1. art and entertainment
2. visual art and design
3. design

भारत सरकार GOVERNMENT OF INDIA
अंत*र@ वभाग DEPARTMENT OF SPACE
इसरो नोदन कॉ12ले3स ISRO PROPULSION COMPLEX
मह6 ििग*र पी ओ MAHENDRAGIRI PO
ित\नेलवेली 8जला TIRUNELVELI DISTRICT- 627 133
तिमलना
तिमलनाडु
नाडु TAMILNADU.
बय व भंडार ूभाग /PURCHASE & STORES DIVISION
दनांक/Date : 12th अगःत/August,
2014
अगःत
िनवदा सूचना सं. आईपीआरसी
आईपीआरसी/
पीआरसी/पीट/
पीट/3/2014-15
20
TENDER NOTICE NO.IPRC/PT/3/2014-15
भारत के रा#पित के िलए और उनक( ओर से व*र+ बय व भंडार अिधकार, इसरो नोदन कॉ12ले3स (आईपीआरसी), मह6 ििग*र िन1निल8खत क(
आपूित: हे तु सीलबंद िनवदाएं आमंऽत करते ह> । For and on behalf of the President of India, Sr. Purchase & Stores Officer, ISRO
Propulsion Complex (IPRC), Mahendragiri invites sealed tenders for the supply of the following:
बम.सं
बम सं
Sl.No.
सं8@A ववरण
िनवदा संदभ: सं.
Tender Ref. No.
Brief Description
अनुमािनत माऽा
Estimated Quantity
िनवदा शुDक
Tender Fee
*1.
टएफ़ट11 2014000301
TFT11 2014000301
रोटर पःटन पंप क( आपूित:।
Supply of Rotary Piston Pump
िनवदा दःतावेज़ के अनुसार
As per Tender Document
` 210/
210/-
*2.
टएफ़ट15 2014000286
TFT15 2014000286
सीएस हःत गेट वाDव क( आपूित:।
Supply of CS Manual Gate Valve
िनवदा दःतावेज़ के अनुसार
As per Tender Document
` 210/
210/-
*3.
टएफ़ट11 2014000285
TFT11 2014000285
LN2 हट ए3सच6जर और बयोबात क( आपूित:।
Supply of LN2 Heat Exchanger & Cryo Bath
िनवदा दःतावेज़ के अनुसार
As per Tender Document
` 210/
210/-
*4.
ईसीट23 2014000157
ECT23 2014000157
ःब(न डः2ले क( आपूित: और ःथापना।
Supply & Installation of Indoor LED based
large screen display for MACC.
िनवदा दःतावेज़ के अनुसार
As per Tender Document
` 210/
210/-
#5.
टएफ़ट11 2014000310
TFT11 2014000310
वाDव क( आपूित:।
Supply of Valves
िनवदा दःतावेज़ के अनुसार
As per Tender Document
` 210/
210/-
MACC के िलए इNडोर एलईड क( आध*रत बड
*बम सं.1 to 4 दो भाग वाली िनवदा है : भागÐ1 (तकनीक( तथा वा8ण8Tयक) तथा भागÐ2 (मूDय बोली)
*Sl. No.1 to 4 are TWO PART TENDER : PART – I (Technical & Commercial) and Part-II (Price Bid)
#बम सं. 5 – एक भाग / #Sl. No. 5 – SINGLE PART
िनवदा दःतावेज़ जार करने क( अंितम ितिथ व समय
Last Date & Time for the issue of Tender
document
05.09.2014
Upto 1600 hrs. IST
मोहरबंद ूःताव ूािA क( अंितम ितिथ व
समय
Last Date & Time for the receipt of the
sealed offers
09.09.2014
Upto 1400 hrs. IST
बोिलयाँ खोलने क( ितिथ व समय
Date & Time of opening of
Bids
10.09.2014
at 1000 hrs. IST
ूित िनवदा दःतावेज़ मूDय `.210/- (अूितदे य) का भुगतान रे खांकत डमाXड साZट (माऽ एमआईसीआर डड) के [प म6 कया जाए जो
मह6 ििग*र, ित\नेलवेली 8जला म6 दे य हो तथा वह माऽ व*र+ लेखा अिधकार, आईपीआरसी के नाम पर िलया जाए। िनवदा दःतावेज़ काय:
दवस] पर 1400 बजे से 1600 बजे तक काया:लय से ूाA कए जा सकते ह> ।/ Each Tender document Cost Rs.210/- (non refundable)
shall be paid in the form of CROSSED DEMAND DRAFT (MICR DD ONLY) payable at Mahendragiri, Tirunelveli District in favour of
SENIOR ACCOUNTS OFFICER, IPRC only. Tender documents shall be collected from the office between 1400 hrs. and 1600 hrs.
on working days.
इस िनवदा सूचना के ूकाशन के प_ात जार कोई भी शु`पऽ हमारे वेबसाइट म6 दे खा जा सकेगा। आप कृ पया वेबसाइट िनयिमत \प से दे खा
कर6 । Corrigendum if any, issued after publication of this Tender Notice, will be hosted in our web site. You may visit the site
regularly. पूण: ववरण के िलए हमारा वेबसाइट www.isro.gov.in. दे 8खए।/ For complete details, kindly visit our website
www.isro.gov.in.
व*र+ बय व भंडार अिधकार /Sr. Purchase & Stores Officer
फोन सं./Phone
./
No : 04637-281551/281557
./
फै3स सं./Fax
./
No : 04637-281646/232666
./
िनवदा सूचना सं. आईपीआरसी/
/2014-15
आईपीआरसी/पीट/
पीट/3/
20
TENDER NOTICE NO.IPRC/PT/3/2014-15
Tender Sl. No.: 3 : टएफ़ट11 2014000285/TFT11 2014000285 (Two-Part)
बम.सं
बम सं
/Sl.
No.
सं ववरण /
DESCRIPTION OF THE ITEM
इकाई /
माऽा /
UNIT
QTY
1.
Design, Fabrication, Inspection, Testing, Supply and
erection of Liquid Nitrogen (LN2) Heat Exchanger
No.
1
2.
Cryo Bath as per the enclosed Specification Document.
No.
1
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION,
INSPECTION, TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
CONTENTS
Section
No.
Section
Page No.
1.0: TECHNICAL SPECIFICATION
1.1.
SCOPE OF WORK
2
1.2.
FABRICATION
8
1.3.
VACUUM COMPONENTS & INSTRUMENTS
10
1.4.
INSTRUMENTS
10
1.5.
SPARES
10
1.6.
TESTS
11
1.7.
INSPECTION
12
1.8.
ERECTION AND COMMISSIONING
14
1.9.
DOCUMENTATION
15
2.0: SPECIFICATION OF INSTRUMENTS
2.1.
RTD FOR SURFACE (SKIN) TEMPERATURE MEASUREMENT
19
2.2.
ELECTRICAL CONNECTORS
20
3.0: SPECIAL CONDITIONS
3.1.
PRICES
21
3.2.
PAYMENT TERMS
22
3.3.
COMPLETION PERIOD
24
3.4.
EXTENSION OF DELIVERY
CIRCUMSTANCES
PERIOD
UNDER
FORCE
MAJEURE
25
3.5.
ARBITRATION
25
3.6.
DELIVERY
26
3.7.
SUPPLIER’S DEFAULT LIABILITY
27
3.8.
WARRANTY
27
3.9
INDEMNITY
28
LIST OF DRAWINGS
Drawing No.SST/HE-01/14
Drawing No.SST/CYB-01/14
SCHEMATIC DRAWING OF LN2 HEAT EXCHANGER (SHE 301)
29
SCHEMATIC DRAWING OF CRYO BATH (SLN 301)
30
1
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
1.0
1.1
TECHNICAL SPECIFICATION
SCOPE OF WORK
The overall scope of work comprises design, engineering,
purchase of raw materials, components & instruments,
fabrication, testing, co-ordination for inspection, supply
and erection of Liquid Nitrogen (LN2) Heat Exchanger and
Cryo Bath as per the following requirements
LN2 HEAT EXCHANGER (SHE 301)
The LN2 heat exchanger will be used to cool Gaseous
Helium (GHe) for the requirements given in Table-I with
LN2 as coolant.
CRYO BATH (SLN 301)
Cryo bath will be used to hold LN2 or LOX (Liquid Oxygen)
for testing of Gas bottles developed by the Purchaser.
1.1.1
SPECIFICATION OF LN2 HEAT EXCHANGER
Double walled cryogenic
vessel
Coolant
Liquid Nitrogen
Fluid to be cooled
Helium gas at ambient
temperature
Inner Vessel
Type of Vessel:
Gross (geometrical) volume/ Water
capacity (WC)
Maximum Allowable Working
Pressure (MAWP)/ Design pressure
To be decided by the
Supplier
5 bar, a
6.5 bar, a
Hydrostatic test pressure
Working temperature of inner
vessel at design pressure
2
70 to 350 K
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
Inner diameter of inner shell
To be specified by
supplier
Height of inner shell
To be specified by
supplier
Working temperature of outer vessel
290 to 350 K
Permissible evaporation loss rate with LN2
2 % per day (max.)
200 km/h with 3 sec gust
Survival :
Wind speed
Operating :
Tag Number
120 km/h
SHE 301
Evacuated multilayer
insulation (Super
Insulation)
Type of thermal insulation
Heat exchanger coil shall be provided in the LN2 heat exchanger to
cool Gaseous Helium for the following requirements given in Table-I
Table-I
Description GHe Temperature, K MAWP/
Design
Inlet
Outlet
pressure
bar (a)
Heat
Exchanger
coil
290 to
320
79+2
400
GHe
flow Maximum
rate, (g/s)
pressure
drop
(bar(d))
1.0 g/s at
pressure
10 bar,(a)
2
10 g/s at
pressure
400 bar, (a)
The heat exchanger coil shall be pressure tested hydrostatically at 1.3
times MAWP separately before integration inside the inner vessel.
After pressure test, the inner wall of the heat exchanger coil shall be
dried thoroughly by purging with dry Air or Gaseous Nitrogen until the
moisture content is fully removed.
3
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
SPECIFICATION OF CRYO BATH
Type of Vessel:
Double walled cryogenic
vessel
Fluid to be filled inside the bath
LN2 / LOX
Inner Vessel
1.1.2
Gross (geometrical) volume/ Water
capacity (WC)
Maximum Allowable Working
Pressure (MAWP)/ Design pressure
1.0 m3
3 bar, a
3.9 bar, a
Hydrostatic test pressure
Working temperature of inner vessel
at design pressure
70 to 350 K
1000 mm
Inner diameter of inner shell
1200 mm
Height of inner shell
Working temperature of outer vessel
Permissible evaporation loss rate with LN2
290 to 320 K
5 % per day (max.)
SLN 301
Tag Number
Evacuated
insulation
Insulation)
Type of thermal insulation
1.1.3.
SPECIFICATION COMMON FOR LN2 HEAT
EXCHANGER & CRYO BATH
Permissible leakage rate
with GHe
(a) Global leakage rate
: ≤1x10-6 mbar-l/s
across inner and outer
vessels
: ≤1x10-8 mbar-l/s
(b) Spot leakage rate across
weld joints
: ≤1x10-8 mbar-l/s
(c) Flanged and
threaded joints
4
multilayer
(Super
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
Expected periodicity of
re-evacuation
Vacuum pressure in the
jacket (at atmospheric
temperature)
Design code
Seismic zone
Acceleration load
Allowable internal over
pressure of outer vessel
Allowable external over
pressure of outer vessel
Service life
1.1.4.
: Once in 5 years
: Finer than 1.0 x 10-3 mbar for
(super insulated vessels) LN2 heat
exchanger & Cyo bath.
: ASME SEC VIII DIV 1
: Zone 3 of IS 1893
Acceleration
load
during
transportation shall be taken into
consideration in design of Heat
exchanger and Cryo bath
: 1.5 bar (a)
: 1.5 bar (a) with specified vacuum
in the annular space
: To be specified by the Supplier
MATERIAL OF CONSTRUCTION
Inner vessel, pipes, pipe SA 240 TP 304L/316L for plates,
fittings, Heat exchanger coil, sheets & strips.
Vacuum valves
SA 312 TP 304L/ 316L for pipes.
