SAMPLE SAFETY MANAGEMENT SYSTEM FOR A CLASS 1 OPERATION – Complex operation
SAMPLE SAFETY MANAGEMENT SYSTEM FOR A CLASS 1 OPERATION Smaller Class 1 vessels – Complex operation AMSA610 (05/14) Page 1 of 85 INTRODUCTION Legislation Framework The Marine Safety (Domestic Commercial Vessel) National Law Act 2012 (the Act) provides a single national framework for ensuring the safe operation, design, construction and equipping of domestic commercial vessels (DCVs). The Act imposes safety obligations on owners and masters of DCVs to ‘so far as is reasonably practicable’ ensure the safety of their vessels, marine safety equipment that relates to the vessel and the operation of the vessel. DCV owners and masters must implement and maintain safety management systems on their vessels to comply with their statutory safety obligations. The Australian Maritime Safety Authority (AMSA) as the National Regulator administers the Act and manages a framework for verifying the sufficiency of DCV safety management systems. Documented Safety Management Systems (SMS) are one way in which DCV owners can demonstrate that they comply with the safety management system requirements of the Act. The Act gives effect to the National Standard for Commercial Vessels (NSCV), which establishes recognised standards for the design, construction, equipping, operation and crewing of DCVs. NSCV Part E identifies the minimum requirements for the safe operation of DCVs. AMSA as the National Regulator has developed this Sample Safety Management System (SMS) to help DCV owners and operators meet their obligations under NSCV Part E and the Act. Introduction to Sample SMS This sample SMS is an example of a documented safety system for a complex Class 1 passenger operation. DCVs and their operations within Australia are extremely diverse as are the circumstances and environments in which they operate. This means that safety systems for DCVs must be tailored to suit their unique commercial operations and account for any associated organisational and operational risks. This sample SMS has been developed to provide DCV owners and masters with a document that: May assist them to develop their own operational SMS or equivalent safety system that may be used to demonstrate compliance with the requirements of NSCV Part E and the Act. May assist them to review and as necessary revise any safety system they’ve already established to more closely align it with the requirements of NSCV Part E and the Act. Wherever possible DCV owners are encouraged to involve their vessel masters and crews in the development, evaluation and review of their DCVs safety systems whether they take the form of a documented SMS or an equivalent approach that satisfies NSCV Part E. AMSA610 (05/14) Page 2 of 85 SAMPLE SMS - CONTENT Table of Contents 1. Vessel information and Contact Details - Revolution QVS1324 ................................................. 5 2. Risk Identification, Assessment and Management ...................................................................... 6 2. 1 Introduction .............................................................................................................................. 6 2.2 Risk Management Program Review ........................................................................................ 6 2.3 Risk Management Responsibilities .......................................................................................... 6 2.3.1 Vessel owner and Operations Manager ................................................................... 6 2.3.2 Vessel master ........................................................................................................... 6 2.3.3 Vessel Crew.............................................................................................................. 7 3. Vessel Owner’s Authority Statement ............................................................................................. 7 4. Designated Person ........................................................................................................................... 8 5. Master’s Responsibility and Authority Statement ........................................................................ 9 6. Resources and Personnel ............................................................................................................... 9 7. 8. 6.1 Crew training ....................................................................................................................... 9 6.2 Appropriate Crew .............................................................................................................. 10 Procedures for Onboard Operations ............................................................................................ 10 7.1 Passenger Safety Briefing .................................................................................................... 10 7.2 Use of Helmsperson .............................................................................................................. 11 7.3 Passenger Boarding Procedure ............................................................................................. 11 7.4 Passenger Verification Procedure ......................................................................................... 13 7.5 Vessel Pre-Departure Checks ............................................................................................... 14 7.6 Crew Fatigue Management Policy ......................................................................................... 14 7.7 Dive Operations Safety Procedure ....................................................................................... 15 7.8 Staff Drug and Alcohol Policy ................................................................................................ 18 7.9 Food Safety for Whale Watch Cruises and Dive Charters..................................................... 19 Emergency Preparedness ............................................................................................................. 20 8.1 Emergency Plan Primary Objective ....................................................................................... 21 8.2 Collision Emergency Procedure ............................................................................................. 21 8.3 Roles of Crew Members ........................................................................................................ 21 8.4 Crew Preparedness ............................................................................................................... 21 9. Follow up on hazardous occurrences and non-conformances ................................................ 21 10. Maintenance of vessel and equipment ........................................................................................ 21 10.1 Routine Programmed Maintenance ....................................................................................... 21 10.2 Unscheduled Maintenance .................................................................................................... 22 11. Documentation ............................................................................................................................... 22 12. Verification, review and evaluation .............................................................................................. 23 APPENDIX A - RISK MANAGEMENT.......................................................................................................... 24 APPENDIX B - TRAINING AND DEVELOPMENT ...................................................................................... 34 APPENDIX C - APPROPRIATE CREW ...................................................................................................... 45 APPENDIX D – EMERGENCY PLANS ........................................................................................................ 50 APPPENDIX E - FOLLOW UP ON HAZARDOUS OCCURRENCE AND NON-CONFORMANCE ........... 61 APPENDIX F - BRIDGE HANDOVER .......................................................................................................... 64 AMSA610 (05/14) Page 3 of 85 APPENDIX G - SMS VERIFICATION, REVIEW AND EVALUATION ......................................................... 65 APPENDIX H - VESSEL PRE-DEPARTURE CHECKS ............................................................................... 66 APPENDIX I - MAINTENANCE OF VESSEL AND EQUIPMENT ................................................................ 72 APPENDIX J - DOCUMENTATION ............................................................................................................ 81 AMSA610 (05/14) Page 4 of 85 1. Vessel information and Contact Details - Revolution QVS1324 VESSEL DETAILS Vessel Name: Revolution Unique Identifier No: QVS 1324 Vessel Type: Passenger Vessel Vessel Length: 24.75 Metres NSCV Risk Category: High Risk NSCV Service Category: Class 1C Single Screw Twin Screw Comments 458 kW 916 kW Total Un/Manned Comments Propulsion Power: Manned Machinery Space: Yes Machinery Smothering Fire Detection Space Fire Protection: Comments Automatic Detection Manual Operation of Smothering System Yes Yes Single Multiple Comments Yes 2 Tiers No of Decks CORE COMPLEMENT Certified Crew Uncertified Crew Master <35m NC MED 3 NC 1 Deck Hand BUSINESS OPERATION SUMMARY Crew Details Operating Area Activity Voyage Duration Pass Nos Certified Master Uncertified Engineer GPH D/Hand 1 Minimum Restricted Offshore Dive Charter 8 Hrs 24 Restricted Offshore Whale Watch 6 Hrs 94 M<35m NC MED 3 NC M<35m MED 3 NC NC 1 1 (Additional subject to outcomes of appropriate crew determinations) As per above CONTACT DETAILS Vessel Owner: Designated Person: Name Address Telephone Email or Fax Insight Dive and Eco Tours Pty Ltd 15 Copperfield Place 02 5678 4083 [email protected] High Ridge 0421 804 591 02 5678 4085 Peter Citizen, Director NSW 5643 Ms Rita West 125 Esperance Way 02 5467 3459 [email protected] Operations Manager Mercyville 0422 657 677 02 5467 3461 NSW 5634 AMSA610 (05/14) Page 5 of 85 2. Risk Identification, Assessment and Management 2. 1 Introduction Insight Dive and Eco Tours Pty Ltd has carried out and documented the identification, assessment and management of risks associated with the vessel and its commercial operations. The master and crew’s involvement in this process assisted greatly with the identification of existing hazards and potential risks associated with the vessel and its commercial operation. The methodology applied was consistent with AS/NZS ISO 31000:2009 with risk treatment based on a hierarchy of controls. This means the company’s first priority, where possible, was to eliminate identified hazards or risks through redesign, engineering solution, or changes to vessel operations or work practices. If the hazard or risk could not be eliminated then the focus centred on the application of a range of control measures to isolate and or minimise the exposure to risk. Documents used by the company to record the risk identification, assessment, treatment and control processes are listed at Appendix A. 2.2 Risk Management Program Review Insight Dive and Eco Tours Pty Ltd review their risk management process on an annual basis and carry out unscheduled reviews as necessary in response to: Identified improvement opportunities. Significant changes to the vessel or its operation. Any incident, accident or non-conformance. 2.3 Risk Management Responsibilities 2.3.1 Vessel owner and Operations Manager The vessel owner and operations manager assume overall responsibility for the maintenance, review and improvement of the vessel’s risk management program. They are also responsible for determining the master and crews’ level of involvement in the review process. In addition, the company has established the following policies to enhance workplace safety and the safety of its vessel operations: Fatigue management policy. Staff drugs and alcohol policy. Details of these policies can be found in section 7.6 and 7.8 of the SMS. These policies are reviewed by the vessel owner and operations manager in conjunction with the risk management program. 2.3.2 Vessel master The master must ensure all crew members are familiar with and understand the vessel’s risk management program and their responsibility to report any hazards or risks identified when performing their duties. AMSA610 (05/14) Page 6 of 85 The master must at the earliest opportunity: Report any significant threat to the vessel’s operation to the vessel owner and operations manager Take timely and appropriate corrective action to eliminate or mitigate any newly identified hazard or risk The master participates in the scheduled or unscheduled review of the vessel’s risk management program as directed by the vessel owner or operations manager. 2.3.3 Vessel Crew Crew members must comply with policies, procedures and guidelines established by the company to promote safety in the workplace and immediately report any safety issues or concerns to the master. The vessel owner or operations manager decides the crew’s level of involvement in the risk management review process. 3. Vessel Owner’s Authority Statement Mr Peter Citizen, of 15 Copperfield Place, High Ridge, NSW 5463 is the Managing Director of Insight Dive and Eco Tours Pty Ltd and owner of domestic commercial vessel Revolution Unique Identifier No QVS 1324. Mr Citizen works with the designated person to ensure the Revolution and its operations are effectively resourced. The vessel owner will consult with the designated person and as necessary the master and crew in the following areas: Development, maintenance, review and improvement of the vessel’s documented Safety Management System (SMS) Development, maintenance, review and improvement of any additional policies, procedures or guidelines considered necessary to assist the master and crew to fulfil their respective duties and responsibilities and provide for the safe and effective operation of the vessel The identification, delivery, review and improvement of induction safety training and ongoing learning and development initiatives for master and crew necessary to ensure currency of competency Determination of appropriate crew numbers to ensure their sufficiency for the vessel’s normal operations and emergency situations Planning and scheduling the vessel’s routine maintenance program Investigation of all incidents, accidents and non-conformances The implementation of corrective action and verification of its effectiveness The vessel owner understands the importance of establishing a safety culture within the company. The vessel owner and operations manager strive to provide a work environment where the reporting of near misses, incidents, accidents and non-conformances is encouraged at all levels within the company and is followed up with timely and appropriate corrective action. AMSA610 (05/14) Page 7 of 85 The following chart outlines the company organisational structure and reporting arrangements. Business and Vessel Owner Mr Peter Citizen Designated Person Operations Manager Ms Rita West Vessel Master Mr Gary Whitaker Vessel Crew Mr Toby O’Brien Ms Sienna Waters Mr Peter Symons 4. Key Responsibilities Company governance Strategic, business, operational and financial planning and management Regulatory compliance Leadership Human Resource Management Marketing and promotion Implementing and Maintaining SMS Key Responsibilities Manage/support commercial vessel operations Regulatory compliance SMS Designated Person WH&S Representative Administration and Vessel Support Key Responsibilities Vessel command Implement and comply with SMS Regulatory compliance Ensure safety of vessel, equipment and operations Crew training and development Clerical duties Passenger bookings Vessel support as directed by the Operations Manager Key Responsibilities Engineering duties - Refer vessel SMS General Purpose Hand duties - Refer vessel SMS Deck Hand duties – Refer vessel SMS Designated Person The vessel owner has appointed Ms Rita West, Operations Manager for Insight Dive and Eco Tours Pty Ltd as the person authorised to act on behalf of the vessel owner. The operations manager shares responsibility for: Monitoring the safety of vessel operations Ensuring the effectiveness of pollution prevention controls The allocation of resources sufficient to ensure the vessel’s seaworthiness Contributing to appropriate crew determinations The operations manager, as