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Club Administration Manual
The following topics are covered on this page for Clubs to assist them with the administration of
teams, players and team officials participating in Football Brisbane competitions.
Contents
Communications between Clubs and Football Brisbane .............................................................................. 3
Resolving Complaints .................................................................................................................................... 4
Fees ............................................................................................................................................................... 5
Club Affiliation Fees .................................................................................................................................. 6
Brisbane Premier League (BPL) Clubs Fees ........................................................................................... 6
Non-Brisbane Premier League (BPL) Clubs Fees ................................................................................... 6
Player Registration Fees – All Clubs / Members ................................................................................... 8
Coaching Registration Fees – All Clubs ................................................................................................. 8
Referee Registration Fees – All Clubs / Members................................................................................. 8
Other Payment Schedules......................................................................................................................... 9
Player Registrations – All Clubs ............................................................................................................. 9
Coaches Registrations – All Clubs ......................................................................................................... 9
Disciplinary Bonds – All Clubs ............................................................................................................. 10
Match Official Fees – Pre Season and Grading ....................................................................................... 11
Match Official Fees – Normal Season, Cups and Finals .......................................................................... 13
Disciplinary Fines..................................................................................................................................... 15
Player Registration Procedures ................................................................................................................... 16
Team Official (i.e. Coaches and Managers) Registration Procedures ......................................................... 16
Registration Refund Process ....................................................................................................................... 16
Registrations Player Movements Policy...................................................................................................... 17
International Clearances ............................................................................................................................. 17
Training / Trialing Insurance Coverage ................................................................................................... 18
Pre-Season Tournament Insurance Coverage ........................................................................................ 18
International Players without an International Clearance Certificate .................................................... 18
Collecting money from un-financial players. .............................................................................................. 18
Member Protection Policy. ......................................................................................................................... 18
Competition Awards and Responsibilities .................................................................................................. 20
Football Brisbane Trophies and Awards ................................................................................................. 20
Updated 26/02/2014
2014 Season
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Club Administration Manual
Match Officials ............................................................................................................................................ 20
Decisions of the Match Official ............................................................................................................... 20
Responsibilities of the Match Official ..................................................................................................... 21
Match Sheets, Referee Summary Sheet, Send Off and Incident Reports .......................................... 21
Players' Equipment ............................................................................................................................. 21
Jewellery ............................................................................................................................................. 21
Water Bottles .......................................................................................................................................... 22
Club Grounds and Facilities......................................................................................................................... 23
Field Lighting ........................................................................................................................................... 23
Stretchers and First Aid ........................................................................................................................... 23
Alcohol Consumption .............................................................................................................................. 23
Admittance Prices ................................................................................................................................... 24
Match Day Field Presentation Standards................................................................................................ 24
Prize Money for Competition Winners ....................................................................................................... 24
Extreme Weather ........................................................................................................................................ 24
Football Federation Australia Code of Conduct.......................................................................................... 25
Football Federation Australia Spectator Code of Conduct ......................................................................... 26
National Flags/Slogans/Emblems ............................................................................................................... 26
Lighting of Flares/Other Flammable Objects – Throwing Objects .............................................................. 26
Revisions ..................................................................................................................................................... 27
Updated 26/02/2014
2014 Season
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Club Administration Manual
Communications between Clubs and Football Brisbane

Football Brisbane receives over 3,000 phone calls per month.

In order for Football Brisbane to provide the best possible service to our members we need clear
parameters on how the Brisbane football community communicates with us, and us with them.

All Clubs must have an active email address.

Clubs must ensure that mailboxes, including email, are checked regularly and any information
received is forwarded to relevant parties.

It is important that these protocols are promoted to Club members and the message
reinforced that, if they have concerns or queries, they should always direct these to the Club
committee first.

Team Official must go to their Club first. Under no circumstances are Team Officials to argue or
address any disagreements or comment direct to a referee. Any complaints must be directed to
Football Brisbane on Club letterhead as specified above.

The following channels have been developed to promote effective and efficient communication
between Football Brisbane and its member Clubs and provide guidelines for Club members as to
the appropriate communication channels to follow.

Football Brisbane will communicate to Clubs as follows:
All correspondence by Football Brisbane to Clubs shall be deemed to have been received by
Clubs.
Type of Business

Contact Person
Urgent Business
Club Secretary & Designated Club contact person
General Communications
Club Secretary
Fixture Communications
Club Secretary & Designated Club contact person
Disciplinary Communications
Club Secretary
Financial Communications
Club Secretary
Registration Communications
Club Secretary & Club Registrar
Clubs will communicate to Football Brisbane via their Club Committee as follows:
Type of Business
Contact Person
Urgent Business
Club President or Secretary
General Communications
Designated Club contact person & cc Club Secretary
Fixture Communications
Designated Club contact person & cc Club Secretary
Disciplinary Communications
Club President or Secretary
Financial Communications
Club Secretary or Treasurer
Registration Communications
Club Secretary or Registrar
Team Official Complaints
Club President or Secretary
[Return to Top]
Updated 26/02/2014
2014 Season
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Club Administration Manual
Resolving Complaints
When dealing with complaints, please refer to the Policies section on the Football Brisbane Website. By
ensuring your Club has this type of process documented and available to all its members, and follows the
fundamental requirements, Football Brisbane believes most grievances can be handled successfully
within the Club. Should a Club fail to adequately resolve an issue after completing each step, they should
progress the issue to the next level, by contacting Football Brisbane.
It is also recommended that Clubs create and follow their own complaints processes. In order to assist
you in this, Football Brisbane recommends the use of the "Play by the Rules" site found at
www.playbytherules.net.au.
The Resources page on this site provides a list of valuable information and specifically, the links to
"Complaint Handling" should be accessed as a resource.
In all cases we recommend Clubs follow the fundamental requirements in complaint handling. These are:
1) Treat complaints seriously
2) Act promptly
3) Treat people fairly
4) Stay neutral
5) Keep everyone informed
6) Maintain confidentiality
7) Keep accurate records
8) Work from the principle of 'innocent until proven guilty'
By ensuring your Club has this type of process documented and available to all its members, and follows
the fundamental requirements, Football Brisbane believes most grievances can be handled successfully
within the Club.
Should a Club fail to adequately resolve an issue after completing each step, they should progress the
issue to the next level, by contacting Football Brisbane.
Check the Rules