SA 182 F 304L/ 316L for flanges &
valves
SA 403 WP-S 304L/ 316L for fittings
Outer vessel
1.1.5
Carbon steel SA 515 Gr 55/60/65/70
CONFIGURATION DETAILS
•
Heat exchanger coil shall be arranged in order to
minimize the volume of the heat exchanger. Minimum
volume above the coils shall be provided in the heat
exchanger
to
hold
LN2
to
cool
GHe
at 10 g/s, for 100 minutes duration and with
10% ullage volume.
•
The inlet and outlet of the heat exchanger coil shall be
provided at the bottom of the Heat Exchanger.
5
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
•
The heat exchanger (SHE 301) shall be of vertical
configuration with cylindrical shell and semi-ellipsoidal
dished ends as shown in the schematic diagram
No. SST/HE-01/14. The Cryo Bath (SLN 301) shall be of
vertical configuration with cylindrical shell, semiellipsoidal dish end at the bottom and removable lid at
the top as shown in the schematic diagram
No.SST/CYB-01/14. The heat exchanger, Cryo bath and
lid of the Cryo bath shall have super insulation.
The heat exchanger and Cryo bath shall be provided
with suitable supports for grouting to the foundation as
shown in the schematic diagram Nos. SST/HE-01/14 &
SST/CYB-01/14 respectively.
The foundation bolts, nuts and washers required for
fastening the heat exchanger & Cryo bath to the
foundation shall also be supplied.
The heat exchanger and Cryo bath shall be provided
with suitable lifting lugs for handling during
transportation and erection. Top lid of the Cryo bath
also shall have provision for lifting.
The fill/ drain port of the heat exchanger and Cryo bath
shall be provided with suitable anti-vortex baffles (whirl
dampers).
In both Cryo bath and heat exchanger, piping,
instrumentation etc. shown in the schematic diagrams
No.SST/HE-01/14 & No.SST/CYB-01/14 have to be
integrated together by the supplier.
The lid of the Cryo bath shall be provided with 2 Nos. of
stainless steel brackets at the bottom of the lid as
shown in the schematic diagram No. SST/CYB-01/14.
These brackets are required for mounting of test article
namely, Gas bottles, Bimetallic adaptors etc. Hence
these brackets with lid shall be designed to take a load
of 100 kg. The test article is in the scope of Purchaser.
6
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
Also the lid of the Cryo bath shall be designed to take
an additional load of level & temperature sensors
assembly to be mounted through nozzle No. N15 shown
in the schematic diagram No. SST/CYB-01/14. Weight
of the level & temperature sensors assembly shall be
100 kg (max). Hence the lid of the Cryo bath shall be
designed for a total load of 200 kg max. This level and
temperature sensors assembly is in the scope of
Purchaser.
The nozzle shall be provided with separate vacuum
jacket. For evacuation of the vacuum jackets, vacuum
pump out port cum seal off valve & pump out tool shall
be provided.
The Cryo bath shall be provided with Caster wheels
at the bottom for ease of movement.
Support frames, (2 Nos.) made of structural steel as
shown in the schematic diagram No. SST/CYB-01/14
shall be provided to arrest the movement of Cryo bath
during test. All the SS fasteners required for securing
the Cryo bath to the support frames and to join the lid
over the Cryo bath shall be supplied.
The Cryo bath and the lid joint shall be provided with
‘O’ ring/gasket suitable for cryogenic operating
condition. 3 sets of spare ‘O’ ring/gasket shall be
supplied along with the Cryo bath.
Safety relief valve and Burst disc are to be provided on
both the heat exchanger and Cryo bath by the Supplier.
Sizing and supply of safety relief valves and rupture
discs for the inner tank of Heat exchanger and Cryo
bath shall be in the scope of the Supplier.
SS name plates with all the important details like Name
of the manufacturer, operating pressure & temperature,
hydrostatic test pressure, tag No., serial No., material
etc. shall be fixed to the vessels.
7
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
The LN2/LOX fill nozzle No. N1 of the Cryo bath shall
have a removable flanged joint and an extension pipe
for a length of 900 mm as shown in the schematic
diagram No. SST/CYB-01/14. The LN2 fill nozzle No. N3
of the Heat exchanger shall be provided with diffuser
(for uniform distribution) as shown in the schematic
diagram No. SST/HE-01/14.
Suitable earthing bosses shall be provided for protection
against lightning and static electricity.
1.2.
FABRICATION
1.2.1.
Forming & Heat treatment: As per design code.
1.2.2
Welding: All the welding on stainless steel parts of the
vessel shall be carried out only by Gas purged Tungsten
Arc Welding (GTAW) with gaseous argon of 99.999 %
purity as the purge medium. All the welding on carbon
steel parts of the outer vessel of the heat exchanger &
Cryo bath shall be carried out by Shielded Metal Arc
Welding (SMAW). Prior to commencement of welding on
the vessels, welding procedure qualification and welder’s
performance qualification tests, in accordance with the
relevant standards shall be carried out.
1.2.3
Surface Treatment: The following procedure shall be
employed for surface treatment of the vessels as per
relevant standard.
1.2.3.1
Cleaning of stainless steel surfaces
After fabrication, the interior and exterior surfaces of the
inner vessel & heat exchanger coil and the interior surfaces
of the nozzles shall be cleaned, employing the following
procedure:
1.2.3.1.1
Mechanical cleaning: All the metallic surfaces with scales
and newly welded surfaces shall be cleaned by scrubbing
with stainless steel metallic wire brush. The loose scales
and particles obtained from mechanical cleaning shall be
8
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
removed by blowing with dry air, sucking with vacuum
cleaner or washing with water.
1.2.3.1.2
De-greasing: The surfaces shall be de-greased to Oxygen
service standard CGA G-4.1 or ASTM G-93
1.2.3.1.3
Pickling: In order to remove rusts and scales, the surfaces
shall be pickled with a solution containing Hydro-fluoric
acid (HF) and Nitric acid (HNO3). The composition of
pickling solution and duration are to be adjusted after trial
test on a sample piece to remove uniformly less than 25
µm thick material. Mostly, the composition is as follows:
HF
HNO3
H2O
: 5% (by mass)
: 15 to 20%
: Remainder
This is followed by rinsing with water.
1.2.3.1.4
Passivation: In order to form a protective layer, the
surfaces shall be passivated with a solution of the following
composition:
HNO3
H2O
Duration
: 25 % (by volume)
: Remainder
: 2 hr (minimum)
This is followed by rinsing with De-Mineralised (DM) water
and checking the PH to ensure the complete removal of
acid.
1.2.3.1.5
Drying: The surfaces of the heat exchanger & Cryo bath
shall be dried by purging with dry Air or Gaseous Nitrogen
until the moisture content is fully removed.
1.2.3.1.6
Before transportation, all the openings shall be kept closed
in order to avoid entry of any foreign matter inside the
tank and inner vessel shall be pressurized to 1.5 bar (a)
with nitrogen gas.
9
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
1.2.3.2
Cleaning of carbon steel surfaces
1.2.3.2.3
The interior and exterior surfaces of the outer vessel shall
be sand–blasted and mechanically cleaned.
1.2.3.2.4
Painting: The exterior surfaces of the outer vessels shall be
painted with 2 coats of primer (red-oxide) and 2 coats of
white colour paint. A Green colour band of 200 mm width
shall be painted circumferentially at the middle of the
vessels.
1.3.
VACUUM COMPONENTS & INSTRUMENTS
The outer vessels of the heat exchanger and Cryo bath &
lid shall be fitted with burst disc, vacuum pump-out port
cum seal-off valves with pump out tool and suitable
vacuum measurement devices. The rupture disc device
shall be set to relieve at an internal pressure as per design
code. However, during normal period, the rupture disc
device shall withstand an external pressure
of
1.5 bar (a) with full vacuum inside. Provision for vacuum
measurement shall be with Bellow seal isolation valve and
Pirani gauge head of Alcatel/Edwards/pfeiffer make. A
portable digital vacuum meter of Alcatel/Edwards/pfeiffer
make suitable to measure vacuum in all the vacuum
jackets shall be provided
1.4.
INSTRUMENTS
The detailed specifications of the instruments to be
integrated along with the heat exchanger & Cryo bath are
given in Section 2.
The instruments shall be integrated with
(a) LN2 Heat exchanger as per schematic diagram
No. SST/HE-01/14
(b)Cryo bath as per schematic diagram
No.SST/CYB-01/14
1.4.1
Sub-Vendor List: The instruments shall be procured from
the suggested sources, indicated in the Section 2.
10
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
1.5
SPARES
1.5.1
For outer vessel of Heat exchanger & Cryo Bath
a)
b)
c)
d)
1.5.2
1.6
Rupture Disc
Vacuum Sensor
Vacuum Meter
‘O’ ring/gasket set for
lid of Cryo bath
: 3 Nos. in each type
: 3 Nos.
: 1 No.
: 3 Nos.
In addition to the above, supplier shall quote separately
indicating the spares required for trouble free operation of
the heat exchanger & Cryo bath for 5 years. Spare
temperature sensors & vacuum feed through connectors
also shall be quoted.
TESTS
The following tests shall be performed as per relevant
standards/codes.
1.6.1
Material test certificates: Material test certificates shall be
provided for all the principal and pressure-bearing parts of
the heat exchanger & Cryo bath & lid (including plates,
nozzles, inter-connecting pipes, heat exchanger coils,
components, etc) to ascertain the physical and chemical
properties.
1.6.2
Ultra-sonic test: All the plates used for the fabrication of
vessels, pipes used for the nozzles, heat exchanger coils
and inter-connection shall be subjected to ultra-sonic test.
1.6.3
Radio-graphic test & DP test: All the (100 % of the)
stainless steel butt weld joints on the inner vessel as well
as the nozzles, inter-connecting pipe-lines, heat exchanger
coils, components, etc and 10 % of the butt weld joints on
the outer vessel shall be subject to radio-graphic test with
X-ray to 2-T sensitivity. All the weld joints shall be subject
to Dye Penetrant test
11
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
1.6.4
Pressure test:
1.6.4.1
Heat exchanger coil: The heat exchanger coil shall be
separately pressure tested hydrostatically at 1.3 times the
design pressure before integration inside the inner vessel.
After the test, the inner wall of the heat exchanger coil
shall be dried thoroughly by purging with dry Air or
Gaseous Nitrogen until the moisture content is less than
20 ppm,v.
1.6.4.2
Heat exchanger: The inner vessel as well as the outer
vessel (in assembled form, along with all the nozzles)
shall be subjected to hydraulic pressure test with water at
a pressure not lower than 1.3 times the respective design
pressure, After the test, the medium is to be dried down to
a residual H2O content of 20 ppm,v.
1.6.4.3
Cryo bath: The inner vessel and outer vessel of the Cryo
bath and lid (in assembled form, along with all the nozzles)
shall be subjected to hydraulic pressure test with water at
a pressure not lower than 1.3 times the respective design
pressure, After the test, the medium is to be dried down to
a residual H2O content of 20 ppm,v.
1.6.5
Leak test: The leak tightness across the inner vessel as
well as the outer vessel shall be tested with Gaseous
Helium Mass Spectrometer Leak Detector (MSLD) by hood
technique. The measured global leak rate shall be
finer than 1E–07 Pa.m3/s. While leak-testing the inner
vessel, the internal volume shall be charged to its MAWP
with a mixture of 75 % GN2 + 25 % Gaseous Helium and
the annular volume between the inner vessel and the outer
vessel is to be evacuated and connected to MSLD. While
leak-testing the outer vessel, the exterior surface of the
outer vessel shall be shrouded by synthetic bag and
charged to 1.5 bar,(a) with a mixture of 75 % Gaseous
Nitrogen + 25 % Gaseous Helium and the annular volume
between the inner vessel and the outer vessel shall be
evacuated and connected to MSLD.
12
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
1.6.6
1.7
Net Evaporation Rate test (NER) (Pre-Shipment test): The
heat exchanger & Cryo bath shall be filled with Liquid
Nitrogen to 75% of its gross volume and evaporation loss
rate shall be measured by employing a gas flow meter in
the vent line. The evaporation loss rate thus measured
shall be less than the specified values. The NER test shall
also comprise functional check of all components and
instruments. Calibration certificate for all instruments shall
be provided before the NER test. The NER test shall be
carried out in the presence of Purchaser’s representative.
