard capacity)
“Keep it affordable and convenient”
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Identifying Likely Service Zones
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Once the locations of the CCSs have been
established, operators must plan for the following
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Hours of operation
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Collection pick-up frequency
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Storage capacity at various locations
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Permitting and Site Selection
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Permitting Overview
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The time required to site and permit a CCS can
vary considerably depending on the site location
TCEQ requires CCS facilities to provide official
notification of their operation
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CCS facilities are not required by the TCEQ to apply
for an operating permit
TCEQ Chapter 330, Subchapter A provides overview
of the notification process
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Site Selection
Factors to consider when choosing a site:
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Proximity to areas with high population densities
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Distance to landfill or transfer stations
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Visual impacts
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Site zoning, design and size requirements
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Site topography and geometry
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Site access (e.g., type of roadway, line of sight distances)
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Co-location with another facility (e.g., closed landfill or
transfer station)
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Site Design
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Site Design
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CCS site designs can range from basic to advanced
Basic CCS sites meet solid waste demands by
utilizing cost-effective design principles
Advanced CCS designs focus on streamlining the
operation and have additional considerations
including:
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Grade separation
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Traffic flow within the site
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Basic CCS Design
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Advanced CCS Design
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General CCS Design Factors
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Types of customers and how long it takes each to unload
Number of vehicles that will use the station and their
expected days and hours of arrival
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Need to design to accommodate peak operations
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Growth in the waste stream over life of transfer station
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Access to external roadways
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Need for additional supporting infrastructure (i.e.: turning
lane from adjacent roadway)
Stormwater drainage
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Need for on-site detention or retention ponds
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General CCS Design Factors
(Continued)
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Parking for staff and citizens
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Staff facilities
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Heated or unheated
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Attached bathroom or portable facility
Construction Materials
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Gravel, Asphalt or Concrete for surfaces in CCS facility
Facility security
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Perimeter fencing, lighting
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Hours of operation
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Aesthetics and landscaping
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General CCS Design Factors
(Continued)
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The types of materials accepted have an impact on the
size of the station and type of equipment used. In
addition to MSW, CCSs may accept:
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Brush
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Can reduce density of loads, or space required to grind brush
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Hauling clean brush requires separation from other waste streams
Recyclables
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Material must be kept separate for other waste streams
HHW
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Material must be closely monitored to ensure proper storage measures
are taken
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Grade Separation
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Designs incorporating grade separation are utilized
in more advanced CCS sites
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Allows for ease of disposal for residents
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Separates residential and load-out traffic
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Need to assess existing topography
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Cut and fill activities represent additional costs
May present additional safety concerns
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Installation of handrails
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Grade Separation – Z-Wall Design
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Grade separation can be accomplished through the
use of a Z-Wall design
Z-Walls allow for CCS designers to use available
space more efficiently and simplify load-out
practices
Types of Z-Walls include:
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Soldier piles with timber lagging
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Concrete block walls
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Cast-in-place concrete
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Soldier Piles with Timber Lagging
Z-Wall
Soldier Pile with Timber Lagging Z-Wall, Crow Wing Co, MN
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Concrete Block Z-Wall
Concrete Block Z-Wall, Snohomish Co, WA
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Cast-In-Place Concrete Z-Wall
Cast-In-Place Concrete Z-Wall, Snohomish Co, WA
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Z-Wall Considerations
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Other considerations include:
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Cost
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A soldier pile and timber lagging z-wall varies in price depending on
drilling costs for individual site
Aesthetics
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A concrete block wall is considerably cheaper than a cast-in-place wall
Generally, a cast-in-place wall is more visually appealing
Design
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A cast-in-place wall offers more flexibility in design as compared to a
concrete block wall where design is limited by dimensions of concrete
blocks
Furthermore, a cast-in-place wall can be sloped with grading and can be
fitted with safety railings more easily
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Traffic Flow
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A traffic flow plan helps to retain an acceptable
level of safety in sites utilizing grade separation
technology
Items to consider include
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Entrance and Exit treatments (shared or separate)
Segregation of residential traffic and load-out
vehicles
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Check – in protocol (if applicable)
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Traffic overflow capability for peak hours
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CCS Traffic Flow:
Shared Entrances and Exits
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CCS Traffic Flow:
Separate Entrances and Exits
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Operational Considerations
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CCS Equipment
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CCS Equipment can include:
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Roll-off container
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Roll-off tractor
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Stationary compactor
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Small tractor or skid-steer (Bobcat)
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Brush grinder (if applicable)
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CCS Equipment
Roll-off bins
Roll-off truck
Skid steer (Bobcat)
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Compactor
Brush grinding equipment
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Staffing
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A CCS facility can be staffed or unstaffed
Key benefits associated with having a staffed
station include:
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Increased monitoring of site
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Improved control of materials in waste stream
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Increased opportunities for site maintenance
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Opportunity to collect usage fees
As can be expected, additional personnel costs are
incurred with a staffed station
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Operating Hours
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Additional costs associated with having a staffed
CCS can be managed by limiting operating hours
When limiting operating hours, planners should
consider:
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Including some weekend hours (typically most
convenient for residents)
Scheduling early opening or late closing hours during
the week to increase the convenience for working
residents
Staggering early opening and late closing times
during the week
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Personnel Requirements
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The number of personnel used at a station will
vary depending on the size of the station and the
amount of waste processed
Typical positions for staffed facilities include:
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Oversight/Administration
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Site Supervisor
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Site Workers/Laborers
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Personnel Requirements
(Continued)
Oversight/Administration
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Typically, this position is filled by either the City’s Solid Waste
Director or the Public Utilities Director
Works under very little direction, direct supervisor for other positions
Responsible for the overall performance of program, oversees all
operations and procedures, identifies areas where improvement is
needed
Represents the program at meetings, hearings, conferences, etc.
