1. law, govt and politics
2. law enforcement
3. fire department

MAGIC CITY ENTERPRISE, INC.
SAFETY PROCEDURES MANUAL
REVISED JANUARY 2014
_M’.,t_ Magic City Enterprises, Inc.
SAFETY PROCEDURES
TABLE OF CONTENTS
2
3
3
3
4
4
5
6
7
7
8
8
8
8
9
10
10
11
11
12
13
13
13
14
16
16
16
17
18
19
19
19
20
21
21
21
24
35
38
40
EMERGENCY PHONE NUMBERS
INTRODUCTION
GENERAL SAFETY
RESPONISBITLY
EMPLOYEE
SAFETY CHAIRMAN & SAFETY COMMITTEE
GENERAL SAFETY PRACTICES
ELECTRICAL SAFETY
HOUSEKEEPING
FIRE SAFETY
UNIVERSAL PRECAUTIONS
EMERGENCY RESPONSE
STAFF RESPONIBILTIES
COMMUNICATION
HOME AND FACILITY EVACUATION
MISSING PARTIPANTS
EMERGENCY SITUATIONS
TEMPORARY SHELTER FOR EVACUEES
FIRE
EARTHQUAKES
SEVERE WINDSTORMS OR TORNADO
FLASH FLOOD
BOMB THREAT
POWER FAILURE & ADVERSE WEATHER
POISON CONTROL PROCEDURE
VEHICLE SAFETY PROCEDURE
Vehicle Accidents
General
Passenger Behavior
Vehicle Fire
Tornado & Flood
Vehicle Breakdown
INJURIES AND ACCIDENTS
Injuries/Accidents
Accidents/Vehicle/Building
DEALING WITH VIOLENT AND THREATENING SITUATIONS
ALCOHOL AND DRUG FREE WORK PLACE PROGRAM
WRITTEN HAZARD COMMUNICATION PROGRAM
INFECTION CONTROL & TUBERCULOSIS CONTROL PROGRAM
BLOODBORNE PATHOGENS
MCE Safety Procedures
I
Rev. 1/2014
Magic City Enterprises, Inc.
SAFETY PROCEDURES
EMERGENCY TELEPHONE NUMBER (911) is the number to call when any emergency
requiring outside emergency personnel is needed.
The following numbers are provided for non-emergency situations.
Poison Control:
1-800-222-1222
Cheyenne Police Department: 307-637-6520
Cheyenne Fire Department: 307-637-6311
Laramie County Fire District #1: 307-632-1696
Laramie County Fire District #2: 307-638-2014
Cheyenne Regional Medical Center: 301-634-2278
Laramie County Sheriffs Department: 307- 633-4700
Cheyenne Light Fuel & Power: 307-638-3361
The following numbers can be used for emergencies that do not require outside
personnel.
MCE Westland Office: 307-637-8869
MCE Cell On-Call: 307-286-2424
Business Manager: 307-637-8869
Emergency Maintenance Cell: 307-286-3654
C.E.O.: 307-637-8269 Ext. 222
MCE Safety Procedures
Cellular: 307-631-5017
2
Rev.
1/2014
Magic City Enterprises, Inc.
INTRODUCTION
The primary objective of MCE’s health and safety program is to provide an environment
which is pleasant, safe, and secure. It is designed to save lives, and minimize personal
injury to anyone associated with MCE and its programs. It is also intended to provide for
the best use of MCE personnel and facilities, to care for disaster victims, and to see that
the individuals we serve are united with family as soon as safety allows. Finally, it is
designed to protect MCE property in the safest way possible.
The management of MCE is dedicated to the objective of providing a safe and healthy
environment for our staff, the individuals we serve and anyone visiting or utilizing our
facilities. This objective can only be accomplished through a joint effort by all levels of
MCE employees. It shall be the policy of MCE to continually develop, promote and
enforce safe work practices and provide a hazard-free working environment, which will
be consistent and in accordance with all recognized standards and/or established federal,
state and local laws with particular emphasis on the Wyoming Health and Safety Act of
1969, as amended. SAFETY OF MCE EMPLOYEES, THE INDIVIDUALS WE SERVE, THE
GENERAL PUBLIC AND ANY SUBCONTRACTORS IS THE RESPONSIBILITY OF EVERY MCE
EMPLOYEE.
I. GENERALSAFETY
VIOLATION OF SAFETY PRACTICES AND PROCEDURES BY ANY LEVEL OF EMPLOYEE WILL
RESULT IN DISCIPLINARY ACTION UP TO AND INCLUDING TERMINATION.
RESPONSIBILITY
The responsibility for immediate emergency action belongs to the staff member who first
becomes aware of the emergency. However, safety is every staff member’s
responsibility. Outlined below are some specific responsibilities assigned to various staff.
MANAGEMENT/SUPERVISORY
All levels of management shall consistently and continually enforce all safety practices
and procedures. They will be continually alerted to any unsafe practices and/or
conditions and take immediate corrective action to insure these situations are corrected.
They shall insure that all employees have the necessary training and/or equipment to
safely perform their jobs. In addition, they will have the responsibility to counsel,
discipline and recommend termination for an employee who fails to follow proper safety
guidelines. Director/supervisors should consider accident prevention and safety as a
primary part of their job.
MCE Safety Procedures
3
Rev. 1/2014
Magic City Enterprises, Inc.
EMPLOYEE
The responsibility for safety must necessarily rest principally on the employee. Each
employee is responsible to follow safe practices on and off the job site. They are
responsible to follow all safety rules of MCE and the area in which they work. Employees
are responsible to correct and/or report all unsafe work practices and hazardous
conditions. They should consider health and safety as a primary responsibility of their
job. If they are unsure of a particular procedure or rule concerning safety, they shall
contact their supervisor for clarification or further training. Finally, all employees are
encouraged to make recommendations and/or suggestions on ways we can improve
safety in our organization.
SAFETY CHAIRMAN
The Safety Chairman, in consultation with the C.E.O., has the authority to take any and all
necessary actions to eliminate any hazardous conditions which could result in personal
injury or damage to equipment or buildings. In the absence of the C.E.O. the Safety
Chairman has the authority to take measures necessary to ensure safety until the C.E.O.
returns. He/she may do this with or without the approval of the Safety Committee. In
the event that the Safety Chairman cannot be reached, employees should contact the
area manager, the Manager on Call number, or the C.E.O. The Safety Chairman is also
responsible to visit facilities on a regular basis to observe possible safety hazards that
exist. The Safety Chairman shall also assure that all Federal, State and local laws are
followed as they relate to safety. The Safety Chairman, CEO, or Business Manager shall
review or investigate all work related accidents. The Safety Chairman will also assure that
all correction recommendations from an outside agency are implemented.