INSPECTION
The in process (stage) and pre-delivery inspection of the
heat exchanger & Cryo bath shall be carried out by a
reputed Third Party Inspection (TPI) agency. It shall be the
responsibility of the supplier to arrange for and co-ordinate
with the TPI agency. Supplier shall select any one of the
following TPI agencies Lloyds, Bureau Veritas, DNV, TUV.
The scope of inspection shall be as follows:
a.
Review and approval
fabrication drawings.
b.
Identification of raw materials and review of the
material test certificates and ultrasonic test certificate
for compliance with the relevant requirements.
c.
Review of test and calibration certificates for
compliance with the specification and visual
examination of the bought-out components and
instruments.
d.
Witnessing and certification of welding procedure
specification and welder’s performance qualification
tests. If the welders already possess the performance
certificate, the TPI agency shall review and authorise
the same.
e.
Review of X-ray films of radio-graphic tests for
possible defects in the weld joints.
13
of
design
calculations
and
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
f.
Inspection at any stage of fabrication to ensure that
the methodology employed for fabrication is in
compliance with the requirements of standard codes
and practices and the approved documents.
g.
Witnessing of DP tests, pressure test, leak test
and performance test.
h.
Issuance of Pre-Delivery Inspection (PDI) certificate
and stamping on the heat exchanger & Cryo bath.
Apart from inspection by the TPI agency, the Purchaser’s
representative(s) shall also witness and certify the
performance test and any other test as may be deemed
necessary at their discretion.
1.8
ERECTION AND COMMISSIONING
Supplier
shall
provide
documents
describing
the
requirements
and
procedure
for
erection
and
commissioning which will be mutually discussed and
finalized. After receipt of the heat exchanger & Cryo bath
at the Purchaser’s site at Mahendragiri, the heat
exchanger & Cryo bath shall be erected by the
Supplier.
Foundation for the Heat exchanger and Cryo bath shall be
the scope of Purchaser. Details of foundation required for
mounting the Heat exchanger and Cryo bath are to be
provided by the supplier so as to enable Purchaser to
construct the foundation. Pocket type foundation will be
constructed by the Purchaser. Supplier shall erect the
vessels and grout with foundation bolts at Purchasers
site. Mobile crane to handle the heat exchanger and Cryo
bath for erection will be provided by the purchaser subject
to availability on chargeable basis. However supplier is
responsible for handling & erection of Heat exchanger and
Cryo bath at Purchasers Site. Required Skilled/Unskilled
labourers for erection should be deployed by the supplier.
14
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
The commissioning shall comprise performance test and
pressure test up to the MEOP with the actual working fluid
and functional check of the components and instruments.
The evaporation loss rates measured during commissioning
with the respective working fluids shall be better than the
values specified. Though commissioning is executed by
the purchaser, the supplier shall participate and in
case any discrepancy or ill performance observed during
commissioning, it shall be the supplier’s responsibility to
rectify/ replace the defective/ ill-performing sub-systems
or the entire heat exchanger & Cryo bath. In case the
defective/ ill-performing sub-systems or the entire heat
exchanger & Cryo bath require rectification/ re-work to be
carried out at the Supplier’s works, it shall be Supplier’s
responsibility to transport the same to the Supplier’s works
and back to the Purchaser’s site without any extra cost.
1.9
DOCUMENTATION
The following documents, in English, in duplicate shall be
furnished at different stages specified thereupon. Apart from
2 hard prints, soft copy in CD-ROM shall also be provided. The
design and engineering documents shall be as per the codes.
1.9.1
Along with the quotation, the following documents shall be
provided:
a) A complete technical description, along with catalogues
of the products quoted.
b) Schedule of deviations, if any from the tender
specification shall be explicitly spelt out. If no deviation
is indicated in the quotation, it will be presumed that
the offer meets all the tender specification.
c) Price break-up details such as basic product price,
testing charges, inspection charges, spares price, taxes
& duties, packing & forwarding charges, etc.
d) The company profile of the vendor highlighting the
following:
15
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
• Status as to whether the vendor is a manufacturer,
trader, dealer, stockiest, agent, etc.
• Infrastructural facilities such as factory area,
machineries, equipments, material handling devices,
instruments, tools, tackles, etc owned by the vendor.
• Previous experience in the manufacture of products
of similar specification under inspection by TPI
agency (along with copies of typical purchase orders
and inspection report by TPI agency).
• Clientele specifying the clients to whom the vendor
has supplied similar products indicating their
address, telephone, fax, email, contact person, etc.
• Quality management system: If the vendor is
certified for ISO 9000:2000 quality management
system, a copy of the certificate by the accredited
agency shall be produced.
1.9.2
Upon award of Purchase Order and based on the
specification given therein, the Supplier shall prepare detailed
design and engineering of the heat exchanger & Cryo bath.
1.9.3
Within 8 weeks from placement of Purchase Order The
following documents duly reviewed and approved by the TPI
agency for compliance with the requirements of the relevant
design codes as specified in Purchase order and statutory
regulations, shall be submitted to the Purchaser. These
documents are subjected to review by the Purchaser and only
upon approval of the same by the Purchaser, the Supplier
shall proceed with fabrication.
However, the Purchaser’s
approval shall not absolve the Supplier of their responsibility/
contractual obligation to comply with the specifications of the
order.
a.
Overall dimensional General Arrangement (GA)
drawings of the heat exchanger & Cryo bath, showing
the assembled view along with all accessories shall be
provided. The details of the components and
instruments along with the inter-connecting pipe-lines
16
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
and their location with respect to the heat exchanger
& Cryo bath shall also be shown in the GA drawings.
The inter-face for both fluid connections and electrical
connections, including the relative positioning among
the inter-faces, their location with respect to the heat
exchanger & Cryo bath and the end connection/
preparation details for each inter-face shall also be
shown in the GA drawings. The location of nozzles
shall be as per the schematic diagrams enclosed
herewith.
b.
The foundation details of the heat exchanger & Cryo
bath, indicating the forces and moments acting on the
foundation due to static and dynamic loading of the
heat exchanger, seismic load and load due to external
over-pressure on the heat exchanger shall be
provided. The calculations for arriving at the forces
and moments acting on the foundation due to the
aforesaid factors shall also be provided.
c.
The detailed calculations for the structural and
thermal design of heat exchanger and Cryo bath
including design of heat exchanger coil for Heat
Exchanger shall be provided. (The thermal design
calculations need not be reviewed by the TPI agency.)
d.
The detailed dimensioned fabrication drawings of the
heat exchanger & Cryo bath shall be provided.
e.
A detailed Quality Assurance Plan (QAP) shall be
provided.
f.
The make, model number and purchase specifications
of the components and instruments along with the
relevant catalogues shall be provided. Wiring diagram
connecting RTD and vacuum feed through shall be
provided.
Connector drawings and cross-sectional
drawings of the sensors shall be provided
g.
Sizing of safety relief valves and rupture disks for the
inner tank shall be carried out by the Supplier and the
17
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
sizing calculations and specifications for the safety
systems shall be provided.
1.9.4
1.9.4
During Pre-shipment review: The supplier shall complete
the realization of the heat exchanger and Cryo bath within
6 months from the date of Purchase order. On completion
of fabrication and testing, but prior to dispatch of the
consignment, the Supplier shall organise Pre-Shipment
Review (PSR). During the review, the following
documents, duly approved by the TPI agency, shall be
submitted to the Purchaser. The Purchaser shall review
the same to ensure compliance with the specification of
the order. On being satisfied, the Purchaser shall issue a
“Purchaser’s dispatch clearance”, only upon receipt of
which the Supplier shall proceed with dispatch of the
consignment.
a.
The certificates of all tests and calibration (including
those
for
the
bought-out
components
and
instruments) shall be provided. Each page of the
certificates shall be duly counter-signed and stamped
by the TPI agency.
b.
PDI certificate by the TPI agency.
c.
As-built GA and fabrication drawings.
Along with the consignment: The following documents shall
be provided
a. Instruction manual for erection, commissioning,
operation, trouble-shooting and maintenance.
b. Details of periodic tests with test pressure, fluid,
duration, test procedure, etc. for requalification of
the heat exchanger & Cryo bath as per the design/
test code.
c. Warranty certificate.
d. Performance Bank Guarantee.
18
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
2.0 SPECIFICATION OF INSTRUMENTS
2.1 RTD FOR SURFACE (SKIN) TEMPERATURE SENSOR
The platinum RTD sensors are used for surface temperature
measurement. The sensors are mounted in the outer surface of the
inner wall of the heat exchanger & Cryo bath and the cables are
taken out side the outer wall of the heat exchanger & Cryo bath
through a vacuum feed through connector. Procurement,
realisation and mounting of surface temperature sensors
inside the heat exchanger & Cryo bath and their associated
cabling up to vacuum feed through connector end is under
the scope of supplier. The signal conditioning will be under the
scope of purchaser.
Sl
No
1
2
Tag number
Measure
ment
range
STS 301, 302
& 303
STS 304, 305
& 306
60 to
320 K
Equipment
Qty.
(Nos.)
Heat exchanger
3
Cryo bath
3
Resistance
: 100 Ohm at 0 Deg C
Configuration
: Four lead wire
Temperature Vs Resistance
: Meets IEC 751 CLASS A
(or)
Other similar standards like
DIN 43760 or
JIS 1604 are acceptable
Material of construction
: Stainless steel, weldable to
outer surface of inner vessel of
both heat exchanger and Cryo
bath.
Electrical connection
: Four wire PTFE with length
suitable to reach the vacuum
Feed through connector.
19
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
Insulation resistance
: The
insulation
resistance
between
probe lead
and
sensor body is greater than
100 Meg. Ohms at 45V DC
Time constant
:
Calibration
: Each sensor shall be calibrated
traceable to NBS, or any
National standards, calibration
record shall be provided for
each sensor. Calibration data
shall be provided.
Identification
Drawing
Suggested Model/ Make
3 sec.
: The serial number shall be
marked on the sensor body in
the appropriate location
: The construction drawing of the
sensor proposed to be used by
the supplier to be cleared by
the purchaser.
:
1. Scientific Production Corporation of Measurements,
Russia
2. Auxitrol , France
3. Rosemount Aerospace ,USA
4. Scientific Instruments , USA
5. RDF, USA
20
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
2.2
ELECTRICAL CONNECTORS
a.
For all the surface temperature sensors mounted on
the outer surface of the inner vessel in both the heat
exchanger & Cryo bath, suitable Vacuum feedthrough connectors shall be provided on the heat
exchanger & Cryo bath for measurement on the
tentative locations shown in the schematic diagram
Nos. SST/HE-01/14 & SST/CYB-01/14 respectively.
Vacuum feed-through shall be mounted on the outer
vessel of heat exchanger & Cryo bath for outside
connection.
Vacuum feed through connector 61 pin shall be
provided for all the surface temperature sensors
sensors in heat exchanger and Cryo bath.
2 Nos. of vacuum feed through connectors (61 pin
configuration) shall be supplied as spares.
Crimp-type
vacuum
feed-through
connectors,
qualified as per relevant standards, shall be used.
All the cable shields of temperature sensors shall be
connected up to the vacuum feed through connector
for grounding purpose.
For
surface
temperature
measurement
the
temperature sensor shall be connected with the
vacuum
feed
through
connector.
Also
the
corresponding mating connector for connecting above
measurement with signal conditioner shall be
provided by the supplier.
Suggested model / make:
1. Deutch connector, France.
2. Douglas, USA.
21
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
3.0
SPECIAL CONDITIONS
3.1
PRICES
3.1.1
The price shall be indicated with break up for the following
items.
a. LN2 heat exchanger
b. Temperature sensors & Vacuum feed through connectors
for LN2 Heat exchanger
c. Cryo bath.
d. Surface temperature sensor & Vacuum feed through
connectors.
e. Safety relief valves, Burst discs etc.
f. Each Instrument such as Pirani gauge, Vacuum meter.
g. Spare such as ‘O’ ring/ gaskets etc..
h. Third Party Inspection charges separately for each item.
i. Charges for erection & participation for commissioning
j. Packing & forwarding, Freight & Taxes
3.1.2
The price shall be firm and fixed as per the scope given in
this document.
3.2
PAYMENT TERMS
3.2.1.
MILESTONE PAYMENTS
The Purchaser shall make payment of the price as per the
following milestones:
3.2.1.1 The Purchaser shall pay to the Supplier 10 % of the total
price, on receipt of purchase order acceptance against bank
guarantee. The payment shall be released after receipt of
invoice (commercially certified) by the Purchaser from the
Supplier. The following documents shall accompany the
invoice while claiming this milestone payment:
a. Order acceptance from the supplier.
