AGENDA
U.S.D. 506 Board of Education
August 8, 2011, 7:00 PM
Board of Education office, Altamont, KS 67330
All Students will develop: • Skills to live & work in a progressive world • A positive work ethic
• A sense of individual worth
• Pride in citizenship • A life-long desire for learning
I.
Call to Order
II.
Recognition of Visitors and Public Comments
III.
Approval of the Printed Agenda
At this time the Board members may (1) accept the agenda as shown below or (2) request that one
or more “Consent Agenda Items” be placed under “Business Agenda Items for Separate
Consideration.”
Recommended Motions
(1) I move the Board approve the printed agenda as presented, or
(2) I move the Board approve the printed agenda as amended.
IV.
Teaching and Learning in USD 506
(A monthly agenda item to provide a short presentation for the Board from various staff members,
students, administrators or guest speakers demonstrating the great work and continuous
improvement efforts of USD 506 staff to realize our vision “…to be recognized and respected as
one of the premier public school systems in Kansas.”).
V.
Superintendent’s Report
A. July meeting follow-up
B. FY12 Budget Review
VI.
Consent Agenda Items
A. Approval of the July 11, 2011 minutes
B. Approval of bills
C. Approval of investments
D. Approval of activity fund report
E. Approval of resignations
F. Employment of personnel
G. Approval of new supplemental assignment
H. Approval of request for use of facilities
USD 506 Board Meeting Agenda
Page
56
59
60
61
62
63
64
65
52
VII.
Information Items
A. Review of USD 506 pre-school program
B. Consideration of resolution to continue capital outlay tax levy
C. Consideration of designated workers compensation provider
VIII. Business Agenda Items for Separate Consideration
A. Consideration of LCHS in school suspension position
B. Consideration of Vo-Ag new tractor purchase
C. Approval of 2011-12 budget publication and set budget hearing date and time
67
70
71
72
74
76
IX.
VIII. Board Member Comments and Future Issues
X.
Executive Session for personnel matters for non-elected personnel
A. Recommended Motion
I move that the board go into executive session for the purpose of discussing personnel matters
for non-elected personnel; and that the board return to the open meeting at
___________o’clock in this room. The executive session is required to protect the privacy
interests of an identifiable individual.
XI.
Adjournment
USD 506 Board Meeting Agenda
53
IV.
Teaching and Learning in USD 506
The “Teaching and Learning in USD 506” agenda item is a monthly item to provide a short
presentation for the Board from various staff members, students, administrators or guest speakers
demonstrating the great work and continuous improvement efforts of USD 506 staff to realize our
vision “…to be recognized and respected as one of the premier public school systems in Kansas.”
This month’s presentation is by Ms. Lindsey Smith, who in addition to her LCHS teaching and
coaching duties, has technology support responsibilities. Ms. Smith’s presentation will focus on a
Microsoft service Live@edu. Ms. Smith has been investigating this product to ascertain its value
and applicability for USD 506 students and staff. Ms. Smith plans to use her time at the meeting
to introduce Board members to the product prior to the development of an implementation plan for
rollout to USD 506 students, staff and parents.
Live@edu is a no-cost e-mail and collaboration services, co-branded for schools that supports the
collaborative campus of the 21st century. Microsoft Live@edu is a single resource with multiple
tools that students can access with one e-mail account for a consistent user experience. It is a free
offering for schools based on e-mail through Microsoft Outlook Live, with access to other services
such as Windows Live SkyDrive. This service gives students, staff, and faculty the power to
choose how they communicate and collaborate with the people and communities around them.
Also, because schools customize Live@edu e-mail with their branding, students feel connected
with their academic community.
Students thrive when they are more engaged. Microsoft Live@edu helps extend learning beyond
the classroom walls by making select classroom information, like class materials, schedules, and
announcements available online in a controlled environment – creating a deeper engagement
between teachers, students, and parents. Additionally, Live@edu offers a technology solution that
meets the changing needs of our schools. By allowing Microsoft to host student email and
collaboration services, we can provide students with the latest technology while reducing costs. At
the same time, Live@edu’s security and privacy controls help us create a controlled environment
for our students.
Microsoft commits that students will NOT see third party ads in the user interface of the email
service. Additionally, third party ads will be turned off automatically for all Windows Live
Services except Windows Live Messenger. However, Microsoft does reserve the right to display
information about Microsoft products and services with recognition of the need to do so in a
manner that is tasteful and not overbearing. For example, Live@edu “tips and tricks” may be
shown to enhance usage of Windows Live services. Alumni, applicants/trial users and other nonstudent users of Live@edu will see banner advertisements for third-party products. Microsoft will
ensure that third-party advertisements are family-safe and follow their creative acceptance policy.
Microsoft offers Live@edu to educational institutions at no cost to the institution as part of
Microsoft's overall vision for the education sector and their Software and Services vision. Outlook
Live offers most of the end user features available in Exchange Server and prepares students to
familiarize themselves with tools they are likely to encounter in their future workforce.
