1. No category

ITQ no. CA/MCA-M/MCC/GDS/600/2011
MILLENNIUM CHALLENGE ACCOUNT MONGOLIA (MCA-M)
Dear Sir/Madam
INVITATION TO QUOTE
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Procurement method shopping (S)
Implementing and erecting of sign boards for
MCA-Mongolia Peri-Urban Project
1.
You are invited to submit your priced quotation for the supply of the items and provision of
services described in the Appendix A. The contract shall be awarded to the lowest
evaluated compliant bidder. Items offered must be “new”.
2.
The Millennium Challenge Corporation (“MCC”) and the Government of Mongolia (the
“Government”) have entered into a Millennium Challenge Compact for Millennium
Challenge Account assistance (the “Compact”) to help facilitate poverty reduction through
economic growth in Mongolia. The Government, acting through Millennium Challenge
Account Mongolia (“MCA-Mongolia”), intends to apply a portion of the MCC Funding to
eligible payments under a contract for which the Invitation to Quote (ITQ) is issued.
Contract payments are made from the United States Government directly, or through the
MCA Entity independent Fiscal Agent. Any payments made under the proposed contract
will be subject, in all respects, to the terms and conditions of the Compact and related
documents, including restrictions on the use of MCC funding and conditions to the
disbursements of MCC funding. No party other than the Government and the MCA Entity
shall derive any rights from the Compact or have any claim to the proceeds of MCC
Funding.
3.
This procurement shall be governed by the MCC Program Procurement Guidelines, which
can be found at www.mcc.gov.
4.
The quotations, in the English language, should be accompanied by adequate technical
documentation and/or other material or pertinent information (also in the English language)
for each item quoted, if available. Quotations shall be submitted to address below by hand.
Quotation submitted in Mongolian shall not be evaluated and considered.
5.
MCC requires that all beneficiaries of MCC Funding, including the MCA-Mongolia and
any bidders, suppliers, contractors, subcontractors and consultants under any MCC-funded
contracts observe the highest standards of ethics during the procurement and execution of
such contracts. In pursuance of this policy, the MCA-Mongolia:
a)
will reject a Quotation if it determines that the Supplier/Consultant recommended
for award has, directly or through an agent, engaged in Fraud and Corruption in
competing for the Contract;
b)
has the right to sanction a Supplier/Consultant, including declaring the
Supplier/Consultant ineligible, either indefinitely or for a stated period of time, to
Page 1 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
(c)
be awarded an MCC-funded contract if at any time it determines that the
Supplier/Consultant has, directly or through an agent, engaged in Fraud and
Corruption in competing for, or in executing such a contract; and
has the right to require that a provision be included in the Contract requiring the
selected Supplier/Consultant to permit the MCA-Mongolia, MCC, or any designee
of MCC, to inspect its accounts, records and other documents relating to the
submission of a Proposal or performance of the Contract, and to have such
accounts and records audited by auditors appointed by MCC or by the MCAMongolia with the approval of MCC.
6.
In addition, MCC has the right to cancel the portion of MCC Funding allocated to the
Contract if it determines at any time that representatives of a beneficiary of the MCC
Funding engaged in Fraud and Corruption during the selection process or the execution of
the Contract, without the MCA-Mongolia or the beneficiary having taken timely and
appropriate action satisfactory to MCC to remedy the situation.
7.
We reserve the right to accept or reject any quotation, and to cancel the process of
competition and reject all quotations, at any time prior to the award of Contract / Purchase
Order, without thereby incurring any liability to the affected bidder(s) or any obligation to
inform the affected bidder(s) of the grounds for our action.
8.
Validity. Your quotation should be valid for a period of at least 30 days from the date of
your quotation.
9.
Delivery Schedule. Within two calendar months issuing of Contract. The goods are
required as soon as possible so you are advised to offer your best possible delivery time
from receipt of order.
10.
Prices: To be fixed for the duration of the contract.
11.
Evaluation Criteria. (i) Successful experience as the prime consultant in the
execution of similar contracts of a similar nature and complexity during the last 2
years. (ii) Bidder shall provide copy of its letter of incorporation, or other such document,
indicating its legal status. (iii) Access to, or availability of, financial resources such as
liquid assets, unencumbered real assets, lines of credit, and other financial means, other
than any contractual advance payments to meet: the following cash-flow requirement:
cash flow amount of at least 40% of the pertinent amount outside of its current
commitments.
12.
Award Criteria. MCA-Mongolia will award the contract to the bidder whose offer has been
determined to be the lowest evaluated quotation and is substantially responsive to the
solicitation documentation, provided further that the bidder is determined to be qualified to
perform the contract satisfactorily.