22
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
b. Bank guarantee for the sum of payment valid till arrival of
the Heat exchanger & Cryo Bath at Mahendragiri
3.2.1.2 The Purchaser shall pay to the Supplier 20 % of the total
price, on receipt of all the design and engineering documents
mentioned in section 1.9.3 and approval by the Purchaser.
3.2.1.3 The Purchaser shall pay to the Supplier 50 % of the total
price, on receipt of the Heat exchanger & Cryo Bath at
Mahendragiri. The payment shall be released on receipt of
the heat exchanger & Cryo bath and invoice (commercially
certified) from the Supplier. The following documents shall
accompany the invoice while claiming this milestone
payment:
a. Joint declaration by the Purchaser and the Supplier of
having successfully completed the Pre-shipment review
after inspection and pre-shipment tests at the Supplier’s
or their sub-contractor’s premises
b. Inspection certificate by the Third party inspection agency
c. Test certificates
d. Packing list (3 copies) showing dimensions, gross mass,
net mass and quantity & content of packages
3.2.1.4 The Purchaser shall pay to the Supplier 20 % of the total
price, upon erection & commissioning of the Heat exchanger
& Cryo Bath at Purchaser’s premises. The payment shall be
released after commissioning and receipt by the Purchaser of
invoice (commercially certified) from the Supplier. The
following documents shall accompany the invoice while
claiming this milestone payment:
23
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
a. Purchaser’s certification of having successfully completed
erection and commissioning of the Heat exchanger &Cryo
Bath
b. Warranty certificate
c. Performance bank guarantee for 10% of the total price
valid over the warranty period
3.3
COMPLETION PERIOD
3.3.1
The overall completion period reckoned from the date of
purchase order to the date of completion of erection &
successful commissioning of the Heat exchanger & Cryo Bath
at Mahendragiri shall be 8 months. The completion period
shall be deemed to be the essence of the order. The order
shall be executed in 5 major phases as follows:
a. Design & review
b. Fabrication, testing and inspection
c. Pre-shipment review
d. Transportation and delivery
e. Erection
3.3.2.
LIQUIDATED DAMAGES FOR DELAYED DELIVERY &
ERECTION
If the Supplier fails to deliver and erect the Heat exchanger
& Cryo Bath within the period as specified in Section 3.3.1
above or any extension thereof as may be granted by the
Purchaser, the Purchaser shall recover from the Supplier as
liquidated damages a sum of one–half of one percent (0.5
%) of the total Purchase Order price for each calendar week
or part thereof. The total liquidated damages shall not
24
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
exceed 10 % of the total Purchase Order price. The heat
exchanger & Cryo bath shall be deemed to have been
delivered, only when all its component parts are also
delivered. If certain deliverables of the heat exchanger and
Cryo bath are not delivered in time, it will be considered that
the delivery is delayed until such time the missing
deliverables are delivered and accepted.
3.4
EXTENSION OF DELIVERY PERIOD UNDER FORCE
MAJEURE CIRCUMSTANCES
The term “Force majeure circumstances” shall mean
inevitable accident, strike, lock-out, other conflicts of like
nature, acts of public enemy, war, freight embargoes,
breach of public order, lightning, fire, thunderstorm, flood,
explosion, restrictions imposed by the Government and any
other circumstance over which the Supplier has no control.
If the delivery of the heat exchanger and Cryo bath is
delayed due to reasons of Force majeure circumstances, the
Supplier shall, without delay, but within 30 days, notify to
the Purchaser, in writing, of his claim for extension of time.
The confirmation of the Force majeure circumstances shall
be made by the purchaser. The Purchaser, on receipt of such
notice, may agree to extend the order delivery period as
may be reasonable, but not more than 3 months. After the
extended period of time, if the Supplier fails to resume
execution of the order, the Purchaser shall terminate the
order.
3.5
ARBITRATION
Except matters in respect of which the decision of the
Department is final as specified in the Contract, any dispute,
disagreement or question arising out of or relating to or in
consequence of the work or fulfillment or the validity of the
enforcement thereof which cannot be settled mutually, shall
within 30 days from the date that either party informs the
other in writing that such dispute or disagreement exists, be
25
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
referred to arbitration. The Arbitrator shall be a serving Law
officer of the rank of Joint Secretary to the Government of
India and shall be nominated by Director, ISRO Propulsion
Complex (IPRC). The award of the Arbitrator so appointed
shall be final and binding on the parties to this Contract.
The arbitration proceedings shall be in compliance with the
Arbitration and Conciliation Act 1996. The performance
under this Contract shall continue during the arbitration
proceedings and no payment due or payable by the
Department will be withheld unless any such payment is or
forms part of the subject matter of the arbitration
proceedings. All expenditures towards arbitration will be
equally shared by both the parties
3.6
DELIVERY
3.6.1
The heat exchanger & its cooling coil and Cryo bath shall be
filled with Nitrogen gas at 0.15 MPa (a) pressure before
dispatch. The Supplier shall arrange to deliver as per terms
the Heat exchanger & Cryo Bath on CPT Mahendragiri basis
as per International commercial terms.
3.6.2
The ultimate consignee shall be as follows:
Purchase & Stores Officer, Stores,
ISRO Propulsion Complex (IPRC), ISRO,
Department of Space, Government of India,
Mahendragiri 627 133,
Tirunelveli District, Tamil Nadu State,
India.
MARKING: The Supplier shall ensure that the consignment is
legibly and properly marked for correct identification.
3.6.3.
PACKING: The Supplier shall pack and crate the Heat
exchanger & Cryo Bath in such a manner so as to protect
them from damage and deterioration during the
transportation. The Supplier shall be held responsible for all
damages due to improper or inadequate packing.
26
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
3.7
SUPPLIER’S DEFAULT LIABILITY
3.7.1
The Purchaser may, upon 30 days written notice of default
to the Supplier, cancel the order in the circumstances
detailed hereunder:
a. If the Supplier fails to deliver and erect the Heat
exchanger & Cryo Bath within the completion period
specified or within the period for which extension may be
granted by the Purchaser to the Supplier.
b. If the Supplier commits breach of any terms and
conditions of the Purchase order.
3.8
WARRANTY
3.8.1
The Supplier shall ensure and declare that the Heat
exchanger & Cryo bath of the best quality and workmanship
and in strict compliance with the technical specifications as
per Section 1.1.1, 1.1.2 & 1.1.3 and shall also warrant that
the heat exchanger & Cryo bath would continue to conform
to the specification and quality during the warranty period
specified below.
The Supplier shall warrant the Heat exchanger & Cryo Bath
against any faulty material or workmanship for a period of
12 months from the date of commissioning at the
Purchaser’s site or 24 months from the date of delivery from
the supplier’s factory, whichever is earlier.
3.8.2
PERFORMANCE BANK GUARANTEE
The Supplier shall guarantee the successful and satisfactory
performance/ operation of the Heat exchanger & Cryo Bath
under the conditions and for the services specified. As a
performance security, the Supplier shall furnish a
performance bank guarantee for 10 % of the Purchase Order
price to guarantee the faithful performance of the Heat
exchanger & Cryo Bath in accordance with all the
specifications and terms specified herein valid for the
27
SPECIFICATION DOCUMENT FOR DESIGN, FABRICATION, INSPECTION,
TESTING, SUPPLY AND ERECTION OF
LIQUID NITROGEN (LN2) HEAT EXCHANGER AND CRYO BATH
warranty period as specified in Section 3.8.1 above. On
due performance, the performance bank guarantee shall be
automatically cancelled and returned to the Supplier within
30 days after expiry of the warranty period.
3.8.3
REJECTION
In the event that the Heat exchanger & Cryo Bath supplied
by the Supplier is found defective in material or
workmanship or otherwise not in conformity with the
requirements of the specifications as per Section 1&2 the
Purchaser shall reject the same and notify to the Supplier, in
writing, to rectify the same. The Supplier, on receipt of such
notification shall assess the defect in consultation with the
Purchaser and either rectify or replace the defective heat
exchanger and Cryo bath free of cost to the Purchaser. If
the Supplier fails to take corrective action within 30 days,
the Purchaser shall, at his option recover the cost involved in
such replacement or rectification from the Supplier
3.9
INDEMNITY
The Supplier shall warrant that all the materials are free and
clean of infringement of any patent, copyright or trade mark,
and shall at all times indemnify the Purchaser against all
claims which may be made in respect of the Heat exchanger
& Cryo Bath for infringement of any right protected by
patent registration of design or trade mark and shall take all
risk of accidents or damages which may cause a failure of
the supply from whatever cause arising and the entire
responsibility for the sufficiency of all the means used by
him for the fulfillment of purchase order.
28
29
30
अय ववरण नीचे दया गया हे /The other details are given below :1.
जस िलफाफे म इस ूकार का िनवेदन भेजा जा रहा हो उसके ऊपर$ भाग पर "िनवदा दःतावेज' के िलए अनुरोध",
िनवदा सं .दे य ितिथ िलखा जाए । / The Envelope containing such request shall be super-scribed with
'REQUEST FOR TENDER DOCUMENTS, Tender Notice No., Date etc.
2
(a) ड$ड$, व3ापन क4 ितिथ से पूव6 ितिथ का नह$ं होना चाहए । ू7येक िनवदा दःतावेज के िलए अलग िनवेदन पऽ
एवं अलग डमा9ड सा;ट भेजा जाए । / DD should not be dated prior to the date of advertisement. Separate
request letter and separate Demand Draft shall be sent for each tender document.
2
(b) Government Departments, Public Sector Undertakings (both Central & State), Small Scale Industries
Units borne on the list of National Small Industries Corporation (NSIC) and foreign sources / suppliers
are exempted from payment of Tender Fee/ सरकार$ वभाग, साव6जिनक =ेऽ के उपबम (केि$य और राAय
दोन'), राCीय लघु उEोग िनगम (NSIC) क4 सूची म पंजीकृ त लघु उEोग इकाईय' और वदे शी ॐोतो / आपूित6कता6ओं को
िनवदा शुLक के भुगतान से छूट द$ गई है ।
3.
िनवदा शुLक का भुगतान रे खांकत डमा9ड सा;ट (अूितदे य) के Pप म कया जाए जो (माऽ एम आई सी आर ड$ड$)
महे ििगQर, ितPनेलवेली जला म दे य हो तथा वह माऽ वQरR लेखा अिधकार$, आईपीआरसी के नाम पर िलया जाए ।
/ The Tender Fees (non refundable) shall be paid in the form of CROSSED DEMAND DRAFT (MICR DD ONLY)
payable at MAHENDRAGIRI, TIRUNELVELI DISTRICT in favour of The Sr.ACCOUNTS OFFICER, IPRC only.
4.
डमा9ड सा;ट के पीछे वबेता का नाम एवं िनवदा संSया दज6 होनी चाहए । / Vendor name and tender number
shall be indicated on the reverse side of the Demand Draft
5.
डाउनलोड कया हुआ िनवदा दःतावेज़ िनधा6Qरत िनवदा शुLक के डमांड सा;ट के साथ ूःतुत कया जाना चाहए।
/ Downloaded tender documents should be submitted along with Demand Draft for the requisite amount
towards Tender fee.
6.
िनयत ितिथ बढ़ाए जाने के िनवेदन पर कोई वचार नह$ं कया जाएगा ।/ No request for extension of the due
date will be considered.
7.
यद वबेता YयZगत Pप से आकर िनवदा दःतावेज ूा[ करना चाहते ह\ , तो िनयत ितिथ से चार दन पूव6 तक
बय़ ूभाग म 1400 से 1600 बजे के बीच म कसी भी काय़6 दवस पर संपक6 कर सकते ह\ । / In case vendors
desire to collect the tender document in person, they may contact Purchase Division on any working day
between 1400 to 1600 hrs up to four days before the due date.
8.
डाक bारा िनवदा दःतावेज क4 बब4 िनयत ितिथ से 10दन पूव6 बंद कर द$ जाएगी । / The sale of the tender
documents through POST shall be closed 10 days prior to due date.
9.
अंितम समय सीमा से पूव6 ूा[ बोिलयाँ उपःथत िनवदाकार'/ उनके bारा ूािधकृ त ूितिनिधय' क4 उपःथित म
10.09.2014 को 1000 बजे खोली जाएगी । / Bids shall be opened in the presence of attending tenderers/
their authorized representatives on 10.09.2014 at 10.00 hrs.
