HOW TO HAVE AN OLD REGISTRATION NUMBER (Co-ops Act, 1981)
HOW TO HAVE AN OLD REGISTRATION NUMBER (Co-ops Act, 1981) CHANGED TO A NEW REGISTRATION NUMBER Co-operatives registered under the Co-operatives Act, 1981, have registration number with the following format “K6/3/…/……. “. However, since the implementation of the new Co-operatives Act, 2005, all registrations have been done on a new computer system and all Co-operatives are allocated a new registration number, which has a similar format to the registration numbers used by Companies and Closed Corporations. Co-operatives that have the old registration number, can obtain a new registration number, by submitting a number of forms. This is required to obtain the most recent information of the Co- operative. Once the forms are captured on the computer system, the details of the Co-operative will appear on the CIPRO website. It will therefore be available to anyone, e.g. banks, that needs to confirm the registration of the Co-operative. WHAT DOCUMENTS WILL THE CO-OPERATIVE RECEIVE AFTER SUBMITTING THE REQUIRED FORMS? Once the Co-operative’s details have been captured on the computer, the Co-operative will be issued with: • A new certificate which contains the new registration number; and • A certificate of Disclosure. FORMS TO BE SUBMITTED • List of original Founding Members & their details (full names & surnames, addresses, id nrs) • Form CR2 (List of Directors) [Remember the number of directors must be within with the minimum and maximum number of directors provided for in the constitution of the Co-operative) • Form CR3 (Contact details of Co-operative) • Form CR7 (Part D) (Number of members) LODGMENT OF DOCUMENTS The completed forms must be posted to Private Bag X237, Pretoria, 0001, or be couriered to CIPRO at its physical address, Block F, DTI Campus, Meintjies Street, Sunnyside, Pretoria. Please include a covering letter to request the change to a new registration number. 1 LIST OF ORIGINAL FOUNDING MEMBERS FULL FORENAMES AND SURNAME OF FOUNDER MEMBERS IDENTITY NUMBER HOME ADDRESS POSTAL ADDRESS Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ * Founding Members are the original persons that joint as members of the Co-operative at the Fouding Meeting of the Co-operative, prior to application for registration. 2 LIST OF ORIGINAL FOUNDING MEMBERS FULL FORENAMES AND SURNAME OF FOUNDER MEMBERS IDENTITY NUMBER HOME ADDRESS POSTAL ADDRESS Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ Forenames_______________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ________________________________ ______________________ ___________________________ ________________________ ___________________________ _______________________ Surname_________________________ * Founding Members are the original persons that joint as members of the Co-operative at the Fouding Meeting of the Co-operative, prior to application for registration. 3 CR 2 REPUBLIC OF SOUTH AFRICA CO-OPERATIVES ACT, 2005 RETURN RELATING TO DIRECTORS (To be lodged when particulars of directors change, including resignation and appointment of new directors) (Sections 6 and 39) Name of co-operative:_________________________________________________________________________________________________ Registration no. of co-operative ________________________________________________________________________________________ I,____________________________________ (Name of director,/secretary/manager /officer)___________________________state that the directors listed in this return are all the directors of the co-operative, have consented to their appointment and that, according to their letters of consent to their appointment, none of the directors are disqualified to be directors in terms of the Co-operatives Act, 2005, or the constitution of the co-operative and that the directors listed in the second table have not been re-appointed or have vacated their office for other reasons. Signed ______________________________________ (Director/secretary/manager/officer of co-operative) Date _________________________ APPOINTED DIRECTORS FULL FORENAMES AND SURNAME OF DIRECTOR & POSITION IN BOARD IDENTITY NUMBER OF DIRECTOR HOME ADDRESS OF DIRECTOR POSTAL ADDRESS OF DIRECTOR DATE OF APPOINTMENT OF DIRECTOR Forenames___________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ Surname_____________________ _________________ _______________________ _______________________ _____________ Forenames___________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ Surname_____________________ _________________ _______________________ _______________________ _____________ Forenames___________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ Surname_____________________ _________________ _______________________ _______________________ _____________ Forenames___________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ Surname_____________________ _________________ _______________________ _______________________ _____________ Forenames___________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ ____________________________ _________________ _______________________ _______________________ _____________ Surname_____________________ _________________ _______________________ _______________________ _____________ Position: ____________________ Position: ____________________ Position: ____________________ Position: ____________________ Position: ____________________ 4 DIRECTORS THAT HAVE VACATED OFFICE (if applicable) NAMES AND SURNAMES OF DIRECTORS THAT HAVE VACATED OFFICE & POSITION HELD IDENTIFICATION NUMBER OF DIRECTOR THAT HAVE VACATED OFFICE DATE OF VACATION OF OFFICE REASON FOR VACATION OF OFFICE Forenames___________________________________ _________________ _________________ _________________________ ___________________________________________ _________________ _________________ _________________________ Surname___________________________________ ________________ _________________ _________________________ Position: ___________________________________ _________________________ _________________________ Forenames___________________________________ _________________ _________________ _________________________ ____________________________________________ _________________ _________________ _________________________ Surname_____________________________________ ________________ _________________ _________________________ Position: ____________________________________ _________________________ _________________________ Forenames___________________________________ _________________ _________________ _________________________ ____________________________________________ _________________ _________________ _________________________ Surname_____________________________________ ________________ _________________ _________________________ Position: ____________________________________ _________________________ _________________________ Forenames___________________________________ _________________ _________________ _________________________ ____________________________________________ _________________ _________________ _________________________ Surname_____________________________________ ________________ _________________ _________________________ Position: ____________________________________ _________________________ _________________________ Forenames___________________________________ _________________ _________________ _________________________ ____________________________________________ _________________ _________________ _________________________ Surname_____________________________________ ________________ _________________ _________________________ Position: ____________________________________ _________________________ _________________________ Forenames___________________________________ _________________ _________________ _________________________ ____________________________________________ _________________ _________________ _________________________ Surname_____________________________________ ________________ _________________ _________________________ Position: ____________________________________ _________________________ _________________________ 5 CR 3 REPUBLIC OF SOUTH AFRICA CO-OPERATIVES ACT, 2005 NOTICE OF ADDRESSES AND CONTACT PARTICULARS OF CO-OPERATIVE AND CHANGES THEREOF (To be lodged when particulars change or additional information needs to be disclosed) [Section 20(3)] Name of co-operative: ____________________________________________________________________________________________ Completion of paragraphs (a) and (b) is compulsory. (a) Situation of Registered Office (Please provide street or other physical address): ____________________________________________________ ____________________________________________________ ____________________________________________________ Province: ____________________________________________ (b) Postal Address: ____________________________________________________ ____________________________________________________ ____________________________________________________ _______________________________ (Postal code) (c) Complete if available: Co-operative Tel. No.: (______) _________________________________ Co-operative Fax No.: (______) __________________________________ Co-operative E-mail Address: ____________________________________ Website address:_______________________________________________ The effective date of the changes is_______________________________________ Signed __________________________________ (Director/Secretary/Manager/Officer of co-operative) Date ____________________________________ 6 CR 7 REPUBLIC OF SOUTH AFRICA CO-OPERATIVES ACT, 2005 LODGMENT OF FINANCIAL STATEMENTS [Sections 48 (6), 54 (3) and 55 (3) and (4)] (To be lodged within 15 days of approval by annual general meeting) Paragraph D to be completed by primary co-operatives only NAME OF CO-OPERATIVE ___________________________________________________________________ REGISTRATION NO. OF CO-OPERATIVE ______________________________________________________ A. The following documents are lodged herewith: 1. Audited financial statements and auditor’s report for the financial year ended 2_______ 2. Annual financial statements pursuant to an exemption in terms of section 55 of the Act for the financial year ended 2_______ if applicable) OR B. The annual general meeting of the co-operative failed to approve the financial statements for the financial year ended 2_________ (if applicable) 1. The reasons for the failure are _________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ______________________________________________________________ (Use attachment if necessary) 2. The co-operative proposes to take the following action in order to address the situation ____________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ______________________________________________________________ (Use attachment if necessary) OR C. (1) The following error/misstatement was made in the financial statements for the financial year ended 2________ (if applicable) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ______________________________________________________________ (Use attachment if necessary) (2) A copy of the revised financial statements that have been prepared and issued, is lodged herewith. Signature _______________________________ (Director/Secretary/Manager/Officer of co-operative) Date ___________________________________ AND 7 D. Annual Statistical Information (Primary co-operatives only ) (Not compulsory but essential for planning and implementing support measures) Name of co-operative __________________________________________________________________________ Please complete the following information relating to the co-operative as accurately as possible: Information required Number 1. Number of female members: 2. Number of male members 3. Number of members younger than 35 years 3. Number of members 35 years and older 4. Number of disabled persons who are members 5. Number of Black members 5. Number of members of other races 6. Number of members who are not natural persons 7. Size of the co-operative: Total number of members as at foundation date 7. Size of co-operative: Total number of current members ___________________ (date) 8. Number of persons employed by co-operative (members and non-members) 8
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