Reference should always be made to the Competition Rules, appropriate Laws of the Game and
any Club Procedures before proceeding with any complaint or issue. In other words, check that
you have the grounds to make a complaint or if there is an issue. All Competition Rules and Laws
of the Game are available on the Football Brisbane Website.
Always treat others as you would want to be treated yourself.

Almost all persons involved in Football are volunteers and the football community needs them
involved.

One bad experience may lose a much needed volunteer to the football community.
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2014 Season
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Club Administration Manual
Don’t be accusatory

Approach others calmly. If this is not possible then follow the process outlined below. Never get
into an argument – walk away.
Co-Operation and compromise may bring faster resolution

Most problems arise as a result of unforeseen organisational issues (such as field set up or lack
of match officials) or honest mistakes / lack of knowledge.

Regardless of the reason, if the matter is brought to the attention of the Opposition Manager /
Coach, or to the Hosting Club Officials the matter can be resolved quickly by both parties
cooperating to provide a resolution.

Remember, we are there for the Players’ (of both Teams) enjoyment and development, not your
or your supporters perceived interpretations or goals. Sometimes compromise is the best
resolution.
Keep good records

Ensure that you keep records of all communications throughout the process and that you inform
the outcomes of these communications to all concerned.
Complaints Procedures
By following the procedure below Clubs will ensure that:
1. Matters are directed in the first instance to the most appropriate person;
2. Matters are resolved quickly by ensuring they are dealt with at the lowest level of the
organisational hierarchy as possible; and
3. That all relevant people are part of the process should the complaint or issue require escalation to
Football Brisbane.
[Return to Top]
Fees
o
o
o
th
For the purpose of budgeting, all amounts to be invoiced to Clubs prior to 30 June 2013 will be
calculated on the previous year’s census figures for that Club. The figure for each individual Club
will be provided to that Club only. Football Brisbane believes with this information provided well
before the first scheduled payment, plus the reminder invoice, that there is no reason for a Club
to miss the payment due date.
It will therefore be the Policy that all payments listed in this schedule will be met by the due date
or sanctions will be imposed on the Club. (ie. Loss of any points accumulated after the due date
for all teams in the Club until the full outstanding amount is received by Football Brisbane.)
As is also the Policy, should a Club find it is in difficulty meeting its commitments, the President or
another member of the Club’s Executive should contact the CEO of Football Brisbane to discuss
alternatives options.
Updated 26/02/2014
2014 Season
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Club Administration Manual
Club Affiliation Fees
o
The following information lists the table of fees for 2014 and the timelines for the completion of
payment for all Clubs playing in the Brisbane Zone Competitions. Also note that all fees are
(GST Inclusive).
Brisbane Premier League (BPL) Clubs Fees
o
Affiliation Fees
$2500
Media Levy
$1500
Referee Development Levy
$3000
Prize Money Levy
$1500
Total
$8500
All BPL Clubs, payment schedule will be as follow:
Payment Number and Percentage
Payment Due Date
st
29 November, 2013
nd
28 February, 2014
1 payment of 50%
2 and final payment of 50%
th
th
Non-Brisbane Premier League (BPL) Clubs Fees
Affiliation Fees – Non BPL Clubs
Club Competition Level
Only the highest level team
fee applies. Not both
o
Affiliation Fees
Senior Men’s Capital 1 Competition
$1055.00
Senior
Men’s
Capital
Competition
All
other
Senior
Men’s1Competitions
$470.00
(CapitalWomen’s
2-4, City Competitions
Leagues – U20 – U18 )
Senior
$470.00
(Sapphire,
Diamond and Divisional )
Junior
Competitions
$235.00
The Affiliation Fee payment structure for all non BPL Clubs is as follows:
Payment Number and Percentage
st
1 payment of 100%
Updated 26/02/2014
Payment Due Date
th
29 November , 2013
2014 Season
Page 6 of 27
Club Administration Manual
Referee Development Levy – Non BPL Clubs
Capital 1 & 2 Clubs
All other non Premier Clubs with:
Brisbane Premier League #
$3000
Capital 1 or South East Queensland Women’s
Premier League or Brisbane Women’s Premier
League
Capital 2 or Women’s City 1
o
o
o
o
$2336
$1753
20 or more teams
$1753
Between 16 and 19 teams
$1049
Between 11 and 15 teams
$697
Between 6 and 10 teams
$352
Less than 6 teams
$119
Clubs only incur one Referee Levy amount i.e. for the competition in which the highest graded
team plays.
If this team is not in the:
o # Brisbane Premier League (included in the affiliation fee for BPL only)
o Capital 1 or South East Queensland Women’s Premier League
or Brisbane Women’s Premier League;
o Capital 2 or Women’s City 1
Your Club selects the appropriate levy on the number of teams at the Club in 2013 in Competitive
Divisions (U12 upwards). Should a Club be unsure of the team numbers, please contact Football
Brisbane to confirm.
The Referee Levy Fee payment structure for all non BPL Clubs is as follows:
Payment Number and Percentage
Payment Due Date
st
28 February, 2014
th
nd
30 May, 2014
rd
31 July, 2014
1 payment of 20%
th
2 payment of 40%
st
3 and final payment of 40%
Media Levy – Non BPL Clubs
o
The increased media presence for Football Brisbane has seen a substantial cost incurred in
2012. While the Videos, Podcasts and Photographs benefit the entire zone by promotion of the
sport, the Zone Council has determined it necessary to offset some of the costs. As such from
2013 a Media Levy will be introduced for all Clubs. The Levy funds will be used solely in the
production of media promotion for all Clubs in the zone. It is also hoped that future advertising will
see this levy diminish over time.
Club Competition Level
Only the highest
level team fee
applies.
Not the figure
for each group
Updated 26/02/2014
Senior Men’s Capital 1 , South East Queensland Women’s
Premier League, Brisbane Women’s Premier League
Senior Men’s Capital 2
Senior Women’s City League 1
All other Senior Men’s and Women’s or Junior Only Clubs
2014 Season
Media Levy
$500.00
$200.00
$100.00
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Club Administration Manual
o
The Media Levy payment structure is as follows:
Payment Number and Percentage
Payment Due Date
st
th
1 payment of 100%
28 February, 2014
Please Note: All payments are to be made within 7 days and therefore an invoice will be issued
approximately 21 days prior to these due dates.
Player Registration Fees – All Clubs / Members
Age Breakdown
FFA
FQ (incl Insurance)
FB Participation
/ Competition Fees
TOTAL
JUNIOR (U6 - U11)
$12.00
$31.50
$16.00
$59.50
JUNIOR (U12 - U16)
$12.00
$31.50
$27.50
$71.00
$12.00
$31.50
$67.00
$110.50
$12.00
$31.50
$77.50
$121.00
$24.00
$74.50
$67.00
$165.50
$24.00
$74.50
$77.50
$176.00
$64.50
$70.50
$123.00
$258.00
JUNIOR playing FB
Senior Women’s
Competition
JUNIOR playing FB
Senior Men’s
Competition
AMATEUR Senior
Women’s
AMATEUR Senior
Men’s
PROFESSIONAL
Coaching Registration Fees – All Clubs
FFA
FQ
FB
TOTAL
All SSF Team Leaders
$12.00
Nil
Nil
$12.00
All Coaches
$24.00
Nil
Nil
$24.00
Referee Registration Fees – All Clubs / Members
FFA
FQ
FB
TOTAL
Junior Referees
$22.00#
$59.00
$79.50
$138.50
Senior Referees
$22.00#
$98.50
$95.00
$193.50
Associate Referees members
(inspectors / coaches etc who are not actively refereeing)
$22.00#
$25.00
$79.50
$104.50
# FQ has absorbed the FFA fee increase.
Updated 26/02/2014
2014 Season
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Club Administration Manual
Other Payment Schedules
Player Registrations – All Clubs