Site Supervisor
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Hires, supervises, counsels and instructs station employees, provides
routine training when needed
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Oversees and designs all schedules and plans for transfer station
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Identifies and implements methods to improve production
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Personnel Requirements
(Continued)
Site Workers/Laborers
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Perform daily tasks
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Clean and maintain CCS and equipment used
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Inspect waste received for any unacceptable materials or items
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Work safely and notify Site Supervisor of any safety hazard observed
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Operate heavy equipment safely and efficiently
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Inspect, clean, service and makes minor repairs to equipment
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Personnel Training
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Specific training requirements for CCS operators are not
mandated by TCEQ
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As discussed previously, a CCS can be unstaffed (and therefore
without trained personnel)
Some basic training requirements are recommended and
include:
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General Human Resources training
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Basic first aid
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Basic fire safety
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Detecting prohibited materials
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Basic recordkeeping
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Transfer Stations
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Evaluating Need for Transfer Station
Direct haul to landfill vs. long haul via transfer station
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When a city or entity face hauling waste “longer” distances, a
transfer station may be a viable option.
Transfer station costs should be less than the cost of hauling to
the landfill directly with collection vehicles (direct haul).
By using a transfer station, collection vehicles spend less time
driving to/from the disposal site and more time on route.
Therefore fewer collection vehicles need to be purchased.
A common “rule of thumb” R. W. Beck uses based on experience
with other transfer stations is that a transfer station begins
becoming feasible when the travel distance to the landfill is 2030 miles or more (one way).
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Evaluating Need for Transfer Station
(Continued)
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Factors that affect
financial feasibility
include:
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Disposal Cost
Distance/travel time to
landfill
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Fuel Costs
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Annual tonnage hauled
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Payload of transfer trailers
vs. collection vehicles
Source: U.S. EPA’s Waste Transfer Stations: A Manual for Decision
Making
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Evaluating Need for Transfer Station
(Continued)
Why Consider a Transfer Station?
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Provides flexibility of disposal location
May be less expensive alternative to hauling long
distance to landfill
Turnaround times for collection vehicles typically
shorter
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Typically less wear and tear on collection vehicles
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Can serve as citizens collection station
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Can provide processing point for recyclables or other
materials
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Permitting and Site Selection
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Permitting Overview
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The time required to site and permit a transfer station can
vary considerably depending on where the site is located,
potential neighbors, etc.
R. W. Beck would recommend to anyone planning a
transfer station to allow ample time for these activities.
All transfer stations must be permitted, registered, or
notification must be provided.
TCEQ Chapter 330, Subchapter A provides permitting
overview.
TCEQ Chapter 330, Subchapter M provides location
restrictions and some counties have siting ordinances.
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Permitting Overview
(Continued)
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Only notification is required for “low-volume” transfer
station
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Storage capacity of less than 40 cubic yards and located in an
unincorporated area
A transfer station can be registered if it meets following
criteria:
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Municipality with population < 50,000
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County with population < 85,000
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Facility that transfer < 125 tons per day
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Located within permitted boundaries of Type I or IV landfill
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Permitting Overview
(Continued)
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Transfer stations that cannot meet requirements
for notification or registration must be permitted.
Primary difference between permitting and
registration is that the registration application is
not subject to a hearing request or the
administrative completeness determinations of
TCEQ Chapter 281.
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Site Selection
Factors to consider when choosing a site:
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Proximity to waste collection routes
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Distance to landfill
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Visual impacts
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Site zoning, design and size requirements
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Site ordinances
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Proximity to utility tie-ins
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Site topography and geometry
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Site access (e.g., type of roadway, line of sight distances)
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Co-location with another facility (e.g., closed landfill)
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Site Selection
(Continued)
Facility siting criteria
Exclusionary Criteria1
Land Use Criteria
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Airport safety
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Parks and open space
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Floodplains
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Residential land use
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Groundwater
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Population density
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Endangered or threatened species
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Wetlands
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Fault lines
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Impact on air quality
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Seismic impact zones
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Impact on the local infrastructure
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Protection of key environmental
features
Proximity to churches, recreation sites,
residences and schools
1. Texas Administrative Code (30 TAC §330, Subchapter M)
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Site Selection
(Continued)
Example Composite of All Unsuitable Areas for County Siting Ordinance
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Types of Transfer Stations
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Types of Transfer Stations
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The type and size of the transfer station will
depend on a number of factors, many of which are
covered in this Workbook.
Aside from operational requirements, the design
may be influenced by climate and local policy
decisions.
Transfer stations can typically be categorized into
several groups, although one station could be
categorized as more than one:
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Open-top, Surge Pit, Compactor/Precompactor,
Baler, Intermodal.
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Primary Transfer Stations Types
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Open Top
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Surge Pit
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Variation of open top transfer station. Waste unloaded into an area below the
level of the unloading vehicle. Transfer station equipment then pushes the
material into trailer, typically open-top.
Compactor/Precompactor
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Waste is either unloaded directly into trailer below (direct dump) or dumped
onto a tipping floor and pushed into trailer below (push load).
Waste is compacted into a trailer (compactor) or compacted then loaded into
trailer (precompactor). Waste is typically loaded into the rear of fully-enclosed
trailer.
Other (Baler, Intermodal)
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For baler transfer stations, loads of waste are baled then placed on a trailer for
maximum load density
For intermodal, waste is loaded into containers that can be loaded onto rail
cars.
Both are typically used when hauling long distances.
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Open Top (Push Load)
Application
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Most common type of transfer
station
Design can be configured for both
small and large transfer stations
Allows for temporary storage of
waste on tipping floor
Examples: City of Killeen, City of
Huntsville
Advantages
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Simple technology
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Lower capital costs
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Disadvantages
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Some storage of waste is available on
tipping floor
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Easier to inspect waste on tipping floor
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Needs grade separation for top-loading
trailers
Customers and floor equipment
operating in same area
Waste is only lightly compacted
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Open Top (Direct Dump)
Application
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Typically for smaller volume
transfer stations
Some push-load facilities also
have direct dump capability
Example: City of Brenham
Advantages
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Simple technology
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Lower capital costs
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No additional equipment needed for
pushing waste into trailer
Disadvantages
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Reduces the handling of waste
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Needs grade separation for top-loading
trailers
No temporary storage of waste
Must always have trailer available for
unloading customer waste
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Waste is only lightly compacted
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Limited inspection capability
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Surge Pit
Application
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Most suitable for large
transfer stations with uneven
flows of incoming waste
Examples: City of Dallas
(Bachman), City of Garland
Advantages
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Short-term storage of waste
Bulky items can be broken down, waste
compacted
Simple technology
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Disadvantages
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High capital costs
Additional equipment needed to reload
waste into transfer trailer
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Fall hazard for people and vehicles
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Larger floor area to maintain
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Compactor/Precompactor
Application
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Ideal for transfer stations
that need to haul waste
long distances
Examples: Cochise County
(AZ), North Texas Municipal
Water District
Advantages
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Compacting produces densely packed
loads
Waste can be stored in containers for
shipment
Some compactors can be designed so
that the need for a bi-level transfer
station is eliminated
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Disadvantages
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High capital costs
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Complex technology
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Not suitable for all types of waste
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High energy consumption
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Other (Baler, Intermodal)
Application
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Ideal for transfer stations that need to
haul waste long distances
Not commonly used in Texas, mainly
found in areas where landfill space is
scarce
Examples: Snohomish County (WA)
Airport Road TS, Harlem River TS (NY)
Advantages
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Allows for economical shipment of
