What is EDI? EDI refers to the electronic exchange of business information between two companies using a specific and structured format. The concept has been around since the 1970’s and has traditionally been used to automate buyer-seller transactions such as invoices and purchase orders. As more processes within a company become automated, EDI has expanded to areas such as inventory management and price books. Benefits of Electronic Price Books and Invoices • Centralized Price Book Control • Inventory Control • Vendor Management • Maximize Your Margins • Automatic Price and Retail Updates • POS Updates with the push of a button • Automated Addition of New Items Implementation Plans The H.T. Hackney team wants to make it easy for you to begin using your back office solution to manage your inventory. To aid in this process, we are including these easy-to-follow implementation plans. PRICE BOOK STEP 1: Select a back office provider STEP 2: Select items that you want in your electronic price book • This process could take a couple of weeks • Work with your H.T. Hackney Sales Associate STEP 3: Review category (department) list • The smaller the list, the easier it will be to manage. • We can provide custom departmental break downs • Work with your H.T. Hackney Sales Associate STEP 4: Define cost and retail zones and define schedule • The fewer zones the better! • Create logical cost and retail groupings (not 1 per store) • Work with the H.T. Hackney EDI Support Team STEP 5: H.T. Hackney will send you a sample electronic price book • You will receive this via e-mail • Load into a test company and confirm results • Work with the H.T. Hackney EDI Support Team STEP 6: Provide sample price book feedback • Work with the H.T. Hackney EDI Support Team STEP 7: Process initial price book • Contact the H.T. Hackney EDI Support Team to receive your intial price book • Receive complete price book via e-mail • Load into your live system INVOICES STEP 1: Select a back office provider • Does this provider support electronic price books? • We prefer to send electronic invoices one month after sending the initial price book STEP 2: Review category (department) list • The smaller the list, the easier it will be to manage • We can provide custom departmental break downs • Work with your H.T. Hackney Sales Associate STEP 3: Review Invoice options with the H.T. Hackney EDI Support Team • Do you want each store to receive their own electronic invoices? • When do you want to begin receiving daily electronic invoices? STEP 4: H.T. Hackney will send you a group of sample electronic invoices • You will receive this via e-mail • Load into test company and confirm expected results • Work with the H.T. Hackney EDI Support Team STEP 5: Provide sample invoice feedback • Work with the H.T. Hackney EDI Support Team Questions? If you have any questions, please contact the appropriate H.T. Hackney associate; • All questions about receiving or posting data should be directed to Frances Simerly or Rita Dulin. • All other questions should be directed to your H.T. Hackney Sales Associate Back Office Providers Supported: We are members of PCATS and NACS! ADD-South (800) 257-5113 www.addsouth.com The Pinnacle Corporation (800) 753-6722 www.pinncorp.com AMCON Software (888) 565-7223 Professional DataSolutions Inc. (PDI) (254) 771-7100 www.profdata.com Aztech Software Inc. (800) 779-8324 www.aztechsoftware.com Bizware Software Solutions (Envoy) (800) 266-1806 www.datamaxgroup.com Quick Books POS (Hackney Standard Format) Red River Software (800) 397-0780 www.RedRiverSoftware.com CMi Solutions (Change Mgmt.) Ruby (800) 211-5980 SSCS, Inc. www.cmisolutions.com (800) 972-7727 www.sscsinc.com CSA(Convenient Store Automation) The Scan Group (888) 304-4870 CSS (Compatible Software System) Scanning Solutions (205) 655-2111 (800) 940-SCAN www.scanningsolutions.com CSTOREOFFICE (888) 306-0640 Scan Plus www.cstoreoffice.com (800) 378-3424 www.scanplusinc.com DM2 Software, Inc. www.DM2.com Store Master (800) 866-5151 Data Makers, Inc. www.datamakers.com (920) 788-4225 Success Systems (800) 653-3345 www.success-systems.com ECRS (800) 211-1172 SysCorp (205) 853-0004 www.sys-corp.com Factor (800) 654-3678 www.factor.com Firestream Worldwide (888) 324-9009 www.firestreamww.com The General Store (800) 678-4535 [email protected] CONTACT INFORMATION We want to hear from you! For technical questions related to EDI, please contact: The H.T. Hackney EDI SUPPORT TEAM E-Mail: the edi support team at [email protected] Phone: 800-406-1291 During Business Hours: Ask for Frances Simerly or Rita Dulin, or request an EDI Support Team Member After Hours: Press “2” for the Data Center . HACKNEY T . H EDI SUPPORT IN FO RM Summit Software (800) 433-5724 www.summit-soft.com The Software Works! (Storeworks) (800) 266-1806 www.datamaxgroup.com TRUE EDI and NAXML (If your Back Office Provider is not listed, please contact the H.T. Hackney EDI Support Center Team.) H.T. HACKNEY Revision date: 02/11 E ATION GUID We can provide electronic price book and invoice support for most Convenience Store Back Office software packages.