10. ऊपर िनद6 R ितिथ को यद छुdट$ घोषत क4 जाती है तो आईपीआरसी का अगला काय6 दवस िनवदाओं क4 ूाि[ एवं
खोलने के िलए िनयत ितिथ माना जाएगा। / In the event any date indicated above is declared as holiday, the
next working day at IPRC shall be considered as the due date for receiving & opening of tenders.
11.
वलंबदे र$ से ूा[ ूःताव ःवीकृ त नह$ं कए जाएंगे ।/ Late/Delayed offers will not be accepted.
12. डाक bारा भेजे गए िनवदा दःतावेज़ दे र से ूा[ होने खो जाने या न ूा[ होने पर आईपीआरसी ज़fमेदार नह$ं होगा।
/ IPRC takes no responsibility for any delay, loss or non-receipt of tender documents sent by post.
13) (i) एक िनवदा म ूसपल / ओइएम क4 ओर से भारतीय ूितिनिध या ूसपल / ओइएम
खुद बोली लगा सकते
ह\ । पर दोन' एक ह$ िनवदा म एक ह$ वःतु / वषय के िलए एक साथ बोली नह$ं लगा सकते ह\ । In a tender
either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid
simultaneously for the same item/ product in the same tender.
ii) यद एक ूितिनिध कसी ूसपल / ओइएम क4 ओर से बोली लगाते ह\ तो वह ूितिनिध उसी िनवदा मे कसी
और ूसपल / ओइएम क4 ओर से एक ह$ वःतु / वषय के िलए बोली नह$ं लगा सकते ह\ । If an agent submits
bid on behalf of the Principal/OEM the same agent shall not submit a bid on behalf of another
Principal/OEM in the same tender for the same item/Product.
GOVERNMENT OF INDIA
INDIAN SPACE RESEARCH ORGANISATION
ISRO PROPULSION COMPLEX
MAHENDRAGIRI – 627 133.
(INDIGENOUS)
INSTRUCTIONS TO TENDERERS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Tenders should be sent in sealed envelopes super scribing the relevant tender No. and the
due date of opening. Only one tender should be sent in each envelope.
Late tenders will not be considered.
Sales tax and/or other duties/levies where legally livable and intended to be claimed should
be distinctly shown separately in the tender.
As a Government of India Department. This office is exempted from payment of Octroi and
similar local levies. Tenderers shall ensure that necessary exemption certificates are
obtained by them from the purchase officer concerned to avoid any payment of such levies.
(a)
Your quotation should be valid for 60 days from the date of opening of the tender.
(b)
Prices are required to be quoted according to the units indicated in the annexed
tender form. When quotations are given in terms of units other than those specified
in the tender form, relationship between the two sets of units must be furnished.
Preference will be given to those tenderers offering supplies from ready stock and on the
basis of FOR destination/delivery at site.
(a) All available technical literature catalogues and other data in support of the specification
and details of the items should be furnished along with the offer.
(b) Samples, if called for, should be submitted free of all charges by the tenderer and the
purchaser shall not be responsible for any loss or damage thereof due to any reason
whatsoever. In the event of non-acceptance of tender, the tenderer will have to remove
the samples at his own expense.
(c) Approximate net and gross weight of the items offered shall be indicated in your offer. If
dimensional details are available the same should also be indicated in your offer.
(d) Specifications: Stores offered should strictly confirm to our specifications. Deviations, if
any should be clearly indicated by the tenderer in their quotation. The tenderer should
also indicate the Make/Type number of stores offered and provide catalogues, technical
literature and samples, wherever necessary along with the quotations. Test Certificates
wherever necessary should be forwarded along with supplies. Whenever options are
called for in our specifications, wherever specifically mentioned by us, the tenderer could
suggest changes to specifications with appropriate response for the same.
The purchaser shall be under no obligation to accept the lowest or any tender and reserves
the right of acceptance of the whole or any part of the tender or portion of the quantity
offered and the tenderers shall supply the same the rates quoted.
Corrections, if any, must be attested. All amounts shall be indicated both in words as well as
in figures. Where there is difference between amounts quoted in words and figures, amount
quoted in words shall prevail.
The tenderer should supply along with his tender, the name of his bankers as well as the
latest income-tax clearance certificate duly countersigned by the income-tax officer or the
circle concerned under the seal of his office, if required by the purchaser.
The purchaser reserves the right to place order on the successful tenderers for additional
quantity up to 25% of the quantity offered by them at the rates quoted.
The authority of the person signing the tender, if called for should be produced.
TERMS AND CONDITIONS OF CONTRACT
1. Definitions:
(a) The term ‘Purchaser’ shall mean the president of India or his successors or assigns.
(b) The term ‘Contractor’ shall mean, the person, firm or company with or with which the
order for the supply of stores is placed and shall be deemed to include the contractor’s
successors, representatives, heirs, executors and administrators, unless excluded by the
contract.
(c) The term ‘Stores’ shall mean, what Contractor agrees to supply under the contract as
specified in the Purchase Order including erection of plants and machinery and
subsequent testing, should such a condition be included in the Purchase Order.
(d) The term ‘Purchase Order’ shall mean, the communication signed on behalf of the
Purchaser by an Officer duly authorized intimating the acceptance on the terms and
conditions mentioned or referred to in the said communication accepting the Tender or
offer of the Contractor for supply of stores or plant, machinery or equipment or part
thereof.
2. Prices:
Tender offering firm prices will be preferred. Where a price variation clause is insisted upon by
tenderer, quotations with a reasonable ceiling should be submitted. Such offers should
invariably be supported by the base price taken into account at the time of tendering and also
formula for any such variations.
3. Security Deposit:
On acceptance of tender, the contractor shall, at the option of the Purchaser and within the
period specified by him deposit with him in cash or in any other forms as the purchaser may
determine, security deposit not exceeding ten percent of the value of the contract as the
Purchaser shall specify. If the contractor fails is called upon by the purchaser to deposit
security and the contractor fails to provide the security within the period specified, such
failure shall constitute a breach of the contract and the Purchaser shall be entitled to make
other arrangements for the re-purchase of the stores contracted for at the risk of the
contractor in terms of sub-clause (ii) and (iii) of clause 10(b) here-of and/or to recover from
the contractor damages arising from such cancellation.
4. Guarantees and Replacement:
a) The contractor shall guarantee that the stores supplied shall comply fully with the
specifications laid down, for material workmanship and performance.
b) For a period of twelve months after the acceptance of the stores, if any defects are
discovered therein or any defects therein found to have developed under proper use
arising from faulty stores, design or workmanship, contractor shall remedy such defects at
his own cost provided he is called upon to do so within in what respect the stores or any
part thereof are faulty.
c) If in the opinion of the purchaser, it becomes necessary to replace or renew any defective
stores such replacement or renewal shall be made by the contractor free of all costs to the
Purchaser provided the notice informing the contractor of the defect is given by the
purchaser in this regard within the said period of 14 months from the date of acceptance
thereof.
d) Should the Contractor fail to rectify the defects, the Purchaser shall have the right to reject
or repair to replace at the cost of the Contractor the whole or any portion of the defective
stores.
e) The decision of the purchaser, not withstanding any prior approval or acceptance or
Inspection thereof on behalf of the Purchaser, as to whether or not the stores supplied by
the contractor are defective or any defects have developed within the said period of 12
months or as to whether the nature of the defects renewal or replacement, shall be final,
conclusive and binding on the contractor.
f) To fulfill the guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor
shall, at the option of the purchaser, furnish a Bank Guarantee ( as prescribed by the
purchaser) from a Bank approved by the purchaser for an amount equivalent to 10% of
the value of the contract along with first shipment documents. On the performance and
completion of the contract in all respects, the Bank Guarantee will be returned to the
Contractor without any interest.
g) All the replacement stores shall also be guaranteed for a period of 12 months from the
date of arrival stores at Purchaser’s site.
h) Even while the 12 months guarantee applies to all stores in case where greater period is
called forth by our specifications then such a specification shall apply, in such cases the
period of 14 months referred to in Para 4 (b) & (c) shall be ‘asked for’ guarantee period
plus two months.
5. Packing Forwarding & Insurance:
The contractor will be held responsible for the stores being sufficiently and properly packed for
transport by rail, road, sea or air, to withstand transit hazards and ensure safe arrival at the
destination. The packing and marking of the packages shall be done by and at the expense of
the contractor. The purchaser will not pay separately for transit insurance, all risks in transit
being exclusively of the contractor and the purchaser shall pay only for such as are actually
received in good conditions, in accordance with the contract.
6. Despatches:
The contractor is responsible for obtaining a clear receipt from the Transport Authorities
specifying the goods dispatched. The consignment should be dispatched with clear Railway
Receipt/Lorry Receipt. If sent in any other mode, it is at the risk of the contractor. Purchaser
will take no responsibility for short deliveries or wrong supply of goods when the same are
booked on ‘said to contain’ basis Purchaser shall pay for only such stores as are actually
received by them in accordance with the contract.
7. Test Certificate:
Whenever required, test certificates should be sent along with the dispatch documents.
8. Acceptance of Stores:
a) The stores shall be tendered by the tenders by Contractor for inspection at such places as
may be specified by the purchaser at the contractor’s own risk, expenses and cost.
b) It is expressly agreed that the acceptance of the stores contracted for is subject to final
approval by the purchaser, whose decision shall be final.
c) If in the option of the purchaser all or any of the stores that do not meet the performance
or quality requirements specified in the purchaser order, they may be either rejected or
accepted at price to be fixed by the purchaser and his decision as to rejection and the
prices to be fixed shall be final and binding on the contractor.
d) If the whole or any part of the stores supplied are rejected in accordance with Clause No.
8.
e) Above the Purchaser shall be at liberty, with or without notice to the contractor, or to
purchase in the open market at the expense of the contractor, stores meeting the
necessary performance and quality contracted for in place of those rejected, provided
that either the purchase, or the agreement to purchase, from another supplied is made
within six months from the date of rejection of the stores as aforesaid.
9. Rejected Stores:
Rejected stores will remain at destination at the Contractor’s risk and responsibility. If
instruction for their disposal are not received from the contractor within a period of 14
days from the date of receipt of the advice of rejection, the Purchaser or his
representative has, at his discretion the right to scrap sell or consign the rejected stores
to contractor’s address at the contractor’s entire risk and expense, freight being payable
by the contractor at actual.
10. Delivery:
a)
The time for and the date of delivery of the stores stipulated in the Purchase Order shall
be deemed to be the essence of the contract, and delivery must be completed on or
before the specified dates.
b) Should the contractor fail to deliver the stores or any consignment thereof within the
period prescribes for such delivery, the purchaser shall be entitled at his option either.
i) To recover from contractor as agreed liquidated damages and not by way of penalty,
a sum of 2% of the price of any stores which the contractor has failed to deliver as
aforesaid, for each month or part of a month, during which the delivery of such
stores may be arrears , or
(ii) to purchase elsewhere, without notice to the contractor on the account and at the
risk of the contractor, the stores not delivered or others of a similar description
(where others exactly complying with the particulars are not, in the opinion of the
purchaser readily procurable such opinion being final) without canceling the
contract in respect of the consignment (s) not yet due for delivery or
(iii) to cancel the contract or a portion thereof and if so desired, to purchase or authorize
the purchase of stores not so delivered of others of similar description ( where
others exactly complying with the particulars are not, in the opinion of the Purchaser
readily Procurable, such opinion final) at the risk and cost of the contractor.
In the event of action being taken under sun clause (ii) & (iii) of clause 10 above, the
contractor shall be liable for any loss with the Purchase may sustain on that account,
provided that the re-purchase or, of there is an agreement of repurchase that such
agreement is made within six months from the date or such failure. But the contractor
shall not be entitled to any gain on such repurchase made against default. The manner
and method of such repurchase shall be at the discretion of the purchase whose
decision shall be final. It shall not be necessary for the purchaser to serve a notice of
such repurchase on the defaulting contractor. This right shall be without prejudice to the
right of the purchaser to recover damages for breach of contract by the Contractor.