SAFETY COMMIHEE
It shall be the responsibility of the Safety Committee to review and revise safety
procedures on a yearly basis. They shall also review all accident reports and take the
necessary actions to assure that the same accidents do not occur again. They will also
recommend any disciplinary action that may be necessary, if action has not already been
taken or if the action is not consistent with the seriousness of the accident or safety
violation. The Safety Committee shall meet on a monthly basis and will have all managers
or a designee present. The Safety Committee will review reports and recommendations
from outside agencies and take appropriate steps to correct recommendations. The
Safety Chairman will assure that all corrections are made.
MCE Safety Procedures
4
Rev.
1/2014
_Mizt_
Magic City Enterprises, Inc.
GENERAL. SAFETY PRACTICES
Report any unsafe condition or act that you observe.
Report or remove any foreign material or tripping hazard at once.
Report any defective or damaged equipment immediately.
Report any electrical hazards or fire hazards immediately.
Know the evacuation plans, the evacuation routes, and alternative routes. Know the
location of fire alarms and extinguishers and how to use them. Only use a fire
extinguisher once alarms have been sounded and evacuation has started, 911 has
been called and only if you feel that you can safely extinguish the fire.
6. Know where First Aid and other emergency supplies are located.
7. Walk quickly, but do not run in any emergency or when you are evacuating a building.
S. Open doors slowly. Be sure the other side is clear.
9. Horseplay and practical jokes often result in injury. The workplace is no place for
them. Disciplinary action may be initiated for these actions if necessary.
10. Observe any posted workplace rule.
1.
2.
3.
4.
5.
11. No employee is expected to take chances or endanger themselves or others. Do not
take chances or guess. When in doubt, ask your supervisor to explain the job, the
reason or the risks. If you feel that something is unsafe, it very likely is. A safety
program relies on employee input. Provide that input when you, as an employee,
feel something needs to be corrected.
MACHINE/EQUIPMENT SAFETY
Many of us will come in contact with electrical and/or mechanical equipment, including
power and hand tools, lifts, bailers, wheelchairs, etc. These are primary sources of injury
to the worker, particularly if workers are untrained:
The following are general practices to reduce accidents.
1. Never operate a piece of equipment until instructed in its safe operation.
2. Make sure that all other individuals are clear of the machine or equipment before it is
started or used. Make sure you have on any protective equipment that is required
when using the machine. This equipment could include, but is not limited to, gloves,
safety goggles, ear protection, hard hats, safety clothing, breathing apparatus, etc.
3. Do not operate the machine if guards are missing or are non-functional. Do not try to
override or make inoperable any guard or safety mechanism on the equipment
4. Report missing or inoperable guards and make sure the equipment is tagged out-ofservice until such time that the guard is repaired.
5. Turn off and unplug any machine or piece of equipment before you make adjustments
on the equipment. Do not try to repair or make adjustments unless you have been
trained to do so.
MCE Safety Procedures
5
Rev. 1/2014
_MIZt_
Magic City Enterprises, Inc.
6. If equipment is malfunctioning or inoperable, tag it out-of-service and advise your
supervisor who will request repairs.
ELECTRICAL SAFETY
Studies have shown that approximately 75% of equipment hazards that
eventually result in an electrical shock are visible for a period of time prior to
the accident.
The following are general guidelines to reduce accidents:
1. Equipment with frayed or damaged electrical cords should not be used. The
equipment should be tagged out-of-service and the supervisor should make
arrangements for the repairs.
2. Extension cords can only be used for a temporary purpose; for example, running a saw
at a construction site or plugging in a weed trimmer. They can also be used to plug in
engine block heaters on automobiles. When using them to plug in engine heaters
make sure that they do not become a tripping hazard. They are not to be used for any
other purpose such as plugging in household appliances. Any extension cords that are
used must be a heavy duty grounded extension cord.
3. Use of portable electrical heaters is discouraged. If used heaters must have tip switch
shut off and should be used with extreme caution.
4. If you feel a tingle when operating a piece of equipment, unplug the piece of
equipment, tag it out-of-service and report it to your supervisor who will make
arrangements for its repair.
5. When disconnecting equipment from the wall, grasp the cord cap and gently pull it
out. Do not yank it out by the cord.
6. All grounded appliances shall be plugged into a grounded outlet. The use of cheater
plugs (three-prong to two prong adapters is prohibited at all facilities.
7. Cutting off the ground plug of any appliance is prohibited.
8. All breaker boxes must be accessible. Do not block them with anything. All breaker
boxes must be clearly marked. Do not access a breaker box unless you know what
you are doing and are doing so because a breaker has been tripped. Never turn off a
breaker unless you have first contacted Maintenance to assure there will be no
unwanted consequences from turning off the breaker.
9. With all the electrical appliances that we have today sometimes you may need to use
a multi-outlet strip to get everything plugged in. All multi-outlet strips must have a
ground plug and must have a fuse or reset button.
MCE Safety Procedures
6
Rev. 1/2014
Magic City Enterprises, Inc.
HOUSEKEEPING
Slips, trips, and falls are often caused by poor housekeeping habits. In order to avoid such
situations all employees shall observe the following:
1. Do not block doorways, hallways, entrances or exits with any type of materials. Use
only door stops to hold doors open.
2. Mark all wet or newly waxed areas with ‘wet floor’ signs.
3. Report or correct any poor housekeeping problems that you observe.
4. Do not use chairs, desks, or boxes for climbing. Use an appropriate ladder or step
stool.
Approach
corridors and doorways slowly. Open doors slowly.
5.
6. Identify tripping hazards and remove them.
FIRE SAFETY
The following guidelines are provided to reduce fire related accidents:
1. Learn the location of all fire extinguishers and alarm pulls at your facility and know
how to use them. Only use a fire extinguisher after an alarm has been sounded,
evacuation has started, 911 has been called and you feel you can safely use the
extinguisher and put out the fire.
2. Passageways and work areas around fire extinguishers must be kept clear. Know your
evacuation routes and the alternative evacuation routes. Make sure that individuals
that need assistance in evacuations have designated buddies to help them evacuate
the building, Make sure that all evacuation routes are kept clear and unobstructed.