designated person, has the authority to decide matters affecting the vessel, its operation and SMS without prior consultation with the vessel owner. The designated person is to decide the circumstances in which the vessel owner is informed of or directly involved in matters affecting the vessel and or its safe operation. The designated person is familiar with and understands the vessel owner’s authority statement and will reflect its requirements while acting on the vessel owner’s behalf. AMSA610 (05/14) Page 8 of 85 5. Master’s Responsibility and Authority Statement The master is responsible for command of the vessel at all times during its commercial operations. The master must ensure the vessel is fit for purpose before undertaking any voyage and has the appropriate crew, is maintained and equipped with firefighting, safety and lifesaving appliances consistent with regulatory requirements for its service category, intended area of operation and associated risks. The master is responsible for: Implementing and complying with the vessel’s SMS including: Ensuring crew members know the precautions and procedures that provide for the safe operation of the vessel and protect the environment from ship-sourced pollution Delivery or coordinating delivery of the crew induction training program and any additional training or mentoring that is necessary to ensure the crew’s ongoing learning and development Regularly reviewing the duties and responsibilities of the crew to ensure their currency and relevance to the vessel’s operation Informing the designated person at the earliest opportunity of any matter that has the potential to expose those on board, the vessel, its operation or operating environment to risk Taking timely and reasonable measures to eliminate or effectively control any identified risk Approach the designated person for any assistance that is necessary to fulfil the above-mentioned responsibilities 6. Resources and Personnel 6.1 Crew training The company recognises that crew competency is critical to the safe operation of the Revolution and has established a training and development program that also covers employees working in roles that support vessel operations. The training and development program is structured to ensure crew members are equipped with the competencies necessary to effectively fulfil their duties and responsibilities during normal and emergency situations. The company uses the following documentation to ensure the required crew training and development for the vessels normal operations and emergency situations are met: Crew Safety Induction Checklist Emergency Plans Crew Duty and Responsibility Statements Crew Duties and Responsibilities Competency Assessment Vessel Pre-Departure Checklists Use of Helmsperson Procedure Passenger Verification Procedure Passenger Boarding Procedure Crew Fatigue Management Policy Staff Drug and Alcohol Policy AMSA610 (05/14) Page 9 of 85 The development component of the training program is used as necessary by the master to refresh crew training and maintain currency of competency. The master maintains written records of all training and development that confirm: Details of participants Date and venue Training results Training records are signed by both the trainer and trainee/s on completion of delivery. Forms used by the company to support the delivery of the training and development program are included at Appendix B. All training and development records are held in the company’s office at 15 Copperfield Place, High Ridge, NSW 5643 and can be viewed at any time with prior arrangement with the designated person. 6.2 Appropriate Crew The Revolution conducts whale-watching cruises and dive charters. The whale watching activity is conducted seasonally with dive charters offered all year round weather permitting. The following are taken into account to inform appropriate crew determinations: The specific nature of each of the above business operations Variations in passenger numbers Variations in passenger profile (elderly, children - other passengers with special needs) Vessel design and general layout Onboard systems or installations that enhance the vessel’s emergency response capability Proximity of the vessel’s operating areas to emergency assistance Significant changes to the vessel or operating areas The designated person is accountable for ensuring sufficient and appropriate crew numbers and draws on the knowledge and experience of the master and other key personnel to inform this determination. The templates at Appendix C are used to record outcomes of these determinations and the method applied. 7. Procedures for Onboard Operations 7.1 Passenger Safety Briefing Insight Dive and Eco Tours Pty Ltd has established a formalised system that alerts passengers to the important safety features of the vessel, including how to put on a life jacket and action to be taken by them in the case of an emergency. The “Passenger Safety Briefing Template” and other relevant information used during this briefing are located at Appendix D of the SMS. The following procedures have been established to assist with the safe management of a number of activities that by their nature pose an increased risk to the safety of the vessel operations and those onboard. AMSA610 (05/14) Page 10 of 85 7.2 Use of Helmsperson This procedure is to be observed prior to handing over the helm to the general purpose hand or another suitably qualified person. The reference to “another suitably qualified person” means: The holder of a lesser certificate of competency; or A person who has demonstrated to the master the knowledge and skill necessary to safely fulfil the role of helmsperson Vessel Command Responsibility The master retains command responsibility and accountability at all times. When the general purpose hand or another suitably qualified person is carrying out the role of helmsperson it’s to be under the direct supervision of the master at all times. AMSA Note: In the case of an operation where an appropriately qualified watchkeeper forms part of the crew a Bridge Handover Procedure should be employed that may include the following: The master must ensure the helmsman is advised of and understands the following: The vessel’s current course and speed (Course made good or Course to make good) The vessel’s intended destination Current status of navigational equipment The vessel’s current position and proximity of any other vessels operating in the area Any other identified threats to the vessel i.e. reefs, restricted, shallow or narrow channels Tidal information if critical to under keel clearance Current weather conditions and sea state Forecast changes to the current weather or sea state i.e. weather alerts/warnings Operational status of the vessel’s main and auxiliary machinery Operational status of the vessel’s radio communications equipment Radio communication protocols Proximity of the nearest safe haven Current status report on the vessel’s operational activities i.e. whale watching or dive operations Update on passenger numbers Update on crew numbers and their assigned roles and responsibilities Bridge Handover Record The master is to use the “Bridge Handover Checklist” at Appendix F to verify the competency of a helmsperson. The competency check must: Be carried out prior to the person relieving the master at the helm Be refreshed at 3 monthly intervals or in response to any identified non-conformance or improvement opportunity Recorded as part of the training and development program 7.3 Passenger Boarding Procedure This procedure has been prepared to assist the safe boarding of passengers identified as special needs during the passenger verification process AMSA610 (05/14) Page 11 of 85 Vessel Master Responsibility The master must ensure: Crew responsible for supervising the boarding of passengers are conversant with their duties and responsibilities under this procedure and this is verified in accordance with the company’s crew training and development program” Affected passengers receive assistance and first aid at the earliest opportunity The designated person is informed at the earliest opportunity of any incident or accident that occurs during the boarding of passengers The details of all incident and accidents are recorded in the vessel log Designated Person The designated person must ensure: The passenger boarding procedure is reviewed and as necessary improved in consultation with key staff as part of the company’s risk management process Arrangements are made for any further medical assistance that may be required in response to an incident alert received from the master That in the event of a passenger being referred to hospital, the passenger’s next of kin is informed of the situation if circumstances permit. Vessel Crew Crew members must abide by the procedure when assigned to assist with the safe boarding of passengers. Requirements Assigned crew must ensure: All children are accompanied by and are under the direct supervision of an adult when boarding the vessel Approach people in wheel chairs and their carers to offer assistance with their boarding That should a special needs passenger or their carer decline crew assistance the assigned crew member is to record the situation in the passenger manifest In the event of a passenger experiencing a slip, trip or fall during the boarding process assigned crew must: Immediately attend the passenger/s Assess the situation Inform the master of the incident and any need for medical assistance If serious, apply first aid, comfort the passenger/s and ask them to remain where they are until medical assistance arrives Remain with the passenger/s pending arrival of support from shore-based staff Note the incident details, passenger name, time, date, possible cause, and nature of injury Complete an incident report and refer it to the master AMSA610 (05/14) Page 12 of 85 7.4 Passenger Verification Procedure This procedure details the company requirements for recording and verifying passenger numbers to assist passenger management in normal operations and emergency situations. Passengers who fall into the company’s definition of special needs (children under the age of 12, people in wheel chairs and those with mobility limitations) will be identified in the passenger manifest. These details are used by key personnel to assist with appropriate crewing determinations. Shore Staff Responsibilities Shore based staff who process passenger bookings must: Complete a passenger manifest (refer to Appendix J for Passenger Manifest Template) for each voyage Refer the completed passenger manifest for dive charters to the master at least 24 hours in advance of the scheduled voyage Refer the completed manifest for whale watch cruises to the master at least 24 hours in advance of the scheduled voyage or 48 hours in advance of the scheduled voyage if children or persons with special needs form part of the passenger complement Ensure the passenger manifest is updated as necessary to record any changes to passenger bookings Designated Person and Master Responsibilities The designated person is responsible for ensuring shore staff that carries out passenger bookings are familiar with the passenger verification procedure. The designated person and master review the passenger manifest prior to departure on each voyage to determine if a review of appropriate crew numbers is required. The master must also ensure: The general purpose hand or deck hand receives a copy of the passenger manifest to enable passenger verification during boarding Review the completed manifest upon receipt from the assigned crew member Inform shore staff in the booking office of any passengers that did not board the vessel in time for its scheduled departure General Purpose Hand or Deck Hand Assigned crew must: Use the passenger manifest to confirm passenger numbers for all voyages Assist with the boarding of identified special needs passengers in accordance with the company’s passenger boarding procedure” Refer the completed manifest to the master and advise of any discrepancies AMSA610 (05/14) Page 13 of 85 7.5 Vessel Pre-Departure Checks The master and crew perform and record completion of these checks in accordance with the schedule at Appendix H. Completed checklists are retained by the master as part of the vessels SMS documentation for the duration of the voyage. The master refers the checklists to the designated person on completion of every voyage for storage in the shore based office. The following procedure is to be adhered to when testing the vessels main propulsion engines and steering gear as part of the vessel’s pre-departure checks: The master is to use the vessel’s personal address system to provide all personnel with advance warning of the test Any person not directly involved in an operational test is to evacuate the affected area or space immediately upon hearing the master’s announcement The vessel’s engineer assumes responsibility for ensuring the machinery space is clear of personnel when main propulsion systems are being tested The general purpose hand assumes responsibility for ensuring the steering gear compartment is clear of personnel during the testing of this system The engineer and general purpose hand are to report the evacuation of the machinery space and steering gear compartment to the master The master must not carry out the operational test until confirmation of the above is received from the engineer and general purpose hand. 7.6 Crew Fatigue Management Policy Introduction The very nature of the Revolution’s commercial operations and duration of voyages should offset crew fatigue. However fatigue could be a factor in unexpected circumstances and the following policy has been established to minimise risk exposure. Vessel Owner Responsibility The vessel owner must: Maintain and as necessary review the company’s fatigue management policy in consultation with key staff Manage crew fatigue and associated work performance in accordance with this policy Master and Crew Responsibility Abide by the company’s fatigue management policy. AMSA610 (05/14) Page 14 of 85 Policy Intent To establish a structured framework that provides for the personal safety of individuals within the work environment and eliminates fatigue as a risk to the safety of commercial vessel operations. Disclosure The master and crew must inform the vessel owner of any situation where factors external of the work environment may cause them to be fatigued and unable to safely perform their respective duties and responsibilities. Notification Master and crew must give the vessel owner reasonable notification of any inability to work due to fatigue to assist with their short term replacement and to minimise disruption to commercial operations. Standard work hours Crew work a maximum of 8 hours on both whale watch cruises and dive charter operations so fatigue should not a factor under normal operating conditions. Should the vessels return to port be delayed for unexpected reasons the immediate proximity of its operating area to the coast should ensure timely assistance from other vessels or emergency response agencies thereby minimising the risk of crew fatigue. If extenuating circumstances cause the master and crew to work beyond a 12 hour continuous work shift replacement personnel are engaged to crew the vessel should it need to operate on the following day. Performance Management A documented warning system has been established to assist with the management of crew fatigue that is caused by personal external factors. The first disclosure by master or crew of an inability to work due to fatigue brought about by personal factors will be met with a written warning and support offered by the company to reduce the risk of reoccurrence. The second disclosure will result in the issuing of a cautionary letter to the person in question confirming that a further disclosure will cause their employment contract to be terminated. 