waste from transfer station over long
distances
Baled waste can be placed in closed
trailers or flatbed trailers for shipment
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Disadvantages
ƒ
High capital costs
ƒ
Additional complexity
ƒ
Not widely used in Texas
69
Site Design
R. W. Beck, Inc.
70
Site Design
ƒ
Factors affecting the design of the transfer station
site include:
ƒ
Waste stream demands
ƒ
Material types accepted
ƒ
Customer types
ƒ
Other on-site facilities
ƒ
Traffic flow within the transfer station
R. W. Beck, Inc.
71
Waste Stream Demands
ƒ
To determine the capacity that a transfer station facility
must manage:
ƒ
Number of transfer trailers in use
ƒ
Transfer trailer capacity
ƒ
Time required to load transfer trailers
ƒ
Number of vehicles that will use the station and their
expected days and hours of arrival (need to design to
accommodate peak operations)
ƒ
Growth in the waste stream over life of transfer station
ƒ
Hours of operation
R. W. Beck, Inc.
72
Material Types Accepted
ƒ
The types of materials accepted have an impact on the
size of the station and type of equipment used. In
addition to MSW, transfer stations may accept:
ƒ
Construction and demolition debris
ƒ
ƒ
ƒ
May require “heavier duty” equipment
Brush
ƒ
Can reduce density of loads, or space require to grind brush
ƒ
Hauling clean brush requires separation from other waste streams
Recyclables
ƒ
R. W. Beck, Inc.
Material must be kept separate for other waste streams
73
Customer Types
ƒ
ƒ
The types of customers serviced at the site will
impact the design and operations of the site.
Customer types might include:
ƒ
Residential and commercial collection vehicles
ƒ
Roll-off vehicles
ƒ
Residents and small commercial haulers
Residential and commercial collection vehicles
may require taller building and more maneuvering
space.
R. W. Beck, Inc.
74
Customer Types
(continued)
ƒ
ƒ
Roll-off collection vehicles have rear doors that
open to the side, potentially requiring wider
unloading lanes.
Residents and small commercial haulers often
unload material manually, which occupies an
unloading lane for longer periods of time.
R. W. Beck, Inc.
75
Other on-site facilities
ƒ
ƒ
ƒ
Other activities that may occur at the station
(recycling , brush mulching/composting, HHW
collection, etc.)
Support facilities (e.g., vehicle maintenance,
fueling station, administration/office space)
Parking for collection vehicles, transfer
tractors/trailers, staff, visitors
R. W. Beck, Inc.
76
Traffic Flow Into and Within TS
ƒ
ƒ
Understanding and accounting for how traffic will flow
into, out of, and within the site will impact the size of
the station
Issues to consider include:
ƒ
Type of access roads and amount of non-station traffic
around site
ƒ
ƒ
Queuing space at scale house
ƒ
ƒ
May affect how quickly traffic can get into and out of site
Need to ensure that peak flows will not result in lines beyond site
boundary
Queuing space between scale house and building
entrance (if applicable)
R. W. Beck, Inc.
77
Traffic Flow Into and Within TS
(Continued)
ƒ
Items to consider (continued):
ƒ
ƒ
ƒ
ƒ
Maneuvering space either within building or
outside building
Unloading lanes wide enough to provide safe
distances between vehicles
Separation between customer types (may require
additional space)
Timing of when customers arrive at the site
R. W. Beck, Inc.
78
Traffic Flow Into and Within TS
(Continued)
ƒ
Items to consider (continued):
ƒ
Number of scales
ƒ
ƒ
ƒ
One dual purpose scale (inbound/outbound)
One or more inbound, one outbound (usually more inbound scales
than outbound scales)
Transaction processing at scale house
ƒ
ƒ
ƒ
ƒ
R. W. Beck, Inc.
Do drivers have to get out of their vehicles to interact with scale
house attendant?
Will collection vehicles wait behind small haulers and residents?
Storing tare weights for consistent customers (collection vehicles)
helps reduce transaction time
Radio-frequency identification and other automated systems help
reduce transaction time
79
Transfer Building Design
R. W. Beck, Inc.
80
Transfer Station Building
ƒ
Design considerations for the transfer building
include:
ƒ
Wind loading
ƒ
Lighting and ventilation
ƒ
Sizing and storage
ƒ
Expansion capability
ƒ
Floor topping
ƒ
Green building requirements
R. W. Beck, Inc.
81
Transfer Station Building
ƒ
Regardless of what type of transfer station is chosen,
the size, climate, and location may influence whether
the transfer station is an open-air station (with or
without a roof), partially enclosed, or fully-enclosed
ƒ
ƒ
ƒ
Most transfer stations are at least partially enclosed to
help manage windblown litter, dust and odor
Fully enclosed transfer stations have additional
requirements for internal dust control and
heating/ventilation
Lighting must also be considered to improve safety and
increase operational efficiency
ƒ
Energy efficient lighting systems
R. W. Beck, Inc.
82
Sizing and storage
ƒ
ƒ
Building size depends partially on the type of
transfer station technology utilized
Other building size considerations include:
ƒ
ƒ
Need for adequate storage space on tipping floor or
pit, if applicable (1/2 day to 3 days is typical)
Adequate space for loader maneuvering
R. W. Beck, Inc.
83
Expansion Capability
ƒ
Design should account for options to expand
ƒ
Ways to accomplish this might include:
ƒ
ƒ
ƒ
ƒ
ƒ
Expand hauling operation: add transfer trailer, increase
operating hours, implement “drop and hook” operation
Expand tipping floor for additional storage capacity
Add scales or scale house automation (e.g., radiofrequency identification tags)