Player registrations will initially be based on the previous years’ registrations. These figures will
th
be amended when the 2014 census has been confirmed. (after 30 June 2014)
The invoices for registration fees will therefore be based on the previous years’ census
registrations and the payment schedule will be as follows :
Payment Number and Percentage
Payment Due Date
st
th
1 payment of 80%
28 February, 2014
nd
th
2 payment of 10%
28
rd
March, 2014
th
3 and final payment of 10%
30 April, 2014
Any amendments due to differences when 2014 census numbers
are finalized will be invoiced / credited by this date.
31 July, 2014
st
th
2014 Year Finalized Account
30 November, 2014
Please Note: All 1st, 2nd and 3rd payments are to be made within 7 days.
An invoice will be issued approximately 21 days prior to these due dates.
Coaches Registrations – All Clubs

The FFA Coaches Levy will also be based on your Census figures from the previous year with
th
payment due on 30 April, 2014. Any adjustments to Club numbers will be rectified at the final
census date for 2014.
Payment Number and Percentage
Payment Due Date
st
th
1 and final payment of 100%
30 April, 2014
Any amendments due to differences when 2014 census numbers
are finalized will be invoiced / credited by this date.
2014 Year Finalized Account
31 July, 2014
st
th
30 November, 2014
Please Note: All payments are to be made within 7 days and therefore n invoice will be issued
approximately 21 days prior to these due dates.
[Return to Top]
Updated 26/02/2014
2014 Season
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Club Administration Manual
Disciplinary Bonds – All Clubs



Disciplinary bonds will be sent out on a separate invoice and MUST be paid separately to all other
payments for tracking purposes.
The Disciplinary Bonds calculation is determined by $100 per senior team as per the 2013 census
figures.
As with each policy relating to Club payments, should there be any substantial change in team
numbers or a difficulty in meeting the required sum, a member of the Club Executive must discuss
any options for relief with the Football Brisbane CEO.
Payment Number and Percentage
Payment Due Date
st
th
1 and final payment of 100%
8 February, 2014
st
Any amendments due to differences when 2013 census numbers
are finalized will be invoiced / credited by this date.
th
2014 Year Finalized Account