7.7 Dive Operations Safety Procedure Insight Dive and Eco Tours Pty Ltd contracts the services of recognised recreational dive business operators to minimise and transfer the risk associated with recreational diving. The Revolution QVS1324 provides a means of transport to the dive site and acts as a platform from which the dive activity can be conducted. Dive charter operations are conducted at one of three separate sites subject to: Customer needs The suitability of prevailing weather conditions at these locations Advice received from the dive contractor in relation to the above AMSA610 (05/14) Page 15 of 85 Insight Dive and Eco Tours Pty Ltd’s safety management responsibilities are confined to: Ensuring the safe and secure accommodation of recreational divers, contracted personnel and their dive equipment Providing safe transit for the above personnel and their equipment to and from the specified dive site Ensuring dive contractors possess a documented system that provides for the safety of recreational dive activities Establishing and maintaining a procedure that: o Defines the interface between dive and vessel operations o Clarifies the respective safety management responsibilities and accountabilities of the designated person and dive contractor Safe operation of the dive tender as necessary to support recreational dive activities Vessel Safety Management System The designated person and master at all times retain sole responsibility for the ensuring the safe operation of the vessel and competence of its crew are consistent with the documented requirements of the vessel’s SMS. Under the vessel SMS recreational divers and employees of the dive contractor are passengers for the duration of voyages to and from designated dive sites. Dive Operations Safety Management Dive contractors engaged by Insight Dive and Eco Tours Pty Ltd to deliver recreational dive services from commercial vessel Revolution QVS1324 retain sole responsibility at all times for the following: Establishing a documented system that provides for the safety of recreational dive activities Ensuring personnel provided to support delivery of recreational dive activities are fully conversant with the requirements of the documented safety system Diver Code of Conduct Dive contractors are responsible for establishing and maintaining a code of conduct that clearly defines the recreational divers’ safety obligations and consequences if these obligations are not full discharged. Contracted Dive Master and Support Personnel Dive contractors assume sole responsibility for ensuring: All personnel provided to supervise/support the delivery of recreational dive activities and respond to any foreseeable emergency situation possess the appropriate qualifications and experience The number of the above personnel satisfies the regulatory requirements accounting for the total number people participating in recreational dive activities and variations in the level of their diving experience. AMSA610 (05/14) Page 16 of 85 Dive Site Specific Risk Assessment The dive master must conduct a site-specific risk assessment prior to the commencement of each dive. The dive contractor assumes sole responsibility for the integrity of this risk assessment and management process. The dive master is to inform the vessel master of the risk assessment outcomes to assist the interface with vessel operations and clarification of emergency response arrangements. Provision and Stowage of Dive Equipment Dive contractors are solely responsible for: The provision of all dive equipment for recreational dive activities Ensuring all dive equipment is fit for purpose and tested as applicable in accordance with regulatory requirements. The vessel’s general purpose hand or deck hand will liaise with the contracted dive master to assist with the stowage of dive equipment in the designated area. The dive master assumes sole responsibility for the safe and secure stowage of dive equipment on the vessel for the duration of the transit voyages to and from designated dive sites. Access to and Deployment of Dive Equipment No crew member of the Revolution QVS 1324 is permitted access to the dive equipment during or after its stowage. No other person is to access the dive equipment without prior authorisation of the dive master. The dive master or assigned member of the dive team must supervise the deployment of dive equipment to recreational divers on arrival at the dive site. Lookout for Dive Operations Dive contractors are responsible for ensuring a dedicated lookout is provided for the duration of each dive. Dive masters are to assign the lookout and ensure this person is confined to lookout duties for the duration of the dive. Dive Operations Communications Equipment Dive contractors are solely responsible for the provision of any radio communications equipment necessary to support the safety of recreational dive operations. This responsibility includes the provision of radio communications equipment that is fit for purpose and maintained in a serviceable condition. Diver Medical Fitness Dive contractors are solely responsible for the processes they employ to effectively manage foreseeable risks associated with the following: AMSA610 (05/14) Page 17 of 85 The medical fitness of recreational divers having regard for the intended dive site and anticipated diving conditions The varying experience and qualifications of recreational divers Dive Accident or Incident Dive masters are to immediately inform the vessel master of any unexpected incident or accident that occurs during recreational dive activities. Dive masters must provide an initial status report to the vessel master and updates as required. The vessel master will act on requests for assistance from the dive master and assign vessel equipment and crew to assist with any emergency response. The general purpose hand will assume command of the dive tender to provide assistance as required. Diver Medical Emergency and Medivac Contract dive personnel are responsible for administering immediate first aid or medical assistance to any injured recreational diver. The vessel’s senior first aid officer is to stand by to assist as required. The vessel master is to liaise with emergency response authorities to coordinate the timely evacuation of an injured diver for emergency medical treatment. 7.8 Staff Drug and Alcohol Policy The company recognises the misuse of drugs and alcohol by staff has the potential to threaten personal safety and the vessel’s safe operation. This policy has been prepared to minimise this risk and provide for the transparent and responsible management of disclosed or detected drug and alcohol misuse by staff. Vessel Owner Responsibility Establish and as necessary review the company’s drugs and alcohol policy in consultation with key staff as part of the company’s risk management process. Manage any misuse of drugs and alcohol by staff in accordance with the established policy. Master and Crew Responsibility Abide by the company’s drug and alcohol policy. Policy Intent To establish a structured framework that provides for the personal safety of individuals within the work environment and eliminates the misuse of drugs and alcohol as a potential risk to the safety of commercial vessel operations. Drug and Alcohol in the Workplace The company has a zero tolerance for drugs and alcohol which is specified in the company’s conditions of employment and all employees are advised of their requirements accordingly. AMSA610 (05/14) Page 18 of 85 With the exception of prescribed medication, no staff member is to bring or consume drugs or alcohol into the workplace. No staff member is to enter the workplace under the influence of drugs or alcohol. Staff members have an obligation to inform the vessel owner of any prescribed medication that may impair their capacity to safely fulfil their designated duties and responsibilities at work. Any detected breach of these conditions of employment will result in immediate termination of the staff member in question. Disclosure The master and crew must inform the vessel owner of any situation where personal circumstances external of the work environment may cause them to be unfit to safely perform their respective duties and responsibilities. Notification The master and crew must give the vessel owner reasonable notification of an inability to work due to the effects of drugs or alcohol. This is essential to enable engagement of suitable relief and minimise disruption to commercial operations. Privacy The company accepts that lifestyle choices made by employees of the company away from work are their personal business. None the less the company has a vested interest if these lifestyle choices impact on their performance at work, their personal safety and the personal safety of others. The company agrees that it will not divulge any details to a third party of any disclosure made by its employees in accordance with this policy. Performance Management This policy incorporates a documented warning system to assist the responsible management of drugs and alcohol misuse when disclosed to the vessel owner in accordance with this policy. The first disclosure by Master or crew of an inability to work due to impairment by drugs or alcohol will be met with a written warning and support will be provided by the company to reduce the risk of reoccurrence. The second disclosure will result in the issuing of a cautionary letter to the person in question confirming that a further disclosure will cause their employment contract to be terminated. 7.9 Food Safety for Whale Watch Cruises and Dive Charters Food Selection and preparation The company provides passengers with morning and afternoon tea in the form of tea, coffee, muffins and biscuits. A self-serve buffet lunch is also provided which includes a selection of cold meats, salads and sandwiches. With the exception of tea and coffee all other food is sourced from a contracted catering company and is delivered to the vessel immediately prior to departure on each voyage. The contracted catering company is responsible for compliance with regulatory requirements at all stages during the selection, preparation, packaging and transportation of food to the vessel. AMSA610 (05/14) Page 19 of 85 Once caterers deliver the food, Insight Dive and Eco Tours Pty Ltd assumes responsibility for its safe storage and handling. Food Storage Shore based support staff are responsible for the immediate transfer of food from the caterer to the vessel. These staff must: Check the prepacked food to ensure there are no signs of damage to the packaging that could have exposed the food to contamination Refuse to accept any food where there is evidence of damaged packaging and potential contamination Immediately inform the Designated Person of any concerns about food packaging Place milk, sandwiches, cold meats and salads directly into the vessels refrigerators Inform the master when all food has been appropriately stored on the vessel Food handling The assigned crew member (general purpose hand or deck hand) is responsible for passenger catering. Assigned crew complete an introductory course in the safe handling of food prior to taking on this role and completion of this training is recorded in the crew training records. When instructed by the master the assigned crew member is to remove muffins, sandwiches, cold meats and salads from the refrigerator and lay them out on the tables in the main passenger accommodation. Refrigerated or perishable food is to be removed from cold storage and laid out for passenger consumption as required to provide for its timely consumption. The assigned crew member is to thoroughly wash their hands, apply the company supplied sanitiser and don the protective gloves prior to removing any protective packaging from the food. The crew member is to wear the company cap or company supplied hair net at all times during food transfer and distribution. Once food has been laid out for passenger consumption, any food that is left over is to be disposed of, no leftover food is to be returned to the vessels refrigerator for cold storage. 8. Emergency Preparedness The vessel owner, designated person and master have collaborated to prepare the vessel collision emergency plan”. It is incumbent on the master as part of his or her crew training and development responsibilities to ensure all crew: Understand the primary objective of the emergency plan Are conversant with their designated roles and responsibilities in the emergency plan Demonstrate proficiency in fulfilling their designated roles and responsibilities through practical application during emergency drills AMSA610 (05/14) Page 20 of 85 8.1 Emergency Plan Primary Objective The primary object of this emergency plan is to ensure a timely, appropriate and coordinated response to the identified emergency and its effective management from occurrence to resolution whatever that form that may take. It includes the identification and management of any foreseeable risks associated with the emergency situation. 8.2 Collision Emergency Procedure This procedure forms part of the vessel collision emergency plan at Appendix D. 8.3 Roles of Crew Members These are defined in the vessel collision emergency plan at Appendix D and are to be used by the master to inform delivery of the crew training and development program. 8.4 Crew Preparedness Emergency drills are carried out by the master on a monthly basis to test and assess crew competency and the details of these drills are recorded in the vessel log. 9. Follow up on hazardous occurrences and non-conformances This procedure has been established to: Support an effective response to incidents, accidents and detected non-conformance Promote consistency in the application of its investigative processes The master is responsible for: Maintaining the incident and non-conformance register and ensuring completion of an incident and non-conformance report for each occurrence The timely investigation of all hazardous occurrences and detected non-conformance Confirming the effectiveness of follow up corrective action. The designated person coordinates a fortnightly meeting to provide for the review of reported hazardous occurrences and non-conformances. The incident and non-conformance register and individual incident and non-conformance reports are reviewed by the master, vessel owner and designated person at the fortnightly meetings. The incident and non-conformance register provides a summary of all occurrences that assists the company to identify and respond to any trends that may be developing. The forms at Appendix E have been prepared by the company to assist with the accurate reporting, capture and evaluation of all hazardous occurrences and non-conformances. 10. Maintenance of vessel and equipment 10.1 Routine Programmed Maintenance A routine maintenance program has been established for the Revolution, its machinery and equipment to ensure the vessel is maintained in a seaworthy condition appropriate to its commercial operations. AMSA610 (05/14) Page 21 of 85 Inspections carried out in accordance with the maintenance program are conducted by the vessel owner or the designated person. The person conducting the inspections is responsible for: The integrity of the inspection process The sufficiency and appropriateness of resultant determinations, and The timeliness and effectiveness of any action taken in response to findings Routine inspections of the vessel, its machinery and equipment are to be carried out by the vessel owner or designated person at monthly intervals and recorded in the template at Appendix I of the SMS. These inspection records are retained in the shore-based office. The person conducting the inspection decides if the master and or engineer should be involved in any aspect of the inspection process and takes responsibility for these decisions. Routine maintenance of the vessel, its machinery and equipment is carried out in accordance with the “Programmed Maintenance Schedule.” The schedule is maintained by the designated person and retained in the company’s shore based office. Refer Appendix I for a copy of this template. Regulatory requirements for the service and replacement of certain equipment have been factored into the routine maintenance schedule as have machinery and equipment warranties. 10.2 Unscheduled Maintenance The identification of the need for any unscheduled maintenance is part of the crew’s routine daily duties and responsibilities. The “Unscheduled Maintenance Report” at Appendix I is used by all crew to record the details of any identified need for unscheduled maintenance. This report is then to be referred to the master for consideration/action. The master is responsible for signing off all entries recorded in these reports and ensuring their referral to the vessel owner or designated person on completion of the unscheduled maintenance. 