13.
Performance Security. Upon awarding of the contract bidder shall deliver to the Employer a
Performance Security using the Appendix F format within seven (7) days after receipt of
Award Notification. The amount of performance security, as a percentage of the contract Price,
shall be in the amount of 5% and shall be denominated in the currency of the contract. The
performance security shall be discharged by the Purchaser and returned to the Supplier not
Page 2 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
later than twenty-eight (28) days following the date of completion of the Supplier’s
performance obligations under the Contract. Failure of the successful Bidder to submit an
acceptable Performance Security shall constitute sufficient grounds for cancellation of the
award. In that event the Employer may award the Contract to the next lowest evaluated Bidder
whose offer is substantially responsive and is determined by the Employer to be qualified to
perform the Contract satisfactory.
14.
Warranty. Warranty shall remain valid
implementation/erection of the signboards.
15.
Payment. Method and condition of the payment to be made to the Supplier under this
assignment shall be as follows:
Description
1
2
3
4
5
6
Approved Sample of the two
signboards
Upon submission of delivery
plan
Upon Delivery in full of the
Well Construction Signboards
Upon erection of Herder
Group Signboards for UB area
Upon erection of Herder
Group Signboards for Darkhan
area
Upon erection of Herder
Group Signboards for Erdenet
area
for
three
(3)
months
after
the
Approximate
Timing
10 days after
Contract Signing
15 days after
Contract Signing
40 days after
Contract Signing
Accordingly as
delivery plan
Accordingly as
delivery plan
Payment (percentage
of contract value)
10% of Contract Price
Accordingly as
delivery plan
25% of the Contract
Price
15% of Contract Price
90% of the item’s Bid
Price
25% of the Contract
Price
25% of the Contract
Price
16.
Governing Law. The laws of Mongolia shall apply to any contract / purchase order arising
from this request for quotation
17.
MCA-Mongolia is not liable for the outcome of the bidding process, any expenses or liability
incurred by the Bidder in the preparation of their quotation / bid is at their own risk.
18.
The deadline for receipt of your quotation is 15:00 hours (Ulaanbaatar time) of 25th May
2011. Quotations received after the closing date and time shall not be considered, nor will
incomplete, vague or conditional quotations.
Attachments
1. Appendix A – Quotation Form
2. Appendix B – Technical Specification - Herder group’s leasing rangeland signboard
3. Appendix C - Distribution Table
4. Appendix D - Distribution Map
5. Appendix E – Technical Specification - Well building sign board
Page 3 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
6. Appendix F- Performance bank guarantee form
Sincerely,
Crown Agents
Procurement Agent for
Millennium Challenge Account – Mongolia
Academy of Management Building- III, 3rd floor, Room 307
Orgil Complex, Chinggis Ave, Khoroo 11, Khan-Uul District
Ulaanbaatar 210136, Mongolia
Tel: +976 70120032; Fax: +976 70120031
Email: [email protected]
Page 4 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix A – Quotation Form
QUOTATION FORM
TO:
Crown Agents Inc
Procurement Agent for
Millennium Challenge Account-Mongolia
Academy of Management Building- III, 3rd floor, Room 307
Orgil Complex, Chinggis Ave, Khoroo 11, Khan-Uul District.
Ulaanbaatar 210136, Mongolia
For attn: B. Odonchimeg, Administrative Officer
Tel: +976 70120032; Fax: +976 70120031
Email: [email protected]
Invitation to Quote no: CA/MCA-M/MCC/GDS/600/2011
Invitation to Quote title: Implementation of Sign Boards for MCA-Mongolia Peri-Urban Project
Date: …………………..
Our quotation is as follows:
(insert currency)
1
#
1
2
2
Sign board name
Herder group’s
leasing rangeland
Signboard
Well Construction
Signboard
3
Qty
4
5
Unit
Price/excl
uding
VAT/
Price per item for inland
transportation and other
services required in the
Purchaser’s country to
convey the sign board to
their Final Destination
6
7
8
9
Cost of local
labor, material
and component
Total price of
item (col.
4+5+6)
Delivery Period
(counted from the
Date the Contract is
effected)
Warranty Period (in
months since the
date of the
acceptance)
237
Not Applicable
237
Page 5 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Our quotation is valid for [insert number of days] from the closing date of receipt of quotations.
We understand that you are not bound to accept the lowest evaluated quotation or any other quotation that you may receive.
Signature of Authorized Person
…………………………………………………..
