UNITED NATIONS OFFICE AT GENEVA (UNOG)
PURCHASE AND TRANSPORTATION SECTION (PTS)
“HOW TO DO BUSINESS WITH INTERNATIONAL ORGANIZATIONS”
Ms. Jana Warming
THE UNITED NATIONS
SYSTEM
THE UNITED NATIONS SYSTEM
The United Nations is made up of a
variety of organizational entities
(agencies, organizations, commissions,
programmes, funds, etc).
Each entity has a distinct and separate mandate (covering
the political, economic, social, scientific and technical
fields).
GENERAL
ASSEMBLY
SECRETARIAT
TRUSTEESHIP
COUNCIL
INTERNATIONAL COURT
OF JUSTICE
UNRWA
UNIDIR
SECURITY
COUNCIL
PEACEKEEPING
MISSIONS
MONUC
UNMEE
UNAMSIL
MINURSO
UNTAET
UNMOGIP
UNMIBH
UNFICYP
UNOMIG
UNMIK
UNMOP
UNDOF
UNIKOM
UNIFIL
UNTSO
ICTR / ICTY
ECONOMIC AND
SOCIAL COMMISSION
REGIONAL
COMMISSIONS
ECA
ECE
ECLAC
ESCAP
ESCWA
FUNDS &
PROGRAMMES
SPECIALIZED
AGENCIES
UNICEF
UNDP
UNHCR
UNU
UNCTAD
UNITAR
UNDCP
INSTRAW
UNEP
WFP
UNFPA
UNICRI
OHCHR
UNCHS
UNOPS
UNSSC
UNRISD
ILO
FAO
WTO
UNESCO
ICAO
ITU
IMF
WMO
IMO
IFAD
WIPO
UNIDO
WHO
World Bank
UPU
IAEA
OPCW
CTBTO
Detailed chart available at
THE
UNITED NATIONS SYSTEM
http://www.un.org/aboutun/chart.html
THE UNITED NATIONS SYSTEM
EACH ORGANIZATION……
has its own special requirements
for goods and services
conducts its own procurement activities
follows its own procurement rules and regulations
constitutes a separate and distinct customer
THE UNITED NATIONS SYSTEM
Identify the Organization that has
a need for your product or service
Target your customer
http://ungm.org
DOING BUSINESS with the UN
SYSTEM OF ORGANIZATIONS
Please note that there is NOT one single vendor
database for all UN Organizations.
Please undertake the vendor registration at each
Organisation, in particular subscribe to the
UNGM.
THE UNITED NATIONS
PROCUREMENT DIVISION
Chief of UN (HQ/NY) Procurement Division:
Mr. Paul Buades
THE UNITED NATIONS
PROCUREMENT DIVISION
THE PROCUREMENT DIVISION
SERVES THE NEEDS OF……
The Secretariat NY/HQ
Peacekeeping Missions
Offices Away from Headquarters (OAHs)
THE UNITED NATIONS SYSTEM
•UN Peacekeeping Missions
•UN Economic and Social Commissions
•International Criminal Tribunal
www.un.org/depts/ptd
www.un.org/depts/ptd/venreg.htm
UNHQ PD PROCUREMENT
THE UNITED NATIONS
PROCUREMENT DIVISION 2007
UNITED NATIONS OFFICE
AT GENEVA (UNOG)
PURCHASE
AND TRANSPORTATION
SECTION (PTS)
Chief of PTS
Ms. Caroline Lepeu
PURCHASE AND
TRANSPORTATION SECTION
(PTS)
PROVIDES :
PURCHASING
CONTRACTING
BUSINESS TRAVEL AND
TRANSPORTATION SERVICES
TO THE FOLLOWING UN OFFICES
AND DEPARTEMENTS:
United Nations Conference for Trade and Development (UNCTAD)
Economic Commission for Europe (UNECE)
United Nations Compensation Commission (UNCC)
Office for the Coordination of Humanitarian Affairs (OCHA) – Geneva Office
United Nations Environment Programme (UNEP) – Regional Office for Europe
United Nations Institute for Training and Research (UNITAR)
United Nations Research Institute for Social Development (UNRISD)
Office of the High Commissioner for Human Rights (OHCHR)
Office of the United Nations High Commissioner for Refugees (UNHCR)
(business travel and transportation only) and also
The Secretariat of UNOG
PTS/UNOG ALSO ACTS AS A SECRETARIAT
Common Procurement
Activities Group for:
OF THE
IBE - International Bureau of
Education
ILO – International Labour
Office (observer)
IOM – International
Organization for Migration
ITC – International Trade
Centre
ITU - International
Telecommunication Union
UNOG - United Nations
Office at Geneva
UNHCR – United Nations
High Commissioner for
Refugees
WHO - World Health
Organization
WIPO – World Intellectual
Property Organization
WMO – World
Metereological Organization
WTO – World Trade
Organization
Common Procurement
Activities Group
negotiates common contracts with the view to:
- reduce unit cost of the goods, equipment, etc. based on special
volume discount,
- negotiate high level of service requirements from the vendor(s),
- maintain uniformity in the goods, equipment, etc. standards for
ease of maintenance and future upgrades,
- improve turn-around time of individual Purchase Orders (POs)
Common Procurement
Activities Group
has prepared:
Stationary purchase contract.