31 July, 2014
30 November, 2014
From the 2013 season, Football Brisbane has recognised the role of volunteer officials and supports
them through the implementation of a Clubs Referee Program.
To further underline the importance placed on this Program, Football Brisbane mandates payment
for all Club Referees who have successfully completed the FFA training program.
It is the expectation of Football Brisbane that this Program will become the nursery for our future
Match Officials and supplement the role being carried out currently by the accredited Officials.
However, it should be made abundantly clear to all, that the Club Referees will never take the place
of Football Brisbane appointed Match Officials and likewise, should an accredited Match Official
arrive at a Football Brisbane scheduled game, they will have priority over Club Referees to officiate
the match when the Club has been advised by Football Brisbane’s Referees Coordinator.
[Return to Top]
Updated 26/02/2014
2014 Season
Page 10 of 27
Club Administration Manual
Match Official Fees – Pre Season and Grading
Competition Level
Brisbane Premier League
Reserves
Under 18
Under 16
Under 15
Under 14
Under 13
Under 12
Senior Men’s
Capital 1
Capital 1 Reserves
Capital 2
Capital 2 Reserves
Capital 3
Capital 3 Reserves
Capital 4
Capital 4 Reserves
City League 1 to 6
Under 20
Under 18
Senior Women’s
South East Queensland Women’s Premier League
Brisbane Women’s Premier League
City League Division One & Below
Referee
$82.00
$60.00
$50.00
$34.00
$32.00
$30.00
$28.00
$26.00
Assistant (x1)
$41.00
$30.00
$25.00
$17.00
$16.00
$15.00
$14.00
$13.00
$72.00
$50.00
$62.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$36.00
$25.00
$31.00
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00
$50.00
$40.00
$32.00
$25.00
$20.00
$16.00
Juniors (Includes Grading Matches – Standard match length)
Under 16 BJL
$32.00
Under 15 BJL
$30.00
Under 14 BJL
$28.00
Under 13 BJL
$26.00
Under 12 BJL
$24.00
$16.00
$15.00
$14.00
$13.00
$12.00
Under 16 Division 1 & below
Under 15 Division 1 & below
Under 14 Division 1 & below
Under 13 Division 1 & below
Under 12 Division 2 & below
$15.00
$14.00
$13.00
$12.00
$11.00
Updated 26/02/2014
$30.00
$28.00
$26.00
$24.00
$22.00
2014 Season
Page 11 of 27
Club Administration Manual
Competition Level
Referee
Juniors (Grading Matches – 15 Minute halve match length)
Under 12 BJL
$24.00

$12.00
Under 16 Division 1 & below
Under 15 Division 1 & below
Under 14 Division 1 & below
Under 13 Division 1 & below
Under 12 Division 2 & below
$22.00
$22.00
$22.00
$22.00
$22.00
$11.00
$11.00
$11.00
$11.00
$11.00
Alternate Pre Season Competitions
Silver Boot
Lions FC Silver Boot Rounds
Lions FC Silver Boot Semi-Final3
Lions FC Silver Boot Grand Final
$100.00
$120.00
$140.00
$50.00
$60.00
$70.00
tba
tba
tba
tba
tba
tba
Peninsula Power Pre Season
Peninsula Power Rounds
Peninsula Power Semi-Final3
Peninsula Power Grand Final

Assistant (x1)
When a match has commenced and is subsequently abandoned, all Match Officials are entitled to
receive 100% of their normal match fee.
When a match is postponed, all Match Officials are entitled to receive 50% of their normal match
fee if the officials were present at the ground when the match was postponed. This fee is to be
claimed from Football Brisbane via a Referees Claim Form. Click Here for the form.
[Return to Top]
Updated 26/02/2014
2014 Season
Page 12 of 27
Club Administration Manual
Match Official Fees – Normal Season, Cups and Finals
The Trophy Superstore Brisbane Premier League
Referee Assistant (x1)
Brisbane Premier League
$140.00
$70.00
Reserves
$90.00
$45.00
Under 18
$80.00
$40.00
Under 16
$60.00
$30.00
Under 15
$52.00
$26.00
Under 14
$46.00
$23.00
Under 13
$40.00
$20.00
Under 12
$34.00
$17.00
Senior Men’s
Capital 1
$120.00
$60.00
Capital 1 Reserves
$80.00
$40.00
Capital 2
$100.00
$50.00
Capital 2 Reserves
$70.00
$35.00
Capital 3
$80.00
$40.00
Capital 3 Reserves
$64.00
$32.00
Capital 4
$70.00
$35.00
Capital 4 Reserves
$64.00
$32.00
City League 1 to 6
$64.00
$32.00
Under 20
$64.00
$32.00
Under 18
$64.00
$32.00
Senior Women’s
South East Queensland Women’s Premier League
$90.00
$45.00
Brisbane Women’s Premier League
$60.00
$30.00
City League Division One & Below
$46.00
$23.00
Juniors (Includes Grading Matches)
Under 16 BJL
Under 15 BJL
Under 14 BJL
Under 13 BJL
Under 12 BJL
$56.00
$50.00
$44.00
$38.00
$32.00
$28.00
$25.00
$22.00
$19.00
$16.00
Under 16 Division 1 & below
Under 15 Division 1 & below
Under 14 Division 1 & below
Under 13 Division 1 & below
Under 12 Division 2 & below
$44.00
$38.00
$34.00
$32.00
$30.00
$22.00
$19.00
$17.00
$16.00
$15.00
Updated 26/02/2014
2014 Season
Page 13 of 27
Club Administration Manual


