1. No category

dokoni CONTENT
Category
Document
Capture &
Management
Characteristics
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Document capture
Document processing
Document distribution
Content management
INTELLIGENT SHAREPOINT CONTENT
MANAGEMENT FOR
IMPROVED PROCESS PRODUCTIVITY
With the rapid growth of unstructured corporate content, enterprises face increasing difficulties in managing documents and electronic information. This is where dokoni CONTENT can help.
By providing a means of controlling enterprise content,
and facilitating the management of unstructured information, dokoni CONTENT enables users to manage content
within a familiar environment inside the Outlook & Desktop modules, and to easily create and maintain corporate
repositories. Content can be shared, managed, retrieved
and contributed from frequently used application interfaces.
Users can manage corporate content and stick to their
familiar applications. This efficient combination makes content easier to share, encourages collaboration, and boosts
process productivity.
The Outlook & Desktop Integration modules simply visualise the SharePoint folder structure and libraries in their
interfaces, from where both can be accessed and modified.
Users save time by drastically reducing the need for context switching between SharePoint and Outlook & Desktop.
The content management module expands the functionality of SharePoint, enabling users to build and manage
corporate repositories, and to distribute electronic content
in a secure and controlled environment. This shortens reaction times, increases the overall productivity, and ensures
corporate governance – all of which reduces the cost of
accessing and managing information.
dokoni CONTENT combines intelligent document distribution capabilities with a comprehensive enterprise content
management (ECM) functionality, enabling companies to
leverage document management capabilities directly from
the interface of their Outlook e-mail application and/or Windows Desktop Explorer and inside SharePoint.
DATASHEET dokoni CONTENT
KEY FEATURES
Document distribution
– Integrating Outlook with SharePoint: The Outlook Integration functionality enables users to integrate, manage,
store and retrieve e-mails and attachments by simply
dragging and dropping content into the filing system in
SharePoint within Outlook.
– Downsizing of e-mail inbox: E-mail attachments can
be stored from the Outlook e-mail interface directly to
the dokoni SharePoint repository. Once stored, attachments can be replaced with an HTML link to reduce the
size of the e-mail inbox.
– Desktop integration with SharePoint: SharePoint sites
and repositories can be viewed inside the Windows Explorer folder. These repositories are accessible from any
desktop office application so that documents and other
content can be stored directly in a SharePoint library. This
is possible via “save as” or the “drag & drop” functionality.
– Bulk uploading to SharePoint: With this additional
feature, several documents or content including their
metadata and/or properties can be simultaneously uploaded and downloaded. Users save time because they
no longer need to handle documents one after the other.
Content management
– Use SharePoint functionalities inside Windows Explorer:
All SharePoint sites are displayed as Windows Explorer folders. Users can work with SharePoint folders on
their desktop and can perform SharePoint actions on
documents, such as “Check-out”, “Check-in”, “Show
versions” and “Edit properties”.
– E-mail management and content surveillance from
within Outlook: Users can view all documents of the
SharePoint filing structure from within the Outlook interface.
– Instant document access according to viewing rights:
Depending on their rights, users can access, view and
manage files, manipulate the folder tree and search
specific document SharePoint libraries, which are also
displayed in Outlook and the Windows Desktop Explorer.
– Automatic management of metadata: E-mail attributes such as the subject, sender, recipient, etc. and
other metadata or properties are automatically captured
during storage to the SharePoint content repository
without the need for manual intervention. Users can also
be requested to specify content type and properties for
additional items.
– Version management & “Check-in/Check-out” for
documents: With the automatic version management,
users can edit a document without replacing its previous
document version. As a result, multiple versions of the
same document are no longer shown in folders. Users
only see and are able to access the latest document
version because older versions are masked. However, it
is also possible to display the older document versions if
required. In addition, traceability and auditing of different
document versions are ensured through the “Check-in/
Check-out” functionality.
– Improved usability through additional ribbons inside
SharePoint: The additional ribbons in the SharePoint
toolbar – Personal, Find, Manage, Export and Publish –
offer additional sub-functions, and facilitate and speed
up the operation for efficient content management with
SharePoint.
– Filing and categorisation: Employees can create,
adapt and evolve filing plans in a fully auditable manner
based on specific permission rights. This enables folder
security to be centrally managed and multiple filing plans
maintained.
– Folder templates: Templates for folder structures
can be defined by creating one core corporate filing
taxonomy. Project files and folders are easily generated and standardised.
– Dynamic filing plan: These can be created by administrators and business users based on metadata. This
allows an enterprise taxonomy to be created on the fly.
– Expert search, saved searches & favourites: Powerful
search features enable users to combine metadata and
full text content searches to build search queries. Saved
searches and favourites then enable users to keep track
of their favourite documents.
– Offline publishing: Most parts of the repository can be
published for offline and mobile viewing at times when
the company network cannot be reached. Users can
publish only certain documents or parts of the filing plan
and the corresponding metadata.
– Document level security: Complex filters and options
are available to restrict access to certain documents or
folders, providing a specific level of document security and ensuring that users only update documents
and content they have a right to view and edit. In this
context, the “Mark private” function can be used to designate documents or folders as private to certain users
and groups.
– Audit trails and archiving of “history logs”: An audit
level can be set for a folder level allowing users to
archive folders for auditability reasons, with the log files
automatically archived for full auditability. Pages or lists
can be called up to display selected audit results according to specific parameters.
DATASHEET dokoni CONTENT
WORKFLOW
OUTLOOK AND DESKTOP
INTEGRATION
CONTENT
MANAGEMENT
– Mark private
Interaction via
drag & drop
– My folders
– My favourites
Outlook Integration
– Expert search
– Saved searches
– Cut/copy/paste
– Zip & go
Interaction via
drag & drop
– Site level
configuration
Desktop Integration
TECHNICAL SPECIFICATIONS
SYSTEM REQUIREMENTS – Dokoni Content Server
Software
Microsoft SharePoint Server 2010
Microsoft SharePoint Foundation 2010
SYSTEM REQUIREMENTS – Dokoni Content Client
Operating systems
Software
Browser
Supported languages
user interface
Supported languages
admin interface
Important
recommendation
Windows Vista (32/64)
Windows 7 (32/64)
Microsoft Outlook 2007 .NET Framework 3.5
Microsoft Outlook 2010 .NET Framework 4.0
Internet Explorer 7, 8, 9
English, French, Swedish, Finnish, Czech, Danish
English, French
Escalation support from Konica Minolta is only
available in English
Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany www.konicaminolta.eu
07/2013
The support and availability of the listed specifications and functionalities varies depending on operating
systems, applications and network protocols as well as network and system configurations.