Microsoft’s goal is to introduce their services to students who are beginning to form online habits,
discover that these services help reduce the time it takes to finish coursework while at the same
time helping them stay connected with friends and family, have them fall in love with them, and
USD 506 Board Meeting Agenda
54
use them for life. At the same time, they are helping schools around the world connect students,
faculty, staff and alumni to access email and documents on their desktop, mobile phone or online.
Live@edu provides reliable and easy-to-use tools to support the District security and compliance
strategy. For example, administrators can use the multi-mailbox search function in Outlook Live
to search by keyword across multiple mail boxes. We can also implement supervision policies that
control who can send email to and from specific users, and filter and reject email that contains
objectionable words. In addition, Microsoft is continually investing in their anti-spam / anti-virus
solution to protect our schools.
USD 506 Board Meeting Agenda
55
CONSENT AGENDA ITEM A
Subject: July 11, 2011 Regular Meeting Minutes
BOARD OF EDUCATION
LABETTE COUNTY UNIFIED SCHOOL DISTRICT 506
Altamont, Kansas
Board of Education Office
July 11, 2011
7:00 p.m.
MEMBERS PRESENT:
Leon Allen
Gail Billman
Jessie Foister
Ronda Good
Kelly Schulze
Dr. Kolette Smith
MEMBERS ABSENT:
Shelly Perez
OTHERS PRESENT:
Dr. Chuck Stockton, superintendent
Arlene Shelton, clerk
Steve Spencer, director of maintenance
I.
Dr. Stockton called the meeting to order. Mr. Allen opened the meeting with prayer.
II.
Mrs. Foister nominated Ronda Good for president of USD 506 Board of Education for 2011-2012. Mr. Allen seconded
the motion. Mrs. Billman nominated Leon Allen for president of USD 506 Board of Education for 2011-2012. Mrs.
Schulze seconded the motion. Dr. Smith moved nominations cease, Mrs. Schulze seconded. Nominations ceased on a
vote of 6-0. Mrs. Good was duly elected as board president, for the 2011-12 school year, on a 4-2 vote.
Mrs. Billman nominated Leon Allen for vice-president of the board for 2011-12. Mrs. Schulze seconded. Dr. Smith
moved nominations cease, Mrs. Billman seconded. Nominations ceased on a vote of 6-0. Mr. Allen was elected vicepresident of the board for the 2011-12 school year by acclamation.
III.
There were no visitors who desired to address the board during recognition of visitors.
IV.
Mrs. Schulze moved to amend the printed agenda by adding Beth Conrad’s resignation to Item VI. Q.
Approval of Resignations, Item VI. S. Approval of milk bid, was corrected to correctly reference attachment
C. The word virus was replaced with the word bacteria on page 39. Mrs. Billman seconded the motion,
which carried 6-0.
V.
Dr. Stockton reviewed June meeting Board member comments and future issues, and followed-up on same.
Additionally, Dr. Stockton advised Board members on the timeline for the FY12 budget preparation, review,
publication, hearing and approval process.
USD 506 Board Meeting Agenda
56
VI.
Consent Agenda Items
Dr. Smith moved that the board approve by consent items in the amended agenda, which are identified as
A—W. Mrs. Foister seconded the motion, which carried 6-0.
VII. Information Items
A. The Board reviewed a proposal to hire an in-school suspension supervisor for Labette County High
School. Consensus of the Board was to consider same for action at the regularly scheduled August 2011
meeting.
B. The Board reviewed a proposal for the purchase of a new tractor purchase for the Vo-Ag department.
Consensus of the Board was to consider same for action at the regularly scheduled August 2011 meeting.
C. The Board reviewed a proposal to purchase lockers for a physical education dressing room in Harrison
gymnasium and consider same for action at the regularly scheduled August 2011 meeting. The
consensus of the Board was to have the lockers in place for the start of the 2011-12 school year. As such,
Mrs. Billman moved to approve the purchase as presented, authorizing the Superintendent or his designee
to proceed with this purchase. Mrs. Foister seconded which carried on a 6-0 vote.
VIII. Business
A. Mrs. Billman made a motion to waive requirements for Generally Accepted Accounting Practices
pursuant to KSA 75-1120a (c) (1). Dr. Smith seconded the motion, which carried 6-0.
B. Dr. Smith made a motion to approve the resolution to rescind all policy statements in the minutes of FY
2010-11. Mr. Allen seconded the motion, which carried 6-0.
C. Mrs. Schulze made a motion to approve the resolution for Gate Receipt Accounting. Mrs. Billman
seconded the motion, which carried 6-0.
D. Mrs. Billman made a motion to approve the resolution to establish regular meeting dates. Mrs. Schulze
seconded the motion, which carried 6-0.
E. Mrs. Billman made a motion to approve the resolution to establish Home Rule. Dr. Smith seconded the
motion, which carried 6-0.
F. Dr. Smith made a motion to approve the 2011-12 grade school student handbooks. Mrs. Foister seconded
the motion, which carried 6-0.
G. Mrs. Schulze made a motion to approve the following board member committees and representatives.
Mrs. Billman seconded the motion, which carried 6-0.