3. Employees should occasionally check fire extinguishers to make sure they have not
been tampered with or accidentally discharged. Report any discrepancies to your
supervisor. Yearly inspections and updates will be done by a certified inspector.
Monthly inspections will be done by the supervisor or designated staff of the area.
Once inspected the tag must be signed.
4. If you discharge a fire extinguisher, immediately report it to your supervisor so the
fire extinguisher can be recharged. You must report it even if the pointer is still in the
safe zone.
Report any extinguisher that is damaged, has the pull ring missing, has the cord
holding the pull ring missing, is leaking white powder or has any other obvious
damage. Report any extinguisher where the pointer is not in the safe zone. Report
any extinguisher that is not securely mounted.
5. Smoking is allowed in designated, outdoor smoking areas only. Your supervisor will
notify you of the location for you work site. Sale of tobacco products at any MCE site
is strictly prohibited.
MCE Safety Procedures
7
Rev.
1/2014
_M’zt_
Magic City Enterprises, Inc.
6. No open flames are allowed at any MCE facility with the exception of work being done
by Maintenance or subcontractors. Any time open flames are being used a fire
extinguisher will be readily available.
7. Barbeque grills may be used at MCE facilities. Propane tanks should be checked
regularly for damage or leaks. Tanks must be stored outside. Fire extinguishers
should be readily available.
Lighter fluid should be kept in a locked cabinet.
UNIVERSAL PRECAUTIONS
It is the policy of MCE to handle any body fluid as infectious. Trying to
differentiate between infectious and non-infectious material is impossible.
Universal precautions shall be utilized when handling all body fluids. For further
clarification refer to NICE’s blood borne pathogen control plan. All employees will
be trained in MCE’s blood borne pathogen control plan before they encounter a
possible exposure and at yearly intervals.
EMERGENCY RESPONSE
STAFF RESPONSIBILITIES
Fire alarms, tornado alerts, and other emergency signals are to be sounded by the staff
member who first recognizes the emergency. Each staff member who has a critical role in
an emergency will then take the actions which have been assigned to him/her. The
actions to be taken are spelled out in the procedures for each type of emergency.
For those situations which do not require immediate action, the Chief Executive Officer
will give instructions to all staff members. In the absence of the Chief Executive Officer,
responsibility falls to those people listed on the Seniority List or the Manager on call.
The determination that conditions are safe for all personnel to return to regular duties
will be made by the Chief Executive Officer or the senior staff member on hand, in
conjunction with emergency personnel.
COMMUNICATION
The primary means of communication at MCE with outside agencies is the telephone.
Information concerning weather conditions or natural or manmade disaster, is usually
transmitted over local radio or TV stations. When the emergency broadcast system is
activated, the radios in the vehicles and facilities at MCE will be tuned in and emergency
instructions followed. An emergency band radio is located in the Westland office and will
be utilized to determine if an emergency exits.
MCE Safety Procedures
8
Rev.
1/2014
Magic City Enterprises, Inc.
Communications with news people, emergency service people on the scene, or outside
agencies after the emergency is over, are to be handled by the Chief Executive Officer or
designated manager.
HOME AND FACILITY EVACUATION PROCEDURES
Evacuation will be appropriate when circumstances and staff determine that it is a matter
of safety for the participant and staff to do so. Some appropriate reasons to evacuate a
home or facility would be fire, gas leak, flooding or imminent flooding of a home or
facility and violent or other threatening situations. These are not all inclusive and
management and staff need to make the decision to evacuate on a case by case basis.
Local emergency management authorities may declare emergencies that require
evacuation and their direction is to be followed. If not a life threatening event, MCE’s oncall manager should be contacted when determining if evacuation is necessary.
Emergency evacuation instructions are located in each home and facility.
Supervisors or designated staff in each of the homes or facilities will be responsible for
making sure that all participants and other staff have evacuated. If evacuation is to an
outside meeting place or vehicle for further transportation, supervisors or designated
staff will assure that all participant and staff are accounted for. Necessary medication for
participants are also to be transported if the gathering of these medications will not put
participant or staff in an unsafe situation.
If evacuation is required to a certain facility by emergency management authorities, their
direction is to be followed. If not, the participant and staff should be transported to the
designated home or facility as appropriate and appropriate management informed of
where evacuees are located; as specified in procedures at each facility.
When everyone is at the evacuation center or one of our alternate homes or facilities,
appropriate management will make the decision as to what services are essential to
continue how and where services will be provided. In general, essential services include
residential services, health care management and transportation.
Safety of the participant is always the highest priority when evacuating and transporting
with good judgment used in the route taken and the home or facility chosen to be
transported to. Laws and emergency management authority’s direction should always be
followed.
The on call manager must be notified anytime evacuation is initiated. Manager numbers
are not listed here, but you should familiarize yourself with the appropriate number for
your manager.
The emergency phone number is: 307-286-2424
MCE Safety Procedures
9
Rev. 1/2014
_Mzt_
Magic City Enterprises, Inc.
Procedure for Reporting Missing Participants
Elopement is defined by the State of Wyoming as the unexpected or unauthorized
absence of an individual for more than four hours when that person is receiving waiver
services or the unexpected or unauthorized absence of any duration for a participant
whose absence constitutes an immediate danger to him/her (self) or others.
If staff determines that a participant has eloped, the supervisor will utilize the guidelines
specified in the person’s Individual Plan of Care to determine how long the person can be
supervision/support free. If the person served continues to be missing longer than the
amount of time specified in the IPC, a thorough search of the building/home and
immediate neighborhood will be conducted. If the search does not result in the location
of the missing person, the police will be notified immediately. In case of adverse weather
(extreme cold, snow) the police will be notified upon determination that the person
served is not in the building/home. The CEO, Manager on-call and guardian will be
notified. Once the health and safety of the participant is assured, a DDD Notice of
Incident Report will be filed with the local DFS, DDD, Protection and Advocacy and when
applicable, law enforcement.
Calling the Department Manager or Supervisor
MCE STAFF ARE TRAINED TO ALWAYS CALL 911 IF IT IS FELT NECESSARY
PRIOR TO CALLING MCE MANAGEMENT/NURSING
EMERGENCY TRANSPORTATION
Transportation in an emergency situation is usually provided by MCE, either in company
vehicles, or if necessary, in private staff vehicles.
In some instances when time circumstances permit, Civil Defense or other public agencies
will provide transportation such as school buses, snow cats, etc. These occasions will be
rare and will be arranged by the civil authorities. MCE may offer transportation to other
agencies in emergency situations once our internal needs have been met.