Referee
Assistant (x1)
Cups
Canale Cup - Rd 1
Canale Cup - Rd 2
Canale Cup - Rd 3
Canale Cup - Rd 4 & onwards
$80.00
$100.00
$120.00
$140.00
$40.00
$50.00
$60.00
$70.00
City League Cup - All Rounds (excl. Final)
City League Cup - Final
$64.00
$80.00
$32.00
$40.00
Elaine Watson Cup - All Rounds (excl. Final)
Elaine Watson Cup - Final
$70.00
$90.00
$35.00
$45.00
Women’s City League Cup - All Rounds (excl. Final)
Women’s City League Cup - Final
$50.00
$60.00
$25.00
$30.00
When a match has commenced and is subsequently abandoned, all Match Officials are entitled to
receive 100% of their normal match fee.
When a match is postponed, all Match Officials are entitled to receive 50% of their normal match
fee if the officials were present at the ground when the match was postponed. This fee is to be
claimed from Football Brisbane via a Referees Claim Form. Click Here for the form.
[Return to Top]
Updated 26/02/2014
2014 Season
Page 14 of 27
Club Administration Manual
Disciplinary Fines
Clubs
Fine
Misconduct / Bringing the Game into Disrepute
Amount determined by the Zone Executive
Failure to meet Facility or Ground Arrangements
Amount determined by the Zone Executive
Ineligible Player
Amount determined by the Zone Executive
Unregistered Player
Amount determined by the Zone Executive
Team Official non-wearing of ID (per occurrence)
$20.00
Non-advice of fixture results (per fixture)
$25.00
Failure to forward Match Sheets as defined in the
Rules of Competition. (per fixture)
$10.00
Team Withdrawal - after drawing of fixtures
Men’s Premier League & Reserves /
South East Queensland Women’s Premier
League / Brisbane Women’s Premier League
$2,000.00
Men’s Capital 1 & Reserves
$1,000.00
All other Men’s Divisions / Women’s Divisions
$500.00
Team Forfeits
Men’s Premier League & Reserves / Canale Cup
Competitions / South East Queensland Women’s
Premier League / Brisbane Women’s Premier
League / Elaine Watson Cup
$1000.00
Men’s Capital League 1 & Reserves / Women’s
City League Division 1
$700.00
All other Men’s Competitions / Women’s
Competitions / Cup Competitions
$400.00
All Junior Competition Matches
$25.00
Please note, in all circumstances when a team forfeits a fixture game, the opposition Club will be
eligible for 50% of the forfeit fee to be credited to their Football Brisbane account after any match
officials’ fees have been deducted.
Appeals
Against a decision of the Zone Executive / Admin.

$275.00
The Football Brisbane Disciplinary Policy sets out all infringements and associated fines for
Players. The appeals process and associated fees are also set out in this document.
A full copy of the Disciplinary Policy is available on the Football Brisbane website. [Return to Top]
Updated 26/02/2014
2014 Season
Page 15 of 27
Club Administration Manual
Player Registration Procedures

Registration Procedures for players are determined by Football Federation Australia and Football
Queensland.

A full copy of registration procedures and associated forms from the Football Brisbane website.
Team Official (i.e. Coaches and Managers) Registration Procedures

Registration Procedures for Team Officials are determined by Football Federation Australia and
Football Queensland.

A full copy of Registration procedures and associated forms from the Football Brisbane website.

All Team Officials registered in My Football Club at least three weeks before the first fixture will
have ID Tags printed by Football Brisbane and dispatched to the Clubs.
Any registrations after this date will require cards to be completed by the Clubs. For this process,
blank ID Tags will be dispatched along with the pre printed cards and can be hand written or
printed.

A full copy of Registration procedures and associated forms from the Football Brisbane website.
Registration Refund Process

A new State wide process has been defined for Refunds.
The following process is used when a player or Club is requesting a refund for a players
registration fee.
o
o
o
o
Player/Club completes De-Registration on MyFootballClub and selects one of the following
options:
 Changed To A Different Sport;
 Injury; or
 No Longer Playing Sport.
Club/Player Acknowledges Player De-Registration Request in MyFootballClub.
Club completes Player Refund Request Form on www.footballqueensland.com.au, and
Submits request to Football Queensland.
Football Queensland site link Registration Refund Policy

To successfully cancel a Registration, Clubs must follow the Cancellation of Registration
Procedure (see Registration Procedures) and must do so by the Wednesday prior to 30 June.

Any special circumstance submissions must be submitted in writing to the Operations Manager,
Football Brisbane by the Wednesday before 30 June 2014.

Clubs should not refuse to refund registration monies unless the member was clearly notified of
the Club’s Refund policy at Registration.
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Registrations Player Movements Policy
The following process is used when an Amateur Player is requesting a
reimbursement because they have moved to another Club.

Amateur Player completes De-Registration from the Club they wish to move from, within
MyFootballClub and selects the reason option ‘Changed Club’.

Club/ Amateur Player Acknowledges ‘Player De-Registration Request’ within MyFootballClub.

Zone/Competition Administrator Approves ‘Amateur Player De-Registration Request’ within
MyFootballClub.

Amateur Player registers for the new Club they wish to move to, within MyFootballClub.

New Club takes payment and makes the Amateur Player ‘Active’ for their Club.

Amateur Player prints the invoice from MyFootballClub to show they have fully paid their new
Club.

Amateur Player takes the printed invoice to their Previous Club and requests Governing Body
Fee Reimbursement.

Amateur Players Previous Club reimburses the full FFA, Football Queensland, Zone and
Competition Administrator registration fee.

A player who has moved Clubs in the above situation is not eligible to play for their new Club
until the players new Club has registered and made them Active in My Football Club.

A $10 Supplementary Registration Levy may be charged to the Club that the player moves to.

The Club the player moves to must charge the player the Full Fee Package (including the FFA,
FQ and FB Fees).