Add/open additional hoppers in top-load facility
(preferably without adding lanes). The hoppers may
already be in place with the holes covered
Add citizen collection station to reduce small hauler traffic
within the transfer station
R. W. Beck, Inc.
84
Expansion Capability
(Continued)
ƒ
Leave sufficient room for improvements to site
infrastructure such as:
ƒ
Storm water ponds
ƒ
Buffers between site and adjacent properties
ƒ
Additional internal roads
ƒ
Additional scales
R. W. Beck, Inc.
85
Floor Toppings
ƒ
Some floor topping can provide increased durability and longer life
between repairs
Comparative Abrasion
Resistance
Estimated
Life (Years)
Cost Comparison
Ratio1
Install and Cure
Time (Days)
Low
2-3
1.0
9
Medium
8-10
4.5
7
Epoxy with Emery Aggregate
(1/4-inch depth)
High
4-6
1.6
5
Concrete with Iron Aggregate
High
10-12
1.6
9
Polyurethane Concrete with
Iron Aggregate
High
10-12
1.6
3
Epoxy with Emery Aggregate
(Full Depth)
High
10-15
4.5
5
Very High
15-20
1.6
9
Material
Normal Weight Concrete
Epoxy with Aggregate
Concrete with Emery
Aggregate
1) Ratio of costs for specific application. May vary by area and depth of transfer station floor, among other factors.
R. W. Beck, Inc.
86
Green Building Requirements
ƒ
ƒ
ƒ
Public sector entities are facing increasing
pressure to develop new facilities in an
environmentally friendly manner
Some cities have their own green building
programs
Some cities have adopted ordinances to require
that municipal facilities meet requirements of the
Leadership in Energy and Environmental Design
(LEED) rating system (examples include Cities of
Austin and El Paso)
R. W. Beck, Inc.
87
Equipment
R. W. Beck, Inc.
88
Transfer Station Equipment
ƒ
Most common equipment used to manage and load
waste within transfer stations include:
ƒ
ƒ
Wheeled front loaders
ƒ
Quicker and more maneuverable than tracked loaders
ƒ
Rubber tires produce less wear on floor
Tracked loaders
ƒ
ƒ
ƒ
R. W. Beck, Inc.
Better for volume reduction before loading into trailers
Tracks cause additional wear on floor surfaces (need to maintain
thin layer of waste on floor to help reduce wear)
More common in surge pit transfer stations
89
Transfer Station Equipment
(continued)
Source: Caterpillar website
Wheeled Loader
R. W. Beck, Inc.
Track Loader
90
Transfer Station Equipment
(continued)
ƒ
In open top (push load) facilities, additional
equipment is used to distribute and compact loads.
Most common equipment is:
ƒ
Excavators
ƒ
ƒ
ƒ
Can be moved around transfer station for other uses as needed
Back-up unit can be brought in when primary unit is being
repaired
Stationary cranes
ƒ
Typically less expensive than excavator
ƒ
Dedicated to loading waste (fixed in one location)
R. W. Beck, Inc.
91
Transfer Station Equipment
(continued)
Stationary Cranes
Excavator
R. W. Beck, Inc.
92
Transfer Station Equipment
(continued)
ƒ
Other ancillary equipment may include:
ƒ
Skid steer (Bobcat)
ƒ
Small forklift
ƒ
Sweeper
ƒ
Brush grinding equipment (if applicable)
R. W. Beck, Inc.
93
Transfer Trailers
Evaluating Transfer Trailer Needs
System Level Decisions vs. Efficiency of Individual Trailers
System Level Decisions
ƒ
ƒ
Type of transfer station system chosen will
influence type of transfer trailer needed
Example: If the transfer station is an
intermodal station, typically an open-top
trailer will not be used
R. W. Beck, Inc.
Efficiency of Individual Trailers (Life
Cycle Costs)
Factors to consider:
ƒ
Purchase price of trailer
ƒ
Annual maintenance and repair cost
ƒ
Payload capacity
ƒ
Expected useful life
94
Types of Trailers
Open Top
ƒ
ƒ
ƒ
ƒ
ƒ
Used for top load facilities
Can be made of steel or
aluminum
Equipped with tarp to prevent
materials from blowing out
during transportation
Maximum waste loads are
typically attained with open top
trailers made of aluminum
Can either be straight bottom or
“possum belly” style trailers
R. W. Beck, Inc.
95
Types of Trailers
(Continued)
Compactor/Precompactor
ƒ
ƒ
ƒ
Both types are fully enclosed with an full or partial opening in the
rear
Compactor trailers typically made of steel and reinforced, smaller
waste payload due to additional weight of trailer
Precompactor trailers can have less reinforcement and therefore
may be lighter weight, potential for larger waste payload
R. W. Beck, Inc.
96
Types of Trailers
(Continued)
Aerodynamic
ƒ
ƒ
ƒ
ƒ
2.
Smooth sides vs. sheet-and-posts
design
Debatable if increased fuel efficiency
offsets additional costs and potential
reduced durability
Optional open airflow tailgate design
offers further reduced fuel
consumption when the truck is driven
empty
Source: East Manufacturing website
Recent article in MSW Management
offers additional reference on subject
matter2
Talend, Don. “Making a Haul—Profitably.” MSW Management May/June. 2008.
www.mswmanagement.com/may-june-2008/making-haul-profitably.aspx
R. W. Beck, Inc.
97
Types of Trailers
(Continued)
Containers
ƒ
Different than transfer trailers
ƒ
ƒ
ƒ
Stand alone storage container
Often based on ISO shipping
containers
Typically used for intermodal
transfer stations
ƒ
Containers are transferred from
transfer station to rail yard by
transfer vehicles, or directly placed
on rail at the transfer station
R. W. Beck, Inc.
Source: Waste by Rail, Inc. website
98
Trailer Unloading
Self-unloading Trailers
ƒ
ƒ
ƒ
ƒ
Generally more expensive
Offers flexibility of hauling
to multiple landfills
May be heavier than other
types of trailers (less hauling
capacity)
Types
ƒ
Full Eject (Hydraulic Ram)
ƒ
Dumping
ƒ
Live Floor (e.g., Walking Floor®)