EMERGENCY SITUATIONS
The following pages contain step by step instructions for actions to be taken in
emergency situations. Bear in mind that no set of instructions can include every
contingency. Common sense and informed thinking are essential in any emergency.
Remember, the first concern in any emergency is the saving of lives and the prevention of
injuries. Think! If you can think of an event happening, be prepared for it. It is never
wrong to do more than is necessary.
MCE Safety Procedures
10
Rev. 1/2014
Magic City Enterprises, Inc.
EMERGENCY MEDICAL PROCEDURES
In the event that any MCE participant or staff is seriously injured or becomes seriously ill
while on shift or during services the following procedures will be followed:
•Staff will pull vehicle over if in transportation.
•Staff will ask for help to call or call 911.
•Staff will remain with the sick or injured person.
•Emergency first aid will be administered as necessary following trained CPR and First Aid
specifications.
•The staff or participant will be reassured to keep calm until the emergency medical
personnel take over the person’s care.
•lf staff is alone, assure participants in care to keep calm
•MCE staff will stay with the individual until relieved by a doctor or EMT.
•MCE staff will contact the MCE Manager on call or supervisor as soon as the sick or injured
person has been transferred to the medical personnel listed above.
TEMPORARY SHELTER FOR EVACUEES
In case of an emergency such as fire, flood, natural gas leak, bomb threat, etc., staff are to
get everybody out of the facility and immediately accompany them to an appropriate
temporary facility. The temporary shelter for each facility is designated in the emergency
procedures for that facility. In the event of a general disaster, other facilities may be
designated as temporary shelters such as schools, churches, etc.
Tornado alerts are to be handled differently. The designated shelter in the case of a
tornado watch or warning is the basement of the home or building in a location away
from any windows. If there are no basements and there is no time to get to a basement,
stay inside and get to an interior room away from any windows and shut and barricade all
doors In most cases interior bathrooms are good locations. Getting below a sturdy table
can also provide protection.
FIRE
In the event a fire is detected within the residence or building, the following actions will
be taken:
1. Everybody should evacuate the building. The designated person will call 911.
Assist anyone in wheelchairs, with poor vision, and in need of assistance.
Anybody with a disability should be teamed up with someone at the time they
are assigned to a facility.
MCE Safety Procedures
II
Rev. 1/2014
Magic City Enterprises, Inc.
2.
3.
4.
5.
6.
7.
8.
9.
If staff feel a fire extinguisher can be safely used to put out a fire then they may
do so. Remember the saving of lives is the primary goal.
After evacuation, everyone should assemble at each facility’s designated site
and a headcount should be taken. If persons are missing advise emergency
staff when they arrive on the scene. Returning to the building is not advised.
Render first aid as necessary.
Call 911 from another location if more help is needed.
Keep access roads open for emergency vehicles.
Notify utility companies of a break or suspected break in lines which might
present an additional hazard.
The Supervisor/Director will direct further action as required.
No one may return to the facility until the fire department declares the area
safe.
If necessary, participants should go to the designated emergency shelter for
their facility.
EARTHQUAKES
Earthquakes usually occur without warning. If an earthquake occurs, the following action
will be taken inside the facilities.
When the shaking begins:
1. If you are inside, go only a few steps to a safe spot you have already chosen. It
can be a heavy desk, table, doorway, underneath stairs, an inside corner of a
room, or any other reinforced place. Pick a spot away from windows,
bookcases, tall furniture, heavy suspended light fixtures or any heavy furniture
that could fall on you.
2. Leave the building when the earthquake is over. Assemble at each facility
designated location. Take a headcount.
3. Render first aid if necessary.
4. Call 911 from another location and request assistance if needed.
5. Do not light any fires or pilot lights after an earthquake.
6. Stay away from exposed wires or gas lines and notify utility companies of any
exposed gas or electrical lines.
7. The Supervisor/Director will direct further action as required.
8. Do not re-enter the building until approved by emergency personnel.
9. Go to the designated emergency shelter.
If an earthquake occurs while individuals are outside the building, the following actions
will be taken:
MCE Safety Procedures
12
Rev. 1/2014
Magic City Enterprises, Inc.
1. As soon as possible, move away from the buildings, trees, and exposed wires.
DO NOT RUN. The safest place to be is in the open. Sit Down and stay there
until the earthquake is over.
2. Render First Aid if necessary, call 911, and request assistance if needed. Notify
utility companies of any break in lines which may cause additional hazard; stay
away from exposed wires or gas lines. Do not enter any building unless it has
been approved by emergency personnel. The Supervisor/Manager will advise
as necessary.
If you are in a car, drive to a clear spot and stay in the car until the shaking stops. If safe,
drive to the MCE facility of origination to receive further instruction.
In all earthquake situations tune into local radio station for further instructions.
SEVERE WINDSTORM OR TORNADO
Warning of an impending windstorm or tornado is usually received via radio, television, or
Civil Defense officials. The United States Weather Bureau can usually forecast severe
windstorms or tornadoes.
In the event that MCE becomes aware of a Tornado Warning:
1. Take cover. Individuals should be assembled in the restrooms or other internal
rooms.
2. Staff member will take the flashlight, radio and first aid kit to the bathroom.
FLASH FLOOD
Warning of an impending flood is received by telephone, local radio/TV news bulletins or
the sheriff’s department. The predicted extent of the flood and the amount of time
available before it arrives will determine the course of actions considered necessary. If
the facility has been designated in a flood zone, move to the designated emergency
shelter on higher ground. Never drive through standing water.
BOMB THREAT
1. The person taking the call should ask when the bomb is to go off, where the bomb is
and try to determine whether it is a male or female calling. Listen for any accents or
background noises. Try to get as much information as possible
2. Warning of the bomb threat needs to be by word of mouth--DO NOT use phones or
intercoms.
MCE Safety Procedures
13
Rev.
1/2014
Magic City Enterprises, Inc.
3.
4.
5.
6.
7.
8.
9.
The building should be evacuated immediately! Nobody touches anything in or
around the building. Do not touch light switches, drawers, phones, waste paper
baskets, etc. Avoid opening and closing of doors. Try to use doors that are already
open. Try not to use the main exits. Use alternative ones. Once you open a door
brace it open so it will not close. Avoid anything that causes a switching action or an
opening/closing action.
All persons should go to the designated meeting sites which is at least 200 feet away
from all buildings and vehicles. Do not open or get into or start any vehicle.
