HOW TO OPERATE IN VALIO-JUKOLA Content 1. Competition and programme schedule 2. Opening hours 3. Arrival at the competition centre 4. Safety and emergency 5. Preparing for the competition 6. Following the competition and programmes 7. Food and drinks 8. Accommodation 9. Other services 10. Environment 11. Forbidden actions 12. Detailed instructions for arriving and departing with club buses 1. COMPETITION AND PROGRAMME SCHEDULE Friday 15.6.2012 10am 10pm Saturday 16.6.2012 8am 10am 1pm 2pm app.5pm 7pm 7.15pm 9.30pm 10pm 10.30pm 10.48pm Sunday 17.6.2012 3.52am app. 6.30am 8.45am 9.00am 9.15am 9.15am 3.00pm 5pm Competition centre and Info are opened Info is closed Info is opened Running orders of teams must be submitted at the latest 1st leg’s entrance gate for Venla relay is opened Start of Venla relay Winner of Venla relay at the finish Venla changeover is closed Venla relay restart 1st leg’s entrance gate for Jukola relay is opened Venla finish is closed Start of Jukola relay Sun set Sun rise Winner of Jukola relay at the finish Jukola changeover is closed Jukola relay restart for 7th leg Jukola relay restart for 2nd-6th legs Returning of maps Jukola finish is closed Competition centre and Info are closed 1 PROGRAMME Saturday 16.6. 11am–1pm 1pm–1.30pm 5.30pm–6.30pm 6.30pm–7.15pm 7.45pm–8.45pm 9.00pm–9.45pm Sunday 17.6. 9.30am–10.45am 10am–13pm Children’s world open Opening ceremony and flag-raising at the festival stage Forest church in Håkansböle country house park Guided tour in Håkansböle country house Jukola ceremony and Venla price giving ceremony at the festival stage Guided tour in Håkansböle country house Jukola price giving ceremony and handing over Jukola flag at the festival stage Children’s world open 2. OPENING HOURS Competition centre Info Services for invited guests Media services Restaurant Cafeteria Main grill Sausage grills Fri 15.6. Sat 16.6. Sun 17.6. 10am–12pm 12pm–12pm 12pm–5pm 10am–10pm 8am–12pm 12pm–5pm 12am–4pm 12am–6pm 12am–10pm 10am–10pm 12am–8pm 12am–8pm 8am–12pm 8am–12pm 8am–12pm 8am–12pm 10am–12pm 12am–12pm 9am–sun 4pm–12pm 3.30am 12am–9pm 9am–9pm 12am–10pm 9am–12pm 11am–7pm Beer tent Ice-cream stand Jukola shop Children’s world Swimming hall (entrance fee) 6am–10pm 12pm–12am 12pm–3pm 12pm–5pm 12pm–5pm 12pm–5pm 12pm–3pm 9am–5pm 9am–5pm 12pm–3pm 10am-1pm 10am–12pm 12pm–5pm 3. ARRIVAL AT THE COMPETITION CENTRE The competition centre is located in Hakunila sports park in Vantaa northeast of the intersection of Ring Road III (Kehä III) and Lahti motorway (jukola.com/2012/en/yleista/sijainti/). The competition centre will be opened on Friday 15.6.2012 at 10:00am. Easy to reach via public transportation It is recommended to use public transportation for reaching the competition centre. There are local buses from multiple locations within capital area. Please look at the time tables at HSL journey planner at www.jukola.com/2012. From Tikkurila railway station From Helsinki railway Buses Travel time 62, 68, 68X, 69 and 562 730, 731N, 740, 741 App. 20min Line 62 throughout the night App. 30min Line 741 throughout the night 2 station From Mellunmäki metro station and 742 62, 87, 562 App.15min Line 62 throughout the night Times are estimated travel times. Please reserve enough time for the travel. It is your own responsibility to be ready to start your leg in time. There will be additional buses during the competition days. Line 68X operates from Tikkurila railway station to the crossing of Hakunilantie and Hevoshaantie (about 400 meters from the guide pole in the competition centre) and back to Tikkurila every 10–20 minutes from Saturday 16.6. 10:00am to 00:30am. On Sunday 17.6. line 68X operates from Hakunila to Tikkurila between 8:00am and 13:00pm every 20 minutes. The bus stops of the lines 62, 87 and 562 are located at the shopping centre of Hakunila from which it is about 1 km to the guide pole via walkway. The bus stops of the other lines are located at the crossing of Hakunilantie and Hevoshaantie, next to the Hakunila swimming hall, from which it is about 400m to the guide pole. Regional single bus ticket from Helsinki or Espoo and a two-zone extended regional ticket from Kerava costs 4,50€. A single night ticket between 2:00am4:30am costs 6,00€. Vantaa internal single bus ticket (e.g. from Tikkurila) costs 2,70€. A single night ticket between 2:00am– 4:30am costs 4,00€. You can purchase tickets from the bus driver. The club buses drive to the competition centre for unloading and loading according to the bus signposting. The signpostings begin from Lahti motorway and Porvoo motorway before the junction of Ring Road III (Kehä III) and