11. Documentation A vessel log is kept and maintained for the Revolution and the company has prepared passenger manifests for use for both its whale-watching and dive charter operations. The templates are located at Appendix J. The vessel log is maintained in electronic form with hard copies held on the bridge of the Revolution and in the secure file in the designated person’s office. The master is responsible for updating the vessel log for each voyage and ensuring the safe and secure storage of the electronic record on the bridge of the Revolution. The master is to forward a copy of completed vessel log to the designated person via email on completion of each voyage. The designated person is responsible for the safe and secure storage of the office copy of the vessel log. Appendix B of the SMS titled “Crew Training and Development” also includes a record of the following crew information: Employment commencement and cessation dates AMSA610 (05/14) Page 22 of 85 Completion of safety induction training and competency assessment Personal details such as their home address and telephone contacts and that of their next of kin The vessel logs (both original and back-up versions) are retained for a period of five years as are all documentary records of the SMS. 12. Verification, review and evaluation The SMS is subject to review each year and unscheduled reviews are carried out in response to any significant changes to the vessel’s operation or identified improvement opportunities and non-conformances. The master and designated person participate with the vessel owner in all review processes and these company representatives decide the circumstances in which the crew would also be consulted. The template at Appendix G is used by the company to record details of review processes and all resultant actions. The completed records are kept at the company’s office at 15 Copperfield Place, High Ridge, NSW. AMSA610 (05/14) Page 23 of 85 APPENDIX A - RISK MANAGEMENT AMSA – IMPORTANT NOTICE The following guidance material has been prepared to assist vessel owners, masters and crew to better understand the risk assessment and management provisions of NSCV Part E. The intent is to present sample guidance material and some worked examples that explain and express important aspects of the risk management methodology in a user friendly manner. If risk assessment and management within the context of commercial vessel operations is to be effective, it must be specifically tailored to a particular commercial vessel and its unique commercial operation. Vessel owners and operators assume sole responsibility for ensuring the sufficiency of their SMSs in this regard. This incomplete guidance material has been developed around a hypothetical vessel operation. Should any vessel owner, master or crew choose to apply the guidance material to their commercial vessel operation in part or full they assume sole responsibility and accountability for doing so including any consequence that may arise from it. The worked examples in this template are based on a “qualitative” rather than “quantitative” approach in evaluating the risk and effectiveness of control measures. Quantitative assessments which use historical or other facts and data to inform the likelihood or frequency of incidents or accidents and the severity of consequence are a more reliable measure. For example if a vessel owner had statistical records that confirmed over the last two years an average of 70 passengers had been carried on a total of 200 voyages and that only five slips trips or falls on the gangway had occurred and in each instance the personal injuries were confined to minor bruising or grazes this would allow for a quantitative assessment of likelihood, frequency and severity of consequence. AMSA610 (05/14) Page 24 of 85 Risk Assessment Outcomes Insight Dive and Eco Tours Pty Ltd has based its risk assessment and management process on the requirements of AS/NZS ISO 31000:2009 and has used the following information to promote consistency in its approach. Term Simple Meaning Hazard Something that exists and could cause harm (example - oil on deck) Foreseeable Risk Are the risks that reasonable people (example - other commercial vessel owners and operators for instance) would associate with commercial vessel operations. Risk What could happen if someone or something interacted with an identified hazard (example – personal injury due to slipping on the oil) Likelihood What are the chances that someone would slip on the oil (is the oil in a high traffic area or in a very remote or inaccessible location) Consequence What could happen if someone slipped on the oil (Minor/serious personal injury etc) Risk treatment Measures have been put in place to eliminate the hazard/risk or reduce it (Oil is cleaned up or the oily section of the deck is cordoned off to passengers and crew and cautionary signage erected) Risk Management Risk Control Residual Risk If the hazard or risk hasn’t been completely eliminated but controlled in some way what element of risk remains Tolerable Risk If some level of risk remains it is considered acceptable given the nature of controls that are in place Risk Register A table or similar that records all the identified hazards and risks associated with the vessel and its operations including a summary of the risk assessment and risk management/control outcomes. Risk Prioritisation The order in which risks that are identified in the “Risk Register” are subject to treatment/control. For example in most instances risks that receive an “Extreme” rating based on the likelihood and consequence would be treated/controlled prior to one that receives a “Medium” rating. LIKELIHOOD Category Explanation Almost certain/frequent Expected to occur in most circumstances, or often in the life of a vessel. Likely Probably occur in most circumstances but unlikely to occur often in the life of a vessel. Possible Might occur at some time, unlikely to occur to every vessel but may occur to a few vessels of a type. Unlikely/remote Unlikely to occur but should be considered as possible. Rare/improbable So extremely remote that it should not be considered as possible unless exceptional circumstances exist. AMSA610 (05/14) Page 25 of 85 CONSEQUENCE Category Human injury Financial cost Work/income/reputation Environment Catastrophe Multiple fatalities Loss of vessel Operations halted/end of income Major Fatality Extensive financial Major disruption to loss operations Major environmental damage Moderate Disabling injury requires medical Significant financial loss — rescue of vessel required Significant production/achievement disruption Significant environmental damage Notable financial loss Slight production/ achievement disruption Minor environmental damage Negligible financial loss No effect on work Negligible environmental damage treatment Minor First aid treatment — minor cuts bruises or bumps Insignificant No injuries Extensive environmental damage LIKELIHOOD and CONSEQUENCE MATRIIX Consequences Likelihood Insignificant Minor Moderate Major Catastrophic Almost Certain/frequent High High Extreme Extreme Extreme Likely Medium High High Extreme Extreme Possible Low Medium High Extreme Extreme Unlikely/very remote Low Low Medium High Extreme Rare/improbable Low Low Medium High High RISK TREATMENT/CONTROL RATING The company has used the following methodology to assist with determinations regarding the sufficiency of its risk treatment and control measures: Risk Treatment Method Risk Treatment Rating 1. Eliminate hazard/risk ( E ) Effective 2. Isolate hazard/risk or apply re-engineer or re-design solution ( A ) Adequate 3. Introduce administrative solution – (Staff training, Personal Protective Equipment, Cautionary Signage) ( W ) Weak 4. Employ a combination of isolate, re-engineer/re-design and administrative solutions ( A ) Adequate Dependent on the nature and type of these controls AMSA610 (05/14) Page 26 of 85 RISK MANAGEMENT Risk Register - Passenger Access and Accommodation Passenger Activity Identified Risks or Hazards Possible Effect on Passenger Safety Initial Risk Assessment Likelihood Boarding Vessel Slips, trips or falls on gangway Personal injury Boarding Vessel Fall from gangway Personal injury Boarding Vessel Gangway moves due to effect of wash Personal injury Using external stairs to access upper deck Slips or falls Personal injury Moving freely about the vessel Slips, trips or falls Personal injury Accessing crew only areas Exposure to plant and machinery Personal injury Passing through doorways Tripping on coaming Personal injury Accommodated on board Bar crossings Personal injury Accommodated on board Severe sea state Property damage Person overboard Consequence Existing Risk Control Measures Risk Level E A Revised Risk Assessment W Likelihood Consequence Revised Risk Control Measures Risk Level Residual Risk Accepted E A W Y Possible Moderate High A Rare Moderate Medium Possible Major Extreme A Rare Major High E Y Likely Moderate High Possible Minor Medium E Y Possible Major Extreme A Unlikely Moderate Medium A Y Possible Moderate High A Unlikely Moderate Medium A Y Unlikely Moderate High A Rare Moderate Medium Possible Moderate High A Unlikely Moderate Medium A Y Possible Minor to Major Extreme W Unlikely Moderate Medium A Y Possible Minor to Major Extreme W Unlikely Moderate Medium A Y W A E N Y Y Sea sickness Personal injury Person overboard Refer next page for worked example showing risk assessment and treatment process for Boarding Vessel AMSA610 (05/14) Page 27 of 85 RISK ASSESSMENT AND TREATMENT Risk Category – Passenger Access and Accommodation Passenger Activity – Boarding vessel Initial Risk Assessment Control Identified Hazards Risk Factors Existing Control Measures or Risks Likelihood Slips Trips and falls on gangway Possible Consequence Moderate Risk Level High Measure Rating E A Small tidal variations which limit/reduce gangway gradient W W Gangway lit as req Falls from gangway Unlikely Major High Gangway movement due to effects of vessel wash Possible Moderate High Structural failure of gangway Rare Catastrophic High Enclosed structure with stanchions, handrails and intermediate rails A Stable twin hull design of vessel W Six (6) knot speed limit in waterway Reputable gangway manufacturer A Revised Risk Assessment Control Identified Hazards Risk Factors Additional or Revised Control Measures or Risks Likelihood Slips Trips and falls on gangway Rare Consequence Moderate Risk Level Medium Measure Rating E A Install non-slip surface on gangway A Crew induction training covers passenger boarding procedure A Passenger boarding procedure included in vessel SMS A Crew assist boarding of special needs passengers as required A Signage at gangway entrance instructs passengers to maintain a secure hold of the handrail while boarding Falls from gangway Unlikely Moderate Medium Safety net installed under gangway W W A AMSA610 (05/14) Page 28 of 85 Gangway movement due to effects of vessel wash Unlikely Moderate Structural failure of gangway Rare Major Medium Gangway now mechanically fastened to wharf E Medium Verification of gangway design loadings E Implementation of Revised Control Measures Priority Verification of Effectiveness of Control/s Completion Date Responsible Person H Peter Citizen Additional Comments: M L 1 Nov 2013 Responsible Person Signature Date Peter Citizen Peter Citizen 12 Nov 2013 The vessel owner and master monitored passenger use of the gangway on six separate occasions for both whale watch and dive charter operations. Passengers including those with special needs were boarded safely without incident. The new passenger access procedure under the SMS was also trialled and found effective. The overall revised control measures rating is considered “A” for Adequate AMSA610 (05/14) Page 29 of 85 RISK MANAGEMENT Risk Register - Vessel Operations Operational Activity Identified Risks or Hazards Possible Effect On Crew or Passenger Safety Initial Risk Assessment Likelihood Crew - routine duties in machinery space Exposed propeller shaft coupling Personal injury Crew - routine check of steering gear Entry to confined space Asphyxiation or Personal Injury Crew - bridge handover Safety of navigation Vessel collision or grounding Crew - deploy and recover anchor Entanglement Personal injury Crew - moving about vessel Slips, trips and falls Personal injury Crew - routine duties on deck Bar crossing Personal injury Crew - routine duties on deck Severe sea state Crew - duties on deck at night Crew - assisting dive operations Consequence Risk Level Major Extreme Possible Major Extreme Possible Catastrophic Extreme Possible Major Possible Revised Risk Assessment E Likelihood A W W Consequence Revised Risk Control Measures Risk Level Residual Risk Accepted E A W Y Rare Moderate Medium E Y Rare Major High E Y W Rare Catastrophic High A Y Extreme W Unlikely Major High A Y Moderate High W Unlikely Moderate Medium A Y Possible Major Extreme W Unlikely Moderate Medium A Y Personal injury person overboard Possible Major Extreme W Unlikely Moderate Medium A Y Slips, trips and falls Personal injury person overboard Possible Major Extreme W Unlikely Major High A Y Manual handling Back or crush injuries Possible Moderate High W Rare Minor Low A Y Person overboard Possible Existing Risk Control Measures A AMSA610 (05/14) Page 30 of 85 N Operational Activity Identified Risks or Hazards Possible Effect On Crew or Passenger Safety Initial Risk Assessment Likelihood Consequence Risk Level Crew - setting gangway Manual handling Back or crush injuries Possible Moderate High Divers in water Lost diver Loss of life Possible Major Extreme Diver entry to and exit from water Sea state or movement of vessel Personal injury Possible Moderate High Divers in water Equipment failure Personal injury loss of life Possible Major Extreme Existing Risk Control Measures Revised Risk Assessment E Likelihood A W W Unlikely Consequence Minor Revised Risk Control Measures Risk Level Low Accepted E A W Y E Y A Y W A Residual Risk Unlikely Moderate Medium Rare Major High A E Y Y Refer next page for worked example showing risk assessment and treatment process for Divers in Water AMSA610 (05/14) Page 31 of 85 N RISK ASSESSMENT AND TREATMENT Risk Category – Vessel Operation Operational Activity – Divers in Water Initial Risk Assessment Control Risk Factors Identified Hazards Existing Control Measures or Risks Likelihood Lost diver Consequence Possible Major Risk Level Extreme Measure Rating E A Qualified Dive Master and support team A Additional lookout assigned for dive operations A Compliance with WH&S requirements for trainee divers A W Revised Risk Assessment Control Additional or Revised Control Risk Factors Identified Hazards or Risks Measure Rating Measures Likelihood Consequence Risk Level E Contracted Dive service provider A Dive site specific risk management process developed A Divers wear tracking devices Lost Diver Rare Moderate Medium A E Buddy system – experienced divers to remain in pairs A Dive Operations Safety Procedure A Diver Code of Conduct A Diver Tagging System W E Implementation of Revised Control Measures Priority Verification of Effectiveness of Control/s Completion Date Responsible Person H Peter Citizen M Responsible Person Signature Date Peter Citizen Peter Citizen 20 Nov 2013 L 15 Oct 2013 AMSA610 (05/14) Page 32 of 85 Engagement of a contract recreational dive business has transferred responsibility for the safety of these in water operations. This transfer of responsibility has enabled the master and crew to focus their attention on the safety of vessel operations. The introduction of diver tracking devices is considered a sound safety initiative. Additional Comments: The development and introduction of the “Dive Site Specific Risk Assessment” and the “Dive Operations Safety Procedure” are considered sound additional risk management controls. The buddy system is not a new concept in diving operations but provides another layer of safety. The additional control measures have been tested and evaluated over the course of a month and numerous dive operations. The vessel owner, master and dive contractor are confident the additional control measures improve diver safety. However it was agreed to leave the control measure rating at “A”. AMSA610 (05/14) Page 33 of 85 APPENDIX B - TRAINING AND DEVELOPMENT Crew Duties and Responsibilities Statements MASTER Master Name: ……………………………………………………………………………………………………………… Date of commencement: …………………… Date of employment cessation:…………….....