Gail Billman-- Governmental Relations
Ronda Good-- SEK Interlocal representative
Dr. Kolette Smith-- KASB Resolutions Committee voting delegate; Leon Allen-- alternate
Kelley Schulze and Jessie Foister-- Negotiations Committee
Gail Billman, Shelly Perez and Ronda Good-- Board Policies and Procedures Committee; Leon Allen-alternate
USD 506 Board Meeting Agenda
57
IX. Board member comments and future issues included:
Board members recognized the accomplishments of the LCHS Future Business Leaders of America (FBLA)
members who recently attended the National Leadership Conference in Orlando, Florida, June 27 through
July 2. Alex Dodsworth (Sr.) won 5th place in Public Speaking II and Sloan Dwyer (2011 graduate) won 7th
place in Electronic Career Portfolio
Board members also recognized the accomplishments of the LCHS SkillsUSA team. Ten students from
LCHS attended the SkillsUSA nationals held June 20-24 in Kansas City.
Michael Banowetz placed 1st in the Electronics Residential Installation and Maintenance contest. Michael is
the first student to win a gold medal from LCHS at the national conference. Garrett Richins placed 12th in
Prepared Speech. The Mechatronics team of Darrell Winter and Joshua Mathes placed 7th. Andy Emerson
placed 13th in Electronics Technology. Savannah Osborn, Samantha Barney, Megan Bierbrodt, and Holden
Harshman placed 16th in Broadcast News Production.
Board members indicated a desire to improve communications with patrons and directed the superintendent
to develop a plan for accomplishing same.
Board members requested an agenda item for the regularly scheduled August 2011 meeting to consider the
feasibility of continuing “senior trip.” A trip sponsored by and facilitated by USD 506 for graduated seniors
at the end of each school year.
Board members commented on a willingness to explore the feasibility of sharing district administrative
services with other area districts and directed the superintendent to informally explore potential opportunities.
X. At 9:23 p. m. the meeting adjourned.
Arlene Shelton
Clerk
USD 506 Board Meeting Agenda
Attested by:
Ronda Good, President
58
CONSENT AGENDA ITEM B
Subject: Approval of bills
A.
Pertinent Facts
1) The Board received under separate cover titled “August 2011 bills and financial reports” the
August 2011 bills. Bills will also be available just prior to each Board meeting on the district
web site; click the tab “Board Meeting Agendas and Minutes” from the drop down menu on
the “District” tab.
B.
Fiscal Notes
1) Total July 2011 bills $ 328,549.88
C.
Recommendation
That the Board approves the consent agenda items as presented.
By approving the consent agenda the Board approves the payment of bills as presented and
authorizes the Superintendent or his designee to execute said payment.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Susan Dodsworth
Reviewed by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
59
CONSENT AGENDA ITEM C
Subject: Approval of investments
A.
Pertinent Facts
1) Interest on Idle funds in NOW Account
General $ 404.76
Activity $ 7.43
2) Investments of idle funds
Community National Bank
Community National Bank
Community National Bank
B.
$1,000,000
$1,000,000
$1,000,000
.50% due 08/03/2011
.50% due 09/07/2011
.50% due 10/05/2011
Fiscal Notes
1) Total interest earned on idle funds in NOW account $412.19
C.
Recommendation
That the Board approves the consent agenda items as presented.
By approving the consent agenda the Board approves the treasurer’s report on investments.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Susan Dodsworth
Reviewed by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
60
CONSENT AGENDA ITEM D
Subject: Approval of activity fund report
A.
Pertinent Facts
1) By resolution the Board of Education of Unified School District No. 506, Labette County,
Kansas established an activity fund designated as the LCHS Activity Fund for the purpose of
receiving and expending funds for student activities including athletics, music, forensics,
dramatics and other board approved student extra-curricular activities.
2) As such, the activity fund secretary shall keep a record of all receipts and expenditures of the
fund and shall prepare and file with the board a statement showing all receipts, expenditures
and balance at the end of each month and at the end of each school year.
3) The Board received under separate cover titled “August 2011 bills and financial reports” the
called for report to be filed with the board. The report will also be available just prior to each
Board meeting on the district web site; click the tab “Board Meeting Agendas And Minutes”
from the drop down menu on the “District” tab.
B.
Fiscal Notes
1) None
C.
Recommendation
That the board approves the activity fund report as presented.
By approving the consent agenda, the board approves the activity fund report as presented.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Susan Dodsworth
Reviewed by: Chuck Stockton
Regular Meeting
August 8, 2011
USD 506 Board Meeting Agenda
61
CONSENT AGENDA ITEM E
Subject: Approval of resignations
A.
Pertinent Facts
1) Mr. Scott Smith, seasonal grounds keeper, has tendered a resignation effective July 29, 2011.
B.
Fiscal Notes
1) None.
C.
Recommendation
That the Board approves the consent agenda items as presented.
By approving the consent agenda the board accepts the resignation of Scott Smith, seasonal
grounds keeper, as presented.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
62
CONSENT AGENDA ITEM F
Subject: Employment of personnel
A.
Pertinent Facts
1) Due to the recent resignation of Labette County High School graphic arts and business teacher,
Beth Conrad, an opening was posted and interviews of potential candidates conducted on
Wednesday, August 3, 2011.
2) Mrs. Kelly Manley, LCHS business teacher, Mrs. Tracy Holzem, LCHS business teacher, Mr.