Name and Position of Authorized Person
…………………………………………………..
Name and Address of Authorized Person
…………………………………………………..
Page 6 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix B – Technical Specification - Herder group’s leasing rangeland signboard
Item
Signboard on Leasing rangeland
Metal sheet
Size
Thickness
Iron leg
Length
Diameter
HG info printed on auto sticker
Leg base cement
Total number of HG signboard
Specifications
1 sided landscape
1.2mx1m
5mm (minimum)
Double
3m
50mm
Color 120gr /with black glue/
M50
237
Each of the Herder Groups information varies. / 237 HG info needed /
Herder group’s leasing land information on signboard
Page 7 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Herder group’s signboard design
Page 8 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix C - Distribution Table /UB area/ The distance kilometer listed in the distribution
tables are MCA-Mongolia’s current best estimation of the delivery required, however the
actual delivery distance kilometer may somewhat vary.
#
1
2
3
4
5
6
7
8
9
10
12
Aimag
UB
UB
Tuv
Tuv
Tuv
Tuv
Tuv
Tuv
Tuv
Tuv
Tuv
Soum
Name of group
HG distance KM
HG distance KM
Baganuur
Ereg bureg
UB-BN 131+ BN-HG 27
158
Tsatsal
UB-BN 131+ BN-HG 22
153
Jargalant bulag
UB 60
60
Eh tsagaan bulag
UB-AL 45
Bagahangai
Altanbulag
Argalant
Arhust
Batsumber
Bayan
Bayandelger
Bayanjargalan
Bayantsogt
Bayanbulag
AL45+13
58
Tsagaan burgastain eh
Shuvuu30+9
39
Bayan-Undraa
AL45+11
56
Zangarag
AL45+23
68
Chandmani
Shuvuu30+16
46
Ochirvaani
Nohorlol
Buurgent
Baga tsagaan
Myanganii zamiin gerel
Narlag
Shine amidral
UB42
UB38
UB43
UB34
UB40
UB36
UB45
42
38
43
34
40
36
45
Bumbat
UB37
37
Argal hairhan
UB40
40
Rashaant
UB77
77
Zulegtei
UB82
82
Hoh asga
UB92
92
Tenuun enger
UB102
102
Ireedui
UB-BS81+24
105
Tsagaan dalai
UB-BS81+29
110
3n buguilchiin udam
UB-BS81+30
111
Burgaltai
UB-BS81+25
106
Ih bulag
UB92
92
Tsagaan bulag
UB-BN131+34
165
Byatshan bulag
UB-BN131+32
163
Baruun bulag
UB-BN131+7
138
Hust hairhan
UB88
88
Malchin
UB92
92
Bayantsagaan
UB103
103
Eviin huch
UB90
90
Devshil
UB118
118
Ulambayajih
UB105
105
Arvijih
UB130
130
Barjin uul
UB99
99
Olzotiinhon
UB95
95
Enh tal
UB70
70
Hamtiin huch
UB70
70
Chadmani hairhan
UB86
86
Page 9 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Bayanchandmani
13
14
Tuv
Tuv
Bornuur
Mongonmorit
Shand
UB95
95
Uhaa ondor
UB83
83
Adag shornoi
UB94
94
Bayan muhar
UB83
83
Ogooj suld
UB90
90
Dotluur
UB112
112
Byatshan bulagtai
UB-BN131+52
183
Hamtiin huch
UB-BN131+45
176
Hustiin bulag
UB-BN131+40
171
Togos uul
Eco farmer
Bulag 2
UB-BN131+45
UB-BN131+45
UB-BN131+65
176
176
196
Tsagaan chuluut
15
16
17
Tuv
Tuv
Tuv
Sergelen
Zuunmod
Erdene
Buural
UB-BN131+61
192
Undarga
UB-ZM45+16
61
Tsagaan tolgoi
UB-ZM45+16
61
Jargalant
UB-ZM45+45
90
Duganii ovoo
UB-ZM45+43
88
Avdarhangai
UB-ZM45+33
78
Buyant Eej
UB-ZM45+38
83
Taijuud
UB42
42
Amgalan
UB70
70
Uurd mandah
UB43
43
Hoshgiin hondii
UB46
46
Avdariin gol ovoo
UB-ZM45+36
81
Belcheer hamgaalagchid
UB-ZM45+30
75
Ondor dov
UB-ZM45+31
76
Arvijih
UB-ER78+27
105
Suun dalai
UB-ER78+30
108
Tsatsal
Byatshan bulag
Hairhan
UB-ER78+22
UB-ER78+23
100
101
Hushinga
UB-ER78+27