…………………. Address: .................................................................................................................................................... ..................................................................................................................................................... ....................................................................................................................................................... Telephone: ..............................................................(Home) ............................................................. (Mobile) Name of Next of Kin: ........................................................... Relationship: ..................................................... Contact Details: ........................................................(Home Phone) ......................................................(Mobile) Master Certificate of Competency level: …………………………………………………………………………… Copy of CoC retained as part of crew records: Yes Duties and Responsibilities Statement – Vessel Master The master assumes overall responsibility for coordinating delivery of the daily duties of certified and uncertified crew when the vessel is at its berth. During commercial operations the master assumes sole command of the vessel and responsibility for the appropriate supervision of junior officers when they are fulfilling the role of vessel helmsman. The vessel master is responsible for the following: 1. The safe navigation and operation of the vessel. 2. Implementation of the vessel’s Risk and Safety Management Systems and ensuring crew understand and comply with documented requirements. 3. Implementation of the crew training and development program. 4. Primary liaison between the vessel and the company’s shore-based facilities. 5. The seaworthiness of the vessel prior to departure on every voyage and the sufficiency of all predeparture checks carried out by crew to ensure this outcome. 6. Ensuring the veracity of the passenger verification procedure. 7. All internal communications with passengers and crew and external communications associated with the vessel’s operation. 8. Central control and management of responses to marine incidents and accidents in accordance with the vessel’s emergency response procedures. 9. Participating with the vessel owner and designated person in the SMS review process. AMSA610 (05/14) Page 34 of 85 ENGINEER Engineer Name: …………………………………………………………………………………………………………… Date of commencement: …………………… Date of employment cessation:…………….....…………………. Address: .................................................................................................................................................... ..................................................................................................................................................... ....................................................................................................................................................... Telephone: ..............................................................(Home) ............................................................. (Mobile) Name of Next of Kin: ........................................................... Relationship: ..................................................... Contact Details: ........................................................(Home Phone) ......................................................(Mobile) Engineer Certificate of Competency level: …………………………..……………………………………………… Copy of CoC retained as part of crew records: Yes Crew Duties and Responsibilities Statement – Engineer The engineer is responsible for the safe operation and maintenance of all of the vessels’ main and auxiliary machinery and electrical installations. The engineer’s role in electrical safety is confined to the regular review of low voltage and extra low voltage installations to assist with the identification of any faults that may require further investigation or rectification by a licensed electrical contractor. The engineer is not to perform any work at any time on the low voltage electrical system: this work is to be left to the licensed electrical contractor at all times. The engineer is responsible for: 1. All main and auxiliary machinery pre-departure checks and machinery start up and shut down procedures. 2. Routine maintenance of main and auxiliary machinery and the provision of reports to the vessel master concerning the operational status of this machinery. 3. Fuelling of the vessel. 4. Fuel monitoring and transfer. 5. Filling and monitoring of fresh water tanks 6. Monitoring of the vessels sewage and grey water systems 7. Response to marine incidents as detailed in the vessel’s emergency response procedures. AMSA610 (05/14) Page 35 of 85 GENERAL PURPOSE HAND General Purpose Hand Name: ………………………………………………………………………………………… Date of commencement: …………………… Date of employment cessation:…………….....…………………. Address: .................................................................................................................................................... ..................................................................................................................................................... ....................................................................................................................................................... Telephone: ..............................................................(Home) ............................................................. (Mobile) Name of Next of Kin: ........................................................... Relationship: ..................................................... Contact Details: ........................................................(Home Phone) ......................................................(Mobile) Certificate of Competency level: ……………………………………………………………………………………… Copy of GPH Certificate retained as part of crew records: Yes No Crew Duties and Responsibilities - General Purpose Hand The general purpose hand automatically assumes the deck hand’s duties and responsibilities whenever a deck hand is not carried. The general purpose hand is also responsible for the following: 1. Vessel pre-departure checks as detailed in the SMS. 2. Assist the vessel engineer with the performance of engineering duties as directed by the master. 3. Acting as engineer in the event of an incident that renders the engineer incapable of fulfilling his normal duties and responsibilities. 4. Helmsperson duties as directed by the master. 5. Duties and responsibilities as the senior first aid officer. 6. Operation of the dive tender as required to support delivery of recreational dive activities. 7. Response to marine incidents as detailed in the vessel’s emergency response procedures. AMSA610 (05/14) Page 36 of 85 DECK HAND Deck Hand Name: ………………………………………………………………………………………………… Date of commencement: …………………… Date of employment cessation:…………….....…………………. Address: .................................................................................................................................................... ..................................................................................................................................................... ....................................................................................................................................................... Telephone: ..............................................................(Home) ............................................................. (Mobile) Name of Next of Kin: ........................................................... Relationship: ..................................................... Contact Details: ........................................................(Home Phone) ......................................................(Mobile) Crew Duties and Responsibilities Statement – Deck Hand The deckhand is an uncertified crew member who is added to the crew to support the safe operation of the vessel in accordance with the company’s appropriate crew determinations. The deckhand is responsible for the following: 1. Assisting shore staff with the loading of vessel stores as directed by the master. 2. General house-keeping on the vessel. 3. Vessel pre-departure checks as detailed in the SMS. 4. Assist the vessel’s arrival and departure from its berth. Setting and letting go of lines and securing the gangway. 5. Passenger welcome and passenger number verification. 6. Assist passengers to board vessel in accordance with the passenger access procedure. 7. Assist delivery of passenger safety briefings through demonstration of the donning of life jackets. 8. Lookout duties on the bridge when the vessel is underway. 9. Passenger catering. 10. Response to marine incidents as detailed in the vessels’ emergency response procedures. AMSA610 (05/14) Page 37 of 85 VESSEL SUPPORT Name: …………………………………………………………… Date of commencement: …………………… Date of employment cessation:…………….....… Address: ....................................................................................................................................... ....................................................................... ................................................................... Telephone: ..........................................(Home) ..................................................... (Mobile) Name of Next of Kin: ........................................... Relationship: .................................... Contact Details: .......................................(Home Phone) ..............................................(Mobile) Crew Duties and Responsibilities Statement – Vessel Support The vessel support crew are responsible for the following: 1. Clerical duties as assigned by the Operations Manager 2. Passenger bookings and completion of the passenger manifests 3. As directed - assist the vessel’s arrival and departure from its berth 4. As directed - assist loading of vessel stores 5. Other duties as directed by the Operations Manager AMSA610 (05/14) Page 38 of 85 CONSOLIDATED RECORD OF CREW TRAINING INITIAL TRAINING – REVOLUTION QVS1324 TRAINING TYPE STAFF MEMBERS NAME STAFF MEMBERS POSITION Vessel Familiarisation Duties And Safety Induction Responsibilitie s Competency Assessment Training Ms Sienna Waters General Purpose Hand Ms Sienna Waters General Purpose Hand TRAINING DELIVERY DATE Other and Vessel Familiarisation Duties STAFF VESSEL MASTER And MEMBER or DPA And Safety Induction Responsibilities SIGNATURE NAME and Training 15/06/2013 Food Safety Other Competency Assessment SIGNATURE 25/06/2013 17/720 13 Sienna Waters Gary Whitaker Sienna Waters Gary Whitaker Gary Whitaker Gary Whitaker AMSA610 (05/14) Page 39 of 85 ONGOING DEVELOPMENT TRAINING – REVOLUTION QVS1324 TRAINING TRIGGER STAFF MEMBERS NAME Mr Peter Symons STAFF MEMBERS POSITION Deck Hand Refresher Improvement Opportunity Non Conformance AREA of TRAINING 16/04/2013 TRAINING DELIVERY DATE STAFF MEMBER SIGNATURE Peter Symons VESSEL MASTER/DPA NAME and SIGNATURE Gary Whitaker Gary Whitaker AMSA610 (05/14) Page 40 of 85 INITIAL SAFETY INDUCTION TRAINING CREW MEMBER Master ITEMS OR SYSTEMS TO BE COVERED OFF Engineer GPH Safety Equipment Life Saving Equipment Fire Safety Equipment Miscellaneous Equipment Vessel Operating Controls Navigation Equipment Radio Communications Equipment Radio Comms Protocols Ship to Ship - Local Requirements Vessel Operating System Alarms Manoeuvring at Berth Emergency Stop Procedure Voyage Planning Charts and Safe Navigation Use of helmsperson procedure Dive tender operation and seaworthiness checks Anchor Deployment and Recovery Handover to Helmsperson Lookout Duties Voyage Pre-Departure Checks Main Propulsion/Auxiliary Machinery and Watchkeeping Electrical Installations Fuel System Fire and Bilge Pumps Steering Gear and Emergency Steering Sewage and grey water systems Pollution Prevention Confined Spaces Watertight Subdivision and Integrity Vessel Safety Management System TRAINING DELIVERY DATE TRAINEE TRAINER Name Signature Name Signature Ms Sienna Waters Sienna Waters Gary Whitaker Gary Whitaker Master Engineer 15/6/2013 GPH Deck Hand Deck Hand AMSA610 (05/14) Page 41 of 85 DECKHAND DUTIES AND RESPONSIBILITIES - COMPETENCY ASSESSMENT Role or Activity Life Saving and Safety Equipment Fire Safety Vessel Berthing Competency Units Can list the various types of safety equipment carried on vessel Quickly locates lifesaving and safety equipment Demonstrates required knowledge of regulatory requirements for life saving and safety equipment expiry date and servicing arrangements Explains or demonstrates correct deployment of life rafts and buoyant appliances Explains or demonstrates correct method of safety equipment stowage Can distinguish between smoke, hand held and parachute flares Explains or demonstrates correct use of various flares Can list various types of fixed and portable fire safety appliances on vessel and their location Quickly locates portable fire-fighting appliances Demonstrates knowledge of various classes of fire Explains or demonstrates correct use of portable fire extinguishers for various class of fires Explains risks associated with the activation of the vessel’s machinery space fixed fire smothering system Demonstrates correct procedure for isolating the fuel supply and natural or fan forced ventilation to the machinery spaces in the event of a fire Demonstrates required knowledge and correct use of and stowage of the vessels fire hose Demonstrates correct use of berthing and mooring lines Understands associated risks and demonstrates safe work practice Secures gangway correctly Communicates effectively with master and crew Deck Hand Duties and Responsibilities – Competency Assessment Competent Sign Off - Verification Yes Master Name No Date Signature Page 1 AMSA610 (05/14) Page 42 of 85 DECKHAND DUTIES AND RESPONSIBILITIES - COMPETENCY ASSESSMENT Role or Activity Vessel Operations Passenger Safety Management Risk Assessment and Management Competency Units Understands and correctly performs vessel look out duties Demonstrates required knowledge of and correctly fulfils passenger catering responsibilities Demonstrates required knowledge and application of preventative measures to protect the environment from pollution Demonstrates required knowledge and application of skills to assist deployment and recovery of the vessels’ anchor Demonstrates required knowledge and application of skills to correctly carry out assigned predeparture checks Demonstrates required knowledge and correct use of the vessels radio communications equipment Correctly assists delivery of passenger safety briefings Demonstrates required knowledge and correct application of the passenger verification procedure Demonstrates required knowledge and correct application of the passenger boarding procedure Demonstrates required knowledge and application of effective passenger management techniques Demonstrates knowledge of company risk management process Reports identified hazards and or risks in accordance with the company’s risk management procedure Demonstrates required knowledge and correct application of procedure for confined space entry Demonstrates required knowledge of responsibilities under the company’s staff drug and alcohol policy Demonstrates required knowledge of the company’s fatigue management policy Demonstrates required knowledge and correct application of the company’s safe food handing procedure Demonstrates required knowledge of the dive operations procedure Demonstrates required knowledge and handling of the vessels hazardous substances Demonstrates safe work practice Deck Hand Duties and Responsibilities – Competency Assessment Competent Sign Off - Verification Yes Master Name No Date Signature Page 2 AMSA610 (05/14) Page 43 of 85 DECKHAND DUTIES AND RESPONSIBILITIES - COMPETENCY ASSESSMENT Role or Activity Effective Communication Emergency Procedures Competency Units Competent Sign Off - Verification Yes Master Name No Date Signature Demonstrates required knowledge and application of effective communication skills with master, crew and passengers Demonstrates required knowledge and effective discharge of duties as defined in the vessel’s emergency plans Crew Member Name: Crew Member Signature: Date: Deck Hand Duties and Responsibilities – Competency Assessment Page 3 AMSA610 (05/14) Page 44 of 85 APPENDIX C - APPROPRIATE CREW The vessel owner, operations manager and master are responsible for the integrity of appropriate crew determinations including their review when significant changes to the vessel’s operation occur. Insight Dive and Eco Tours Pty Ltd has prepared the following templates to: 1. Assist identification of any conflicts or overlaps in duties and responsibilities of crew that may present during normal operations and emergency response situations. 