Marty Anderson, LCHS principal and Dr. Stockton, superintendent, interviewed 5 candidates
for the posted 6-12 business teacher position.
3) At this writing, reference checks are in progress as the final step prior to the presentation of a
candidate for employment approval. As such said candidate name will be presented for Board
approval at the meeting.
B.
Fiscal Notes
1) Payment based upon Board approved salary schedule.
C.
Recommendation
That the Board approves the consent agenda items as presented.
By approving the consent agenda the board approves the employment of
____________________________ for the 2011-12 school year as presented.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Marty Anderson
Reviewed by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
63
CONSENT AGENDA ITEM G
Subject: Approval of new supplemental assignment
A.
Pertinent Facts
a) Meadow View principal Chris Kastler has recommended the appointment of Kyleigh Hucke as
the Meadow View cheerleading sponsor for the 2011-12 school year.
B.
Fiscal Notes
1) Supplemental positions are part of the negotiated agreement and as such payment for these
positions is outlined in the negotiated agreement.
C.
Recommendation
That the Board approves the consent agenda items as presented.
By approving the consent agenda the Board approves the supplemental assignment of Kyleigh
Hucke for the 2011-12 school year as presented.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Chris Kastler
Reviewed by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
64
CONSENT AGENDA ITEM H
Subject: Approval of request for use of facilities
A.
Pertinent Facts
1) The Altamont City Recreation Commission has requested the use of the cafeteria in Labette
County High School (See Attachment A).
2) Additionally, the Altamont City Recreation Commission has requested that the Board of
Education waive the facility usage fee.
3) The Board previously established usage fees as follows:
• Building rental fee: $15.00/hr.
• (Fees waived for 4-H, PTO & Scouts)
4) Historically the Board of Education has waived the usual facilities usage fee for similar
requests.
B.
Fiscal Notes
1) None
C.
Recommendation
That the Board approves the consent agenda item as presented.
By approving the consent agenda the board approves the facility usage request of Altamont City
Recreation Commission as written, including a waiver of facility usage fees for the “Music in the
Park” event.
NOTE: The consent agenda is a method whereby the board, with one motion, may approve (by consent) all consent agenda
items as a single block with one motion as opposed to separate consideration and discussion of each item. Consent agenda
items are routine, informational, or the receipt of reports, which may not need discussion. This procedure assumes that each
board member has read and studied the agenda prior to the meeting.
Prepared by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
65
Attachment A
USD 506 Board Meeting Agenda
66
INFORMATION ITEM A
Subject: Review of USD 506 pre-school program
The purpose of this item is to provide Board members an opportunity to provide the superintendent
feedback on a proposed change in the USD 506 pre-school program. Currently, USD 506 participates in
two pre-school programs; one administered by Greenbush for at-risk 3 to 5 year olds and another
administered by the SEK Interlocal #647. Both are currently housed in the Altamont Grade School
(AGS) and the Mound Valley Grade School. Both programs offer a morning session and afternoon
sessions that run concurrently at either AGS or Mound Valley, serving the needs of USD 506 pre-school
aged children selected from among those eligible to participate in either program. That is to say that while
one is at AGS the other is in session at the same time in Mound Valley during the morning session and
vice versa during the afternoon session. The proposed change for Board input is to locate either for a full
day at one or the other location. That is to say that one program would be located at AGS for the entire
day, hosting both a morning and afternoon session while the other is at Mound Valley for the entire day,
hosting both a morning and afternoon session, for the entire school year.
The purpose of the Kansas Preschool Program: Four Year Old At-Risk is to provide a quality early
learning program for four-year old children who meet at-risk criteria. The objectives for the program are
as follows:
1. Help at-risk preschool children acquire the skills, knowledge, and behaviors that they need to
transition successfully to kindergarten.
2. Reduce the number of at-risk children who are retained in grade during their primary school years.
3. Reduce the number of at-risk children who are referred for special education evaluations during their
primary school years.
4. Reduce the achievement gap between at-risk and non at-risk primary age children.
5. Increase the level of parent participation in the education of their at-risk children.
6. Provide information to policy makers to assist in planning programs and services for at-risk
preschoolers.
Greenbush administers the USD 506 at-risk pre-school program through a grant from the Kansas
Department of Education (KSDE). The current KSDE grant is for 24 students. Eligible students are
recruited and selected by Greenbush staff based upon meeting the criteria listed in attachment B.
Additionally; USD 506 does not provide school transportation for at-risk pre-school students. Rather,
parents are responsible for transporting students to and from school. Further, all USD 506 3-5 year old
students meeting the at-risk criteria are eligible to participate in our at-risk pre-school program.
Our Special Education pre-school is administered by the SEK Interlocal #647, of which USD 506 is a
member. Pre-school age children with special needs as determined by the appropriate Interlocal staff are
eligible to receive special education services that may include attending the USD 506 special needs preschool program. As part of this pre-school program, a limited number of “model students” are admitted to
provide a balanced program. Model students have no special needs and are selected cooperatively by
interlocal and USD 506 staff members. If identified as a need for special needs students, district
transportation is provided to and from school as part of the special education services. Model students’
parents are responsible for their transportation to and from school.