Take a head count, advise emergency personnel if anyone is missing, do not go back
into the building, call 911 from the nearest safe phone and report the threat to
emergency personnel.
Notify occupants of nearby facilities.
No person shall re-enter the facility until it has been deemed safe by emergency
personnel.
Supervisor/Manager shall direct further action as required.
If necessary, proceed to the designated emergency shelter.
POWER FAILURE
In the event of Power failure, have emergency equipment available; emergency lighting,
flashlights, battery-operated radio. Locate breaker box and check for tripped breakers. If
it is in the evening and lights are needed, gather all residents in one area of the home
using flashlights and emergency lighting. Explain what has happened and what they all
should do. Trainers may call the power company and inquire if the problem is being
taken care of and the approximate time of power restoration. If the power is going to be
off for a minimal period, everyone should remain in the room together; if it appears that
the power outage is causing any safety concerns to the residents call the Manager on-call
or C.E.O. for instructions.
ADVERSE WEATHER
In cases of adverse weather the Chief Executive Officer will determine what action to take
to promote the safety of everyone. On a weekend or after hours, the Residential
Supervisors will notify the Manager on-call of adverse weather conditions. If the C.E.O. is
unavailable the Manager on-call will determine the level of response and act on behalf of
the C.E.O. Depending on the severity of the weather, participants will remain or return
home and recreational or training activities in the community will cease.
Employees are expected to report to work as scheduled if possible. If it is not safe for
employees to report to work, those on duty will be required to stay on shift until they can
be relieved.
Participants who are required to report to their jobs will be taken as long as they can be
transported safely. If it is not safe the designated employment manager will be notified.
MCE Safety Procedures
14
Rev. 1/2014
_Mizt_
Magic City Enterprises, Inc.
MCE Weather Levels
Levels to be determined by CEO or Designee.
Level I
—
Forecast = LIGHT SNOW- SEVERE WEA TilER WA TCHMLERT
Drive Slow
Be prepared to stay at MCE location and don’t access extra community activities
LeveI2—
Forecast = flEA FT SNOW WITH OR WITHOUT WIND SEVERE WEA THER
WARNING
Drive Slow
Stay at homes except for participant work
Send out of town employees home after a submission of a PTO slip
Any employees uncomfortable with the weather may request to leave from their supervisor
with submission of a PTO slip.
-
Level 3
—
Forecast = BLIZZARD CONDITIONS- SEVERE WINTER STORM- NO
UNNECCESSAR V TRA VEL
Office manned by individuals who can get in without risking themselves
Office may close early
All other services with exception to COMMISSARY if open will remain closed until
permission from the CEO is given to re-open.
PTO SLIPS MUST BE SUBMITTED FOR ALL TIME OFF DUE TO SNOW
MCE
DOES NOT HAVE SNOW DAYS.
ACTION:
Residential Supervisors will notify C.E.O. and Manager on call of adverse
weather
Department Managers will contact the C.E.O. or their supervisor for weather response
level
Employees should contact their supervisor as early as possible on bad weather days to
determine if MCE facilities will be open.
Further action depends on the determination for that day.
Fill out leave slips as soon as you return to work. Personal leave is required for all
employees for any hours not worked during regular scheduled work hours, if they wish
to be paid for those hours.
-
-
-
-
-
MCE Safety Procedures
15
Rev.
1/2014
_Mtt_
Magic City Enterprises, Inc.
LIST:
HOME PHONE
Laura McKinney
Manager on call
307-631-5017
307-285-2424
CELLULAR
POISON CONTROL PROCEDURE
If you suspect someone has ingested poison call 911 immediately and then contact a
supervisor or manager. Give the emergency personnel the container that contained the
poison or the appropriate Material Safety Data Sheet (MSDS). The Poison Control Center
may be reached at 1-800-222-1222.
VEHICLE SAFETY PROCEDURES
VEHICLE ACCIDENTS
In the event of a motor vehicle accident, a driver’s primary concern is to be the welfare of
passengers and possible treatment of injuries. Should you be involved in a vehicle
accident the following procedures are to be followed:
1. Pull to the side of the road, if practical, and turn off the vehicle. If the vehicle is in
danger of being hit by other traffic or catching fire, have the passengers exit the vehicle
and move them to a secure location.
2. If there are injuries, begin first aid treatment and have someone contact 911.
3. Contact the police to report the accident.
4. Contact one of the emergency phone numbers that are in the vehicle. The emergency
numbers are located on a clipboard in the vehicles. (If a vehicle does not have a
clipboard you should not drive it until you get a clipboard from administration. In the
very rare event you cannot reach somebody at one of these numbers please contact
your supervisor or manager.
5. If another vehicle is involved, ask the driver for their driver’s license number, vehicle
registration information, insurance information, and any other appropriate
information. You should also share this information with them, if requested. Do not
volunteer any information to other drivers, bystanders, regarding circumstances
leading up to the incident. Do not admit fault or blame to police, or anyone else at the
accident scene.
6. You must complete a Wyoming Highway Department Accident Report Form within the
time-frame required by State Law.
Any damage to the vehicles should be reported to the authorities
according to current law. An MCE Accident Report Form will be completed
by the employee and copies of the accident report will be distributed to
the department manager, safety committee chairperson, Business
Manager and the CEO within one working day of the accident. The
MCE Safety Procedures
16
Rev.
1/2014
Magic City Enterprises, Inc.
Business Manager will report the accident to the insurance company, if
necessary. The manager on call is to be notified of the accident, and will
come to the site and take pictures of the damage done to all vehicles
involved.
Staff are required to inspect vehicles before driving for any damage, and if
damaged, report it immediately to the Business Manager and request
another vehicle unless a sticker has been placed on the inside of the
vehicle windshield. If a vehicle is found to have been in an accident and
there is no sticker on the windshield, the last driver of that vehicle will be
held responsible for having caused the accident.
Staff involved in an MCE vehicle accident are required to take a
drug and alcohol test within two hours after the accident at the MCE
approved facility. If it is after hours, the assigned supervisor will
administer a breathalyzer test. If this test proves positive the supervisor is
to contact the manager on call immediately. The staff person will be
required to go to a facility the next day for further testing. Staff involved in
an accident in their own vehicle while transporting MCE participants are
also required to take a drug and alcohol test within two hours of the
accident. The testing facility will send the results directly to MCE.
