How To – View Bid Invitations and Submit Bids
SECTION 1 – VIEW BID INVITATIONS
You can login and access your Bid Invitations by either:
Clicking on the link provided on the bid invitation email you receive, or
Via our Supplier Connection website at
https://app.fpl.com/eca/EcaController?command=supplierlogin
Then follow the steps listed below.
1. Enter Supplier User ID and Password then click Log In
2. Click Process Bids (Non-Nuclear)
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3. The screen will display your Bid Invitations. Click the Bid Number.
4. The Basic Data section will display the End Date and Time. This is the date and time
your bid MUST be submitted by; bids will not be able to be entered after the End
Date.
5. Click the Attributes section. The screen will display questions related to the bid
invitation. Questions with an (*) asterisk next to them, will require a response before
you can submit your bid.
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6. Click the Information from Purchaser section. Click the label for each text type
displays the full text for that field. The screen will display:
a. The Text Overview section which includes information and additional
instructions for the bid. The “Bid Email Text” field will also be displayed on
the invitation email you receive.
b. The Attachments section which includes additional files for the bid. Clicking
the file name allows for opening, saving or printing the file as needed.
7. Click the Item Data tab. The screen will display:
a. Short description of bidding items.
b. Quantity of bidding items (if applicable).
c. Attachments and Notes – from both buyer and supplier (if applicable). When
number (other than zero), line item attachments or notes are available.
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8. Click the Information from Purchaser section. Click the label for each text type
displays the full text for that field. The screen will display:
a. The Text Overview section which includes information and additional
instructions for the bid.
b. The Attachments section which includes additional files for the line. Clicking
the file name allows for opening, saving or printing the file as needed.
c. Clicking the Continue or Back button will navigate between the lines.
Before you enter your bid data into the system, use the information gathered
above to prepare your bid information. When you are ready to enter and submit
your bid, follow the steps shown below.
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SECTION 2 – SUBMIT BIDS
Once ready to enter supply responses and pricing continue through the following
sequence of instructions.
1. Log in and click “Process Bids (Non-Nuclear)”.
The screen will display your Bid Invitations. Click the appropriate Bid Number.
2. Click the Create button.
Note: Once Create button is clicked, the Hold button allows information to be saved.
To continue entering information after clicking Hold, click the Change button. The
system inactivity timeout is 30 minutes, so it is important to put response on Hold as
not to lose entered information.
3. On the Basic Data section, click the Find button and select the appropriate value as
needed. Also enter text in field as needed.
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4. Click the Attributes section. The screen will display questions related to the bid
invitation. Questions with an (*) asterisk next to them, will require a response before
you can submit your bid. For each Attribute, enter the appropriate information.
5. Click the My Notes section. The screen will allow you to enter header level text and
attachments related to the bid invitation you are submitting.
Note: There is the identical My Notes text and attachments functionality at the line
item level.
To include attachments:
a. Click the Browse button.
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b. Navigate to location of file to be attached, select file and then click Open button.
c. Enter description of attachment and click Add button.
d. File has been attached. Repeat as needed to include additional attachments.
Note: To delete an attached file, click the radio button next to the file name and
then click the Delete button.
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6. Enter your bidding price for each line item. If shown, use the < or > buttons in bottom
right of screen to scroll additional items.
Note: If you are not bidding an item, enter “0” in the Submitted Quantity and Price
fields.
a. Materials detail line item screen
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Material field descriptions and actions:
1. Vendor Product Number – Enter manufacturer part number.
2. Submitted Quantity – Defaults to bid quantity requested, edit if quantity bidding is
different (i.e. case pack difference); if not bidding line item please enter ‘0’.
3. Price – Enter unit price; if not bidding line item please enter ‘0’.
4. Per – Do not change value in this field and ensure price is submitted accordingly.
5. Delivery Time (Duration) – Enter number of calendar days
6. Incoterm – Incoterm is the field entered in Step 3 (page 5), only enter if line item
Incoterm is different that value entered in Step 3.
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b. Services detail line item screen
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Material field descriptions and actions:
1. Vendor Product Number – Enter service number.
2. Submitted Quantity – Defaults to bid quantity requested, edit if quantity
bidding is different; if not bidding line item please enter ‘0’.
3. Price – Enter unit price; if not bidding line item please enter ‘0’.
4. Per – Do not change value in this field and ensure price is submitted
accordingly.
7. Once you have completed entering all the information for your bid invitation perform
one of the following steps:
a. To submit the bid to the buyer, click the Submit button. Once submitted, you
will not be able to modify the bid. If changes are required, the buyer will need
to return the bid.
b. To place the bid on hold allowing additional updating prior to submitting,
click the Hold button. When you are ready to submit the bid, you will then
need to access the bid in change mode and then click the Submit button.
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You will receive the following screens accordingly:
Message for Step 6a:
Message for Step 6b:
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SECTION 3 – UPLOADING PRICING USING SPREADSHEET
1. The screen will display your Bid Invitations. Click the Create button in the Action
column for the appropriate bid.
2. Immediately click the Hold button.
3. Click the OK button.
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4. Click the Download button.
5. Enter a name for the file, ensure the save location will be Desktop and click the Save
button.
6. Click the Close button.
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7. Navigate to the file and Open. Click the Yes button.
8. Enter price in the Price column. The additional optional fields can also be entered as
appropriate. Click the Save button.
Note: DO NOT change, add, remove columns or rows, and reformat the file –
including the extension; file must remain as “.xls” MS Excel 97-2003 Worksheet.
9. Click the Save button.
10. Close the file.
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11. Click the Don’t Save button. (Save was completed on Step 9.)
12. Navigate to the Process Bids screen and click the Change button in the Action
column for the appropriate bid.
13. Click the Upload button.
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14. Click the Browse button.
15. Navigate to location of updated file, select file and click Open button.
16. Click the Carry Out Upload button.
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17. The file will execute and information updated. Click the Item Data tab, pricing has
been updated. Once the pricing has been updated, either:
a. Continue updating the Attributes, adding attachments, entering text
information, etc. as appropriate before clicking the Submit icon.
b. Click the Hold icon. At a future time, you will need to complete the bid and
click Submit.
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