USD 506 Board Meeting Agenda
67
The intended change in location for both programs is part of an effort to improve the quality of services
available to all USD 506 eligible students. My intent is to house the special ed program at Altamont
Grade School and the at-risk program at Mound Valley Grade School. This change will provide more
time for both teachers to prepare for and address the needs of their respective students by eliminating
travel time and conversely increasing planning time. Additionally, both teachers will benefit from
starting and ending each day in the same location, as opposed to starting in one location and ending in
another, after which said teacher must prepare materials and lessons for both locations, often times
creating the need to prepare duplicate materials and potentially deal with the inconvenience of needed
materials located in another location. Another advantage that can be realized by this change is providing
both teachers and their respective programs the opportunity to become a more permanent part of their
respective school culture and support system.
A concern that has been expressed about this arrangement is the loss of a pre-school program in the
community. While this is true for those fortunate and eligible students in the Altamont and Mound Valley
communities, the same cannot be said for less fortunate and eligible students in any of the other USD 506
communities served by these programs. Further, in any given year eligible students in either program
may or may not be located in close proximity to either program.
There is no additional cost associated with this change as the furniture and materials needed for either
program are located in both locations. Further, transportation needs vary in any given year based upon
the location of eligible special needs students. As transportation is not provided for at-risk pre-school
students, the change in location for a ½-day is at best an issue of convenience or inconvenience given any
number of families in any present or future school year, may be located throughout the district regardless
of program location past, present or future.
At this point it is the Board’s opportunity to provide reasons why this change should not occur. Should
you have no concerns, it is my intent to proceed with the proposed change for the 2011-12 school year.
As parents are still awaiting notification of acceptance and location, an immediate change should not
create parental issues other than those previously mentioned. Pre-school staff have been advised of this
potential change and are anxious to begin setting up their rooms regardless of this discussion’s outcome.
Prepared by:
Chuck Stockton
Board Meeting:
August 8, 2011
USD 506 Board Meeting Agenda
68
Attachment B
USD 506 Board Meeting Agenda
69
INFORMATION ITEM B
Subject: Consideration of resolution to continue capital outlay tax levy
As provided for by law and by appropriate resolution, the Board established for five years, on October 9,
2006, a capital outlay mill levy not to exceed 8 mills. Further, the law provides that a capital outlay mill
levy cannot exceed five years or 8 mills. As such this item is presented for Board discussion of the need to
approve another resolution in order for the District to continue to access a tax levy for the capital outlay
fund. It is my recommendation that the Board, by resolution, establish a five-year capital outlay mill levy
not to exceed 8 mills.
Should the Board support this recommendation, a resolution will be presented for approval at the
September meeting prior to the expiration of the current mill levy. It should be noted that the approval of
such a resolution only provides for the authority to levy 8 mills for Capital Outlay. The process of
actually levying up to 8 mills is part of the budget approval process. The 2011-12 proposed budget
presented at this meeting calls for a 1-mill capital outlay levy. This is precipitated by the fact that stateaid is no longer provided for capital outlay and the desire of the Board to hold the District’s total mill levy
flat.
The following expenditures may be paid from the capital outlay fund: acquisition, construction,
reconstruction, repair, remodeling, additions to furnishing and equipping buildings necessary for school
district purposes, including housing and boarding pupils enrolled in an area vocational school operated
under the board of education, architectural expenses incidental thereto, the acquisition of building sites,
the undertaking and maintenance of asbestos control projects, the acquisition of school buses, and
acquisition of other equipment.
The current capital outlay fund balance is at 1.689 million dollars. Our annual capital outlay expenditures
typically total approximately $550,000. These expenditures include repairs and upkeep of district
properties and equipment. At the current District assessed valuation, 1 mill generates approximately
$49,000. In addition to the annual repairs and upkeep of district properties and equipment, a major and
long-term roof replacement project is in development. The proposed roof-replacement project includes an
immediate need to replace the biggest section of roof over Labette County High School estimated to cost
$250,000 from capital outlay funds. Once completed, the roof-replacement project will be presented for
Board consideration at a date to be determined.
In an effort to fully educate the Board and public it should also be noted a capital outlay tax levy may be
made if authorized by resolution, unless a petition in opposition to the same, signed by not less than 10%
of the qualified electors of the school district, is filed with the county election officer of Labette County
within 40 days after the last publication of the resolution. In the event a petition is filed the county
election officer shall submit the question of whether the tax levy shall be authorized to the electors in the
school district at an election called for that purpose, or at the next general election, as is specified by the
board of education.
Prepared by:
Chuck Stockton
Board Meeting:
August 8, 2011
USD 506 Board Meeting Agenda
70
INFORMATION ITEM C
Subject: Consideration of designated workers compensation provider
The purpose of this item is to seek Board member input on a proposal to designate a USD 506 workers
compensation medical provider. Employees of USD 506 are covered by workers compensation insurance
provided by the district. All work related injuries or illnesses are managed through the district’s workers
compensation program. The district abides by all the regulations regarding the investigation and
compensation for workers injured within the scope of their duties to the district.