2. Consider the implications of passenger profile (ie elderly, children people with special needs). The numbers of these passengers if carried and the capacity of crew to attend to their needs and provide for the safe evacuation of all passengers. 3. Ensure vessel design and general layout factors concerning the location and accessibility of lifesaving equipment are accounted for. Copies of the completed templates are to be retained by the Marine Operations Manager and Master as part of the SMS documentation to verify completion of the assessment process. STEP 1 - CONFIRM VESSEL CORE COMPLEMENT Certified Crew Master Engineer General Purpose Hand Master Class 5 <35 metres NC Marine Engine Driver 3 NC NIL Deck Hand Uncertified Crew 1 Explanatory Notes: The current master holds an appropriate dual qualification and as such the core complement will be confined to the Master and Deck Hand in accordance with NSCV Part E. The vessel’s operation under core complement is confined to voyages of less than 12 hours duration conducted in smooth waters only necessary to assist with the vessels slipping, fuelling and maintenance. STEP 2 - CONSIDER VESSEL DESIGN FACTORS Lifesaving Equipment Type Location 25 Man life raft 4 appliances Access and Deployment Upper Deck Main Deck Easy to access and 1 person could deploy if the vessel is upright 2 people would be required to provide for safe deployment if the vessel is listing badly 25 man life raft 4 appliances Easy to access and 1 person could deploy if the vessel is upright 2 people would be required to provide for safe deployment if the vessel is listing badly Life jackets 75 adult size Life jackets are located under the passenger seats and readily accessible Lifejackets 15 Children size Life jackets are located under the passenger seats and readily accessible Lifejackets 25 Adult Life jackets are stowed in a forward compartment AMSA610 (05/14) Page 45 of 85 on the upper deck. Retrieval and donning would be slowed as a consequence Life Buoys 2 appliances Life Buoys Fire Safety and Protection Readily accessible and easily deployed 2 appliances Readily accessible and easily deployed Location Access and Deployment Fire Detection Machinery Spaces Automatic Detection Fixed Fire Smothering Machinery Spaces Structural Fire Protection Machinery Spaces deck heads and fore and aft bulkheads Permanent Placement Underside of decks at inflatable life raft stowage areas Permanent Placement Fire Hoses and Hydrants Aft bulkhead of main passenger accommodation area Expedient Manual Operation Portable Fire Extinguishers Various locations throughout the vessel Expedient manual operation Type Expedient Manual Operation General Lay Out and Complexity of the Vessel’s Systems Item Comment Two tiered vessel Additional consideration to be given to ensure effective passenger management, timely access to lifesaving equipment and safe deployment of lifesaving appliances in emergency situations Unmanned machinery space Positive factor – crewing considerations Automatic fire detection and machinery space fixed fire smothering installations Positive factor - assists timely control of fires and minimises the risk of escalation Twin hull configuration with multiplicity of watertight compartments Positive factor – Redundancy in the event that one engine fails. Limits cross flooding and aids vessel stability PASSENGER ACCESS TO LIFE RAFTS IN EMERGENCY SITUATION Comments The vessel has two designated muster stations one on the main foredeck and the other on the main deck at the stern of the vessel. The master is to determine the safest means of evacuation based on the nature of the emergency situation and other influencing factors. Due to the ease of evacuating passengers from the aft muster station this is the preferred and safest option if it is able to be used. Should this be the case crew will deploy the life rafts and gather them at the stern of the vessel to assist the safe evacuation of passengers. It is understandable that passenger evacuation will be made more difficult should the emergency situation involve a fire on board or be complicated further by a listing vessel or adverse sea state. These possibilities should not be overlooked and should figure prominently in appropriate crew determinations when special needs passengers are carried. STEP 3 - CONSIDER VESSEL OPERATIONAL FACTORS Specific Voyage Details Operating Activity and Date of Voyage Whale Watching 23 March 2013 AMSA610 (05/14) Page 46 of 85 95 passengers in total Passenger Details 15 passengers as detailed below were categorised as special needs in accordance with company policy: 5 passengers with declared mobility issues 10 primary school children Specific Voyage Risks Operating Area Risks Passenger Risks Bar crossing Safe accommodation of special needs passengers Adverse sea state Effective management of all passengers in normal and emergency situations Proximity to emergency support Capacity to provide for safe evacuation of special needs and other passengers Treatment/Control of Specific Voyage Risks Application of bar crossing procedure Sufficiency of “Appropriate Crew Numbers” Voyage planning - pre-departure weather checks Voyage planning - proximity of alternate safe havens Status reports – weather forecast Voyage planning - proximity of other commercial vessels that can provide assistance STEP 4 - CONSIDER CREW ROLES AT SEA FOR ROUTINE OPERATIONS Vessel command Passenger safety briefing Safe navigation MASTER SMS Compliance Internal and external communications Liaison with dive master (For dive charters) ENGINEER Main and auxiliary machinery operational checks and provision of status reports Operation of fire and bilge pumps Monitoring of fuel and fuel transfer to assist vessel stability and trim GENERAL PUPOSE HAND Passenger safety briefing – donning of life jacket demonstration Passenger catering Passenger management, safe accommodation and verification of numbers as required Bridge duties as required Assist engineer as required Initial response in the event of a medical emergency or personal injury Assist dive operations as directed by master DECK HAND Passenger management, safe accommodation and verification of numbers as required Passenger safety briefing – donning of life jacket demonstration Passenger catering Assist with passenger management, safe accommodation and verification of numbers as required AMSA610 (05/14) Page 47 of 85 STEP 5 – CONSIDER MARINE INCIDENT RESPONSE CAPABILITY WHAT ARE CREW DOING - ARE THERE ENOUGH CREW TO DO IT WHAT’S HAPPENED & Assistance Incident Management and Communications Internal & External Passenger Management Engineer Master D/H GPH Master D/H GPH Master D/H GPH Master D/H D/H Master GPH GPH Master D/H GPH Master D/H Containment INCIDENT TYPE Navigation Initial Response Escalation Evacuation & Passenger Verification Engineer or E/R Master Other Master FIRE COLLISION Master GROUNDING Master PoB Master FLOODING Master MEDICAL EMERGENCY Master First on scene (FOS) D/H or FOS GPH or FOS GPH or FOS D/H GPH or FOS GPH Engineer GPH D/H Engineer GPH D/H Engineer GPH D/H Engineer GPH D/H Engineer GPH D/H Engineer GPH D/H Engineer GPH STEP 6 - USE INFORMATION AT STEPS 1-5 TO DETERMINE “APPROPRIATE CREW NUMBERS” STEPS CONSIDERATIONS OUTCOME 1. Core Complement Sufficient for restricted operations in smooth waters only Operational Limitations and restrictions noted 2. Vessel Operational Factors Carrying a full complement of 95 passengers including five adult passengers with declared mobility concerns and 10 primary school children. An adjustment of crew numbers may be required 3. Vessel Design Factors Unmanned machinery spaces with automatic fire detection and manually operated fixed fire smothering installations Positive factor in incident management and control Storage arrangements for life jackets on upper deck may result in minor delays to passenger access/donning Passenger safety briefing assists risk management Deployment of life rafts at the upper deck if the vessel is listing badly Accepted as tolerable risk no adjustment to crew No’s required Crew numbers considered sufficient for operations under normal circumstances No further action required 4. Crew Roles (Normal Operations) AMSA610 (05/14) Page 48 of 85 5. Marine Incident Response Capability Crew numbers sufficient provided all crew are able to perform their respective duties following an incident Accepted as a tolerable risk 6. Appropriate Crew adjustments The Operations Manager and Master agree that additional measures must be taken to provide for the safety of the 10 primary school children and adult passengers with mobility concerns in an emergency situation 1 - additional Deck Hand to be carried Appropriate Crew Required for Voyage = Master, Engineer, GPH and 2 Deck Hands AMSA610 (05/14) Page 49 of 85 APPENDIX D – EMERGENCY PLANS Vessel Collision Emergency Procedure Flow Chart Collision with another vessel is imminent 1. Alert passengers and crew 2. Direct them away from impact zone Master Vessels collide 1. Assess damage 2. Assess injuries 3. Status report to Master Crew Crew No severe damage or injuries Severe injury or damage Check status of other vessel 1. Render assistance as required 2. Maintain standby position as required Master PAN PAN Alert Crew 1. Secure scene and control any flooding 2. Render medical assistance to passenger/s or crew 3. Status report to Master And or Passenger injury requires emergency treatment Master MAYDAY MediVac Crew Passenger evacuation Crew Master Crew Master Master & Crew 1. 2. 3. 4. 5. 1. Flooding beyond control 2. Loss of vessel probable 3. Status report to Master 1. MAYDAY MAYDAY 2. Sound emergency alarm 1. Direct passengers to assembly station 2. Verify/confirm passenger numbers 3. Don life jackets 1. Position ship to assist evacuation 2. Order deployment of l/saving equipment 3. Order evacuation activate EPIRB MAYDAY MAYDAY Supervise passenger evacuation Tether life rafts together and to vessel Remain with vessel while safe to do so Await emergency assistance AMSA610 (05/14) Page 50 of 85 EMERGENCY PLAN – VESSEL COLLISION Event Crew Roles and Responsibilities Sound general alarm and call crew to muster stations Collision imminent Master Direct passengers and crew away from impact zone Advise passengers and crew to brace for impact Crew Proceed to designated muster station Manage and coordinate incident response effort: Master 1. Direct crew (first response) to the scene for damage assessment and status report 2. Maintain communications with first respondent/on scene coordinator; 3. Request passenger status report As required, relieve first on scene and take following action: Collision occurs General Purpose Hand 1. Assess the extent of damage First Respondent and 3. Provide status report to master On Scene Coordinator (OSC) 2. Assess nature of any injuries to persons Carry out initial damage control Request crew support as required to: 1. Assist/evacuate any injured persons 2. Assist damage control and containment of flooding Direct additional crew to scene if requested by OSC to assist response Master Issue PAN PAN as required Start bilge pumps as required to limit flooding Engineer Second Respondent Attend scene: 1. Assist with damage control 2. Assist with containment of flooding and watertight integrity of vessel Deck Hand Third Respondent Assist at scene as required to evacuate injured persons and administer First Aid Check status of the other vessel – injuries/damage Incident Containment (No major damage or injuries) Passenger control and management Master Coordinate assistance to the other vessel (Damage/Pollution control Medical) Maintain position and stand by the other vessel as required Status report to master: 1. Request evacuation of personnel from all below deck compartments Incident Escalation (Uncontrolled flooding and or serious injury to passenger or crew) General Purpose Hand 2. Request closure of all watertight doors to secure watertight compartments and limit cross flooding On Scene Coordinator Secure scene: 1. Finalise effort to control flooding 2. Evacuate all crew from space Serious Personal Injury Master Issue MayDay as required Coordinate MediVac AMSA610 (05/14) Page 51 of 85 Coordinate evacuation of injured person/s Uncontrollable Flooding Incident Escalation Issue MayDay (continued) Sound emergency alarm - call crew to muster station for vessel evacuation If possible and safe to do so - position vessel to assist safe evacuation Prepare to evacuate vessel Master Direct crew to ready vessel and passengers for evacuation at designated Primary or Alternate Assembly Stations and verify all passengers accounted for General Purpose Hand Deploy and tether life rafts together and to the vessel and Engineer Ready life-rafts to receive passengers Prepare to assist passenger evacuation Direct passenger to don life jackets Deck Hand Direct passengers to the designated Assembly Station – Verify passenger Nos Confirm MayDay and activate EPIRB MASTER Evacuate Vessel If safe to do so - remain on vessel to manoeuvre as required to assist passenger and crew evacuation and man radio communications Assist passengers safely into life-rafts All Crew Keep life rafts remain tethered to vessel while safe to do so Await assistance from other vessels or emergency response agencies AMSA610 (05/14) Page 52 of 85 EMERGENCY PLANS CREW RESPONSE AND MUSTER STATIONS MASTER EMERGENCY SITUATION Role Fire 1. Incident management 2. Internal and external communications Other Fire Machinery Space Person Overboard Collision Grounding 1. Incident management 2. Internal and external communications 1. Incident management 2. Internal and external communications 1. Incident management 2. Internal and external communications 1. Incident management 2. Internal and external communications ENGINEER Muster Station No 2 No 2 No 2 Role 1. Ready fire and bilge pumps 2. Ready/man fire hose 3. Internal comms -status report to Master 1. If possible fight fire with portable fire extinguishers 2. If necessary/possible start fire pump 3. Activate machinery space fixed fire smothering if req 1. Lookout at Bridge Port Side 2. Assist deployment of and crew tender if required 3. Assist recovery GENERAL PURPOSE HAND Muster Station No 1 No 1 No 2 Role 1. Relieve first crew member on scene 2. If possible fight fire with portable fire extinguishers 1. Isolate machinery space ventilation 2. Shut of fuel supply 3. Ready/man fire hose 4. Internal comms – status report to Master 1. Lookout at Bridge Starboard Side 2. Deploy and command tender if required, or 3. No 2 1. Ready bilge and fire pumps 2. Support GPH at scene with damage control and or evacuation of injured 3. Start bilge and or fire pumps as required 4. Man fire hose if required 5. Contain pollution if required No 1 No 2 AS PER ABOVE No 1 DECK HAND Muster Station AS PER ABOVE Muster Station No 2 1. Passenger management 2. First aid for injured 3. Passenger Nos verification 4. Passenger evacuation No 1 No 1 AS PER ABOVE No 1 No 2 Assist D/H with recovery at aft deck dive platform 1. Relieve first crew member on scene 2. Assess situation – injury and damage status report to Master 3. Initiate damage control 4. Status report to Master if situation escalates 5. Close watertight doors Role No 2 No 2 1. Continually monitor person in water 2. Deploy lifebuoy 3. Assist recovery at aft deck dive platform 1. Passenger management 2. Passenger Nos verification 3. Passenger evacuation AS PER ABOVE No 1 No 1 No 1 AMSA610 (05/14) Page 53 of 85 MASTER EMERGENCY SITUATION Role Flooding 1. Incident management 2. Internal and external communications Severe Weather or Sea State 1. Incident management 2. Internal and external communications Evacuate and Abandon Vessel 1. Incident management 2. Internal and external communications 3. Manoeuvre vessel to assist evacuation 4. Order abandon vessel ENGINEER GENERAL PURPOSE HAND DECK HAND Muster Station Role Muster Station Role Muster