11. Extension of time:
As soon as it is apparent that contract dates cannot be adhered to, an application shall
be sent by the contractor to the purchaser. If failure, on the part of the contractor to
deliver the stores in proper time shall have arisen from any cause which the purchaser
may admit as reasonable ground for an extension of the time (and his decision shall be
final) he may allow such additional times as he considers it to be justified by
circumstances of the case without prejudice to the purchaser’s right to recover
liquidated damages under clause 10 thereof.
12. Erection of Plant & Machinery:
Whether erection of a plant or machinery is the responsibility of the contractor as per
the terms of the contract and in case the contractor fails to carry out the erection as and
when called upon to do so within the period specified by the purchaser, the purchaser
shall have the right to get the erection done through any source of his choice. In such an
event, the contractor shall be liable to bear any additional expenditure that the
purchaser is liable to incur towards erection. The contractor shall, however, not be
entitled to any gain due to such an action by the Purchaser.
13.Payment:
Contractor’s bill will be passed for payment only after the stores have been received,
inspected and accepted by the Purchaser.
14.Mode of Payment:
Normally payment will be made for the accepted stores within 30 days from the date of
receipt of the materials.
15 .Recovery of Sum Due:
Whenever any claim for payment of, whether liquidated or not, money arises out of or
under this contract against Contractor, the purchaser shall be entitled to recover such
sum by appropriating, in part or whole the security deposited by the contractor, if a
security is taken against the contract. In the event of the security being insufficient or if
no security has been taken from the contractor, then the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum then due or which at
any time thereafter may become due to the contractor under this or any other contract
with the purchaser, should this sum be not sufficient to cover the full amount
recoverable, the contractor shall pay to the purchaser on demand the remaining balance
due. Similarly, if the purchaser has or makes any claim, whether liquidated or not against
the contractor under any other contract with the purchaser the payment of all money
payable under the contract to the contractor including the security deposit shall be withheld till such claims of the purchaser are finally adjudicated upon and paid by the
Contractor.
16. Indemnity:
The contractor shall warrant and be deemed to have warranted that all stores supplied
against this contract are free and clean of infringement of any Patent, copy right or trade
mark and shall at all times indemnify the Purchaser against all claims which may be
made in respect of the stores for infringement of any right protected by patent.
Registration of design or Trade mark and shall all risk of accidents of damage which may
cause a failure of the supply from whatever cause arising and the entire responsibility
for the sufficiency of all the means used by him for the fulfillment of the contract.
17. Arbitration:
In the event of any question, dispute or difference arising under these conditions contained
in the Purchase Order or in connection with this contract, (expects as to any matters, the
decision of which is specifically provided for by these conditions) the same shall be referred
to the sole arbitration of the Head of the Purchase Officer or of some other person
appointed by him. It will be no objection that the arbitrator is a Government, servant that he
had to deal with matter to which the contract relates or that in the course of his duties as a
Government servant he has expressed views on all or any of the matters in dispute or
difference. The award of the arbitrator shall be final and binding on the parties of this
contract. It is a term of this contract:a) If the arbitrator to be the Head of the Purchase Office.
i. In the event of his being transferred of vacating his office by resignation or
otherwise, it shall be lawful for his successor-in-office either to proceed with the
reference himself, or to appoint another person as arbitrator, or
II. In the event of his being unwilling or unable to act for any reason, it shall be lawful
for the Head of Purchase Office to appoint another person as arbitrator, or
b) If the arbitrator be a person applied by the Head of the Purchase Office:
In the event of his dying, neglecting to act, or resigning or being unable to act, for any
reason, it shall be lawful the Head of the Purchase Office either proceed with reference
himself or to appoint another person as arbitrator in place of the outgoing arbitrator.
Subject as aforesaid, the arbitration Act, 1996 and the rules there under and any
statutory modification thereof for the time being the force shall be deemed to apply to
the arbitration proceeding under this clause. The Arbitrator shall have the power to
extend with the consent of the purchaser and the contractor the time for making and
Publishing the award. The venue of arbitration shall be the place as the purchaser in his
absolute discretion may determine. Work under the contract shall, if reasonably,
possible, continue during Arbitration Proceedings.
In the event of any dispute of difference relating to the interpretation and application for
the provision of the contract, such dispute or difference shall be referred by either party
to Arbitration of one of the Arbitration in the Department Of public Enterprises. The
Arbitration Act 1996 shall not be applicable to arbitration under this clause. The award of
the Arbitration shall be binding upon the parties to the dispute provided however any
party aggrieved by such award may make a further reference for setting aside or revision
of the award to the Low secretary, Department of legal Affairs, Ministry of Law & Justice
Govt. of India. Upon such reference, the dispute shall be decided by the law secretary or
the special secretary/ Additional Secretary when so authorized by the Law Secretary,
whose decision shall bind the parties finally and conclusively. The parties to the dispute
will share equally, the cost of arbitration as intimated arbitration.
18. Counter Terms and Conditions of Suppliers:
Where counter terms and conditions/printed or cyclostyled conditions have been
offered by the supplier, the same shall not be deemed to have been accepted by the
Purchaser unless specific written thereof is obtained.
19. Security of Purchaser Materials:
Successful tenderer will have to furnish in the form of a bank guarantee or in any other
form as called for by the Purchaser towards adequate security for the
materials/property provided by the Purchaser for the due execution of the contract.
20.Jurisdiction:
The contract shall be governed by the Laws of India for the time being in force. The
courts of Tamilnadu only shall have jurisdiction to deal with and decide any legal or
dispute arising out of this contract.
21.Liquidated Damages:
If the contractor fails to deliver the stores within the time specified the contract or any
extension thereof, the purchaser shall recover from the contractor as liquidated
damages sum of one-half of one percent (0.5 percent) of the contract price of the
undelivered stores for each calendar week of delay. The total liquidated damages shall
not exceed ten percent (10 percent) of the contract price of the unit or units delayed.
Stores will be deemed to have been delivered only when all its component parts are also
delivered. If certain components are not delivered in time, the stores will be considered
as delayed until such time as the missing part is delivered.
*****
INSTRUCTIONS TO TENDERERS AND GENERAL TERMS AND CONDITIONS
OF PURCHASE
(IMPORT)
1. INSTRUCTIONS TO TENDERERS.
1.1
The tenderers should submit quotations in duplicate in a sealed envelope, super scribing the
Tender No. and due date of opening and complete in all respects with technical
specifications, including pamphlets and catalogues.
1.2
A Proforma Invoice may also be given which should contain the following information :(a) The FOB/FCA Value, the C & F value for import by sea – freight / Air freight upto and for air
parcel post upto TRIVANDRUM should be separately indicated.
(b) Agency Commission : The amount of Commission included in the price and payable to the
Indian Agents of the Contractor shall be paid directly to the Indian Agents by the Purchaser
in equivalent Indian Rupees on the basis of an Invoice from him applying T.T. buying rate of
exchange ruling on the date of placement of the Purchase Order and Which shall not be
subject to any further exchange variations. This payment will be released to the Indian
Agents within 30 days from the date of receipt and acceptance of stores.
(c) The contractor shall invoice only for the net amount payable to him, after deducting the
amount of Agency Commission included in the invoice which would be paid to the Indian
Agents directly by purchaser. However, the Contractor’s invoice should separately reflect
the amount of commission payable to his Indian Agent.
(d) The earliest delivery period and country of origin of the Stores.
(e) Banker’s name and address of the contractor.
(f) The approximate net and gross weight and dimensions of packages/cases.
(g) Recommended spares for satisfactory operation for a minimum period of one year.
(h) Details of any technical service, if required for erection, assembly, commissioning and
demonstration.
1.3
The FOB/FCA and C & F prices quoted should be inclusive of all taxes, levies duties arising in
the tender’s country.
1.4
The offer should be valid for a minimum period of 120 days from the due date of opening of
the tender.
1.5
Samples, if called for, should be sent free of all charges.
1.6
Late tenders will not be considered Quotations by cable must be followed by detailed offers.
1.7
Offers made by Indian Agents on behalf of their Principals should be supported by the
Proforma Invoice of their Principal.
1.8
The details of Import Licence/OGL will be furnished in Purchase Order.
1.9
The authority of person signing the tender, if called for, shall be produced.
1.10 Instruction/operation Manual containing all assembly details including wiring diagrams
should be sent wherever necessary in duplicate. All documents / correspondence should be
in English language only.
1.11 The Purchaser reserves the right to accept or reject the lowest or any other offer in whole or
in part without assigning any reason.
1.12 It is expressly agreed that the acceptance of the stores contracted for is subject to final
approval in writing by the purchaser.
1.13 (a) Part shipment is not allowed unless specifically agreed by us.
(b)As far as possible, stores should be dispatched by Indian Flag Vessels/Air India or through
any Agency nominated by us.
1.14 Inspection / Test Certificate should be provided for the goods after testing it thoroughly at
the Contractor’s works. If any inspection by Lloyds or any other testing agency is considered
necessary. It shall be arranged by Contractors.
1.15 Where erection or assembly or commissioning is part of the contract is should be done
immediately on notification. The contractor shall be responsible for any loss/damage
sustained due to delay in fulfilling this responsibility.
1.16 For items having shelf life, those with maximum shelf life should be supplied, if order is
placed.
a)
TERMS AND CONDITIONS:
2.1
Definitions:
(a) The term ‘Purchaser’ shall mean the President of India or his successors or assigns.
(b) The term ‘Contractor’ shall mean the person, firm or company with whom or with which
the order for the supply of stores is placed and shall be deemed to include the
Contractors Successors, representatives, heirs, executors and administrators unless
excluded by the contract.
(c) The term ‘Purchase Order’ shall mean, the communication signed on behalf of the
Purchaser by an officer authorized intimating the acceptance on behalf of the Purchaser
on terms and conditions mentioned or referred to in the said communication accepting
the Tender or offer of the Contractor for supply of stores or plant, machinery or part
thereof.
(d) The term ‘Stores’ shall mean, what the Contractor agrees to supply under the contract
as specified in the Purchase Order.
2.2
Prices :
Tenders offering firm prices will be preferred. Where a price variation Clause is insisted upon
by a tenderer, quotation with a reasonable ceiling should be submitted. Such offers should
invariably by supported by the base price taken into account at the time of tendering and
also the formula for any such variations.
b)
TERMS OF PAYMENT :
3.1
Being a Department of Government of India, the normal terms of payments are by Sight
Draft however, other terms of payment like establishment of Letter of Credit may be
considered by the Purchaser on such terms and conditions as may be agreed upon.
The Sight Draft/Letter of Credit will be operative on presentation of the under mentioned
documents
(a) Original Bill of Lading/Airway Bill.
(b) Commercially certified invoices describing the Stores delivered, quantity, unit rate and
their total value in triplicate. The invoice should indicate the discounts, if any, and
Agency Commission separately.
(c) Packing List showing individual and weight of packages.
(d) Country of origin certificate in duplicate.
(e) Test Certificate.
(f) Declaration by the Seller that the contents in each case are not less than those entered
in the invoices and the quality of the stores are guaranteed as per the specifications
asked for by the Purchaser.
(g) Warrantee and Guarantee Certificated vide Clause 20.
3.2
4.
IMPORT LICENCE:
Reference to Import Licence No. and date and contract number and date shall be
prominently indicated in all the documents vide para 3.2.
5.
DEMURRAGE:
Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed
presentation of shipping documents as prescribed in para 3.2 to the Bankers within
reasonable time (say within 10-12 days) from the date of bill of leading for sea consignment
and within 3 to 4 days from the date of Air Way Bill for Air consignments.
6.
ADDRESS OF INDIAN AGENTS:
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
7. GUARANTEED TIME OF DELIVERY:
The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be
the essence of the contract. Delivery must be completed within the details specified therein.
8. INSPECTION AND ACCEPTANCE TESTS:
8.1
8.2
8.3
The Purchaser’s representative shall also be entitled at all reasonable times during
manufacture to inspect, examine and test on the Contractor’s premises the material and
workmanship of all stores to be supplied under this contract and if part of the said stores
being manufactured on other premises, the contractor shall obtain from the Purchaser’s
representative permission to inspect, examine, and test as if the equipment were being
manufactured on the contractor’s premises such inspection, examination and testing shall
not release the contract from the obligation under this contract.
For tests on the premises of the contractor of any of his sub-contractors the contractor shall
provide free of cost assistance, labour, materials, electricity, fuel and instruments as may be
required or as may be reasonably needed by the purchaser’s representative to carry out the
tests efficiently.