The law provides that the Board of Education may name a health care provider as the district's designated
workers compensation medical provider. Doing so would require any employee seeking treatment for a
work related injury or condition, in order to be eligible for workers compensation benefits, to utilize the
Board designated health care provider as the first medical contact.
Protecting the safety and health of all employees while on the job is a high priority of the District.
However, despite the best health and safety efforts, accidents will occur. Should an employee be injured
on the job, an effective designated medical provider approach will provide our employees with quality of
care, while providing coordination and communications between the employee, the District, the medical
provider, and our workers compensation insurance provider.
My goal is to designate a medical provider trained in occupational medicine with a firm knowledge of the
workers compensation system to enhance the implementation of reasonable accommodations for the
injured worker’s return to work, and provide for effective cost controls impacting our continually rising
workers compensation insurance premiums.
In addition to providing work related injury treatment, a designated medical provider might also be
designated as the sole provider of work required physicals. Again, said designation provides the district
more control over cost and employee fitness for assigned work.
Please provide your ideas and input regarding this proposal, including recommendations for next steps,
should you believe such a proposal would be of benefit to the District and its employees.
Prepared by:
Chuck Stockton
Board Meeting:
August 8, 2011
USD 506 Board Meeting Agenda
71
BUSINESS AGENDA ITEM A FOR SEPARATE CONSIDERATION
Subject: Labette County High School in-school suspension supervision
A.
Pertinent Facts:
1) The purpose of this item is to seek Board approval for the addition of in-school suspension
supervision at Labette County High School for the 2011-12 school year. Board members may
recall that in the fall of 2009, the Board undertook the study and eventual implementation of
significant changes in staffing due to anticipated cuts in state funding for K-12 public
education. One such change in staffing was the employment of one person assigned the duties
of director of transportation, athletic director and in-school suspension supervisor. Three
different persons were previously responsible for each of the three separate duties.
2) Following a full year of implementation during the 2010-11 school year, a review of this
staffing change resulted in the conclusion that to expect one person to perform all three duties
was not reasonable. The positions of District Athletic Director and Transportation Director
require a great deal of time to be devoted to personnel as well as student issues. While
supervising students in in-school suspension, it was difficult and often times inappropriate to
have the needed conversations or interactions required as part of the responsibilities related to
athletics and/or transportation.
3) Supervision of in-school suspension does not always allow a proactive approach in dealing
with personnel or student issues related to athletics and/or transportation. Freeing up the
District Athletic Director/Transportation Director from in-school suspension duties will allow
said individual to spend the time necessary for developing relationships and regularly checking
on, and lending support to, athletic and transportation personnel, students and community
members.
4) Further analysis shows that the addition of an in-school suspension supervisor will still save a
great deal of money compared to the past practice of employing three different individuals, as
well as requiring the K-8 Principals to perform all athletic related duties for their buildings.
Staffing the three positions previously was at an annual cost of $66,500. At this time, the
position of District Athletic / Transportation Director is staffed at a cost of $40,000 on a 12month contract.
5) Pending Board approval, the next steps in this process are to post the position of in-school
suspension supervisor and recommend for Board approval, employment of personnel at the
September 2011 regularly scheduled meeting.
B.
Fiscal Note:
1)
The proposed in-school suspension supervisor would be staffed four (4) days a week,
currently planned for Tuesday through Friday. Said person would be employed at the
classroom aide rate of $9.10 per hour or approximately $11,000 annually. This still yields a
savings of $15,500 per year, which does not include time required of grade school principals
related to athletics.
USD 506 Board Meeting Agenda
72
C.
Recommendation:
Approve the addition of an in-school suspension supervisor as presented.
Prepared by:
Marty Anderson
Reviewed by:
Chuck Stockton
Board Meeting:
August 8, 2011
USD 506 Board Meeting Agenda
73
BUSINESS AGENDA ITEM B FOR SEPARATE CONSIDERATION
Subject: Consideration of new tractor purchase for Vo-Ag program
A.
Pertinent Facts:
1) The purpose of this item is to seek Board approval for the purchase of a new tractor for the
Vo-Ag program at Labette County High School. The Labette County High School Ag
department currently has in inventory a 35 year-old Ford diesel tractor, model 4600. The Ag
department uses the tractor primarily to mow pasture, spread fertilizer, and move hay over the
course of the calendar year. The maintenance department also uses the tractor to move and
level rock and dirt, as well as snow removal.
2) The age of the tractor along with limited safety features that would otherwise be available on
current tractor models limits the instructional use of the Ag department’s Ford tractor. The
purchase of a new tractor is intended to provide an additional piece of equipment for
maintenance, as well as provide our Ag teachers a resource to have a safety program of
instruction that is practical, effective, economical of class time, and of sufficient depth and
scope to actually change attitudes and impart understanding to our students.
3) The operation of agricultural machinery differs from the relatively formalized equipment
operation in industry. Where the worker in industry performs primarily one type of operation
in a standardized environment, a farm worker must perform a large variety of operations under
greatly varying conditions. Industry usually works on a time schedule of eight hours, while
farmers in some seasons may work twelve or more, thus possibly developing a hazard due to
fatigue. Training must be provided so that there will be flexibility. Technical agriculture
changes so rapidly that many of the facts, rules, and procedures learned today may be obsolete
tomorrow. The individual must learn to adapt himself to this changing world, for if he is to
remain progressive, staying alive and well, there will rarely be someone to tell him what to do.
