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MEETING OF Peninsula Youth Football
December 9th 2012
Minutes
VENUE: Gig Harbor Library
TIME: 5 P.M.
PRESENT: Sherri Adams - Cheer Chair, Tera Baty-Treasurer ,Nick Heath-Tides
VP, Dustin Smith-GH High Rep, Greg Moreno-Equip Manager, Scott GriffinSeahawk Player Agent, Dennis Carter-Seahawk VP, Bob Dormandy - Tides Player
Agent, Ross Filkins-PHS Rep, Nichola Smith-Cheer Tides Coach, Torrance
Heidelberg-Seahawks Coach,, Heather & Ty Huffer Seahawks equipment
manager, Jeff Milbourn, Joe Miller-Seahawks Coach, Scott Zeitner -Tides Coach,
Kevin Shrewsberry, Mary & Scott Shobe, Adam Scroggins, Ed Hanisch-Seahawks
Coach
Absent: Andy Cozzolino- PYF Chairman, Angelique Knapp-Secretary,
Tom Sinclair-Field Coordinator
Facilitator: Nick Heath
Minutes Approval Signature:
Agenda Item: Resignations
Responsible Party: Nick Heath
1. Announced Andy Cozzolino resigned his position as PYF Chairman to
the Board.
2. Announced Angelique Knapp sent resignation letter as PYF's Secretary
November 6th 2012 to the board.
3. Announced both Nick Heath and Dennis Carter are resigning from VP
Tides, and VP Seahawk Positions.
Agenda Item: Concessions & Admissions
Responsible Party: Tera Baty
1. Due to Concession Manager's resignation discussed last meeting on
July 20th, 2012 Nick Heath and Dennis Carter contacted Young Life.
Young Life and PYF made an agreement to work concessions and split
profits 50/50. PYF set up and took down Concessions every Saturday and
shopped for goods. Young Life volunteers worked concessions every
Saturday. Money made from concessions amounted to $9,647.67 and the
cost of goods sold amounted to $3,448.73. Net Profit was $6,198.94.
Each program made $3,099.47.
2. Young Life has offered interest in working with PYF again in 2013. PYF
would benefit to find two Concession Managers to split the day up, who can
over see Concessions and work with Young Life, shop for goods, and find
volunteers to set up and break down concessions. No action made.
3. Money from Concessions & admissions were kept separated. PYF
collected $6,252.32 from admissions.
Agenda Item: Finances
Responsible Party: Tera Baty
1. Maritime Booth
Money Made-$283.75
Costs-$2,215.78
Loss-$1932.03
Opening day-money made $2,067.76
Costs-$1,331.50
Net profit-$736.26
Moms 101
Money made-$919
Costs-$60.00
Net Profit-$859
Programs (programs sold were also seperated from admission cash)
Money made-(this incudes programs sold, ads bought and sponsors)
Money Made-$1285
Costs-$493.88 (included CC transaction costs for sponsor donations made
with CC)
Net profit-$791.12
About 70 programs left, PYF did not mark programs down at the end of
season. A plan for programs that are left over should be discussed in the
future.
Decals-Made $100 (no cost to us Puget Sound Graphics gives us decals to
sell for using their services)
Cheer fundraiser for Cheer banquet and Tutu’s for Pink out
Money made $1764.46
Cost-861.62
Money spent-(including cost)-1659.63
Money left over- $104.83
39 scholarships were given
13 full scholarships
26 partial
Scholarship Fees paid to PYF-$1685
Registration fees paid to PYF-$68580
Registration site fees, processing fees usa football, and refunds-$5698.71
Registration profits-$64,566.29
2. 2013 Registration fees could be lowered by $25 if PYF does as well or
better with fundraising as in 2012. No action made.
3. Financial Exam results letter from Ryan Jorgenson & Limoli was read
and will be available to anyone to review.
Agenda: League Updates
Responsible Party: Dustin Smith
1. League updates-5 pyf teams made playoffs, Graham has applied to play
in league for 2013, looking to Jamboree with Skyline, Bellvue, Mt Si etc,
would like less scrimmage and more fundamentals, league cost $700 per
team, each league team has to bring a stadium, no padded practice before
August, mentioned a better system besides birth certificates verifying age,
perhaps photo id's, league is still discussing options.
Agenda: Equipment
Responsible Party: Greg Moreno
1. Greg will be available one last time on 12/16/12 at 2pm-4pm at lockers
for last chance for those who still need to turn in gear. Helmets were sent
out to Riddell, 10 rejected, ideas to purchase new resolution 360 helmets,
what can we do to get new football uniforms, possibly keep registration at
current fee have players purchase their own jersey, discuss later time with
new board, no action made.
Agenda: Vacant Positions
Responsible Party: Nick Heath
1. Open board positions and names of those interested, opened floor for
non board members to speak. (Besides board positions topics discussed
included Refs and Coaches)
2. Refs-head coaches have printed rules to address issues as they arise
get names and keep refs accountable
Coaches-how are they being selected?
Can there be more transparancy?
Should they be individally interviewed?
All coaches should be certified.
3. Nick asked for all non board members to leave the room. Board
members stayed to vote.
4. Who voted:
Sherri Adams - Cheer Chair
Tera Baty-Treasurer
Nick Heath-Tides VP
Dustin Smith-GH High Rep
Greg Moreno-Equip Manager
Scott Griffin-Sea Player Agent
Dennis Carter-Sea VP
Bob Dormandy-Tides Player Agent
(Ross Filkins left before votes)
5. Results of votes-all positions were voted unanimously and accepted.
Chairman-Scott Zeitner
Vp Tides-Ray Escobedo
Vp Seahawks-Torey Heidelberg
Secretary-Clem Hong
Fundraiser-will be voted at a later date
New Business: None
Next Meeting Date, Time & Location: Will be left to new Chairman and
stated at later date.
Adjourned at: 7:10pm
Minutes by: Sherri Adams