GENERAL
The safety and well-being of all MCE consumers and the practice of safe driving
techniques is a priority for any MCE employee transporting others, whether in an MCE
vehicle or in their own. Drivers shall encourage safe practices on the part of all
passengers and will report safety violations to their supervisors when they are observed.
VEHICLES
Staff who wish to use an MCE vehicle must first be approved to drive company vehicles
through their MCE’s insurance provider. A D.M.V. report is required for all staff.
Vehicles are assigned to each program area or may be checked out through the Westland
office. Vehicles can be reserved for specific dates in advance. Keys must be returned to
the office when the vehicle is returned.
Staff are required to fill out the vehicle mileage sheet and sign the sheet. Upon entering
the vehicle, staff should check first aid supplies and fire extinguisher.
Seat belts are required to be worn at all times while the vehicle is moving.
There is no eating, drinking, or smoking in the vehicles when transporting participants.
MCE Safety Procedures
17
Rev.
1/2014
_Mi.t_
Magic City Enterprises, Inc.
The vehicles are Not To Go Out Of Town unless arranged in advance through the CEO.
When returning the vehicle, staff are to make sure they are clean, windows up, and doors
locked. Vehicles should never be returned under X of a tank of fuel. If fuel is needed,
please fill it or notify the office staff when returning keys.
Use of these vehicles is for Magic City business and consumer outings only. They are not
for staffs personal use.
An accident report is required any time there is damage to a vehicle; an accident, dent,
scratch, broken window, etc., this must also be reported to the Business Manager. Failure
to report damage may result in staff termination. All damage must be reported to the
Business Manager within 24 hours
The safety procedures outlined here are meant to serve as a guideline only. No written
set of procedures can possibly cover all potential contingencies. Vehicle operators must
exercise good judgment at all times, especially while operating MCE vehicles and
transporting passengers.
Behavior Intervention while Transporting
MCE drivers are required to participate in Crisis Prevention Institute
training and to keep their certification current. If intervention is
required while in transit, the driver will stop the vehicle and
attempt to de-escalate the situation. If the driver determines that
passenger safety is endangered, he/she will immediately ask for
help and will not resume driving until the situation is resolved or
until assistance arrives.
PASSENGER BEHAVIOR
1. Riders will be seated and fasten their seat belts properly upon entering the vehicle and
will keep them fastened in route. Drivers of vehicles carrying passengers in
wheelchairs will ensure that the wheelchair is secured in the vehicle in such a way as to
prevent accidental movement of the wheelchair due to sudden stops, etc. Failure to
keep seat belts fastened may result in being put off the vehicle immediately, banned
from future transportation services, or other disciplinary action as deemed
appropriate.
2. Riders will not extend body parts or other items out of the windows.
3. There is to be no eating, drinking, or smoking while riding in an MCE vehicle.
MCE Safety Procedures
18
Rev.
1/2014
Magic City Enterprises, Inc.
VEHICLE FIRE
If a vehicle fire occurs follow the procedures above for an accident. In case
of fire, move passengers a safe distance up wind, away from the vehicle
and treat any injuries. Call 911.
TORNADOES
In the event of eminent danger from a tornado, immediately stop the
vehicle. Remove the passengers and have them lie down in a depression
or low spot until the danger is past.
FLOOD
In the event of a flood, the driver should attempt to move the vehicle to
higher ground. If the vehicle is stalled, the driver should attempt to move
passengers to a safe location (higher ground, upper floors of buildings,
etc.). Do not attempt to drive through large puddles or swift flowing
water.
VEHICLE BREAKDOWN
In the event of a vehicle breakdown, drivers should immediately attempt
to contact their supervisor or MCE office by radio or telephone. At that
time, the supervisor will decide what procedures to follow to repair the
vehicle.
INJURIES AND ACCIDENTS
Work Related Injuries
If an employee is injured while performing their job duties, the following steps will be
taken:
1.
The employee will call their Supervisor or Manager immediately. If they are unable
to call themselves, a co-worker may call for them.
2.
First Aid will be provided as needed by a co-worker, Manager or Supervisor.
3.
If the injury is LIFE Threatening this means it is an emergency and 911 will be called
to transport the injured worker to the emergency room/hospital. Life Threatening
situations are incidents such as heart attacks, bleeding that will not stop, etc.
MCE Safety Procedures
19
Rev.
1/2014
Magic City Enterprises, Inc.
4.
For ALL other injuries, the injured worker should be taken to Health Reach or other
urgent care facility by a Supervisor or Manager if possible.
5.
The Manager or Supervisor will request that the urgent care provider
complete a drug test on the injured worker as well as provide medical care.
6.
The injured worker should complete a “Wyoming Report of Injury” as soon as
possible after the injury, but at least within 72 hours of the injury. The completed
“Wyoming Report of Injury” should be turned in to the Business Manager
as soon as possible for filing with the Wyoming Workers Compensation office.
This procedure shall be followed in all cases of accidents resulting in injury to persons or
major damage to buildings or equipment.
A. Injuries/Accidents
Injured persons will be given first aid or medical attention as the severity of the injury
dictates. All Direct Care Professionals and Supervisors will be current in CPR/First Aid.
a. In cases of any injury to the head, spine, or body severe enough to require
medical attention, the injured person shall be transported to the hospital of
their choice, or if medically necessary, the closest medical facility by emergency
personnel.
b. Individuals with less severe injuries requiring medical attention may be
transported by van or auto.
(1) When possible, two employees will accompany the injured person, one to
drive and the other to attend the injured person.
(2) The comfort and safety of the injured person must be considered when
choosing a transportation mode. If there is any doubt in your mind as to
what mode of transportation to use, use emergency medical personnel to
transport. We will never question your decision to call 911.
1.
c.
A log of all injuries will be maintained per OSHA requirements. The Safety
Chair or Business Manager will investigate
all accidents or workers’ compensation reports and initially determine if it is
work related. He/she will file appropriate forms with Workers’ Compensation.
The safety committee will review all accidents monthly and provide feedback
to the injured person as to whether or not the accident was preventable and if
preventable what actions the injured person should have considered to avoid
the accident.
a. The Safety Chair or Business Manager will present a log of injuries to the Chief
Executive Officer and Safety Committee at the end of each calendar year.
b. The Safety Chair or Business Manager will post an Accident Log of all reportable
accidents per OSHA requirements.