from Ring Road III (Kehä III) before the junction of Lahti motorway. Signposts will be in place from Friday, June 15, at 7:00am onwards and they must be followed. Arrival with bicycle, moped or motorbike It is easy to reach the competition centre via bicycle, moped or motorbike. The street address of the competition centre is Luotikuja 1, Vantaa. The signposting starts at the centre of Hakunila. There is a designated parking area having a solid base and it is approximately 600m from the guide pole. Parking for bicycles, mopeds and motorbikes is free of charge. Arrival with cars Please be prepared for a traffic jam and book enough time if arriving with a car. Please note that there will be a long walk to the competitor centre from the parking area. All cars approaching via highway 5 are advised to take Mikkeli-Kouvola-Porvoo route in order for traffic and parking go as smoothly as possible. Arrivals from west are directed to the parking from Ring Road III (Kehä III) (road n:o 50) at Tikkurila. Arrivals from east are directed to the parking from Porvoo motorway (E18/7) via Ring Road III (Kehä III). Arrivals via Ring Road I (Kehä I) and Lahti motorway (E75/4) northbound from Helsinki are directed to Ring Road III (Kehä III) via Porvoo motorway. Arrivals from north via Lahti motorway are directed to the parking from Kerava junction to Sipoo Öljytie (148) and further to Porvoo motorway and to Ring Road III (Kehä III). The signposting begins for arrivals – from west on Ring Road III (Kehä III) around Tikkurila – from east on Porvoo motorway around Kulloo 3 – from north on Lahti motorway around Kerava – from Helsinki and from Ring Road I (Kehä I) on Lahti motorway before Porvoo motorway junction The signposts will be in place from Friday June 15th at 10:00 onwards and they must to followed. All cars must be parked in the parking areas according to the instructions given by the event officials. Parking fee of 10€ will be collected and program booklet will be distributed upon arrival. Please reserve exact change. Keep the parking ticket clearly visible on the windscreen inside the car until you exit the area. A parking fee is payable each time a vehicle enters the parking area. Please note that there is an area parking ban in Hakunila and Itä-Hakkila and intensified control of the parking. Please use only parking lot provided by the officials. Incorrect parking causes a safety risk. Parking for for disabled visitors with disabled parking permit on the windscreen may use Media signposting (starting point for signposting is the crossing of Hakunilantie and Hevoshaantie). Parking fee of 10€ is to be paid at the Info. Cars with VIP and media parking permit will be directed to a designated, own parking area. Only pre-posted parking permits entitle the driver to use this parking. Please keep the permit clearly visible on the windscreen upon arrival. Follow strictly the signposting and the signs given by the parking personnel. There are several parking areas and they will be filled according to the plan. The distance from the car park to the competition centre is about 1000 – 2000 meters. Transportation for camping and lodging gear will be organized from the parking areas. Note: Do not leave any valuables visible in the car! Note: Sotungintie is closed from traffic between Friday 15.6.2012 at 16.00pm – Sunday 17.6.2012 at 18.00pm. Traffic information concerning Valio-Jukola will be broadcasted in the radio on YLE Radio Suomi channel (in the capital area 94,0 MHz) and at the competition centre and its nearby surroundings on Jukola radio channel 107,2 MHz. Campervans and caravans If you are arriving with a campervan or caravan you must register yourself and pay the parking in advance according to the instructions given in the competition invitation. Those who have paid the parking will be mailed parking ticket and instructions via email prior to the event. Campervans and caravans must follow the signposting when arriving. The signs for campervan and caravan parking area have an additional picture of a caravan. The parking will be directed by the parking personnel. Keep the parking ticket clearly visible on the windscreen inside the car until you exit the area. Follow strictly the signposting and the signs given by the parking personnel. The parking area is open from Friday 17.6. at 10:00am onwards. There are drinking water tap and toilets. No electricity and no septic tank disposal is provided. The distance to the competition centre is 100-500 meters. Campfire and barbequing is prohibited outside the campervan / caravan. It is forbidden to lower the shields and to use front tents. You must pay attention to the safety distances between vehicles. 