R. W. Beck, Inc.
Source: J&J Truck Bodies and Trailers website
99
Trailer Unloading
(Continued)
Tipper Trailers/Containers
ƒ
ƒ
ƒ
ƒ
Typically used with high
volume of trailers going to one
destination
Cost of tipper offset by low
cost of trailers
Potential waste payload
increase vs. self-unloading
trailers
Need to know how trailers will
unload when tipper is down for
repair or maintenance
R. W. Beck, Inc.
100
Trailer Material
Aluminum vs. Steel
Aluminum
Steel
Cost
Higher
Lower
Durability
Lower
Higher
Weight
Lower
Higher
Factors to Consider:
Distance to landfill
ƒ
Types of waste hauled
ƒ
ƒ
ƒ
Price of fuel
Purchase price of trailer
Size of trailer
ƒ
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101
Transfer Trailer Tarps
ƒ
ƒ
Tarps come in a variety of styles
ƒ
Manually operated or power-operated
ƒ
Single piece or sections
ƒ
Deployed from the side or along length of trailer
Manual tarps are lower cost, but require more time
to deploy – decision may depend on how many
loads per day or haul
R. W. Beck, Inc.
102
Transfer Trailer Tarps
(continued)
Driver Using Pole
to Close Tarp
Source: Mountain Tarps website
Source: Roll-Rite website
R. W. Beck, Inc.
103
Personnel
R. W. Beck, Inc.
104
Personnel
ƒ
The number of personnel used at a station will
vary greatly based on the style of the transfer
station and the amount of waste processed.
Typical positions include:
ƒ
Oversight/Administration
ƒ
Site Supervisor
ƒ
Equipment Operators
ƒ
Transfer Drivers
ƒ
Scale House Attendants / Cashiers
ƒ
Laborers
R. W. Beck, Inc.
105
Personnel
(Continued)
Oversight/Administration
ƒ
ƒ
ƒ
ƒ
Typically, this position is filled by either the City’s Solid Waste Director or the
Public Utilities Director
Works under very little direction, direct supervisor for other positions
Responsible for the overall performance of program, oversees all operations
and procedures, identifies areas where improvement is needed
Represents the program at meetings, hearings, conferences, etc.
Site Supervisor
ƒ
Hires, supervises, counsels and instructs transfer station employees, provides
routine training when needed
ƒ
Oversees and designs all schedules and plans for transfer station
ƒ
Identifies and implements methods to improve production
R. W. Beck, Inc.
106
Personnel
(Continued)
Transfer Tractor Drivers
ƒ
Drives tractor truck from transfer station to landfill and may operate
compactor, if applicable
ƒ
May act as back-up equipment operator
ƒ
Inspects, cleans, maintains and services vehicle
ƒ
Detects needed repairs to prevent safety hazards
ƒ
Monitors and records mileage by documenting odometer readings before and
after driving vehicle
Equipment Operators
ƒ
Operates heavy equipment safely and efficiently
ƒ
Inspects, cleans, services and makes minor repairs to equipment
ƒ
Works with site workers when not operating equipment
ƒ
May act as back-up transfer driver
R. W. Beck, Inc.
107
Personnel
(Continued)
Scale House Attendants / Cashiers
ƒ
Weighs vehicles entering the transfer station, records tonnage data
ƒ
Responsible for collecting fees, managing payments and recording charges
ƒ
Answers questions and handles complaints regarding transfer station
ƒ
Works to improve operations by decreasing turnaround times, notifying Site
Supervisor of special loads entering station and streamlining work processes
Site Workers / Laborers
ƒ
Performs daily tasks as instructed by Site Supervisor or Crew Leader
ƒ
Cleans and maintains transfer station and equipment used
ƒ
Inspects waste received for any unacceptable materials or items
ƒ
Works safely and notifies Site Supervisor of any safety hazard observed
R. W. Beck, Inc.
108
Personnel Training
ƒ
ƒ
Additional personnel at TS facilities allows for the separation of
responsibilities and training requirements
Personnel training requirements include the following:
ƒ
First aid
ƒ
Lock-out/tag-out
ƒ
Fire safety
ƒ
Heat exhaustion & stroke
ƒ
Personal protection equipment
ƒ
Recordkeeping & reporting
ƒ
Haz Comm (Right-to-know)
ƒ
Equipment O&M
ƒ
Detecting prohibited materials
ƒ
Litter control
ƒ
Emergency action plan
ƒ
Confined space
ƒ
Bloodborne pathogens
R. W. Beck, Inc.
109
Waste Hauling Approaches
R. W. Beck, Inc.
110
Waste Hauling
ƒ
Waste hauling approaches for transferring waste
from the TS to the landfill include:
ƒ
ƒ
Public services by the jurisdiction using leased or
jurisdiction-owned equipment
Private services through a contact for services
ƒ
ƒ
R. W. Beck, Inc.
Formal procurement process is recommended to ensure that best
value contract is available
Transfer station equipment can be leased or owned by either the
jurisdiction or the private hauler
111
Waste Hauling Approaches Contracting with Private Hauler
Advantages
Disadvantages
May be less susceptible to public
interference
Additional profit margin and
administrative costs
Competition can increase system
efficiency
Potential for inflated costs due to
dependence on one contractor
ƒ
ƒ
More flexibility in management
structure
ƒ
Can involve less strain on municipal
budget
ƒ
ƒ
ƒ
Accountability may be lost
ƒ
Lack of qualified contractors may lead
to poorer service quality
ƒ
Fiscal and administrative consistency
due to contracted amounts
ƒ
Larger firms may be able to obtain
unit price advantage
ƒ
R. W. Beck, Inc.
112
Waste Collection Approaches
ƒ
Private contracting can take several different
forms:
ƒ
ƒ
The private sector contractor provides all waste
hauling equipment and staffing necessary
Government purchases all necessary hauling
equipment and provides the land and operating staff
for the collection stations
R. W. Beck, Inc.
113
Citizens’ Collection Station and
Transfer Station Considerations
R. W. Beck, Inc.
114
General Site Considerations
ƒ
Both CCSs and TSs follow similar practices
regarding:
ƒ
Limiting off-site impacts
ƒ
ƒ
Dust, Odor, Litter, Noise, Visual Impacts
Health and safety
ƒ
Employee Training
ƒ
Waste Acceptance and Prohibited Material
ƒ
Personal Protection Equipment
ƒ
Safe Work Environment
ƒ
Operations In the Event of an Emergency
R. W. Beck, Inc.
115
Limiting Off-Site Impacts
R. W. Beck, Inc.
116
Limiting Off Site Impacts
ƒ
ƒ
It is important for transfer stations and citizens’
collection stations to be good neighbors
Potential concerns
ƒ
Dust
ƒ
Odor
ƒ
Litter
ƒ
Noise
ƒ
Visual Impacts
R. W. Beck, Inc.
117
Good Neighbor Policy
ƒ
Solid waste transfer stations will receive complaints
ƒ
Always respond in a professional manner
ƒ
Respond promptly to address citizen complaints
ƒ
Keep a log to document efforts
ƒ
ƒ
Advise appropriate authorities (i.e., your boss) of
particularly sensitive complaints
Be honest and straight forward about how you will
respond
R. W. Beck, Inc.
118
Dust
ƒ
Dust can be a health issues inside the transfer station and a
nuisance to neighbors
ƒ
ƒ
ƒ
If access roads are unpaved, a water source must be provided
to keep dust down
Proper ventilation is the appropriate engineering control to
protect workers from dust
Misting systems can keep dust down
ƒ
Important to keep misting systems in proper repair
ƒ
Dust may be more of a problem in dry times of year
ƒ
May need to operate a “bag house” to collect dust
ƒ
Adequate buffer can reduce dust complaints
R. W. Beck, Inc.
119
Odor
ƒ
Neighbors often very sensitive to odors
ƒ
Odor control methods
ƒ
Keep facility clean and wash floors regularly
ƒ
Move waste on a first-in/first-out basis
ƒ
ƒ
ƒ
ƒ
Dump “smelly” loads directly into trailers (e.g., packing house waste
or grocery store compactors)
Misting systems can disperse an odor control agent
Misting system can be at waste handling area and at property
boundary
Adequate buffer can reduce odor complaints
R. W. Beck, Inc.
120
Noise
ƒ
ƒ
ƒ
ƒ
Operate machinery correctly
Make sure operating hours are appropriate for
surrounding neighborhoods
Conduct operations within an enclosed building or use
earthen berms to deflect noise
Do not allow haulers to slam tailgates or drop
containers
R. W. Beck, Inc.
121
Visual Impacts
ƒ
ƒ
Pick up litter right away
Use vegetation to screen operations from surrounding
properties
ƒ
Conduct operations within a building
ƒ
Design facility to “fit in” with surroundings
ƒ
ƒ
Orient operations away from sensitive areas (i.e., away
from homes or nearby highways)
Maintain odor control measures (often, if they can’t smell
you, they won’t see you)
R. W. Beck, Inc.
122
Litter
ƒ
Daily pick-up litter at facility and on any right away leading to
facility and coordinate with DOT efforts
ƒ
Post signs notifying haulers of requirement to contain loads
ƒ
Use litter fences for wind blown litter
ƒ
Move waste into trailers quickly
ƒ
Require haulers caught littering to pick-up material
ƒ
Charge a higher tip fee for un-tarped loads
R. W. Beck, Inc.
123
Health and Safety
R. W. Beck, Inc.
124
Health and Safety
ƒ
Responsibilities for Health and Safety include:
ƒ
Employee Training
ƒ
Waste Acceptance and Prohibited Material
ƒ
Personal Protection Equipment
ƒ
Safe Work Environment
ƒ
Operations In the Event of an Emergency
R. W. Beck, Inc.
125
Responsibility for Health and Safety
ƒ
ƒ
ƒ
ƒ
ƒ
Employers must provide a safe work environment
Employees are required to comply with safety rules (employer is responsible for
enforcing safety rules)
Facility users must be made aware of safety rules through signs, handouts and
clear instructions
Spirit of cooperation should be encouraged between supervisors, employees
and facility users
Unsafe work conditions should be reported immediately and remedied
R. W. Beck, Inc.
126
Employee Training
ƒ
Conduct initial safety orientation
and training for new employees
before they begin work
ƒ
ƒ
ƒ
Facility should have a written
health and safety plan
Employees should be able to
courteously advise facility
users of any safety
requirements
Conduct on-going safety
meetings monthly (at minimum)
R. W. Beck, Inc.
ƒ
First Aid
ƒ
Fire safety
ƒ
Haz Comm (Right-to-know)
ƒ
Detecting prohibited materials
(and response)
ƒ
Recordkeeping
ƒ
Personal protection equipment
ƒ
Equipment O&M
ƒ
Emergency action plans
ƒ
Bloodborne pathogens
ƒ
Confined space
ƒ
Lock-out/tag-out
ƒ
Heat exhaustion & stroke
ƒ
Reporting
ƒ
Litter control
127
Waste Acceptance and Prohibited
Material
ƒ
ƒ
ƒ
ƒ
ƒ
Unloading should be confined to as
small an area as possible
ƒ
Prohibited waste may include:
ƒ
An attendant should monitor
incoming loads
Any prohibited materials should be
returned to the transporter or
generator
Attendant must be trained to
identify of what is acceptable and
what is prohibited
Need to have procedures for
handling prohibited waste
ƒ
Ignitable, corrosive, reactive
and toxic
ƒ
Compressed gas cylinders
ƒ
Bulk liquids
ƒ
ƒ
ƒ
ƒ
R. W. Beck, Inc.
Hazardous waste
Freon containing refrigerators
and air conditioners
Biomedical waste and sharps
(needles)
Asbestos
Any material that may affect
compliance
128
Personal Protection Equipment (PPE)
ƒ
ƒ
ƒ
ƒ
ƒ
Employer must conduct job hazard analysis to determine what
PPE is necessary
PPE should be provided to employee for free
Employees must be trained on PPE care and use
OSHA standards for use must be followed
Typical PPE
ƒ Boots (steel toe & puncture resistant)
ƒ Gloves
ƒ Eye protection
ƒ Hard hat
ƒ Visibility vests
ƒ Hearing protections
R. W. Beck, Inc.
129
Safe Work Environment
ƒ
Housekeeping – pick up “trip-and-fall” hazards
ƒ
Walking surfaces can be slick from leachate or rain
ƒ
Clean tipping floor daily and wash once a week
ƒ
Proper safety equipment and machine guarding should be maintained
(fix broken doors, handrails, lights, etc.)