Station No 2 AS PER ABOVE No 1 AS PER ABOVE No 2 AS PER ABOVE No 1 No 1 1. Monitor below deck spaces to confirm watertight integrity 2. Initiate damage control 3. Status report to Master No 2 AS PER ABOVE No 1 No 1 AS PER ABOVE No 1 No 2 No 2 1. Standby - damage control assistance 2. Standby - activate bilge pumps 1. Deploy life rafts 2. Tether life rafts to vessel 3. Assist passenger evacuation 4. Await master’s advice to abandon vessel No 1 1. Assist deployment and tethering of life rafts 2. Final verification of passenger numbers 3. Assist passenger evacuation Role Muster Station AMSA610 (05/14) Page 54 of 85 GENERAL PURPOSE HAND MUSTER STATION and EMERGENCY ROLE EMERGENCY SITUATION MUSTER STATION FIRE (Other) No 1 ROLE 1. Relieve first crew member on the scene 2. If possible fight fire with portable extinguishers 1. Isolate machinery space ventilation FIRE (Machinery Space) No 1 2. Shut off main engine fuel supply 3. Ready/man fire hose 4. Internal communications (status reports to master 1. Lookout at bridge (starboard side) PERSON OVERBOARD No 2 2. Deploy and command tender if required; or 3. Assist deck hand with recovery of person at aft deck dive platform 1. Relieve first crew member on the scene 2. Assess situation - provide master with personal injury and or vessel damage status report COLLISION No 1 3. Initiate damage control 4. Provide status report to master if situation escalates 5. Close water tight doors in vicinity 1. Relieve first crew member on the scene GROUNDING No 1 2. Assess situation - provide master with personal injury and or vessel damage status report 3. Initiate damage control 4. Provide status report to master if situation escalates close water tight doors in vicinity 1. Relieve first crew member on the scene FLOODING No 1 2. Assess situation - provide master with personal injury and or vessel damage status report 3. Initiate damage control 4. Provide status report to master if situation escalates close water tight doors in vicinity 1. Monitor below deck spaces to confirm watertight integrity SEVERE WEATHER OR SEA STATE No 1 2. Initiate damage control if necessary 3. Provide status reports to master 1. Assist deployment and tethering of life rafts to vessel EVACUATE AND ABANDON VESSEL No 1 2. Conduct final verification of passenger numbers to ensure all persons accounted for 3. Assist passenger evacuation AMSA610 (05/14) Page 55 of 85 EMERGENCY PLAN PASSENGER ASSEMBLY STATIONS Inflatable Life Rafts Alternate Evacuation Point Primary Evacuation Point EvacuationPoint Machinery Space Hatch Primary Passenger Assembly Area Muster Station No 1 MAIN PASSENGER ACCOMMODATION AREA Located in Saloon on Main Weather Deck Alternate Passenger Assembly Area Machinery Space Hatch Alternate Evacuation Point Vessel Bridge Revolution QVS1324 Muster Station No 2 IMPORTANT PASSENGER NOTICE 1. Passengers are to proceed in an orderly manner to the relevant Assembly Area when directed by the Master. 2. Passengers are to remain at the Assembly Station and follow all further instructions given by Master and Crew. AMSA610 (05/14) Page 56 of 85 IMPORTANT PASSENGER SAFETY INFORMATION 1. The Vessel Master will inform passengers of any emergency situation. 2. In an emergency situation passengers are to follow the directions of the Master and Crew at all times 3. When directed to do so - Passengers are to proceed to the “Primary Passenger Assembly” area shown in the diagram below unless directed otherwise by the Master 4. Life jackets in the main accommodation area are under the seats 5. Life jackets on the upper deck are in the forward stowage locker immediately behind the Bridge 6. The crew will assist children and passengers (as required) to don their lifejackets 7. Life jacket donning instructions are also displayed in the main accommodation and upper deck areas Alternate Evacuation Point Primary Evacuation Point Machinery Space Hatch Primary Passenger Assembly Area MAIN PASSENGER ACCOMMODATION AREA Located in Saloon on Main Weather Deck Alternate Passenger Assembly Area Machinery Space Hatch Alternate Evacuation Point AMSA610 (05/14) Page 57 of 85 IMPORTANT PASSENGER SAFETY INFORMATION HOW TO DON YOUR LIFE JACKET 1. Place the life above your head jacket 2. 3. 4. 5. Lower the lifejacket so that your Connect the straps on either Note that your lifejacket is Should you need to enter the head side fitted with a whistle and light water from a small height passes opening shoulders and through rests on the your of the life jacket immediately in front of you place your hands firmly on the lifejacket above your chest and bear down to hold the life jacket in place on entry AMSA610 (05/14) Page 58 of 85 PASSENGER SAFETY BRIEFING - REVOLUTION QVS1324 Good morning everyone, on behalf of the Insight Dive and Eco Tours I would like to welcome you aboard. Today we will be heading out of Sydney Harbour and travelling along the coastline in search of the migrating humpbacks and on completion we should be back alongside the berth at approximately 4PM. The weather and sea conditions are favourable with blue skies and calm seas forecast for offshore waters along the coast. We will soon be departing the berth and transiting beautiful Sydney Harbour as we make our way to sea through North and South Heads. I now ask that all passengers take a seat in the main accommodation area or on the upper deck behind the bridge as the crew and I have some important information to share with you. The Revolution is a relatively new vessel and is equipped with state of the art navigation systems, propulsion machinery and safety features. The Revolution is a twin hull vessel and therefore by design is a very stable vessel in normal sea conditions. But passengers should take care at all times while moving about the vessel and keep children under close supervision at all times. Both myself and the crew wish to ensure your safety at all times during the voyage so please follow the directions of crew as they are given with your personal safety in mind. While the vessel is extremely safe it’s vital that everyone on board is aware of the vessels important safety features so that in the unlikely event of an emergency you will be suitably prepared. While I deliver the safety briefing crew will be on hand to assist as required with practical demonstrations. If you are seated in the main accommodation area on the lower deck your life jackets are situated under your seat. If you are seated on the upper deck your life jackets are located in the forward locker immediately behind the bridge which is marked accordingly in large red print. If instructed to don your life jacket in an emergency situation please put your life jacket on first and then attend to your children, if you need assistance a crew member will be on hand. The crew members on the upper and lower deck will now demonstrate how to don your life jacket. Please pay close attention during this demonstration. There is a difference between adult and children life jackets and the crew will now explain these distinctions. The vessel is also equipped with a range of fire detection and protection equipment and these will be brought to bear by the crew in the unlikely event of a fire. The vessel is also equipped with four 25 man inflatable life rafts and the crew will deploy these life rafts should we need to evacuate the vessel. The vessel has a number of emergency exits and the crew will now point these out. In the event of an emergency, passengers must follow the directions of crew at all times. AMSA610 (05/14) Page 59 of 85 The vessel has two passenger assembly areas – the main assembly area is on the lower deck aft of the main passenger accommodation area and alternate assembly area is on the lower deck at the bow of the vessel. In the event of an emergency you will be directed to assemble at one of these areas, please remain calm and move to these locations in an orderly fashion and await further instructions from the crew. Instructions on how to don your life jacket and a summary of the information covered during this briefing are displayed at the passenger accommodation areas on the lower and upper decks which the crew are now pointing out. I urge you to familiarise yourself with this important safety information. While the weather conditions are favourable we understand there is a large swell rolling through the entrance to Sydney Harbour so during our transit through the heads all passengers are to be seated for their personal safety. This concludes the passenger safety briefing, we look forward to sharing the whale watch experience with you and if you have any questions please don’t hesitate to ask the crew. Morning tea and a buffet lunch will be served during the course of the day thank you for your attention. AMSA610 (05/14) Page 60 of 85 APPPENDIX E - FOLLOW UP ON HAZARDOUS OCCURRENCE AND NON-CONFORMANCE INCIDENT AND NON-CONFORMANCE REGISTER OCCURRENCE TYPE DATE CONTRIBUTING FACTORS CORRECTIVE ACTION MANAGEMENT REVIEW & INCIDENT REPORT No Complaint Non Conform Personal Injury Property Damage Other (Details) Unsafe Act Training Policy Procedure Other (Details) Change Training to Policy Procedure Other (Details) Corrective Action Accepted Yes Date No 15/12/13 No 001 24/12/13 AMSA610 (05/14) Page 61 of 85 INCIDENT AND NON CONFORMANCE REPORT TIME 0800 hrs DATE LOCATION 15/12/2013 OCCURRENCE TYPE Complaint Non Conformance INCIDENT REPORT No Steering Gear Space 001 CONTRIBUTING FACTORS Personal Injury Property Other Unsafe Act Training Damage Policy or Procedure Other Details of the Incident Details of any contributing factors The deck hand (D/H) had entered the steering gear compartment at the direction of the general purpose hand (GPH) as part of the vessel’s pre-departure checks. While the D/H was in the space the master carried out a routine operating check of the steering gear. The D/H was startled by the sudden movement of the steering gear and fell back and hit his head on a bulkhead vertical stiffener. 1. The master was unaware of the D/H’s presence in the steering gear compartment. 2. The GPH was unaware of the master’s intention to carry out a steering gear operational check at the time of the D/H entry into the space. 3. There is no requirement in the vessel’s current SMS for the master to be informed prior to a crew members’ entry into the steering gear compartment. 4. There is no requirement in the vessel’s current SMS for the master to inform crew prior to conducting an operational test on the steering gear. CONSEQUENCE Personal Injury Property Damage Other Not applicable in this instance Not applicable in this instance The D/H sustained a minor cut to the back of his head. The injury was not serious and the D/H was treated on-board the Revolution by the vessel’s senior first aid officer. The D/H subsequently resumed his normal duties and the senior first aid officer continued to monitor his well-being for the following 2 hours. As the D/H displayed no latent symptoms attributable to the incident no further action was considered necessary. INTERIM CORRECTIVE ACTION Type Completion Date Responsible Person Verification of Effectiveness 1. The vessel’s SMS will be amended to clarify the master’s responsibility to provide crew with advanced warning of any steering gear operational test. 15/12/13 Master Responsible Officer Date Gary Whitaker 16/12/13 2. The advance warning will be communicated via the vessel’s PA system. Gary Whitaker 3. The GPH will be responsible for checking the steering gear compartment is clear of personnel and confirming this with the master via internal comms so the test can proceed. This responsibility will also be clarified in the SMS. 4. This report to be referred for management review and formal acceptance of the interim changes to the SMS. AMSA610 (05/14) Page 62 of 85 MANAGEMENT REVIEW Date of Referral 16/12/2013 Interim Corrective Action Accepted Changes to SMS Required Date SMS Formally Yes Yes Updated No No 24/12/201 3 SMS Chang e Ref Date Crew SMS15 24/12/201 3 Responsible Person/s Informed Vessel Owner Master AMSA610 (05/14) Page 63 of 85 APPENDIX F - BRIDGE HANDOVER BRIDGE HANDOVER CHECKLIST HELMSPERSON ITEM OR EQUIPMENT COMPETENT INFORMATION EXCHANGE YES Vessel Course and Destination Current course (Course Made Good – Course to Make Good) Current speed and estimated time of arrival at intended destination Vessel Position Current position Latitude and Longitude Location, proximity and course of other vessels Other identified threats (Reefs - Restricted, shallow or narrow channels) Tidal information (Under Keel Clearance) Bridges (Air Draft – Clearance) Proximity of alternate safe havens Current forecast Current sea state Weather alerts Radar Automatic Identification System (AIS) Radio communications equipment (HF/VHF) Satellite Phone Operating system alerts (Audio and or visual) Electronic Chart Display Information System (ECDIS) Satellite Navigation GPS Compasses – (Magnetic and Gyro) (Deviation) Fire Detection & Protection Local requirements for vessel to vessel communications in narrow channels or high traffic density areas Main propulsion machinery Steering gear Air conditioning and refrigeration Fire pumps Deck pumps Fuel status Review assigned crew roles and responsibilities - normal operations and emergency situations Review engineers status report Update on whale watch or dive charter activities Risk Factors Weather Conditions Bridge Equipment Operational Status Radio Communication Protocols Main and Auxiliary Machinery Operational Status Crew Status Report Vessel Operations NO Masters Name: Gary Whitaker Masters Signature: Gary Whitaker Helmsperson Signature: Sienna Waters Date: 26/11/2013 AMSA610 (05/14) Page 64 of 85 APPENDIX G - SMS VERIFICATION, REVIEW AND EVALUATION REVOLUTION QVS 1324 - SMS REVIEW, EVALUATION AND VERIFICATION REVIEW TYPE Annual DATE Unscheduled REVIEW SCOPE PARTIAL REVIEW TRIGGER Full System Incident Hazardous Occurrence Partial Review 24/12/13 NonConformance Improvement Opportunity REVIEW DETAILS SMS Section 1 Vessel & Contact Details 2 Risk Assessment 3 Owners Responsibility and Authority Statement 4 Designated Persons 5 Master’s Responsibility and Authority Statement 6 Resources and Personnel 7 Procedures for On-board Operations 8 Emergency Preparedness 9 Follow-up on Hazardous Occurrences and Non-Conformance 10 Maintenance of Vessel and Equipment 11 Documentation 12 Verification, Review and Evaluation Issues Actions Change Ref No Refer Incident Report No 001 SMS to be formally amended as per the corrective action taken at the time and recorded in Incident Report No 001 SMS15 AMSA610 (05/14) Page 65 of 85 APPENDIX H - VESSEL PRE-DEPARTURE CHECKS VESSEL PRE-DEPARTURE CHECK MAIN OPERATING SYSTEMS/INSTALLATIONS Voyage Type Date Duration Whale Watching 10/12/2013 8 Hrs Destination VOYAGE DETAILS SYSTEM or INSTALLATION Main Engines Status Who Good Propeller Shafts clear Propeller Shaft Couplings Propeller Shaft Bearings Eng Status Steering Gear clear Good Rudder Stock Seals Eng Emergency Steering Rudder Stops Shaft bulkhead penetrations Radar Main Engine Exhaust Satellite Navigation GPS NAVIGATION and COMMUNICATIONS Fuel tanks pressed full Good Fuel Pumps Fuel valves Fuel Filters Good Compass Magnetic/Gyro Helm Controls and Associated Master HF Radio VHF Radio Internal Comms System Eng Fuel Lines Emergency Alarms Bilge Power Pump (Main) Fuel Tank Gauges Bilge Power Pump (Back up) Emergency Shut Offs Bilge Manifold BILGE SYSTEM Fuel Transfer Pollution Protection Batteries (Main/reserve/Radio) Good Main Switchboard Generator Normal Lighting Emergency Power System Cathodic Protection (ICCP) RCD Tests Good Bilge Strainers Eng Bilge lines Submersible pumps Bilge Alarms Shore Power Connection Navigation Lights Who Rudder Stock Hydraulic Lines & Fittings Valves, Strainers, T/H Fittings FUEL SYSTEM Checks Propeller Shaft Wear Pollution Protection Eng FIRE DETECTION and PROTECTION MAIN PROPULSION Gear Boxes ELECTRICAL INSTALLTATIONS 30 NM lateral to Coast SYSTEM or INSTALLATION STEERING GEAR Checks 5 NM East of Coast Fire alarm panel Good Master Visual & Audible Alarms Main Fire pump Good Auxiliary Fire Pump Eng M/Space F/Fire Smothering Hoses and Nozzles GPH AMSA610 (05/14) Page 66 of 85 SEWAGE AND GREY WATER Grey Water Holding Tanks Anchor (Reserve) Anchor Cable (Main) Anchor Cable (Reserve) Anchor Locker Cable Connection Pumps Macerator Fittings Good Compressor Eng Valves Transfer System AIR CONDITIONING Tanks Pressed Full and Valves Lines and Fittings Eng Lines Good Pumps Good Sewage Holding Tanks Anchor Windlass REFRIDGERATION FRESH WATER ANCHOR GEAR Anchor (Main) Good Lines and Fittings Vents Eng Filters HP and LP Cut Out Devices Fans AMSA610 (05/14) Page 67 of 85 VESSEL PRE-DEPARTURE CHECK LIFESAVING, SAFETY AND OTHE MISCELLANEOUS EQUIPMENT Voyage Type VOYAGE DETAILS Date Duration Destination Offshore Whale Watching 10/12/2013 8 Hrs 5 NM East of Coast 30 NM lateral to Coast RESPONSIBLE PERSON - DECK HAND EQUIPMENT DETAILS Description LIFESAVING Number Status Life Rafts - 25 Man 8 Good Within Servicing Period 8 Hydrostatic Release Units 8 Within Expiry Date 8 Coastal lights Life Jackets and 1 Life Buoys (buoyant line) 4 Life Buoy (with lights) 2 Within Expiry Date Red Hand Flares DISTRESS SIGNSALS FIRE FIGHTING 200 EPIRB Parachute Rockets Within Expiry Date 3 1 Battery operated torches 4 Deck Hose and nozzle 2 Within Service Date Three rockets were past their expiry date. These were replaced by the Deck Hand after following up with the Operations Manager. 