As such a new tractor purchase will provide students with hands-on opportunities to learn
many of today’s farming techniques including the predominance of GPS equipment.
4) The requested action would be to grant the superintendent or his designee authority to develop
bid specifications, let bids, evaluate bids and execute all necessary actions to secure the
purchase and acquisition of the specified tractor and equipment. Based upon our preliminary
analysis the Ag department, pending Board approval, will pursue the purchase of a CASE or
John Deere tractor. Area vendors of both products have been supportive of the local Vo-Ag
program.
B.
Fiscal Note:
1) Estimated cost of the new tractor and equipment is less than $50,000. Funding for this
purchase has been budgeted annually in the Vocational fund for the purchase of equipment as
exemplified by the Board’s recent approval for a new alignment machine in the automotive
department.
USD 506 Board Meeting Agenda
74
C.
Recommendation:
Authorize the superintendent or his designee to develop bid specifications, let bids, evaluate bids
and execute all necessary actions to secure the purchase and acquisition of the specified tractor
and equipment as presented.
Prepared by: Dustin Wiley
Reviewed by: Chuck Stockton
Board Meeting
August 8, 2011
USD 506 Board Meeting Agenda
75
BUSINESS AGENDA ITEM C FOR SEPARATE CONSIDERATION
Subject: Approval of 2011-12 budget adoption
A.
Pertinent Facts:
1) The Board received under separate cover a copy of the proposed budget.
2) Per K.S.A. 79-2929 notice of the proposed budget and all essential items in the budget must be
published in the designated newspaper at least 10 days in advance of the scheduled Budget
Hearing.
3) Based upon Board approval to publish the proposed budget, this provides an August 10
publication in the weekly edition of the Labette Avenue, the Board designated newspaper for
legal publications, of the proposed budget and notice of the subsequent budget hearing.
4) Ten calendar days following publication of the proposed budget and notice of the subsequent
budget hearing is Saturday, August 20. As such the budget hearing has been scheduled on
Monday, August 22, 7:00 p.m. at the Curran Administrative Center. Board approval of the
budget on Monday, August 22 will also allow for district administration and staff to submit the
approved budget to the Labette County Clerk and the Kansas State Department of Education
by the August 25th deadline.
3) The basis of Kansas public school funding relies on student enrollment, referred to as full-time
equivalent or FTE. FTE is differentiated from actual headcount as exemplified by a
kindergarten student counted as .5 FTE for funding purposes. The fiscal year 2012 (FY12)
was prepared based upon an estimated FTE of 1622 or 34 more FTE than our actual FTE for
FY11. This number is likely more than our actual FTE; however, the higher number was used
to provide maximum operating capital while minimizing negative tax implications.
4) Board members will recall that base state aid per pupil (BSAP) has been reduced multiple
times in the last two fiscal years and currently stands at $3780. Current BSAP is down $653
per FTE compared to the 2008-2009 (FY09) adopted budget.
5) The proposed budget includes a total mill levy of 51.517, compared to the adopted mill levy of
51.515 for FY11. The proposed supplemental general budget is 25.682 mills, up from last
year’s actual mill levy of 23.631. Bond and interest is 4.835 mills, down slightly from last
year’s actual 5.049 mills. The proposed capital outlay mill levy has been reduced for the
second consecutive year and is proposed to be 1 mill, resulting in a flat total proposed mill
levy to avoid an additional tax burden on 506 patrons. Further, it is anticipated that the actual
tax levy will be slightly less than published as has been the case each of the past two years.
6) The proposed budget shall be reviewed in more detail as part of the item presentation. Board
members are then given the opportunity to propose adjustments to same after which a final
budget is approved for publication.
USD 506 Board Meeting Agenda
76
7) Final approval of the budget by action of the Board follows the budget hearing scheduled for
Monday, August 22, 7:00 p.m., Curran Administrative Center, when interested patrons are
given the opportunity to present questions, comments or concerns regarding the proposed
2011-12 budget at the budget hearing preceding the regular meeting.
B.
Fiscal Note:
1) The proposed budget includes a total mill levy of 51.517 and budgeted expenditures totaling
$23,469,234 including $10,285,380 in general fund expenditures and $3,447,409 in
supplemental general fund expenditures.
C.
Recommendation:
1) The Board of Education approves for publication Labette County USD 506 budget for 2011-12
as presented (as amended).