The link to this Process will be available shortly.
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International Clearances

Football Queensland advise that players requiring International Clearances are able to train but
not play under the Football Queensland Insurance Policy so long as their International Clearance
paperwork has been completed and submitted in accordance with the International Clearance
Procedures)

In accordance with this procedure the player must be entered into My Football Club and the
registration made “Pending ITC”

Insurance Coverage

A full copy of insurance procedures and associated forms is available via the Football Brisbane
website.
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Training / Trialing Insurance Coverage

Players Registered and Active in the previous Outdoor Season via My Football Club are covered
whilst trialing and training until the date of the first fixture round of grading or competition for their
allotted team.

Following these respective dates all players must be Registered and Active to the current Outdoor
Season within My Football Club at their chosen Club or they will not be insured and therefore can not trial or
train for any Club.

New Players or Players not Registered and Active in My Football Club in previous Outdoor Season can not
trial or train unless they Register and are made Active to either the previous or new Outdoor Season.
Pre-Season Tournament Insurance Coverage

All Players must be Registered and Active within My Football Club at the Club they are playing for in that
Tournament or they will not be insured for the Tournament and therefore can not participate in that
Tournament. A Tournament is defined as any series of matches between any number of teams where one
team prevails to be declared the winner.
International Players without an International Clearance Certificate

Players without an International Clearance Certificate can train, but cannot trial or participate in any match
until such time as they receive an International Clearance Certificate.

All other aspects of player insurance are covered on the FFA Insurance Programme website
http://www.gowgatessport.com.au/football/ and in Football Queensland Memo 10-12 Social Football
Registration, State Conference, Licensed Apparel and Equipment Program sent to all Clubs in September
2012.
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Collecting money from un-financial players.

The FFA Registration Regulations guarantee all players the freedom to register with a Club of
their choice. They also state that a Club can only refuse to accept an application for registration
based on legitimate competition reasons.

This means that a Club may not prevent a player changing Clubs on the grounds that monies are
owed. However, the Club does not forfeit its right to pursue these outstanding monies via the
engagement of commercial collection agents, or other legal avenues.

A Club may however, cancel a player’s registration and thus prevent them from playing with that
Club if they are un-financial. However, if the player then chooses to go to a second Club, the
second Club may not refuse to accept their application for registration based on the fact they owe
money to their previous Club.
Member Protection Policy.

Football Brisbane has sought and received legal advice with regard to the displaying of Junior
Team Lists on the Football Brisbane web-site.

This advice confirms that the internet delivery of live or static match statistics (including player
names) of Football Brisbane Junior Matches does not breach either Football Brisbane policies
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regarding the treatment of juniors or relevant state or federal legislation provided photographic
images or other personal details are not displayed.

All Clubs are subject to FFA’s Member Protection Policy. The Policy provides that FFA is
committed to providing an environment safe for children, which is free from harassment and
abuse for everyone, and promotes respectful and positive behaviour and values.

This Policy provides codes of conduct and behaviour that form the basis of appropriate and
ethical conduct by which everyone must abide. All policies are available on
www.footballbrisbane.com.au under the Information > Policies menu.

The FFA’s Member Protection Policy specifically states the following regarding the Taking Images
of Children:
3.11 Images of children cannot be used inappropriately or illegally. FFA requires that individuals
and associations, wherever possible, obtain permission from a child’s parent/guardian before
taking an image of a child that is not their own and ensure that the parent knows the way the
image will be used. We also require the privacy of others to be respected and disallow the use of
camera phones, videos and cameras inside changing areas, showers and toilets.
If FFA uses an image of a child it will avoid naming or identifying the child or it will, wherever
possible, avoid using both the first name and surname. We will not display personal information
such as residential address, email address or telephone numbers without gaining consent from
the parent/guardian. We will not display information about hobbies, likes/dislikes, school, etc. as
this information can be used as grooming tools by paedophiles or other persons. We will only use
appropriate images of a child, relevant to our sport and ensure that the child is suitably clothed in
a manner that promotes the sport, displays its successes, etc.
We require our members, member associations and Clubs to do likewise.

In addition, the Queensland Child Protection Agency has produced a useful Guide providing
general advice as to the possible issues that may confront our Officials and Coaches and ask that
you make yourself familiar with same. (Link provided)
http://www.ccypcg.qld.gov.au/pdf/publications/brochures/children-and-the-media/Corporate-FactSheet3.pdf

The Australian Sports Commission has also produced a useful information sheet which Club
Officials and Coaches should make themselves familiar with. Click Here
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Hosting 3rd Party Events.

Football Brisbane will advertise holiday clinics, carnivals, six a side competitions, etc. being run
by our affiliated Clubs on receipt of a request to do so from the Club Secretary. However this will
not occur if the event is run by a third party and it is the Clubs responsibility to ensure that ALL
attendees at these events are properly registered and therefore insured.

Regardless of whether the event is being run by a 3rd Party (i.e. hosted) or run by your Club, you
must do either of the following to ensure that your Club is sufficiently insured:

Apply for Event Sanctioning on the basis that event attendance is limited to players
currently registered with FFA. The insurance that is part of this registration is valid until
the commencement of next year’s competition;
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


Apply for Event Sanctioning on the basis that the event is a “come and try” event. If
sanctioned on this basis Football Queensland may charge a minimal fee for nonregistered players for insurance purposes; or
Source Public Liability, Club Management Liability and Personal Injury Insurance
independent of Football Queensland (in the case of a 3rd Party event the 3rd Party should
hold this insurance). In this case a copy of the insurance policy plus a letter indemnifying
Football Queensland from any claims must be forward to Football Brisbane prior to the clinics
commencing.
Sanction Request Forms are available on the Football Brisbane Website.
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Competition Awards and Responsibilities
Football Brisbane Trophies and Awards

Perpetual trophies cannot be won outright and should be returned in good condition. Holders of
trophies are responsible for them and Clubs shall be liable for the full value of the damage to any
trophy.