4 4. SAFETY AND EMERGENCY In case of emergency: Accidents: Contact first aid point nearest to you (see First Aid). Serious incidents: call first aid station tel. +358 50 4440 276 and act according to the instructions below: 1. Explain what has happened 2. Prevent further accidents 3. Check the patient’s condition 4. Check the breathing 5. Move the patient to the correct position 6. Imminent danger of death -> call 112 7. Arrange guidance to the location In case of fire in the competition centre or in the parking area: act according to the instructions below. Inform the Security tel. +358 50 5252 287 or +358 44 0909251. In case of fire in the terrain: act according to the instructions below. If you notice a fire: 1. Rescue people at risk 2. If possible, limit the fire (fire extinguisher, fire blanket) 3. Call 112 4. Guide fire department to the location Disorders: Contact the closest safety guard or call the Security tel. +358 50 5252 357. If the situation is threatening, call 112. Do not put yourself or others at risk. IMPORTANT TELEPHONE NUMBERS General emergency number 112 First aid +358 50 4440 276 Police 112 Poisoning information centre +358 9 471 977 Security on duty +358 50 5252 287 Security in case of disorders +358 50 5252 357 FIRST AID The first aid station with a doctor is located in the building with changing rooms next to the running track in the competition centre. There is also a first aid tent next to the changeover and finish area. The sign for first aid is a white cross on green background. In the terrain there are two first aid points during Venla relay and three first aid points during Jukola relay. These are marked on the competition maps. Closest pharmacy is located in Hakunila, Laukkarinne 6. It is open on Friday until 20:00 pm and on Saturday from 8:30 am to 16:00 pm. On Sunday it is closed. 5 SAFETY DEPOSIT BOXES Take good care of your valuables. There are Safety Deposit boxes near the washing facilities (420 boxes, payment method cash or bank card excluding Visa Electron). You can store your valuables and other equipment safely in these boxes during the competition. The property is then protected from weather and from losses. USE OF FIRE It is strictly forbidden to make an open fire in the competition centre and in all camping grounds inside and outside of the tents except at places separately marked as campfire sites. It is also prohibited to use camp and gas cookers, gas grills and tent stoves. Obeying these instructions is controlled. SMOKING There is an unconditional smoking ban in the competition centre based on the law. Consumption of own alcohol is forbidden in the competitor centre. 5. PREPARING FOR THE COMPETITION INFO Info is located in the competition centre next to Jukola Gate. Handing out team material and returning of maps is taken care by Info. There are also training maps for sale. INFORMATION BOARDS AND GUIDANCE General information board and guide pole are located close to Info. There are boards and signs as guidance. COMPETITION MATERIAL AND TEAM COMPOSITIONS See competition instructions. TRAINING AND MODEL ORIENTEERING The model orienteering is located to the north of the competition centre. The printed map, course markings, control descriptions and control setup equal the ones used in the competition. Maps are sold at Info (5€/each). Competition maps containing all controls are sold at the Information stand from Sunday 17.6. at 9:15 am onwards (5€/each). More information about training before the event can be found from Valio-Jukola Internet pages. RUNNERS BANK There is a Runners Bank available on Valio-Jukola internet pages (.jukola.com/2012/en/kilpailuinfo/suunnistajapankki/) where teams can seek runners to replace missing team members or a person without a team can seek a team for him/herself. SERVICE TENTS Service tents of the clubs may be set up at pre-booked tent sites assigned by the event officials (see Competition instructions). Camping in the service tent ground is forbidden. FORBIDDEN AREAS Forbidden areas in the competition centre are marked with fences and signs/tapes (see also chapter Forbidden areas in the Competition instructions). Only competitors running their leg may enter the 6 competition terrain. It is also forbidden for the public to enter the competition terrain. Trespassing on the forbidden areas may cause disqualification of all teams in the club. 7 6. FOLLOWING THE COMPETITION AND PROGRAMMES FOLLOWING THE COMPETITION AND PHOTOGRAPHING Starts, changeovers and finish can be viewed and photographed in the competition centre in an area