Volume Purchase Agreement (VPA) for purchase of personal
computers and printers.
Master Licence Agreements (MLA) for software purchase.
Airlines contracts.
Request for Proposal (RFP) for travel agent services.
Terms of Reference (TOR) for RFP for cleaning services.
TOR for RFP for photocopiers rental.
Common Procurement
Activities Group
In the context of the forthcoming liberalization of the
Swiss energy market, negotiations with the local
electricity provider to obtain preferential rates are under
way.
Information on all-risk property insurance contract
concluded by PTS/UNOG was shared with Organization
Members.
Common Procurement
Activities Group
“The contract will be established with UNOG, however any other
agency based in Geneva could benefit from the same
advantageous terms negotiated by UNOG or other Agency. Other
UN specialized agencies may wish to establish a contract based on
UNOG contract’s conditions and terms with the selected vendors.
In such an event, the vendors/manufacturers shall take into
account the additional estimated volumes forecasted by the UN
specialized agencies to reduce the main items unit prices for all
contracting UN parties. It is to be understood that each UN
organization will be responsible for administrating its contract,
totally independently one from others.”
PURCHASE AND TRANSPORTATION SECTION
Our Web Site address:
www.unog.ch/pts/pts.htm
PURCHASE AND
TRANSPORTATION SECTION
Here you can find:
PROCUREMENT VOLUME (BREAKDOWN BY GOODS
AND BY COUNTRY)
LIST OF REGISTERED VENDORS
GENERAL CONDITIONS GOVERNING THE
CONTRACTUAL RELATIONS WITH THE
UNITED NATIONS
PURCHASE AND
TRANSPORTATION SECTION
You can also find:
PROCEDURE FOR REGISTRATION AS
POTENTIAL SUPPLIER
AWARD PROCEDURE
RECENT MAJOR CONTRACTS AWARDS
MAJOR UPCOMING BUSINESS OPPORTUNITIES
PURCHASE AND
TRANSPORTATION SECTION
REGISTRATION MATERIAL …
can be downloaded from our Web Site
• www.unog.ch/pts/pts.htm
or can be obtained from
Purchase and Transportation Section
1211 Geneva 10, Switzerland
Tel: ++ (41) 022.917.28.31
Fax: ++ (41) 022.917.00.13
E.mail: [email protected]
PURCHASE AND
TRANSPORTATION SECTION
REGISTRATION PROCEDURE……
It is imperative that the CORRECT
COMMODITY/SERVICE
IDENTIFICATION CODE is used .
If in doubt, please ask!
PURCHASE AND
TRANSPORTATION SECTION
Normally only registered vendors
are invited to submit an offer
It is important to respond to ALL invitations to
tender
PURCHASE AND
TRANSPORTATION SECTION
PURCHASE AND
TRANSPORTATION SECTION
PURCHASE AND
TRANSPORTATION SECTION
PURCHASE AND
TRANSPORTATION SECTION
The following is very important !!!
Treat each organization as a separate customer
Register with each agency
Respond to all tender invitations
Monitor the various UN web sites in particular UNGM
Identify opportunities in the UN projects and offices in
your regions
PURCHASE AND
TRANSPORTATION SECTION
Thank you for your attention !