Use signs to instruct to workers and customers
ƒ
Make sure to have adequate lighting
ƒ
ƒ
ƒ
ƒ
May need dust control and adequate
ventilation
Keeping facility clean promotes a safe
attitude
Conduct daily facility and equipment
inspections
R. W. Beck, Inc.
130
Operations in the Event of An
Emergency
ƒ
ƒ
ƒ
ƒ
ƒ
Employees must be trained on recognizing and responding
to emergencies
Employees must be trained to know what they can handle
and when to evacuate
Emergency notification procedures –if in doubt call 911
When evacuating facility, all employees must go to
“rallying point”
Potential emergencies to prepare for include:
ƒ
Fire or explosion
ƒ
Diesel or hydraulic spill
ƒ
Release of gas
ƒ
Customer injury
ƒ
Chemical spill
ƒ
Traffic accident
R. W. Beck, Inc.
131
Site Signage
Comprehensive signage program must
consider the following:
ƒ
ƒ
ƒ
Design fundamentals
ƒ
Inventory
ƒ
Layout/legibility
ƒ
Color schemes
ƒ
Type selection/visual images
ƒ
Uniformity
Viewing specifications
ƒ
Placement
ƒ
Distance
ƒ
Height
Signage maintenance plan
R. W. Beck, Inc.
132
Site Signage
(continued)
ƒ
Minimum signage should include:
ƒ
Facility name
ƒ
Tipping fees
ƒ
Materials accepted, including recycling
ƒ
Prohibited materials
ƒ
Hours of operation
ƒ
Directions to material drop-off locations within the site
(tipping floor, recycling, etc.)
ƒ
Locations of alternate disposal sites, if applicable
ƒ
Owner and/or operator with contact information
ƒ
Emergency phone numbers for fire, police and medical
assistance
R. W. Beck, Inc.
133
Project Financing
R. W. Beck, Inc.
134
Project Financing
ƒ
ƒ
ƒ
Projects can be financed solely by the public
sector or private sector, or a combination of the
two.
Publically owned facilities can often take
advantage of lower costs of capital.
Partnering with the private sector can take
advantage of industry expertise to increase the
efficiency of operations.
R. W. Beck, Inc.
135
Project Financing
(continued)
ƒ
Public private partnership opportunities include:
ƒ
ƒ
ƒ
ƒ
Publically owned, privately operated facility (City of
Georgetown, City of Houston)
Publically owned land, privately owned and
operated facility (Blanco County)
Privately owned and operated with a long-term
disposal contract with the public entity (El Paso
material recovery facility)
Publically owned and operated transfer station with
privately operated hauling operation (City of Killeen)
R. W. Beck, Inc.
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Estimating Capital and Annual
Operating Costs
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If a community’s analysis leads to it undertaking
some responsibility for infrastructure costs, there
are several alternative financing options:
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Pay-as-you-go financing
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Debt financing
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Grant-in-aid financing
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Reserve fund financing
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Pay-As-You-Go Financing
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Capital items are purchased out of current year
funds as they are available through tax and fee
collection
When capital expenses exceed spending capacity,
the capital items must wait until the following
fiscal year for purchase
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Pay-As-You-Go Financing
Advantages
Disadvantages
Avoids the added costs of interest
payments
It is possible that the purchase of
very large capital items may be put
off indefinitely
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When capital expenses exceed
spending capacity, the capital items
must wait until the following fiscal
year for purchase
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This low debt burden may enhance
the community’s credit rating
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It could be argued that large capital
items with useful lives of several
decades should be financed over time
so that new or future residents also
pay for the benefits they receive
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Debt Financing
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Money is borrowed from an outside lender with the
promise to return the principal, in addition to an
agreed-upon interest percentage.
A variety of instruments are available which vary
based on
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Terms of maturity (short vs. long term)
Basis of repayment (e.g., general obligation and
revenue bonds)
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Debt Financing
Advantages
Disadvantages
It may be the only way to finance
very large capital items in a timely
manner
Increased cost because of interest
charges on debt
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Those who benefit over time for
services and facilities will also pay
toward their costs
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May impact credit rating or ability to
secure future debt
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Grants-In-Aid
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Grants-in-aid:
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Federal or state grants-in-aid can significantly
reduce costs
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Opportunities vary from year to year
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Funding resources include:
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The Catalog of Federal Domestic Assistance (available in hardcopy
at federal libraries and online)
TCEQ Regional Solid Waste Grants Program
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Reserve Fund Financing
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Reserve Fund Financing is the government
equivalent of a savings account for capital item
acquisition
A portion of current revenues is invested each year
in order to accumulate sufficient funds to purchase
equipment, land, vehicles or other items
Reserve Fund Total = Annual Investment x (1 + Compound Interest Rate)# of Years – 1
Compound Interest Rate
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Estimating Capital and Annual
Operating Costs
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Capital and Operating Costs Overview
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Capital and operating costs for a TS can vary
considerably and are dependant on site-specific
characteristics
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Small transfer stations (<40,000 tons per year) can
have capital costs ranging from $500,000 to $3M
Additional costs include the purchase of trailers,
transfer tractors and other rolling stock
The remaining presentation focuses on the capital
and operating costs of CCS facilities
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Estimating Capital and Annual
Operating Costs for a CCS
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It is highly recommended that a community
develop a cost estimate prior to hiring a
construction contractor to create a “benchmark”
for comparison
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Benchmark can be used to determine if the private
sector’s bids are excessively high
Benchmark can also create a sense of competition
among bidders
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CCS Facility Expenditures
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Costs to consider include:
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Capital costs
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Land costs
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Waste collection and hauling equipment
Operating costs
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Salaries
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Equipment maintenance
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Utilities
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Fuel costs
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CCS Capital Costs
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Capital costs will vary depending on:
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Site design
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Regional market for land
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Regional market for waste collection equipment
Must consider the impact of the purchase and
operation of the equipment in compliance with
Texas and federal regulations as some equipment
may have restrictions
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CCS Capital Costs
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Land Costs
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Price of land varies with land conditions, location
and market activity
Site preparation costs vary depending on the
character and location of the proposed site
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Costs can be reduced if natural topography allows for a natural
trash drop-off point with sufficient grade separation
Ground covering treatments include:
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Crushed Rock (lowest cost)
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Asphalt
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Concrete (highest cost)
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CCS Capital Costs
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Waste Collection and Hauling Equipment
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Includes the purchase of:
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Dumpsters
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Roll-off containers