MCE Safety Procedures
20
Rev. 1/2014
Magic City Enterprises, Inc.
c. MCE accident report form must be filled out by the staff member as soon as
practical, but within 24 hours. The area manager is responsible to insure that
either an accident report or written statement from supervisory staff are
submitted. Worker’s Compensation accident reports will be filled out, if
necessary. Workers Compensation forms are available through the
Receptionist. Worker’s Compensation Reports, Vehicle Accident Reports, and
Building Accident Reports will be reviewed or investigated by the Safety
Committee which will recommend corrective measures if necessary..
B. Accidents/Vehicle/Building
1. Accidents resulting in major damage to buildings or equipment are to be
reported using the same accident report as for injuries.
2. Accident report procedures will be followed as in injury cases.
Dealing With Threatening or Violent Situations
Workplace Violence
Any physical assault, threatening behavior or verbal abuse occurring in the
workplace by employees or third parties is prohibited. It includes, but is
not limited to, beating, stabbing, suicide, shooting, rape, attempted
suicide, psychological trauma such as threats, obscene phone calls, an
intimidating presence, and harassment of any nature such as stalking,
shouting or swearing.
Prohibited conduct includes, but is not limited to:
•lnjuring another person physically.
•Engaging in behavior that creates a reasonable fear of injury in another
person.
•Engaging in behavior that subjects another individual to extreme
emotional distress.
•Possessing, brandishing, or using a weapon while on MCE property.
•Damaging property intentionally.
•Threatening to injure an individual or damage property.
•Committing injurious acts motivated by, or related to, domestic
• violence or sexual harassment.
To Prevent Workplace Violence employees should follow these steps:
Learn how to recognize, avoid, or diffuse potentially violent situations by
attending personal safety training programs.
MCE Safety Procedures
21
Rev. 1/2014
Magic City Enterprises, Inc.
Alert supervisors to any concerns about safety or security and report all
incidents immediately in writing.
Avoid traveling alone into unfamiliar locations or situations whenever
possible.
Carry only minimal money and required identification into community
settings.
Report and log all incidents and threats of workplace violence.
If a violent or threatening situation occurs, contact the police
immediately.
MAGIC CITY ENTERPRISES
ALCOHOL AND DRUG FREE WORK PLACE PROGRAM
The Omnibus Transportation Testing Act of i9i requires employees
holding a Commercial Drivers License (CDL) or in a Safety Sensitive
Position, as a result of work duties, be included in an active drug testing
program. To meet with the requirements of the law, MCE is adopting a
Zero-tolerance policy for alcohol misuse, controlled substance abuse and
illegal drug use in the work place.
SCOPE:
THIS POLICY WILL COVER ALL EMPLOYEES, VOLUNTEERS AND
CONTRACTORS WHO NEED A COMMERCIAL DRIVER’S LICENSE (CDL) IN
ORDER TO PERFORM THE FUNCTIONS OF THEIR JOB AT MAGIC CITY
ENTERPRISES (MCE). IT WILL ALSO COVER INDIVIDUALS WHO ARE IN THE
POSITION TO PROVIDE DIRECTION AND OR SUPERVISION TO INDIVIDUALS
THAT HAVE CDL’S. IT DOES NOT COVER INDIVIDUALS THAT HAVE CDL’S
WHO DO NOT USE THEM FOR THE PERFORMANCE OF THEIR JOB. IT ALSO
COVERS INDIVIDUALS WHO ARE INVOLVED IN THE MAINTENANCE AND
UPKEEP OF MCE VEHICLES.
MCE Safety Procedures
22
Rev. 1/2014
Magic City Enterprises, Inc.
Specific jobs include but are not limited to:
Individuals
Individuals
Individuals
requiring a
Individuals
driving buses or vans requiring a CDL.
driving vehicles larger than 26,000 GVW.
involved in the direct maintenance of vehicles
CDL.
dispatching vehicles that require a CDL.
Individuals involved in safety sensitive positions as
determined by the CEO.
PURPOSE:
The purpose of this policy is to assure fitness for duty and to protect our
employees, our participants, and the general public from risks posed by
the misuse of alcohol and use of prohibited drugs. It is designed to help
maintain a safe working environment.
Being under the influence of alcohol or drugs on the job poses serious
safety and health risks not only to the user, but also to all of those
individuals that work with, or come into contact with the user. MCE’s
policy will (1) try to assure that employees are not impaired in their ability
to perform assigned duties in a safe, productive, and healthy manner; (2)
try to create a work place free from the adverse effects of drug abuse and
alcohol misuse; (3) prohibit the unlawful manufacture, distribution,
dispensation, possession, use or sale of alcohol or drugs in the work place;
and to (4) encourage employees to seek professional assistance anytime
personal problems, including alcohol or drug dependency, adversely
affects their ability to perform their assigned duties.
This policy is intended to comply with all applicable federal laws governing
anti-drug and alcohol programs in the work place which includes operation
of vehicles that require a CDL. Specifically, it encompasses Title 49 CFR,
Part 382 which is designed to help prevent accidents and injuries resulting
from the misuse of alcohol or abuse of prohibited drugs by drivers of
vehicles requiring CDL’s or other individuals involved in safety sensitive
positions and Title 49, Part 40, as amended that sets standards for the
collection and testing of urine and breath specimens. It also incorporates
the Drug Free Work Place Act which prohibits the unlawful manufacture,
distribution, dispensation, possession or use of illegal drugs.
MCE Safety Procedures
23
Rev. 1/2014
Magic City Enterprises, Inc.
CONTACT PERSON:
Sharron Kelsey
Business Manager
Magic City Enterprises
1780 Westland Road
Cheyenne, WyomingS200l
307-637-8869 Ext. 262
EFFECTIVE DATE OF COVERAGE:
This policy shall become effective January 1, 1996 and shall be reviewed
annually or as otherwise prescribed or changed by law.
ALCOHOL AND DRUG FREE WORK PLACE PROGRAM
DEFINITIONS:
ALCOHOL The intoxicating agent in beverage alcohol, ethyl alcohol, or
other low molecular weight alcohols including methyl and isopropyl
alcohol.
-
ALCOHOL CONCENTRATION (CONTENT) Means the alcohol in a volume of
breath expressed in terms of grams of alcohol per 210 liters of breath as
indicated by an evidential breath test (EBT).
-
ALCOHOL USE Means the consumption of any beverage, mixture or
preparation, including any medication containing alcohol.
-
ILLEGAL DRUGS Any drug which is prohibited by law. Any drug which is
legally obtainable but which has not been legally obtained, and any
prescribed drug which is not being used as prescribed and manufactured.