When the stores have passed the specified test, the purchaser’s representative shall furnish
a certificate to this effect in writing to the contractor. The contractor shall provide copies of
the tests certificates to the purchaser as may be required.
9. MODE OF DESPATCH:
Generally, stores should be dispatched by Indian Flagged Vessel/Air India or through any
other Agency nominated by the purchaser. A copy of the invoice and packing list should
invariably be kept inside each of the packages.
10.PORT OF ENTRY:
Chennai / Trivandrum.
11.PORT CONSIGNEE:
Purchase & Stores Officer, (Stores), IPRC, Mahendragiri 627 133, Tirunelveli Dist.,
Nadu.
Tamil
12.ULTIMATE CONSIGNEE:
Purchase & Stores Officer, (Stores), IPRC, Mahendragiri 627 133, Tirunelveli Dist.,
Nadu.
Tamil
13.SHIPPING MARKS:
The marks on the shipping documents such as invoice, bill of lading and on the packages
should be as follows:
PURCHASE ORDER NO.--------------------------------------GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
ISRO PROPULSION COMPLEX
DESTINATION : TRIVANDRUM / CHENNAI.
PORT OF ENTRY : TRIVANDRUM / CHENNAI.
DT.:---------------
14.INSURANCE OF THE STORES:
The purchaser shall be responsible for insuring the stores wherever considered necessary.
The contractor shall however be responsible for notifying as per Proforma enclosed, to the
purchaser or the insurers nominated by the purchaser, the complete details of the proposed
shipments including the value of each shipment and other relevant data, immediately after
shipment to enable the purchaser or the insurers to arrange for the issuance of the
insurance policy, if required. The necessity or otherwise of insurance will be as indicated in
the purchase order.
15.CONTRACTOR’S DEFAULT LIABLITY:
15.1 The purchaser may upon written notice of default to contractor terminate the contract in
whole or in part in circumstances detailed hereunder:(a) If in the judgment of the purchaser the contractor fails to make delivery of stores within
the time specified in the contract agreement or within the period for which extension
has been granted by the purchaser to the contractor.
(b) If in the judgment of the purchaser the contractor fails to comply with any of the other
provisions of this contract.
15.2 In the event the purchaser terminated the contract in whole or in part as provided in Clause
15.1 the purchaser terminates the right to purchase upon such terms and in such a manner
as he may deem appropriate stores similar to the terminated and contractor shall be liable
to the purchaser for any additional costs for such similar stores and / or for liquidated
damages for delay as defined in clause 19 until such reasonable time as may be required for
the final supply of stores.
15.3 If the contract is terminated as provided in clause 15.1 the purchaser in addition to any
other rights provided in the article, may require the contractor to transfer title and deliver to
the purchaser under any of the following cases in the manner and as directed by the
Purchaser.
(a) Any completed stores.
(b) Such partially completed stores, drawing information and contract rights thereinafter
called manufacturing material as the contractor has specifically produced or acquired for
the performance of the contract as terminated. The purchaser shall pay to the
contractor the contract price for completed stores delivered to and accepted by the
purchaser and for manufacturing materials delivered and accepted.
15.4
In the event the purchaser does not terminate the contractor as provided in clause 15.1 the
contractor shall continue the performance of the contract in which case be shall be liable to
the purchaser for liquidated damages for delay as set out in clause 19 until the stores are
accepted.
16.REPLACEMENT:
If the stores or any portion thereof is damaged or lost during transit, the purchaser shall give
notice to the contractor setting forth particulars of such stores damaged or lost during
transit. The replacement of such stores shall be effected by the contractor within a
reasonable time to avoid unnecessary delay in the intended usage of the stores. The price of
replacement items shall be paid by the purchaser on the basis of the original prices quoted
in the tender or as reasonably worked out from the tender. The cost of the damages will
however be claimed by the purchaser from the insurance company. The import Licence /
Customs clearance permit for the replacement, will be provided by the purchaser.
17.REJECTION:
In the event that any of the stores supplied by the contractor is found defective in material
or workmanship otherwise not conformity with the requirements of the contract
specification, the purchaser shall either reject the stores or request the contractor, in writing
to rectify the same. The contractor, on receipt of such notification shall either rectify or
replace the defective stores free of cost to the purchaser.
If the contractor fails to do so, the purchaser may at his option either - (a) replace or rectify such defective stores and recover the extra cost so involved from the
contractor or.
(b) Terminate the contract for default as provided under clause 15 above.
(c) Acquire the defective stores at a reduced price considered equitable under the
circumstances. The provision of this article shall not prejudice the purchasers rights
under clause 19.
18. EXTENSION OF TIME:
If the completion of supply of stores is delayed due to reasons of Force Majeure such as acts
of god, acts of public enemy, acts of government, fires, floods, epidemics, quarantine,
restrictions, strikes and freight embargoes, the contractor shall give notice within 15 days to
the purchaser in writing of his claim for an extension of time. The purchaser on receipt of
such notice after verification, if necessary, may agree to extend the contract delivery date as
may be reasonable but without prejudice to other terms and conditions of the contract.
19.DELAY IN COMPLETION / LIQUIDATED DAMAGES:
If the contractor fails to deliver the stores within the time specified the contract or any
extension thereof, the purchaser shall recover from the contractor as liquidated damages
sum of one-half of one percent (0.5 percent) of the contract price of the undelivered stores
for each calendar week of delay. The total liquidated damages shall not exceed ten percent
(10 percent) of the contract price of the unit or units delayed. Stores will be deemed to have
been delivered only when all its component parts are also delivered. If certain components
are not delivered in time, the stores will be considered as delayed until such time as the
missing parts are delivered.
20.GUARANTEE & REPLACEMENT:
(a) The contractor shall guarantee the stores supplied shall comply fully with the
specifications laid down, for material, workmanship and performance.
(b) For a period of 12 months after the acceptance of the stores, if any defects are
discovered therein or any defects therein are found to have developed under proper use
arising from faulty materials, design or workmanship, contractor shall remedy such
defects at his own cost provided he is called upon to do so within a period of 14 months
from the date of acceptance thereof by the Purchaser who shall state in writing what
respect the stores or any part thereof any faulty.
(c) If in the opinion of the Purchaser it becomes necessary to replace or renew any
defective stores, such notice informing the contractor of the defect, is given by the
Purchaser in this record within the said periods of 14 months from the date of
acceptance thereof.
(d) Should the contractor fails to rectify the defects, the purchaser shall have the right to
reject or repair or replace at the cost of the contractor the whole or any portion of the
defective stores.
(e) The decision of the purchaser, not withstanding any prior approval or acceptance or
inspection thereof on behalf of the purchaser, as to whether or not the stores supplied
by the contractor are defective or any defect has developed within the said period of 12
months or as to whether the nature of the defects requires renewal or replacement,
shall be final, conclusive and binding on the contractor.
(f) To fulfill guarantee conditions outlined in clause 20 (a) to (c) above, the contractor shall
at the option of the purchaser, furnish a Bank Guarantee (as prescribed by the purchaser
bank Guarantee enclosed) from a bank approved by the purchaser for an amount
equivalent to 10% of the value of the contract along with first shipment documents. On
the performance and completion of the contract in all respects, the bank guarantee will
be returned to the contractor without any interest.
(g) All the replacement stores shall also be guaranteed for a period of 12 months from the
date of arrival of stores at purchaser’s site.
(h) Even while the 12 months guarantee applied to all stores in case where a greater period
is called forth by our specifications then such a specification shall apply, in such cases
the period of 14 months referred to in clause 20 (b) and (c) shall be the asked for
guarantee period plus two months.
21.REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORES/SPARE PARTS ORDERED:
The contractor shall also undertake the supply of additional number (Nos.) of items covered
by the order as considered necessary by the purchaser at a later date. The actual price to be
paid shall be mutually agreed to after negotiations.
22.PACKING:
(a) The contractor wherever applicable shall pack and create all stores : for sea/air shipment
as applicable in a manner suitable for export to a tropical humid climate, in accordance
with internationally accepted export practices and in such a manner so as to protect it
from damage and deterioration in transit by road, rail or sea for space qualified stores.
The contractors shall be held responsible for all damages due to improper packing.
(b) The contractor shall ensure that each box/unit of shipment is legible and properly
marked for correct identification. The failure to comply with this requirement shall make
the contractor liable for additional expenses involved.
(c) The contractor shall notify the purchaser of the date of shipment from the port of
embarkation as well as the expected date of arrival of such shipment at the designated
port of arrival.
(d) The contractor shall give complete shipment information concerning the weight, size,
content of each packages, etc.
(e) Transshipment of equipment shall not be permitted expect with written permission of
the purchaser.
(f) Apart from the dispatch documents negotiated through Bank the following documents
shall also be air-mailed to the purchaser within 7 days from the date of shipment by sea
and within 3 days in case of air-consignments.
(a) Commercial Bill of Lading/Air Way Bill/ post parcel Receipt (two non-negotiable
copies)
(b) Invoice (3 copies)
(c) Packing List (3 copies)
(d) Test Certificate (3 copies)
(e) Certificate of origin
Contractor shall also ensure that one copy of the packing list is enclosed in each case.
23. ARBITRATION:
If at any time any question, disputes or differences whatsoever shall arise between the
purchaser and the contractor upon or in connection with this contract, either party may
forthwith give to the order notices in writing of the existence of such question, dispute or
difference and the same shall be referred to the adjudication of two arbitration. One to be
nominated by purchaser, other by a contractor and in the event of any difference of opinion,
the arbitrators will refer the matter to the umpire. The arbitration shall be conducted in
accordance with the rules and procedure of arbitration of the International Chamber of
Commerce at Paris. The expenses of the arbitrators and umpire shall be paid as may be
determined by them. However, the venue of such arbitration should be India.
24.LANGUAGE AND MEASURES:
All documents pertaining to the contract including specifications schedule notices,
correspondence operating and maintenance instructions drawing or any other writing shall
be written in English language. The metric system of measurement shall be used exclusively
in this contract.
25.INDEMNITY:
The contractor shall warrant and be deemed to have warranted that all stores, supplied
against this contract are free and clean of infringement of any patent, copy right or trade
mark and shall at all times indemnity the purchaser against all claims which may be made in
respect of the stores of infringement of any right protected by patent, registration of design
or trade mark and shall risk of accidents or damage which may cause a failure of the supply
from whatever cause arising and the entire responsibility for the sufficiency of all the means
used by him for the fulfillment of the contract.
26.COUNTER TERMS AND CONDITIONS OF SUPPLIERS:
Where counter terms and conditions/printed or cyclostyled conditions have been offered by
the supplier, the same shall not be deemed to have been accepted by the purchaser, unless
specific written acceptance thereof is obtained.
27.SECURITY INTEREST:
On each items to be delivered under this contract, including an item of work in progress in
respect of which payment have been made in accordance with the terms of the contract.
Purchaser shall have a security interest in such items which shall be deemed to be released
only at the time when the applicable deliverable item is finally accepted and delivered to the
purchaser in accordance with the term of the contract such security interest of the
purchaser shall constitute a prior charge as against any other charge or interest created in
respect of such items by any other entity.
28.BANK CHARGES:
While the purchaser shall bear the Bank Charges payable to his bankers (State Bank of India,
Nagercoil Branch.) the contractor shall bear the bank charge payable to his bankers including
the charges towards advising amendment commissions.
29.TRAINING:
The contractor shall, if required by the purchaser, provide facilities for the practical training
of purchaser’s engineering or technical personnel from India and for their active association
and the manufacturing process throughout the manufacturing period of the contract stores,
number of such personnel to be mutually agreed upon.
30.APPLICABLE LAW:
The contractor shall be interpreted, construed and governed by the laws of India.
This the _______________________________ ______________________________ day of
____________________________________ ___________ 20
Signed
WITNESS
For the (Name of the Bank)
INSURANCE
(Clause 14 of P 005-B refers)
When the equipment/spares are dispatched, the suppliers shall immediately after loading
on board the ship inform M/s. __________________________________________________
India, the name of vessel, date of dispatch, C & F (Cost & Freight) of the consignment plus
10% for which the insurance cover is to be made. Therefore please airmail the insurance
closing particular in the Proforma given below with copy of Bill of Lading/Airway Bill and
Invoice of the following address under information to the purchaser, if this is not compiled
with, no liability will be undertaken by us our underwriters in case of any transit insurance
claim and it will be your responsibility for making good of the entire loss.