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Compactors
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Roll-off trucks
The costs increase as the range of services increase
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For example, if brush grinding is included as part of the CCS
services, wood chippers need to be purchased
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CCS Operating Costs
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Operating costs can include:
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Salary and fringe for drivers, administrators,
collection station attendants
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Equipment maintenance
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Utility costs
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Vehicle operating expenses such as insurance, fuel
and contracted service fees
Depreciation expenses (if applicable)
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Based on capital cost of item and effective useful life
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Example CCS Budget
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CCS Budget Example Assumptions
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Assumptions considered in this CCS budget include:
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Materials Accepted: MSW
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Throughput: 200 tons of material per month
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Load-Out Frequency: 9 times per month per container
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Equipment Needs: 4 roll-off containers and 1 stationary compactor
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Grade Separation: Poured concrete z-wall
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Personnel: Staffed by 1 attendant at $12.50 per hour plus benefits
(with 25 percent added to account for back-up)
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Hauling Distance: 15 miles
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Attendant Building: Pre-fabricated building
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Disposal Costs: $25 per ton
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CCS Capital Costs
Item
Capital Cost
Construction Costs
Item
Capital Cost
Equipment Costs
Cut/Fill for Ramp and Pad
$ 9,000
Compactor and Receiving Unit (1)
$ 20,000
General Site Grading
$ 4,000
Roll-Offs (4)
$ 14,000
$ 30,600
Small Tractor
$ 60,000
Concrete Retaining Wall
Concrete Pad for Roll-Off Boxes
$ 7,400
Equipment Subtotal
$ 94,000
Gravel Paving for Drives and as Asphalt Base
$ 8,960
Cost of Capital
5%
$ 18,225
Term (years)
7
$ 8,000
Annualized Equipment Subtotal
$ 16,245
Asphalt Paving
Attendant Building and Utilities
Concrete Pad for Attendant Building
Chain Link Fence with Gates
$ 333
$ 20,200
Pavement Marking
$ 400
Signage
$ 400
Erosion & Sediment Control
$ 1,000
Security Lighting
$ 1,500
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Construction Subtotal
$ 110,018
Cost of Capital
5%
Term (Years)
15
Annualized Construction Subtotal
$ 10,599
Note: Assumes internal engineering and
construction management staff utilized.
Additional costs apply if these are outsourced.
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Example CCS Budget
Item
Amount
Capital Expenses
Annualized Construction Subtotal
$ 10,599
Annualized Equipment Subtotal
$ 16,245
O&M Expenses
Hauling Costs
$ 156,600
Disposal Costs
$ 60,000
Employee Salaries and Benefits
$ 45,500
Equipment O&M
Utilities
$ 10,000
Other O&M and Site Costs
$ 10,000
Annual Expenditures Total
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$ 5,000
$ 313,944
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Additional items to
consider include:
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TS Budget would have
additional line items
Decrease of illegal
dumping may help to
offset revenue
requirement by
decreasing associated
program expenses
$313,944 must be recovered
for revenue sources
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Revenue Collection
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Revenue Collection Options
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Revenue collection must be considered no matter
how effective a community is in minimizing
expenses
Options include:
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User fees (pay-as-you-throw programs)
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Monthly waste utility charges
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Rolling costs into a general ad valorem tax levy
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Revenue gained from recyclables (not as
predictable)
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Revenue Collection Options
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Communities often use a combination of these options
Some key decisions regarding a balance of these options
include
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Who should pay for rural waste collection and disposal?
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Is the financing mechanism publicly acceptable?
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Is the financing mechanism financially feasible?
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Are the administrative requirements too burdensome?
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Are the likely impacts of the financing mechanism acceptable?
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Revenue Collection Options
Who should pay for rural waste collection and
disposal?
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The answer depends, in a large part, on what the
community hopes to accomplish with the new
facilities
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If it is simply providing an affordable and convenient
alternative waste collection service for rural
citizens, then those who utilize the service should
pay
If the emphasis is to stop or drastically reduce illegal
dumping, then the community may want “all”
residents to pay for services
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Revenue Collection Options
Is the financing mechanism publicly acceptable?
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Some financing approaches may not be able to
garner sufficient elected-official support to be
viable
Another factor is whether the public will accept
the finance mechanism if it is “voluntary” in
nature
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Counties and other public entities such as river
authorities and water districts have the legal
authority to require use of solid waste services and
to impose general taxation countywide (if they
desire)
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Revenue Collection Options
Is the financing mechanism financially feasible?
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The funding source should ideally be stable and
reliable over time
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Property taxes and user fees are also susceptible to
revenue losses due to economic downturns or rate
changes
Stabilization can be achieved through
diversification of revenue sources
Texas also allows counties to fund solid waste
programs as a utility which could collect fees on a
monthly basis
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Revenue Collection Options
Are the administrative requirements too
burdensome?
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Collection of user fees can increase administrative
overhead costs
Each jurisdiction should carefully review the
administrative cost burdens associated with
various revenue collection options
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Revenue Collection Options
Are the likely impacts of the financing mechanism
acceptable?
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Relates back to “who should pay” and “what is the
purpose of your program”
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Although pay-as-you-throw programs can present an
incentive to recycle, they can also increase illegal
dumping activities
A mandatory tax could be imposed for all residents
and a specific user fee could be structured for
households that generate more waste
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Revenue Estimation
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One of the most important factors that shapes a
community’s revenue collection decision is the amount of
revenue they will expect to generate
Revenues generated from pay-as-you-throw and monthly
utility fees can be calculated as follows:
Revenue = Participation % x No. of Participants x 52 weeks x Waste Amount x Cost
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The percentage of households participating in a voluntary
system can be determined using a MSW survey
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Sources
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R. W. Beck staff
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External Reference Materials
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Scott Pasternak, Karl Hufnagel, David Gregory, Seth
Cunningham, Dave Yanke
U.S. EPA’s Waste Transfer Stations: A Manual for
Decision Making
U.S. EPA’s Decision Maker's Guide to Solid Waste
Management, Volume II (Chapter 4)
Other primary and secondary research
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Questions?
Scott Pasternak
Seth Cunningham, P.E.
(512) 651-6405
[email protected]
(512) 651-6413
[email protected]
An SAIC Company
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