115
Chandmani
2 mod
UB-ER78+18
UB-ER78+16
96
94
Tsaash bod
UB57
57
Erdene uul
UB-ER78+7
85
Togos hairhan
UB-ER78+16
94
Orgoo
UB-ER78+30
108
TOTAL
7266 km
Distribution Table /Darkhan area/
#
1
Aimag
Selenge
Soum
Bayangol
Name of group
HG distance KM
HG distance KM
Ih nomgon
DR-BG73+30
103
Erhet
DR-BG73+30
103
Atar
DR-BG73+16
89
Bat Arvijih
DR-BG73+14
87
Page 10 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Yeroo
Javhlant
2
Zuunburen
41
Mandal
45
Orkhon
Selenge
49
Saikhan
Shar shuvuut
DR-BG73+11
84
Baga bayan
DR-BG73+22
95
Bayan altai
DR-BG73+11
84
Bayanii hishig
DR-BG73+24
97
Bayalag Bayangol
Tsend Arvijih
Karnikov
DR-BG73+18
DR-BG73+11
91
84
DR-YR82+9
91
Malchin
DR-YR82+18
100
Arbulag
DR-YR82+45
127
Buural
DR-JL39+22
61
Javhaa
DR-JL39+32
71
Buyant sureg
DR-JL39+38
77
Nomgon hangai
DR-JL39+42
81
Erdene
DR-JL39+14
53
Bayanhar
DR-JL39+8
47
Hoh hoshuu
DR-JL39+14
53
Tsagaan ovoo
DR-JL39+14
53
Jargalant
DR-JL39+15
54
Enhmonh
DR-JL39+18
57
Builaast
DR-JL39+9
48
Gurvaljin
DR-JL39+10
49
Baitag bogd
DR32
32
Unagan nuruu
DR57
57
Hanjargalant
Zurh
Tumensureg
D64
DR65
64
65
DR-ZB116+15
131
Bayan erhet
DR63
63
Bumansureg
DR-ZN116+11
127
Tegshsaihan
Suun tsatsal
Ornoh od
DR-ZN116+8
DR-ZN116+8
124
124
DR-ZN116+7
123
Arvin bulag
Buren Undrah
Buren erhet
DR-ZN116+25
DR-ZN116+23
141
139
DR60
60
Burensan
DR72
72
Buyansan
DR74
DR-MD103+24
DR-MD103+16
DR-MD103+10
74
127
119
113
Naran
Ohiroo
Taij
Noyon uul
DR-MD103+13
116
Bayannart
DR65
65
Han Ondor
DR63
63
Agitiin hoshuu
DR74
74
Jargalant
DR85
85
Nomgon hangai
DR54
54
Ogoomor sant
DR22
22
Bayandavaa
DR24
24
Shiree nuruu
DR12
12
Buyant sureg
Khan Khukhii
DR37
DR42
37
42
Page 11 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Ih zaan
60
Hushaat
Hushaat
62
Selenge
Shaamar
DR40
40
Tsatsal
DR40
40
Ih buural
DR-SK58+16
74
Tsom sureg
DR25
25
SAN anduud
DR27
27
Monostoi
DR-HS30+29
59
Haliunbugat
DR-HS30+27
57
Tal bulag 1
DR-HS30+16
46
Tal bulag 2
DR-HS30+16
46
Monh ireedui
DR-HS30+15
45
Bayanbulag
DR-HS30+18
48
Delger bugat
DR-HS30+20
50
Jargalant
DR-HS30+22
52
Ogooj bulag
DR-HS30+20
50
Tsagaan ovoo
Suld
Tavan erdene
DR-HS30+23
DR-HS30+24
53
54
DR-HS30+25
55
Enh tal suu
Zurt
Ireedui
DR-HS30+9
DR-HS30+20
39
50
DR-HS30+25
55
Goliin haraat
DR-HS30+11
41
Derst
DR-HS30+27
57
Hamtragchid
DR-HS30+20
50
Hot ail
DR-HS30+19
49
Tsagaan bulag
DR-HS30+18
48
Tavan tolgoi
Monhtolgoi
DR-HS30+17
DR-HS30+16
47
46
Bayan bulag
DR-SM90+9
99
Hailaast
DR-SM90+10
100
Haan uuls
DR-SM90+9
99
Malchin
Orkhon
88
DarhanUul
Darhan
Hongor
DR-SM90+8
98
Derst Dov
DR-SM90+8
98
Hos buureg
DR-SM90+10
100
Hustain am
DR29
29
Hoshoot
Daagan Hairhan
Divaajin
DR30
DR55
DR65
30
55
65
Chandmani
DR30
30
Buural 2
DR12
12
Ormogtei
DR36
36
Hudagt
DR40
40
TOTAL
6482km
Distribution Table /Erdenet area/
#
Aimag
Soum
Name of group
Page 12 of 17
HG distance KM
HG distance KM
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Tsuu taij
1
2
3
4
5
6
Selenge
Selenge
Orkhon
Orkhon
Bulgan
Orkhon
Orkhontuul
Orkhontuul
Jargalant
Jargalant
Bugat
Bayan-Ondor
Bureghangai
7
Bulgan
Orkhon
Orkhon
ER90
90
Suun dalai
ER83
83
Bayantuul
ER80
80
Nohorlol
ER59
59
Bayan ogoomor
ER80
80
Selenge sureg
Shine ehlel
