Sample Memo for School Staff chool Forest Lake S [Date] ber, Dear Staff Mem or air quality d improve indo an r ito on m to ram Environmened by the U.S. gins a new prog ar be ep e] pr ak ce L t an es id or s. nies specific gu This month, [F ogram a succes s letter accompa n make this pr hi ca T u . yo ol w ho sc ho r s in ou at show gency (EPA) th tal Protection A rtable, and g a safe, comfo in id ov pr in le mission ship ro hieve our core taking a leader ac be e w to at d th ou pr so is indoor air d staff [Forest Lake] to improve our our students an r ce fo an t id en gu nm PA ro y responding the E productive envi ol will follow , and by quickl le ho ib sc ss ur po O as . s ts m en educating stud any IAQ proble preventing as m by ) Q A (I ity qual arise. lems that may to any IAQ prob because each in our school, ne yo er ev by t e air we itmen ongoing comm the quality of th ct an fe es af ir at qu th re es ogram by tiviti Good air quality improvement pr and performs ac s Q on IA si is ci th de to es n tio activities in of us daily mak portant contribu yet important, im e, pl an m e si ak e m th n ng yi breathe. You ca ation and appl ground inform ck ba e th g in read ed. which is attach your Checklist, ckreturn the Che the Checklist, ed Q et IA pl m ed lv co d r an unreso Q Backgrounde llow up on any fo IA n e ch th ca hi w e] ad , sh re an or Pl ve [he ent When you ha [Name], so that e IAQ Managem th or r r at ou te in is as rd in g oo m in C ad rv reed to , and se ag se s on ha list to our IAQ sp e] re y am nc [N ge se may have. number]. Plea ordinating emer problems you ership role, co hone and room [p ad le at d am te te ac a nt be co includes taking . [Name] may source on IAQ re . n e] io at at [d rm fo by in her] cklist to [him or he C e th rn tu re ality in t indoor air qu ou ab e or m n ar reports as we le carry progress ill w r te et sl w The school ne our school. Sincerely, [Name] [Principal or Su perintendent] 1 of 14 Sample Memo for Parents Forest Lak e School [Date] Dear [Pare nt]: This month , [Forest L ake] begin [Forest La s a new pro ke] is prou gram to im d to be tak productive prove indo in g a leaders environme or air quali hip role in nt for our st educating ty in providing udents and students. a safe, comfo our school. Our staff so tha quality (IA rtable, and t we achiev Q) by prev school will follow th e our c entin e EP to any IAQ problems th g as many IAQ prob A guidance to impro ore mission ve our ind lems as po at may arise oor air ssible, and . by quickly responding I thought th at you wou ld enclosed a copy of the be interested in wha t we are do IAQ Backg using in ou ing, so wit rou r school. N h this lette ot only is th nder, which is part o it useful fo rIh f the EPA is basic info r applicatio guidance th ave n in your o rmation use time. at we are wn home, fu l to schools, which is w you may a here most lso find people spe nd most of their [Name] ha s agreed to administer at [phone a the IAQ pro nd room n gram for o umber]. If to contact ur school. you have a [him or he [Name] ma ny questio r]. y ns or conc erns, please be contacted do not hesi tate The schoo l newslette r will carry our school. progress re ports as we learn more about indo or air quali ty in Sincerely, [Name] [Principal 2 of 14 or Superin tendent] Sample Memo for Contract Service Providers ol Forest Lake Scho [Date] Dear [Name of Co ntract Service Prov ider], in our school. e indoor air quality ov pr im d an r ito mon r within our on the quality of ai place a program to ct in s pa ha im w an no ] ve ke ha n La tal Protection hool ca [Forest U.S. Environmen perform in our sc e ill th w u by yo ed k ar or ep w pr e Since th ific guidance accompanies spec m a success. school, this letter n make this progra ca u yo w producho s ow sh , comfortable, and fe sa a g in Agency (EPA) that id ov pr leadership role in ion - educating oud to be taking a hieve our core miss ac e by w at th so [Forest Lake] is pr ff d sta air quality (IAQ) for our students an prove our indoor im to ce an id gu tive environment EPA ol will follow the students. Our scho possible. as s m le ob Q y IAQ pr s by reading the IA preventing as man ting IAQ problem en ch is ev hi pr w , in n ist io kl ut ec in your Ch rtant contrib es po iti im tiv an ac e , nt ak m rta n po You ca ple, yet im d applying the sim Backgrounder an the air within our attached. tivities may affect ac ur yo w ho t ou ab estions or concerns If you have any qu d room number]. an ne ho [p at e m t ac nt co school, please Sincerely, [Name] IAQ Coordinator 3 of 14 Sample Memo for Local News Media Forest L ake Scho ol [Date] Dear [Loc al News M edia Perso n]: This mon th, [Fores t Lake] be [Forest La gins a new ke] is pro program to ud productiv im e environm to be taking a lead ership role prove indoor air qu ent for ou educating ali in providin r students students. and staff s g a safe, c ty in our school. Our schoo quality (IA o that we omfortable l will foll Q) by pre achieve o , and ow the EP venting as to any IAQ ur core m A guidanc many IAQ problems is s io e n to p im roblems a that may a prove ou s possible rise. , and by q r indoor air uickly res ponding As a prom inent sourc e assuring th of inform a at timely and accura tion on events in o parents of ur te informa students a tion regard local area, you can nd other c Backgrou be helpful img IAQ oncerned nder, whic in our sch constituen h is one p ool reache in ts. I have art of a pa s th enclosed a ckage wh ich the sta copy of th e ff in our s e IAQ If you hav chool has e any que received. stions reg [Name]. a rding IAQ [Name] h as agreed in our sch a team lea to ad ool, dership ro le, coordin minister the IAQ M please contact our resource o IAQ Coord anagemen ating eme n IAQ. [N rgency re t Plan, wh inator ame] may s ic p o h includes be contac ted at [pho nse, and serving as taking ne ]. our inform ation Sincerely, [Name] [Principal 4 of 14 or Superin tendent] Activating the IAQ Management Plan 5 of 14 Activating the IAQ Management Plan (page 2) 6 of 14 IAQ Coordinators Checklist PerformWalkthrough withwalkthroughchecklist 7 of 14 IAQ Coordinators Checklist (page 2) 8 of 14 Teac hers ’Cl assr oom Admi nist rati veSt Heal aff thO ffic er/S Vent choo ilat lNu ion rse Bui ldi ngM ain te Food Serv nance ice Was te Man age men Ren t ova tio nan dRe pai rs Checklists Log 9 of 14 Local IAQ Service Providers List 10 of 14 Problem Solving Checklist 11 of 14 12 of 14 13 of 14 14 of 14
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