All perpetual trophies must be returned to Football Brisbane by 31 July each year.

Player of the Year
Points will be awarded for the Player of the Year in the following competitions:o
Men’s Brisbane Premier League
o
Men’s Capital League
o
Brisbane Women’s Premier League

The match official will award 3-2-1 points in each match during the season, with the player who
received the most votes over the season declared the winner.

If the votes are tied at the end of the season the following will be used to decide the winner:o
Highest number of 3 point votes
o
Highest number of 2 point votes
o
Fewest number of yellow cards received during the season

If the votes are still tied then the winner will be decided by the toss of a coin.

Players who receive suspensions due to red card send offs (fixtures) or the accumulation of
seven (7) yellow cards are ineligible for the award.
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Match Officials
Decisions of the Match Official
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
All decisions of the Match Referee regarding the facts connected with play (including whether a
goal is scored or not and the result of the match) are final, and no protest can be lodged.
Responsibilities of the Match Official
Match Sheets, Referee Summary Sheet, Send Off and Incident Reports

At the conclusion of each match, the Match Referee shall consult and confirm with the Assistants
prior to completing the Match Sheets and online Send Off / Incident Reports. Referees must
complete all aspects of the Referee Summary Sheet including all information pertaining to
licensing requirements and Player of the Year votes.

Once completed, the Referees must ensure that the Match Sheets are provided to the Home
Club. The Referee Summary Sheet and any Send Off / Incident Report Forms are to be
completed online and forwarded to Football Brisbane. It is crucial that the appointed Referee
forward these forms to Football Brisbane by NO LATER THAN two (2) working days after the
weekend, i.e. by close of business, Tuesday.

In the event a Club Official approaches the Match Referee seeking to protest the fielding of an
ineligible player, the Referee should instruct the Club Official to lodge an official protest and follow
the procedure set down in the Rules of Competition. The Referee should note this on the Referee
Summary Sheet.

The Referee must ensure Clubs do not list more than 16 players on team sheet for any fixture,
Cup or Finals match.

Please note that the Match Sheets, Referee Summary Sheet & Send-Off / Incident Report Forms
from the appointed Match Officials will be accepted transcript. Football Brisbane may investigate
and make alterations to this transcript if it is reasonably satisfied that an error has been made.
Players' Equipment

It is the Match Referee’s responsibility to ensure all players take the field of play are wearing
equipment that is safe to themselves and any other person. All players must wear shin-guards
whilst on the field of play.
Jewellery

In accordance with FIFA ‘Laws of the Game’, a player is forbidden to wear any type of jewellery.
This includes rings, ear-rings, eye-rings, nose-rings, lip-rings, belly-rings and any other type of
piercing. It also includes necklaces or other types of neck adornment, bracelets, bangles or other
types of wrist adornment and any type of hair adornment. No taping of any type is permitted
including wedding rings.

All jewellery must be removed before a player enters the field of play in the course of a match.
There are no exceptions to this rule.

Referees are also subject to this restriction on the wearing of jewellery with the exception of
watches.

Click here for a full copy of the FIFA Laws of the Game from the FIFA website.
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Water Bottles

Due to health concerns, buckets and sponges are banned. Water bottles or individual cups are
recommended. For safety reasons, water bottles are not to be thrown either on or off the field.
Skins & Tape
The information below are direct quotes from FIFA Laws of the Game,


If undershorts or tights (skins) are worn, they must be of the same main colour as the shorts.
If tape or similar material is applied externally it must be the same colour as that part of the
stocking it is applied to.
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Club Grounds and Facilities
Field Lighting

Clubs wishing to host night fixtures during the season must submit field lighting audits when
requested. Night games will not be scheduled until a complying audit certificate is provided. A
lighting audit is to be conducted at least every two years.

Recommendations for football field lighting are detailed in the Australian Standard AS2560 Part
2.3 “Lighting for Football”. These state that the Maintained Luminance (the level below which the
average luminance is not allowed to fall) is 100 Lux (Average) and Minimum Uniformity Ratio
(Min/Ave) is 0.5 for competition matches. To achieve this level for the whole season, the
Maintained Average Luminance at the commencement of the season must be a minimum of 110
Lux.
Stretchers and First Aid

It is compulsory that all Clubs allocate one stretcher suitable for first aid and emergency use at all
fixtures.

Clubs who fail to provide this equipment may be sanctioned.

Clubs must ensure that stretchers are placed inside the barrier/fence in a safe and accessible
position to first aid staff.

All Clubs must ensure that a person trained in first aid is available during all matches.
Alcohol Consumption

Alcohol (including alcohol brought to the ground) is only to be consumed in defined licensed
areas at any Club. Failure of any person to adhere to rules in this regard may jeopardise that
Club’s license as it is a breach of Queensland’s Liquor Licensing laws. Football Brisbane
maintains a policy of no consumption of alcohol outside of licensed areas.

All Clubs must ensure that they inform and empower Club Ground Officials that they are
responsible for ensuring persons comply with your Clubs’ liquor licensing requirements. Should
persons be seen to be in breach of this rule, the Club Ground Official must:

o
Advise such person to conform to the rules immediately. Should such person refuse to
adhere to this request, the Club Ground Official may:
o
Liaise with the Match Referee to have the game stopped until the situation is resolved.
Should this still not resolve the situation, the Ground Official must
o
Contact the Police to have such person removed.
All Referees have been instructed that should any consumption of alcohol come to their attention
outside clearly defined areas (particularly those that they believe could develop into a safety issue
for themselves, players and spectators alike) they are to:
o
Suspend the match momentarily and ask a Ground Official to address this situation as
detailed above; and
o
Report all instances to Football Brisbane including whether it was dealt with appropriately
or not.
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
As State Government Liquor Laws require alcohol to only be consumed in defined licensed areas
at any Club. Failure to do as instructed above, will leave Football Brisbane with no alternative
than to report a breach of liquor laws to the Office of Liquor and Gaming Regulation.