2 Hand Held Smoke Flares Within Expiry date 9 Ltr Foam Extinguisher Comments 2 AMSA610 (05/14) Page 68 of 85 Description 4.5 Kg Dry Chemical Within Service Date FIRE FIGHTING (continued) 5 kg Co2 9 L Water Within Service Date Number Status Comments 2 2 2 Fire Blanket 1 Fire Buckets 2 Portable First Aid Kit 1 SAE Defibrillator 1 First Aid Oxygen Unit 1 PA System 1 MISCELLANEOUS Deck Hand Name: Signature: Date: Peter Symons Peter Symons 7 January 2014 AMSA610 (05/14) Page 69 of 85 VESSEL PRE - DEPARTURE CHECK - DECK OPERATIONS RESPONSIBLE PERSON - GENERAL PURPOSE HAND Area of Vessel or Operation Satisfactory Check Carried Out Yes No N/A Verify supplies align with the whale watch activity supply list Vessel Supplies Instruct Deck Hand to assist shore staff to load vessel supplies Stowage of Vessel Supplies Confirm secure stowage of vessel dry stores Correct stowage and refrigeration of wet stores and perishables Gangway free off obstacles and tripping hazards Passenger Access to Vessel Gangway non slip surface in good condition Gangway secure at connection to vessel and wharf Gangway safety net deployed Passenger manifest received from shore staff Manifest reviewed to confirm any special needs of passengers Passenger Boarding and Verification Manifest given to Deck Hand to assist passenger boarding/ verification Manifest referred to Master on completion of passenger boarding for vessel records All areas clean, unobstructed and free of tripping hazards Passage ways are clean, dry and free of obstructions All decks are clean and free of spills (oil-detergent-other) Hand rails and treads at external stairways clean and dry All hinged/sliding access doors are secured in the open position Passenger Accommodation Areas Sliding windows are set in the closed position All lighting is functioning properly Emergency exits are clear and fully operational “Crew Access Only” areas are secured and signage in place Toilets are clean and stocked with personal sanitary items Rubbish bins clean, lined and any waste taken ashore AMSA610 (05/14) Page 70 of 85 Area of Vessel or Operation Satisfactory Check Carried Out Yes No N/A Check rigid inflatable vessel general condition Check outboard fuel and oil Dive tender Conduct pre-start on outboard Check safety equipment Passenger safety briefing DVD loaded and ready for delivery Passenger Safety Condition and sufficiency of safety and lifesaving equipment Condition and sufficiency of watertight doors and hatches Watertight integrity Ensure watertight doors and hatches are closed Spaces outside the machinery spaces are dry - no bilge water Fire Safety Fire hoses and nozzles are checked for condition and operation Anchor/Windlass Both checked for condition and operation General Purpose Hand Name: Signature: Date: AMSA610 (05/14) Page 71 of 85 APPENDIX I - MAINTENANCE OF VESSEL AND EQUIPMENT ROUTINE MONTHLY INSPECTION RECORD – REVOLUTION QVS1324 AREA OF VESSEL ITEM FINDINGS/ACTIONS Topside Hull Plating Bottom Hull Plating Superstructure Plating Hull Stiffeners Weather Deck & N/Slip Surface Hull Bulkheads and Superstructure Bulkhead Stiffeners Transom Door Transom Stiffeners Stairs internal and external Bulwarks Guard Rails Watertight B/Head penetrations Propeller Shafts and Stern Tubes Rudder bearings Watertight Doors/Hatches -seals, hinges, closing device Weathertight Doors/Hatches – Seals, hinges, and closing devices Weathertight And Watertight Integrity Emergency Exits M/Engine exhaust through hull fittings & discharge O/board valves M/Engine cooling water inlet, valve, sea chest, strainer, Fire Pump sea water inlet, valve, sea chest, strainer Bilge pump through hull discharge O/board valve fitting and Port Holes and deadlights Windows Main engines Gear Boxes Fuel Tanks Main Propulsion and Auxiliary Machinery Fuel Pumps Fuel Filters Fuel Lines, valves and gauges Fire Pump Fire System s/water lines, valves Bilge Pump Monthly Report Page 1 AMSA610 (05/14) Page 72 of 85 AREA OF VESSEL ITEM FINDINGS/ACTIONS Bilge System suction lines, valves Bilge Manifold Main Propulsion and Auxiliary Machinery (continued) Steering Gear hydraulic pump Steering Gear hydraulic lines Generator Refrigeration and Air Conditioning LPG Installation Inspection Report No: RMI007 Inspection Date: 15 December 2013 Inspector Name: Peter Citizen Monthly Report Page 2 AMSA610 (05/14) Page 73 of 85 ROUTINE MONTHLY INSPECTION RECORD – REVOLUTION QVS1324 AREA OF VESSEL ITEM FINDINGS/ACTIONS Low Voltage installation Extra Low Voltage Installation Switchboards/Distribution Panels RCDs Electrical Installations Shore Power Connection ICCP (Cathodic Protection) Emergency Electrical Installation Main Battery Bank Reserve Battery Bank Radio Batteries Helm and Throttle Controls Radar Satellite Navigation/GPS AIS Navigation Communications and Bridge Management Automatic Pilot Magnetic Compass HF Radio VHF Radio Systems UHF Radio Emergency Alarms Operating Systems Alarms PA System 4 x 25 Man Inflatable Life Rafts 4 x Hydrostatic Release Units 135 x Life Jackets 135 x Life Jacket Lights 1 x EPIRB Lifesaving and Fire Fighting Equipment 4 x Lifebuoys 2 x Lifebuoy Lights Machinery Space Automatic Fire Detection System Machinery Space Fixed Fire Smothering Installation 8 x Portable Fire Extinguishes 2 x Fire Hoses/Nozzles 3 x Parachute Distress Rockets 2 x Red Hand Flares 1 x Orange Smoke Flares Inspection Report No: RMI007 Inspection Date: 15 December 2013 Inspector Name: Peter Citizen Monthly Report Page 3 AMSA610 (05/14) Page 74 of 85 PROGRAMMED MAINTENANCE SCHEDULE - REVOLUTION QVS1324 AREA OF VESSEL ITEM MAINTENANCE TYPE Examine Test Service Replace MAINTENANCE SCHEDULE Qtr. ½ Year Yearly SERVICE DETAILS 2 Yearly Topside Hull Plating Slip vessel – clean & anti-foul hull Bottom Hull Plating Inspect/replace sacrificial anodes Inspect rudder pintles and prop shaft A Brackets Superstructure Plating Hull Stiffeners Hull and Superstructure Weather Deck & N/Slip Surface Renew non slip surface as required Bulkheads Bulkhead Stiffeners Transom Door Lubricate hinges and test closure device Transom Stiffeners Stairs internal and external Renew non slip surface as required Bulwarks Weathertight and Watertight Integrity Guard Rails Adjust tension of intermediate wire cables Watertight B/Head penetrations Check/renew seals as necessary Propeller Shafts and Stern Tubes Draw shafts – repair shafts/stern tubes as required Rudder bearings Remove rudders and check/renew bearings/seals Watertight Doors/Hatches seals, hinges, closing device Lubricate hinges – renew seals as necessary AMSA610 (05/14) Page 75 of 85 PROGRAMMED MAINTENANCE SCHEDULE - REVOLUTION QVS1324 AREA OF VESSEL Weathertight and Watertight Integrity (continued) Main Propulsion and Auxiliary Machinery ITEM MAINTENANCE TYPE Examine Test Service Replace MAINTENANCE SCHEDULE Qtr. ½ Year Yearly SERVICE DETAILS 2 Yearly Weathertight Doors/Hatches – Seals hinges closing devices Lubricate hinges – renew seals as necessary Emergency Exits Lubricate hinges – renew seals as necessary M/Engine exhaust through hull fittings & discharge O/board valves Remove/service discharge o/board valve M/Engine cooling water inlet, valve, sea chest, strainer, Remove/service sea water inlet valve Fire Pump sea water inlet, valve, sea chest, strainer Remove/service sea water inlet valve Bilge pump through hull fitting and discharge O/board valve Remove/service discharge o/board valve Port Holes and deadlights Check/renew seals, closing devices as necessary Windows Check/renew seals, closing devices as necessary Main engines To be carried out by Cummins Diesel Gear Boxes To be carried out by Cummins Diesel Fuel Tanks Internal inspection, pressure test and clean Fuel Pumps Full service and replacement of worn parts Fuel Filters Remove, clean and replace Fuel Lines, valves and gauges Service valves – renew fuel lines as required Fire Pump Full service and replacement of worn parts Fire System s/water lines, valves Remove/service valves – check/replace seals at couplings as required AMSA610 (05/14) Page 76 of 85 PROGRAMMED MAINTENANCE SCHEDULE - REVOLUTION QVS1324 AREA OF VESSEL Main Propulsion and Auxiliary Machinery (continued) Electrical Installations ITEM MAINTENANCE TYPE Examine Test Service MAINTENANCE SCHEDULE Replace Qtr . ½ Year Yearly SERVICE DETAILS 2 Yearly Bilge Pump Full service and replacement of worn parts Bilge Manifold Remove/service valves clean out manifold Bilge System suction lines, valves Clean suction strainers – check/replace seals at couplings as required Steering Gear hydraulic pump Full service and replacement of worn parts Steering Gear hydraulic lines Check lines, couplings, seals and renew as necessary Generator Full service and replacement of worn parts Refrigeration and Air Conditioning Full system check/service by licensed contractor LPG Installation Full system check/service by licensed contractor Low Voltage installation Inspection and certification by licensed contractor Extra Low Voltage Installation As per above Switchboards/Distribution Panels As per above RCDs As per above Shore Power Connection As per above ICCP (Cathodic Protection) As per above Emergency Electrical Installation As per above Main Battery Bank Replace as required Reserve Battery Bank Replace as required Radio Batteries Replace as required AMSA610 (05/14) Page 77 of 85 PROGRAMMED MAINTENANCE SCHEDULE - REVOLUTION QVS1324 AREA VESSEL OF ITEM MAINTENANCE TYPE Examine Test Service MAINTENANCE SCHEDULE Replace Qtr . ½ Year Yearly SERVICE DETAILS 2 Yearly Helm and Throttle Controls These items are checked by the Master prior to each voyage and referred for servicing as required Radar As per above Satellite Navigation/GPS As per above Navigation AIS As per above Communicatio ns Automatic Pilot As per above and Magnetic Compass As per above Bridge Gyro Compass As per above Management HF Radio As per above VHF Radio As per above UHF Radio As per above Emergency Alarms As per above Operating Systems Alarms As per above PA System As per above Systems 8 x 25 Man Inflatable Life Rafts 8 x Hydrostatic Release Units Lifesaving and Fire Fighting Equipment Replace on or before manufacturers expiry date 135 x Coastal Life Jackets 135 x Life Jacket Lights Replace on or before manufacturers expiry date 1 x EPIRB Replace on or before manufacturers expiry date 2 x Lifebuoys (buoyant line) AMSA610 (05/14) Page 78 of 85 PROGRAMMED MAINTENANCE SCHEDULE - REVOLUTION QVS1324 AREA VESSEL OF ITEM MAINTENANCE TYPE Examine Test Service MAINTENANCE SCHEDULE Replace Qtr . ½ Year Yearly SERVICE DETAILS 2 Yearly 2 x Lifebuoy (lights) Lifesaving and Fire Fighting Equipment (continued) Machinery Space Automatic Fire Detection System Inspection and certification by licensed fire protection contractor Machinery Space Fixed Fire Smothering Installation As per above 8 x Portable Fire Extinguishes As per above 2 x Fire Hoses/Nozzles 3 x Parachute Distress Rockets Replace on or before manufacturers expiry date 2 x Red Hand Flares Replace on or before manufacturers expiry date 1 x Orange Smoke Flares Replace on or before manufacturers expiry date AMSA610 (05/14) Page 79 of 85 UNSCHEDULED MAINTENANCE REPORT – REVOLUTION QVS1324 AREA OF VESSEL DESCRIPTION OF PROBLEM DETAILS OF MAINTENANCE WORK CARRIED OUT Hull and Superstructure Weathertight and Watertight Integrity Starboard main engine stared hunting during voyage out to whale watch area. Main Propulsion and Auxiliary Machinery Engine was shut down temporarily while engineer investigated the problem. Engineer traced the problem to the fuel filters and carried out a routine clean of the filters. The fuel filters were reinstated and the starboard engine brought back onto line without further incident. The performance of both engines was monitored closely for the remainder of the voyage with no signs of a recurring problem. Engineer recommends a sample of the fuel be taken for testing given the vessel was operating fine prior to the recent filling of the fuel tanks. Electrical Installations Navigation Communications and Bridge Management Systems Lifesaving and Fire Fighting Equipment Completion Date: 5 January 2012 Report No: USM-52012 Masters Name: Gary Whitaker Masters Signature: Gary Whitaker AMSA610 (05/14) Page 80 of 85 APPENDIX J - DOCUMENTATION PASSENGER MANIFEST Sample 1 VESSEL NAME: Revolution VESSEL No: COMPANY NAME : QVS 1324 Insight Dive and Eco Tours Pty Ltd VOYAGE DETAILS Departure Date: Home Port: Activity: 25 January 2014 Sydney Harbour The vessel will be engaged in recreational dive activities. Return Date: Destination: 25 January 2014 The wreck of the Sandpiper 5 nautical miles due east of North Head 10-15 Departure time: 0900 Hrs Estimated arrival time Dive Site 1000 Hrs Estimated departure time from Dive Site 1500 Hrs Estimated Return to Berth: 1600 Hrs PASSENGER DETAILS Pass No Name 1 Jennifer Randall Address/Contact Details Medical or other Special Needs 45 Mistique Lane Asthmatic Marion Park Condition managed with Medication NSW 02 3456 6789 Pass No Name Address/Contact Details Medical or other Special Needs AMSA610 (05/14) Page 81 of 85 PASSENGER MANIFEST Sample 2 Vessel Name: Revolution Vessel No: QVS 1324 PASSENGER DETAILS Pass No Passenger Name Profile Special Pass Needs No 1 Mary Rodgers Adult 33 2 Peter Browning Adult 34 3 Alexia Rienhardt Child Child 35 4 Timothy Rienhardt Child Child 36 5 Patrick Rienhardt Adult 6 Redman Tilley Adult W/Chair 38 7 Agatha Rosemary Adult Mobility 39 Passenger Name Profile Special Needs 37 8 40 9 41 10 42 11 43 12 44 13 45 14 46 15 47 16 48 17 48 18 50 19 51 20 52 21 53 22 54 23 55 24 56 25 57 26 58 27 59 28 60 29 61 30 62 31 62 32 64 AMSA610 (05/14) Page 82 of 85 VESSEL LOG - REVOLUTION QVS1324 Date: 7/01/2014 Voyage Type: Date of Last Monthly Inspection: Operating Area: 15 December 2013 Inspection Report No PASSENGER INFORMATION Total No 95 5 Nm East of North Head Whale Watch Departure Time: 15 Nm laterally along the coast RMI007 Inspection Carried Out By: 0900 Hrs Peter Citizen CREW COMPLEMENT Special Needs Comments 2 adults with mobility concerns Special needs adults have no carers 10 school children Children accompanied by 1 school teacher Master Engineer GPH D/H M5 MED3 1 2 CREW PERSONAL DETAILS Name Address Telephone Next of Kin (Name & Relationship) Next of Kin Contact No VESSEL PRE-DEPARTURE CHECKS ENGINEER REPORT GENERAL PURPOSE HAND REPORT DECK HAND REPORT Satisfactory Satisfactory Satisfactory Masters Comments Master Comments Yes Yes Yes No No No (Circle) (Circle) (Circle) Masters Comments Inspection confirmed 3 Parachute Distress Rockets had reached the expiry date. This was rectified by the Deck Hand prior to departure on the voyage. WEATHER CONIDITIONS/SEA STATE ENCOUNTERED Fine day with no rain forecast. Weather/Sea State: Winds from the South East freshening to 15 Knots Undulating swell 1 – 1.5 metres Vessel Log Page 1 AMSA610 (05/14) Page 83 of 85 VESSEL LOG - REVOLUTION QVS1324 Vessel Running Sheet: EMERGENCY DRILLS Drill Type Comments INCIDENTS, ACCIDENTS and MEDICAL EMERGENCIES RADIO COMMUNICATIONS INCIDENTS Messages Sent Messages Received Medical Time Time Time Details Masters Name: Vessel Gary Whitaker Details Masters Signature: Log Gary Whitaker Other Details Date: Time 13/10/2013 Page Details Copy referred to Time Date Operations Manager: 1700 13/10/13 2 AMSA610 (05/14) Page 84 of 85 Australian Maritime Safety Authority www.amsa.gov.au/domestic AMSA610 (05/14) AMSA610 (05/14) Page 85 of 85
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