reserved specifically for spectators. In the competition centre there are video screens showing telecasting from the competition centre and from the terrain. Top teams’ progress is followed up with GPS devices. Competition speakers can be listened to in the competition centre and its surroundings in Jukola radio (frequency 107,2 MHz). The speakers are during the competition Aki Tuovinen, Antti Örn and Linus Hoffman. At other times they are Ville Virtanen, Jaana Jaatinen, Tom Sundbäck and Wolfgang Pötsch. TV AND RADIO Live broadcast on TV is on YLE TV2 channel. Venla relay is shown on Saturday at 13.40–17.30 and Jukola relay on Saturday from 23.50– to Sunday approximately 7:00 am. In addition, there is a summary of Jukola relay on Sunday 17.6. at 16.00–18.00. In internet both relays can be followed up from start to end as live (yle.fi/urheilu). Live broadcast of both relays on radio is on YLE Puhe channel (in the capital area103,7 MHz). TV speaker is Jussi Eskola with an expert Pekka Nikulainen. Radio speaker is Pertti Tapola with an expert Seppo Väli-Klemelä. PROGRAMME AND PRIZE GIVING CEREMONIES Opening ceremony and Jukola flag-rising take place at the festival stage on Saturday at 13:00. Jukola ceremony and prize giving for Venla relay start at the festival stage on Saturday at 19:45. Prize giving ceremony for Jukola relay and handing over Jukola flag take place at the festival stage on Sunday at 9:30. For more details see Competition Instructions. Forest church is located in Håkansböle country house park approximately 500 meters from the guide pole. It is organized by Hakunila Lutheran Parish. There is a mass on Saturday 16.6. at 17:30. Liturgist is Helsinki bishop Irja Askola. Free entrance. Guided tours in Håkansböle country house are organized on Saturday 16.6. at 18:30 and at 21:00. It is approximately 500 meters to the country house from the guide pole (follow the signs for the Forest church). The tour takes app. 1 hour. Free entrance. CHILDREN Children’s world is located at Ponihaka stables approximately 300 meters from the guide pole. Activities take place both inside and outside. Please note that unfortunately the place does not suit to those allergic to horses. There is for example an action course, crafts, small café and an area for baby care. In addition, there are pony walking and magician shows. There is a fee for some of the activities. There is also orienteering available (from easy to medium) on Saturday at 11:00-19:00. The map costs 5€/ child including a small prize. There is no babysitting in Children’s world. Besides the Children’s world baby food can be heated up next to the restaurant. The places are marked with a baby bottle symbol. Each Handicapped toilet contains also a potty and a table for changing diapers. They are located in public toilet area, at bus U-turn point on Sotunki road, in First Aid station and in Ponihaka. These places are shown on the guide map. 8 INVITED GUESTS AND MEDIA Reception for the invited guests takes place in the Invited guests lounge. Accredited media is welcomed in the media tent (see www. jukola.com/2012/media). 7. FOOD AND DRINKS There are a restaurant, cafeteria, five grills, ice cream stands and a beer tent which serve competitors and spectators. In addition, there are a café, fish stand (vendace and salmon) and a waffle stand operated by Rannikon sotilaskotiyhdistys. There is also a small café in the Children’s world. The opening hours can be found in Chapter 2/page 2. All food is delicious and low lactose. The family line in the restaurant offers also non-lactose, milk-free and gluten-free meals. On Friday the food selection is limited. Coffee and other cafeteria products can be purchased at grills and at ice cream stands. You can pay with cash or with most commonly recognized bank and credit cards (see Bank and Post). Largest accepted bill is 50 euros. Most convenient is to provide the exact amount. The rush hours at the restaurant are around the starts and after Venla finish. It is advised to avoid the rush hours. MENUS RESTAURANT Chicken pasta 8€ Meat balls and mashed potatoes 8€ Vegetable pasta 8€ Ham casserole 8€ Vegetable casserole 8€ The above includes salad, bread, spread and milk/ water Meat soup 7€ The soup includes bread, spread and milk/ water Porridge and milk 4€ Breakfast from Sunday 5:00 am onwards 6€ Including porridge, coffee, fresh juice, bread, spread and yogurt CAFETERIA Coffee Tea Hot chocolate Milk 2 dl Bun Roll Sandwich Salad portion Straw juice Soft drink Energy drink 1€ 1€ 1€ 1€ 1–3€ 3€ 4€ 5€ 1€ 2€ 4€ GRILL Sausage 2€ 9 Hotdog Pyttipannu (Fried potatoes & sausage) Chicken wings 3€ 6€ 5€ 10 DRINKING WATER There are eight drinking water stations in the competition centre and in the accommodation areas. They are marked on the competition centre map. There are water taps also in the start/warm-up area and after the finish. It is forbidden to wash sport wear in these drinking water stations. Sport wear may be washed only at the equipment washing point near the showers. 