HOW TO DO BUSINESS WITH WICHITA PUBLIC SCHOOLS Website: http://purchasing.usd259.org Electronic Bid Site (Non-Construction Bids): https://259ebid.ionwave.net August 28, 2012 USD 259 Purchasing Department Where is our department located? 2 The Purchasing Department is located at 201 N. Water, Suite 626, Wichita, KS 67202 in downtown Wichita on the Northwest corner of Water and First Streets 316-973-4540 The USD 259 Purchasing Website Firms should use our District Purchasing website to find: Purchasing Staff contacts Purchasing Events Purchasing Policies Vendor Information including DBE/WBE information Locate active construction solicitations/tabulations Locate the link for our E-Bid online bid system for nonconstruction bids/tabulations http://purchasing.usd259.org What’s under Bids/Proposals? • Under the Bids/Proposals link you will find current (construction) solicitation documents and request for proposal. • Also, need to research old bid construction pricing? Tabulations are listed here by year and are kept online for 18 months. Non-construction tabulations must be accessed via our online E-Bid system. Under Solicitations/Vendor Information, Vendor information tab Construction Companies All Construction related companies will visit the District’s Purchasing website for all Solicitations and Tabulations. http://purchasing.usd259.org Current Solicitations 6 The top part of the page provides the link to the online bidding system for nonconstruction bids. The middle section shows Proposals In this case there are none currently out. The bottom section has the Notices of Solicitation for current construction bids. Click the links to open the documents. Get a Printable Document of Construction Solicitations Bid Tabulation History Click on the Tabulation links to: •View Construction tabulations for up to 18 months old. •View Non-Construction related goods and services tabulations on our online E-Bid system. Click Bids-Proposals > Tabulations What Data Will I See? An example of a Tabulation What Information is Available? From the Vendor Information Link you can access: • Disadvantage & Woman Business Enterprise Information • Links to Approved Bidders List for Construction related projects & Prequalification information • How to Do Business Booklet and this presentation • Links to Purchasing Policies • How to register on our electronic E-Bid System What Can Contractors Do? Attend pre-bid meetings (information available from the website current bids link) Check Plan Holders List on solicitations Download, complete and return the PreQualification Vendor documents to the Design and Construction Office Visit with the USD 259’s Design and Construction Office about the Approved Bidders List What Are The Requirements? Construction Contractors approval process—Things our Architect’s office will require you to submit for review: •AIA A-305 •3 Years in Business •Letter from bonding agency of bonding limits •Certificate of Insurance showing insurance levels •Fines and stop work orders for the past 5 years •EEO statement •Copy of Licenses Qualified Contractor Areas USD 259’s Design and Construction Department qualifies contractors in the following areas: General Contractors •Asbestos Contractors •Mechanical Contractors •Electrical Contractors •Leviton Contractors • Tennis Court Installation Contractors Turf & Field Systems Contractors Swimming Pool Installation Contractors Track Installation Contractors For more information on the qualification process contact Design &Construction at 316.973.2008 For a current list of qualified contractors visit http://facilities.usd259.org Non-Construction Related Goods & Services Suppliers and vendors that are non-construction related will use the District’s E-Bid website to view and respond to solicitations and to view bid history. Registering as a Vendor or Supplier https://259ebid.ionwave.net •Begin by clicking the Supplier Registration link •Follow •Step •You the onscreen instructions by step instructions are available will receive an email once you have been approved Using the USD 259 E-Bid System Click the Supplier Registration Link to get started. How to access USD 259 E-BID from our district web page Using the USD 259 E-Bid System Log in using the user name and password that you created For Some Additional Help… Once you have logged into the system, for additional help on how to use USD 259’s E-Bid system, click on the link for the Supplier Quick Reference Guide. Using the USD 259 E-Bid System Click on Bid Events to view: •Available bids •Closed Bids •My Responses •My Awards Current Solicitations Click View Available Bids > “Check” Bid Number > Click Documents Link > Click Invitation Doc Bid Tabulation History Click on Closed Bids > Click Bid Number > Click Award Details > Tabulation Sheet Updating Supplier Information It is the Suppliers responsibility to maintain current information: Click on My Profile: •Edit your company profile •Update your commodity list •Add, Edit or Delete authorized users •Update Special Classifications Visit Our USD 259 E-Bid Site Regularly For: https://259ebid.ionwave.net • • • • Update/Edit your company profile (All Firms) New Solicitations (non-construction) Addendums (non-construction) Pre-Bid/Proposal meeting information (non-construction) Visit Our Website Regularly For: http://purchasing.usd259.org General and Construction Services offered: • • • • Events (Auctions or training classes) Purchasing Polices Purchasing Contacts Vendor Information Disadvantaged & Woman Business Enterprise information (Construction) • Approved Bidder List (Construction) • Pre-Qualification Link (Construction) Links to District Bond and Facilities pages plus city, county and other useful links • Questions? Contact the Purchasing department. Our agents are often out for meetings/pre-bid projects so appointments are highly encouraged. Purchasing Staff: Purchasing Agent Phone # Commodity Area Cynthia De la Torre [email protected] Assisted by Joan Bourn 316.973.4545 316.973.4533 Manager, Procurement Policy & Administrative Procedures Vendor File Maintenance Carla Hamilton, Supervisor 316.973.4543 316.973.4550 Athletics, Custodial, Employee Travel, Transportation, Playground Equip., Furniture, Cooperative Contracting, Student Photographs and Science, Solid Waste and Fuel, Industrial Equip/Supplies Nancy Lamb, Purchasing Assistant [email protected] 316.973.4547 Bond & Capital Construction Projects, Facilities Equip./Supplies Wendi Frisbie, Purchasing Agent 316.973.4549 316.973.4720 School/Art/Office Supplies, Computers & Peripherals, Printers, Fine Arts, Books (Library/Textbooks/Supplemental/Periodicals), Telecommunications and Technology, Security, Audio/Visual 316.973.4546 316.973.4532 Nutrition Services (all food/paper/plastic items for food usage only) Food Equipment, Appliances, Uniforms, Laundry Rental Services, Health, Special Education, Consultant Contracting Resource. Verna Murdock [email protected] 316-973-4551 Systems Technician – Training, Vendors and Database Support Michelle Loucks [email protected] 316.9734588 Purchasing Procurement Card Technician (in-house VISA cards for Staff) General Info 316.973.4540 [email protected] Assisted by Lori Burress [email protected] Assisted by Cheryl Rowland Janell Tawater, Purchasing Agent [email protected] Assisted by Cherie Moose
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