Prepared by: Chuck Stockton
Regular Meeting:
August 8, 2011
USD 506 Board Meeting Agenda
77
USD 506 – Labette County August 2011 bills and financial reports Presented August 8, 2011 for Board approval 1 of 23
2 of 23
3 of 23
4 of 23
5 of 23
6 of 23
7 of 23
8 of 23
9 of 23
10 of 23
11 of 23
12 of 23
13 of 23
14 of 23
15 of 23
16 of 23
17 of 23
18 of 23
19 of 23
20 of 23
21 of 23
08/05/11 09:00:11am
03-03-03 rebrep16.lst
dir:>ACT
MAPP2
REVENUE/EXPENSE/BALANCE BY FUND
PAGE
1
USD #506 H.S. ACTIVITY FUND
REPORT PREPARED ON 08/05/11 BUDGET YEAR 12
FUND
010
011
013
014
015
016
017
018
019
020
024
025
026
027
028
030
032
033
035
036
038
039
040
041
042
044
045
046
047
049
050
052
053
054
055
058
059
060
061
065
NAME
YEARBOOK
LCHS GATE RECEI
BAND
CHESS CLUB
VIC GEORGE MEMR
F.B.L.A.
FELLOWSHIP CHRI
FFA
FCCLA
LC FLAG CORP
L-CLUB
LANGUAGE MASTER
LIBRARY CLUB
MUSIC CHORUS
HOSA
SADD
SENIORS 2008
SENIORS 2011
SENIORS 2010
SIGMA MU
WINGS
LC CHEERLEADERS
STUDENT COUNCIL
MOON BUGGY FUND
TEACHER'S ACTIV
VICA
WEIGHT LIFTING
KAYS
SENIORS 2012
INTRNL THESPIAN
HONOR SOCIETY
RENAISSANCE PRO
adam madl schol
LCHS DANCE TEAM
Science Club
FORENSICS
LCHS ACTIVITIES
SENIORS 2009
SEK LEAGUE ACCO
SALES TAX
REPORT TOTALS
FOR ALL FUNDS
ENDING
BEGINNING
PREV. YEAR
CURR. YEAR
PREV. & CURR.
(PREV. YEAR UNENCUMBERED
CASH BALANCE
+REVENUES -PO EXPENSES
-EXPENSES =CASH BALANCE -ENCUMBRANCES CANCEL. PO'S) =CASH BALANCE
1,956.68
41.86
.00
.00
1,998.54
.00
.00
1,998.54
1,896.15
207.00
.00
.00
2,103.15
.00
.00
2,103.15
364.73
.00
.00
112.77
251.96
.00
.00
251.96
801.76
.00
.00
.00
801.76
.00
.00
801.76
400.22
.00
.00
.00
400.22
.00
.00
400.22
4,739.79
301.86
.00
300.00
4,741.65
.00
.00
4,741.65
2,643.80
.00
.00
.00
2,643.80
.00
.00
2,643.80
1,907.85
.00
.00
.00
1,907.85
123.75
.00
1,784.10
2,025.84
.00
.00
180.00
1,845.84
280.00
.00
1,565.84
114.61
.00
.00
.00
114.61
.00
.00
114.61
192.35
.00
.00
.00
192.35
.00
.00
192.35
1,070.89
.00
.00
.00
1,070.89
.00
.00
1,070.89
1,549.18
2.21
.00
269.05
1,282.34
.00
.00
1,282.34
.00
.00
.00
.00
.00
.00
.00
.00
2,540.74
.00
.00
1,438.42
1,102.32
164.00
.00
938.32
75.71
.00
.00
.00
75.71
.00
.00
75.71
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
342.33
.00
.00
.00
342.33
.00
.00
342.33
.00
.00
.00
.00
.00
.00
.00
.00
4,749.06
.00
.00
.00
4,749.06
4,724.64
.00
24.42
141.79
.00
.00
.00
141.79
.00
.00
141.79
90.08
.00
.00
.00
90.08
.00
.00
90.08
721.40
.00
.00
.00
721.40
.00
.00
721.40
152.91
1.86
.00
.00
154.77
.00
.00
154.77
38.34
.00
.00
.00
38.34
.00
.00
38.34
390.81
.00
.00
.00
390.81
.00
.00
390.81
2.07
1.85
.00
.00
3.92
.00
.00
3.92
6,910.33
.00
.00
.00
6,910.33
.00
.00
6,910.33
223.73
.00
.00
.00
223.73
.00
.00
223.73
178.74
.00
.00
.00
178.74
.00
.00
178.74
.00
.00
.00
.00
.00
.00
.00
.00
1,067.54
.00
.00
.00
1,067.54
.00
.00
1,067.54
864.31
.00
.00
.00
864.31
.00
.00
864.31
.00
.00
.00
.00
.00
.00
.00
.00
176.63
.00
.00
.00
176.63
.00
.00
176.63
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
389.04
.19
.00
389.04
.19
.00
.00
.19
----------.-- ----------.-- ----------.-- ----------.-- ----------.-- ----------.-- ----------.-- ----------.-38,719.41
556.83
.00
2,689.28
36,586.96
5,292.39
.00
31,294.57
22 of 23
08/05/11 09:00:14am
03-03-03 rebrep16.lst
MAPP2
BANK ACCOUNT SUMMARY
USD #506 H.S. ACTIVITY FUND
REPORT PREPARED ON 08/05/11 BUDGET YEAR 12
SACCT
00101
00102
BANK
AMOUNT
CHECKING ACCOUNT
INVESTMENT ACCOUNTS
TOTAL
INSUFFICIENT CHECKS
36,586.96
.00
----------.-36,586.96
.00
----------.-36,586.96
23 of 23
PAGE
2