PROFORMA
TO,
M/S. _____________________________________
_____________________________________
_____________________________________
( to be completed and sent in duplicate)
1.
No. of open cover
:
2.
Consignor’s name and address
:
3.
Name and Address of Consignee
:
4.
Consignee’s order No. and date
:
5.
Supplier’s Invoice No. and date
:
6.
No. of packages/crates
:
7.
Nature of consignment/name of article
supplied
:
8.
Gross cost of materials as per Invoice
9.
Commission/Discounts if any deducted :
10.
Net amount of Invoice
:
11.
Mode of transport to destination
:
12.
Airway Bill No./Bill of Lading No.
:
:
L.B.No./R.R.No./and date
13.
Freight/handling charges paid/payable
to carriers
:
14.
Particulars of deck cargo if any,
in case or voyage by ship
15.
Amount for which insurance is to be
Effected (C & F and 10%)
:
:
BANK GUARANTEE
(CLAUSE 20 (F) OF
P.0050-B refers)
Bank Guarantee No.
Date:
Whereas M/s.
…………………………………………………………………………….(hereinafter called the Contractors) have entered
into a contract with ………………………………………………………………(hereinafter called the purchaser) being
contract No…………………………………………………dated ………………………..(of the purchase, for the supply
of Stores for order value Rs……………………………………………………………………or equivalent foreign
currency.
And whereas under the terms of contract, the contractor is to furnish the purchaser with a Bank
Guarantee in the amount of ten percent(10%) of the total of the contract price for the due
performance of the General terms and conditions of this order.
And whereas the contractor has requested us (name of the Bank) having its registered
office……………………..at to guarantee the due payment by the contractor of the aforesaid amount to
the purchaser.
Not we (name of the Bank) hereby unequivocally and unconditionally to pay, within 48 hours, on
demand, in writing from the purchaser or any officer authorized by at in this behalf and without
demut, any amount up to and not exceed Rs……………………………………………….(in
words)…………………………………..or equivalent foreign currency to the purchase on behalf of the
contractors.
This guarantee shall be valid and binding on us (name of the bank) for a period of 12 months from
the date of which the purchaser puts the stores into operation and shall not be terminable on
affected by notice of any change in the constitution of the bank of the firm of contractors or by any
other reason whatsoever and our (name of the bank) liability hereunder shall not be impaired or
discharged by any extension of time or variation or alteration made, given conceded, agreed by with
or without knowledge or consent, by or between the parties to the said written contract.
Our (name of the Bank) liability under the guarantee is restricted to Rs…………………………………(in
words)-------------------------------------------------------only / or equivalent foreign currency. Our guarantee
shall remain in force till the expire of 12 (twelve) months from the date on which the purchaser
formally accepted the said equipment. Unless a suite or action to enforce a claim under this
guarantee is filed against us within six months from the expire of the said 12 months all the rights of
the purchaser under this guarantee shall be forfeited and we shall be relieved and discharged from
all liability there under.
In witness whereof we the (name of the bank) have executed this.
COMPLIANCE STATEMENT REQUIRED TO BE FILLED AND ENCLOSED ALONG
WITH THE TECHNICAL AND COMMERCIAL BID BY THE VENDOR.
Sr.
Commercial terms
Compliance
No.
1.
Delivery terms -Ex-works/FOB/ FCA etc.
1.1
Purchaser is having an air consolidation
contract and their freight forwarder will
arrange to collect the consignment from your
premises/will take the responsibility for
onward transmission from the point of delivery
as per INCOTERMS 2010. This is applicable
for import cases.
2.
Packing charges inclusive/exclusive.
3.
Delivery period – in weeks/months
4.
Payment terms :
Our standard term is - Sight Draft (import)
/within 30 days from the date of acceptance
(indigenous).
5.
Country of origin – to be declared in the
invoice.
6.
Name and address of the Indian Agent.
7.
Percentage of agency commission included in
the quoted price – payable in Indian Rupees
only directly to the Indian Agent.
8.
Validity of the offer- minimum of 120 days
from the date of opening.
9.
If you are an Indian Agent, please enclose the
authorization letter of your Principal and
confirm that whether you have enrolled with
DGS&D as per rules.
10.
Cost of spares included in the price bid not
included.
11.
Will you able to provide consumables/spares
for 10 years?
12.
Taxes and duties :
12.1 Taxes in India to the account of Purchaser.
Outside India to Seller’s/Contractor’s account.
Please indicate your Tax Registration Number.
12.2 Wherever installation involved, Income Tax @
2% will be deducted from the bill and a
certificate issued.
12.3 Installation in India will attract Service Tax @
12.36%. If required, orders for supply and
installation can be issued separately.
12.4 Work order will attract work contract tax as per
rules. Please confirm whether you have
Sr.
No.
12.5
12.6
12.7
12.8
13.
14.
14.2
15.
16.
17.
18.
19.
19.1
20.
Commercial terms
included WCT in your offer.
Customs Duty Exemption Certificate (CDEC)
will be issued by Purchaser. Hence no CD is to
be included in your offer wherever applicable.
No concessional Sales Tax form will be issued
since “D” form is abolished. Please indicate the
Sales Tax/VAT applicable.
Octroi Duty/Entry Tax exempted. Exemption
certificate will be issued, if required.
Purchaser is eligible for full Excise Duty
exemption. Excise Duty exemption certificate
will be issued.
No Insurance is required at Purchaser’s cost.
For two part bids two separate sealed
envelopes are to be sent duly super-scribed as
follows :
1. TECHNICAL & COMMERCIAL BID
2. PRICE BID
Please refer instructions.
In 3 part bid, three separate sealed envelopes
are to be sent duly super-scribed as follows :
1. TECHNICAL BID
2. COMMERCIAL BID
3. PRICE BID
Please refer instructions.
Wherever EMD/tender fee is payable
–
provide the same in the form of crossed
Demand Draft in favour of The Accounts
Officer, IPRC, Mahendragiri along with the bid
but in a separate cover or along with technical
bid. On the back side of the D.D, please write
your company’s name.
Language to be used in all correspondence –
English
Measurements – Metric system to be followed
Whether prequalification of your facility
procedure completed (if applicable).
Warranty period – We need minimum 3 years
from the date of acceptance.
In case the
product has a standard warranty of 1 year,
confirm that additional 2 years warranty cost is
indicated in the price bid/prices.
Defective/rejected items if any, are to be
replaced free of cost.
Confirm whether you will be able to provide
samples if called for, free of cost.
Compliance
Sr.
No.
21
22.
23.
24.
25.
26.
27.
27.1
27.2
27.2.1
27.3
28.
29.
30.
31.
32.
Commercial terms
Approximate weight (net and gross) of the
consignment.
Instruction/operational manual to be supplied
free of cost.
Supply and installation is subject to
Purchaser’s acceptance.
LC extension charges to your account, in case
of delay from your side.
Items from latest production batch only are to
be supplied.
Wherever Export Licence required, payment
will be made after getting export licence and
after confirmation by the supplier, with a copy
of Export Licence.
Bank
Guarantees
(from
Nationalised/
Scheduled Bank/ Bank approved by Purchaser.
Advance payment for the equal value valid till
the completion of contract/acceptance, is to be
provide by you.
Towards issue of “Free Issue Material” by
Purchaser for the value of the material issued,
is to be provided.
The Bill of material for the material used for the
Fabrication work and available balance to be
prepared by you and countersigned by the
User Department is to be sent along with the
final bill for arranging the balance/payment.
Towards Performance of the Contract and
Product for 10% value valid till the expiry of
warranty period.
Security Deposit @10% is to be submitted to
IPRC by the successful bidder (wherever
applicable) on awarding the contract
Training – free of cost – to be imparted at
Purchaser’s site.
Bank charges wherever applicable shall be paid
by Purchaser/Contractor to their respective
Bankers.
Arbitration proceedings –
1. Within India as per provisions of
Arbitration and Conciliation Act 1996.
2. Outside India – as per ICC Rules.
Liquidated Damages - @ 0.5% per week for the
delayed portion – maximum 10% of the
contract value.
Compliance
Sr.
No.
33.
34.
35.
36.
37.
Commercial terms
Force Majeure conditions applicable?
Acceptance Fall Clause.
“The rates as per the charges of the Contract
should not in any event exceed the lowest
rates, the supplier charge to any other party or
organization. If at any time during the period
of Contract, the supplier reduce the charges to
any other party, then they shall forth-with
notify such reduction to Head, Purchase &
Stores, IPRC and reduce the Contract rates
subsequently, from the date of coming into
force of such reduction”.
The general terms and conditions based on
which the contract/order is likely to be issued
in response to the tender are enclosed to this.
Supplier has to give his acceptance for all the
clauses incorporated for the contract terms.
Formats for Bank Guarantee/s is/are also
enclosed to this tender. Supplier has to give
acceptance.
You are requested to indicate the registration
number, you have for Sales Tax/Service Tax as
the case may be with concerned Government
authorities. Also you are requested to provide
company
registration
details
wherever
applicable along with copy of the company
registration certificate. The offers received
without the above information will be
summarily rejected.
Compliance
INSTRUCTIONS FOR TWO-PART TENDER
We are proposing to invite Tenders in Two Parts viz. Part I Technical and Commercial & Part
II Price.
All Tenderers are requested to follow carefully the following instructions before preparing
their offer.
I
PART I : TECHNICAL & COMMERCIAL BID
Part – (a) Technical
i.
ii.
iii.
iv.
This part should contain detailed specifications of the items quoted by you
along with Technical literature and leaflets if any.
A compliance statement showing the compliance of the item quoted by you
with that of item tendered by us should be prepared and enclosed to this.
Any other information called for in the tender related technical and
specifications can also come in this part.
Prices should not be indicated in this cover.
Part – (b) Commercial terms: (WITHOUT PRICES)
i.
ii.
iii.
iv.
Note : 1.
2.
3.
The commercial terms applicable for the item quoted by you should be
indicated in this part.
If any compliance statement is called for the commercial terms / contractual
terms and conditions, the same is to be attached in this part.
Prices should not be indicated in this part. However a copy of the price bid
(without prices) can be enclosed in this part to enable to understand whether
all the items required to be quoted by you have been quoted in the price bid.
Alternatively a statement is to be made indicating that you have quoted prices
for all the items as per the tender and enclosed in the Price Bid as per the
format.
The Commercial terms such as delivery terms, delivery period, payment
terms, Warranty, validity of the offer, installation & commissioning, duties and
taxes etc., shall come into this.
Either Technical Specifications or terms & conditions as above should be very
clearly reflected item-wise with reference to the items called for in the tender.
Please note that the PRICE SHOULD NOT BE indicated in this part.
Technical and Commercial part as described above shall be prepared and put
it in a sealed cover & super scribed and addressed as follows:
Tender No. :
Due Date
:
PART I : TECHNICAL & COMMERCIAL BID
Sr. Purchase & Stores Officer
ISRO PROPULSION COMPLEX (IPRC),
Government of India, Department of Space,
Mahendragiri P.O., Tirunelveli – 627 133
From :
II
PART II : PRICE BID
i.
The prices applicable for the items, item-wise in response to the tender shall
come into this part.
Tenderer shall indicate very clearly item-wise prices with reference to their
technical offer.
Price part prepared as above shall be enveloped and superscribed as follows:
ii.
iii.
Tender No. :
Due Date
:
PART II : PRICE BID
Sr. Purchase & Stores Officer
ISRO PROPULSION COMPLEX (IPRC),
Government of India, Department of Space,
Mahendragiri P.O., Tirunelveli – 627 133
From :
III
The Technical & Commercial envelope (Part I) and Price cover (Part II) prepared as
above along with ‘Tender fee cover’ (if applicable) should be inserted in another
envelope and super-scribed as follows:
Tender No. :
Due Date
:
PART I & PART II ARE INDIVIDUALLY SEALED AND KEPT INSIDE :
(DD towards Tender fee also is kept inside)
Sr. Purchase & Stores Officer
ISRO PROPULSION COMPLEX (IPRC),
Government of India, Department of Space,
Mahendragiri P.O., Tirunelveli – 627 133
From :
Important Note:
Being a Two-Part Tender, fax quotations will not be accepted. Please ensure your
offers are received by mail before due date and time.
In case you are going to download the documents from our website and submitting
the offer, you are requested to submit the DD towards Tender fee in a separate cover
along with a covering letter duly super-scribing on the cover “Tender fee in respect of
File No. __________________”