8. ACCOMMODATION Competition centre is opened and signposting to camping is in place from Friday 15.6. at 10:00 onwards. Take good care of your valuables as this time we are not in the middle of the forest! The use of open fire, gas grills, camp and gas cookers etc. is strictly forbidden. TENT GROUNDS Camping near the competition centre takes place in pre-reserved, numbered camping sites. There are several different camping sites and two different sizes of tent places: 10m x 10m and 5m x 5m. Tent places are marked with numbers in the terrain. The reserved tent places can be viewed at Valio-Jukola internet pages, on information boards of tent sites and at Info. If available, free tent places can be purchased at the Info. TENTS SET UP BY ORGANIZER (RENTED TENTS) Pre-reserved tents set up by organizer are located in several areas. Most of the tents are north from the competition centre on the other side of Sotungingtie, approximately 500-800 meters from the guide pole. Tents are numbered with a number banderol on the centre pole. The reserved tent places can be viewed at Valio-Jukola internet pages, on information boards of tent sites and at Information stand. FLOOR ACCODOMATION Floor accommodation is located in Hevoshaka school approximately 1000 meters from the guide pole. People who have reserved floor accommodation need to bring their own sleeping gear (mattress and sleeping bag) and towels. There are toilets available in the school premises, but showers may be used only in the competition centre (500 meters from the school). It is strictly forbidden to walk in shoes inside the school, especially in orienteering shoes, or wash them in the school premises! The floor accommodation places can be seen in the entrance hall of the school, on the class doors and at the Info. The floor accommodation is available from 10:00am on the booking day (Friday or Saturday) onwards. 9. OTHER SERVICES JUKOLA SHOP AND POSTAL SERVICES Jukola shop offers official Jukola products from shirts to pins. Also postal services are available including post cards with Jukola’s own post office stamp and postage stamp. BANK SERVICES Restaurant, Jukola shop and Info accept cash and major bank and credit cards: Visa, MasterCard, Visa Debit, Debit MasterCard, VPAY, Visa Electron, Maestro and Business Eurocard. Biggest accepted bill is 50 euros. If you have bigger bills you can exchange them at the Info. There is no foreign currency exchange or possibility to withdraw cash in the competition centre. Closest ATMs are located in Hakunila at following addresses: Laukkarinne 4 (Hakunila shopping centre) and Kannuskuja 2. PHOTOGRAPHING You can have an official photo of your team taken at Jukola 2012. Our partner Rajala Pro Shop/ Kuvalo has set up this service and the group pictures are taken at the competition center. You can make a reservation of 11 the shooting time in advance from the internet site jpeterf.schedulething.com. There are also pictures taken during the race at certain points. All pictures are available from a commercial internet gallery later on. Look for the pages www.kuvalo.com/jukola. You may search with your club name or individual number. You may purchase readymade prints (various sizes) or just your picture file. TAXI There is a taxi stand located on Sotunki road and it is marked on the competition centre map. Telephone number for ordering taxi is 0100-7300 (price 1,16 €/call + 0,16 €/10s + local call fee). TOILETS There are 300 lavatories and 20 urinals in the competition centre and in camping grounds. They include hand disinfection liquid. There are six handicapped and baby care toilets. They are located in public toilet area, at bus U-turn point on Sotunki road, in First Aid station and in Ponihaka. All these are marked on the competition centre map. SHOWERS AND SAUNA Washing area with showers and sauna is located next to the swimming hall, approximately 400metres from the guide pole. The sauna is warm from Saturday from 14:00 hrs until Sunday 17:00 hrs. The sauna is reserved for women on Saturday between 14:00 – 23:00 hrs and for men for the rest of the time. Sauna fee is 2€. The sauna ticket can be purchased from the Info or paid at the sauna in cash. A seat cover is included in the fee. A