ER74
74
Hamtiin hodolmor
ER76
76
Hongor ovoo
ER70
70
Otgon ovoo
ER72
72
Dun tsagaan
ER65
65
Yeson erdene
ER62
62
Bayantsogt hairhan
ER78
78
Shar chuluut
ER77
77
Ogooj
ER85
85
Gan ireedui
ER95
95
Naran
ER78
78
Odbayar
ER74
74
Mandah Ireedui
Del had
ER43
ER42
43
42
Shuvuut
ER40
40
Budagt hairhan
ER34
34
Usuh Ireedui
ER42
42
Nogoon uul
ER45
45
Dulaanii enger
ER39
39
Usuh mandah
ER40
40
Hongor Morit
ER43
43
Yobtso
Shine od
Dundad
ER34
ER17
ER37
34
17
37
Buyant mal
ER22
22
Ahan duus
ER29
29
Ogoomor
ER36
36
Hangai
ER17
17
Arivjikh
ER26
26
Khamtiin-Zorig
ER34
34
Tsagaan-Bulag
ER25
25
Elstei
ER30
30
Arvin suu
ER-BL-OR172
172
Bombogor
ER-BL-OR175
175
Altanga
Ornoh orgil
ER-BL-OR180
ER35
180
35
Ih ireedui
ER51
51
Tsagaan chuluut
ER40
40
Iveel
ER32
32
Orhon
ER29
29
Soonog
ER38
38
Ih zaluu
ER21
21
Page 13 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
8
Bulgan
Bulgan Selenge
Hangal
Achit 1
ER39
39
Achit 2
ER39
39
MS
ER30
30
Navchis
ER42
42
Byhiin naran
ER44
44
Delger Ondor
ER45
45
Asgat
ER41
41
Marat
ER30
30
Ganbat
ER33
33
Delger Ondor
ER50
50
Togsbayar
ER30
30
Arvin san
ER49
49
Arts suuri
ER27
27
TOTAL
Page 14 of 17
3245km
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix D - Distribution Map
Page 15 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix E – Technical Specification - Well building sign board
Item
Signboard on well building
Metal sheet
Size
Thickness
special nails
info printed on auto sticker
Total number of signboard
Specifications
1sided landscape
60x40cm
3mm (minimum)
4 per each board
Color 120gr /with black glue/
237
Well building information on signboard
Page 16 of 17
ITQ no. CA/MCA-M/MCC/GDS/600/2011
Appendix F - Performance bank guarantee form
Bank Guarantee for Performance Security
[The bank, as requested by the Supplier, shall fill in the form in accordance
with the instructions indicated]
Bank’s Branch or Office: [insert complete name of Guarantor]
Beneficiary: [insert complete name of the Purchaser],
PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]
We have been informed that [insert complete name of Supplier] (hereinafter called the
“Supplier”) has entered into Contract No. [Insert number] dated [insert day and month], [insert
year] with you, for the supply of [description of Goods and Related Services] (hereinafter
called the “Contract”).
Furthermore, we understand that, according to the conditions of the Contract, a Performance
Guarantee is required.
At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not
exceeding [insert amount(s) in words and figures] upon receipt by us of your first demand in
writing declaring the Supplier to be in default under the Contract, without cavil or argument, or
your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.
This Guarantee shall expire no later than the [insert number] day of [insert month] [insert year]
[note- expiration date to be calculated based on the provisions of ITQ clause 13], and any
demand for payment under it must be received by us at this office on or before that date.
For the Bank
For the Supplier
Signature
In the capacity of:
Signature
In the capacity of:
Date:
Date:
Page 17 of 17