Football Brisbane may also take action to sanction those responsible for breaching the laws
under the FFA’s various Codes of Conduct.
Admittance Prices

Only Clubs in the Brisbane Premier League shall be permitted to charge an entry fee to games
sanctioned by Football Brisbane. The maximum entry fee to be charged is $5.00 per Adult or $8
per family. All children under the age of sixteen (16) years will be admitted free. $2 for
students/pensioners/concession holders etc

Clubs are only permitted to charge entrance fees from 1 hour before the commencement of the
scheduled match.

Admittance prices must be clearly signed at entrances to the grounds.

Clubs must honour all honorary admission passes issued by Football Federation Australia,
Football Queensland and Football Brisbane.
Match Day Field Presentation Standards

To ensure that Football Brisbane competitions are conducted at professionally presented
facilities, Clubs must adhere to the Football Brisbane Match Day Operations and Presentation
Standards.

A full copy of the Match Day Operations and Presentation Standards from the Football Brisbane
website.
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Prize Money for Competition Winners

Prior to the commencement of fixtures, prize money for specified competitions will be finalised
and the information distributed to all Clubs by Football Brisbane.
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Extreme Weather

Football Brisbane issues SMS messages to all designated Club contacts when grounds are
officially closed.

All Clubs are responsible for ensuring their Club contact mobile phone information within My
Football Club is accurate. Failure to maintain these details will mean the messages may not get
through to your Club.

The Club is responsible for notifying their own Club members of field closures impacting their own
teams.
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
For Senior Football
o
o

For weekend fixtures,

If the home Club considers a ground inspection is required, they are to ring their
Referee Area Controller before 8.00am.

The Referee Area Controller and Club official will then reach a decision regarding
the schedule of matches.

The Referee Area Controller will then advise Football Brisbane who will advise
the opposition Club and the appointed match officials.
Football Brisbane will perform the following outside normal office hours.

FB will receive an SMS notification of field unavailability from the Referee Area
Controllers.

FB will collate information for release at 9am, 10am, and 11am Saturday and
Sunday.

FB will update our website with the information on ground closures.
For Junior Football
o
FB will receive an SMS notification of field unavailability from the affected Club by 7am. If
a Club has not closed their fields by 7am then it will be a Referee’s call, as to whether
games are played or cancelled.
o
FB will collate information for release at 7:15am Saturday and Sunday.
o
FB will update our website with the information on ground closures through out the day.
[Return to Top]
Football Federation Australia Code of Conduct

All Small Sided, Junior or Senior players, Coaches, Club Officials and Referees associated with
Football Brisbane Competitions are subject to the Football Federation Australia National Code of
Conduct and FIFA Fair Play Code.

A breach of this Code of Conduct could be seen as bringing the game into disrepute and could
result in disciplinary action by Football Brisbane.

The Football Federation Australia Code of Conduct clearly defines the behaviour expected by all
parties involved, and any breach of the code will be dealt with by an independent judiciary in
accordance with the Associations Incorporation Act and its rules of Natural Justice.

A full copy of the Code of Conduct and Fair Play Code from the Football Brisbane website.
[Return to Top]
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Football Federation Australia Spectator Code of Conduct

All spectators attending Small Sided, Junior or Senior Football games within Football Brisbane
Competitions are subject to the Football Federation Australia National Spectator Code of
Conduct.

Any person who does not comply with this Spectator Code of Conduct or who otherwise causes a
disturbance may be evicted from a venue and banned from attending future Matches.

A full copy of the Code via the Football Brisbane website.
[Return to Top]
National Flags/Slogans/Emblems

Under the Football Federation Australia Spectator Code of Conduct:
o
No Club is permitted to display national flags, slogans or emblems at home venues under
any circumstances, except for the Australian flag. Clubs who are in breach of this
requirement may be sanctioned.
o
Clubs will be allowed to dress/decorate their respective social Clubs (internally) as they
see fit provided flags, slogans or emblems are not visible from the playing arena.
o
Football Brisbane reserves the right to request the removal of any national flags or
slogans at any time. The incorporation of national flags, slogans or emblems on any part
of a player’s attire or a uniform worn by a Club official is strictly prohibited. Clubs found to
be in breach will be subject to disciplinary action.
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Lighting of Flares/Other Flammable Objects – Throwing Objects

Under the Football Federation Australia Spectator Code of Conduct:
o
The lighting of flares or other flammable objects and the throwing of objects is strictly
prohibited at all Football Brisbane matches.
o
Clubs, whose supporters, members or patrons have been found to be in breach, will be
held fully accountable for the actions of their supporters, members or patrons. Clubs
found to be in breach will be subject to disciplinary action under Football Federation
Australia National Spectator Code of Conduct and National Code of Conduct.
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Revisions

1/12/2013
o

3/12/2013
o


Referee Fees update
17/01/2014
o

2014 changes to all dates and fees.
Trophy Superstore Premier League title in Referee Fees
18/02/2014
o
Inclusion of SEQ WPL Competition
o
Update to Refund Policy and Player Movement Policy
o
Update to Referee Match Fees and addition of pre-season rates.
26/02/2014
o
Correction of Year (2014 not 2013) in Fee schedule.
o
Correction of Fees for Referees in Watson Cup matches.
Updated 26/02/2014
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