separate washing possibility is reserved for men during Venla relay and for women during Jukola relay. Next to the washing facilities there is a recycling point for clothes you may want to through away. SWIMMING HALL Hakunila swimming hall is open during the entire competition including the night between Saturday and Sunday (see Chapter 2 Opening hours). The entrance fee for adults is 5€ and for children 2,50€. Please leave your dirty shoes and clothes outside the swimming hall. WASHING SPORTS GEAR There is a separate washing point for sports gear close to the showers and sauna. BATTERY CHARGING You may charge your phone or computer with your own charger at the Info for a fee of 10€/h. LOST AND FOUND All found items should be taken to the Info. Lost items can be asked from there during the competition. After the competition found valuables are handed over to the police. WASTE DISPOSAL Jukola respects the nature. You may not litter the environment and you are responsible for sorting out your waste. Next to the restaurant there are containers for bio waste, cardboard and energy waste. Bio waste includes leftover food and paper napkins. Cardboard includes paper plates and paper cups, liquid containers of 12 cardboard and other cardboard products. Energy waste includes for example plastic boxes and plastic wrappers. In the camping grounds waste is sorted out into containers for bio waste and energy waste or into energy and bio waste bags handed out together with the team material. Glass, metal and dump ground waste must be delivered to the main waste collection point next to the restaurant. Bottles with a deposit and all metal cans may be placed into transparent collection bags which are available at start, sauna, beer tent, camping ground for rented tents, service tent area and next to the grills. Plastic bottles without a deposit belong to the energy waste. There are guides at the main waste collection point and at the waste collection point next to the restaurant. The main waste collection point is marked on the competition centre map. Energy gel wrappers or other waste may not be thrown into the terrain. They must be delivered to the waste bins at the drinking stations or in the competition centre. 10. ENVIRONMENT One of the core values of Valio-Jukola is the respect of environment and nature. By planning well in advance and co-operating with environmental authorities, land owners and hunting clubs we ensure that the competition does not have harmful effect on species or on terrain. We all – event officials, competitors and public – are responsible for protecting the nature. 11. FORBIDDEN ACTIONS It is forbidden to advertise or sell any products or services in any part of the competition area including accommodation areas, parking areas and competition centre without a written permission from the event organizer. Advertising other orienteering events is allowed only on a bulletin board reserved for this purpose, located next to the Info. It is absolutely forbidden to use radio phones operating on VHF frequencies in the competition centre area. Based on the Finnish law it is forbidden to smoke in the competition centre area. Also consumption of own alcohol is forbidden in the competition centre area. It is strictly forbidden to make an open fire in the competition centre and in all camping grounds inside and outside of the tents expect at places separately marked as campfire sites. It is also prohibited to use camp and gas cookers, gas grills and tent stoves. DETAILED INSTRUCTIONS FOR DEPARTING WITH CLUB BUSES 1. Once all the people and goods are in the loading area, the team leader contacts the event official next to the registration sign in the loading area. 2. The official calls the bus according to the number given by the team leader and informs the team leader about the bus stop number. After this the team moves together to the designated bus stop and the bus gets permission to come for the pick-up. It takes approximately 10-15min for the bus to arrive from Vuosaari harbour. 3. Upon leaving the parking place at Vuosaari harbour the bus driver receives a numbered driving permission including the number of the designated bus stop. The bus will be guided to the correct bus 13 stop according to the number on the driving permission. Buses coming only for the pick up on Sunday 17.6. need to follow first the signposting to Vuosaari harbour to receive a parking number. Without the parking number and the driving permission received from the harbour, the bus may not pick up the team. 4. Buses must be loaded quickly. 14
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