-
CONTROLLED SUBSTANCE Any illegal drug or substance identified in
Schedules I through V of section 202 of the Controlled Substance Act (21
U.S.C.), and as further defined by 21 CFR 1300.11 through 1300.15. This
includes but is not limited to: marijuana, amphetamines, opiates,
phencyclidine (PCP) and cocaine as well as any drug not approved for
medical use by the U.S. Drug Enforcement Administration or the U.S. Food
and Drug Administration. (See Attachment)
-
MCE Safety Procedures
24
Rev. 1/2014
Magic City Enterprises, Inc.
LEGAL DRUGS The appropriate use of legally prescribed drugs and non
prescription medication is not prohibited. However, the use of any
substance which carries a warning label that indicates that mental
functioning, motor skills, or judgment may be adversely affected must be
reported to the individual’s manager and the CEO and medical advice must
be sought before performing work related duties.
-
PROHIBITED DRUG Any illegal drug, legal drug used without approval or
controlled substance.
-
ON DUTY The term “on duty” includes all working hours as well as meal
periods and break periods regardless of whether on or off premises. In
addition, any time during which an employee would be considered covered
by Wyoming Worker’s Compensation Insurance. No director, manager, or
supervisor shall allow any employee to work while under the influence.
-
UNDER THE INFLUENCE Means an employee who is adversely affected by
alcohol, drugs, or any combination of alcohol or drugs, in an observable
manner. The symptoms of influence are not confined to misbehavior, or to
obvious impairment of physical or mental ability, such as slurred speech or
difficulty in maintaining balance. A determination of influence may be
established by a professional opinion, a valid, scientific test, or in some
cases, particularly with alcohol, by a supervisor who has undergone
training in spotting alcohol misuse and drug abuse.
-
SAFETY SENSITIVE EMPLOYEE (SSE) Employees who are required to have
a CDL or are in a position to supervise or direct individuals with CDL’s. A
CDL is required for drivers operating a vehicle in excess of 26,000 pounds
GVW, or manufactured to carry 16 or more passengers including the
driver.
-
MEDICAL REVIEW OFFICER (MRO) A licensed physician knowledgeable in
the medical use of prescription drugs and pharmacology and the toxicology
of illegal drugs and who has completed an approved MRO course given by
either the Federal Department of Transportation or the American Board of
Occupational Medicine. The role of the MRO is to review and interpret
positive test results. Positive test results do not automatically identify the
employee or applicant as an illegal drug user. It is the MROs job to consult
with the employee to assess and determine whether an alternate medical
explanation, such as the use of prescribed medications could have
accounted for the positive drug test. The MRO is a vital screen to assure
that management is not notified of a positive result on a drug test until the
MRO is satisfied that the positive test resulted from illegal drug use.
-
MCE Safety Procedures
25
Rev.
1/2014
Magic City Enterprises, Inc.
SUBSTANCE ABUSE PROFESSIONAL. (SAP)
A licensed physician, or a licensed or certified psychologist, social worker,
employee assistance professional or addiction counselor certified by the
National Association of Alcoholism and Drug Abuse Counselors
Certification Commission, with knowledge of and clinical experience in the
diagnosis and treatment of alcohol and drug related disorders.
ACCIDENT
For the purpose of this policy an accident is any incident wherein a
person(s) requires medical attention away from the accident, one or more
vehicles is towed away, a fatality has occurred, the driver is given a citation
or vehicle and property damage exceeds $100.
TESTING
Analytical urine drug testing and breath testing for alcohol will be
conducted when circumstances warrant or as required by federal
regulation. Drug testing may be conducted under other circumstances as
directed by the CEO.
Testing shall be conducted in a manner to assure a high degree of accuracy
and reliability and using techniques, equipment and laboratory facilities
which have been approved by the U.S. Department of Health and Human
Services (DRHS). All testing will be conducted consistent with the
procedures put forth in 49 CFR Part 40, as amended.
The drugs that will be tested for include, but are not limited to, marijuana,
cocaine, opiates (including codeine), amphetamines, and phencyclidine
(PCP). An initial drug screen will be conducted on each urine specimen.
For those specimens that are not negative, a confirmatory Gas
Chromatography/Mass Spectrometry (GC/MS) test will be performed. The
test will be considered positive if the amounts present are above the
minimum thresholds established in 49 CFR Part 40, as amended. In
instances where there is a reason to believe an employee is abusing a
substance other than the five drugs listed above the CEO may request a
test for those drugs.
The inability to perform safety-sensitive duties due to a positive drug test
will be considered unacceptable and the Safety Sensitive Employee will
subject to MCE disciplinary procedures up to and including termination.
MCE Safety Procedures
26
Rev.
1/2014
_M’zt_
Magic City Enterprises, Inc.
Tests for breath alcohol concentration will be conducted utilizing a
National Highway Traffic Safety Administration (NHTSA) approved
evidential breath testing device (EBT) operated by a trained breath alcohol
technician (BAT). If the initial test indicates an alcohol concentration of
0.02 or greater, a second test will be performed to confirm the results of
the initial test. A safety-sensitive or non-safety-sensitive employee who
has a confirmed alcohol concentration of greater than 0.02 but less than
0.04 will be suspended from his/her position for seventy-two (72) hours.
The inability to perform safety-sensitive duties due to an alcohol test result
of greater than 0.02 but less than 0.04 will be considered unacceptable
and the safety sensitive employee will subject to MCE disciplinary
procedures up to and including termination.
An alcohol concentration of 0.04 or greater will be considered a positive
alcohol test and in violation of this policy and a violation of requirements
set forth in 49 CFR Part 654 for safety-sensitive employees. A confirmation
test will be completed and if positive the safety-sensitive employee will be
immediately suspended.
The inability to perform safety-sensitive duties due to an alcohol test result
of greater than 0.04 will be considered unacceptable and the safety
sensitive employee will subject to MCE disciplinary procedures up to and
including termination.
COLLECTION OF SPECIMENS
The collection of urinary, blood and or saliva specimens from the
employee is one of the most sensitive aspects of the drug testing program.
MCE will assure each donor that personal dignity and privacy will be
respected in reaching its goal of an alcohol and drug free workplace.
Urinary drug or alcohol, blood alcohol, breath and saliva alcohol specimens
will only be collected by a trained person contracted by MCE. Prior to the
specimens being taken, the donor will be given a copy of the specimen
collection procedures. The donor will be present for the entire procedure
prior to sending the specimen to the laboratory. The container(s) will be
sealed in the donor’s presence and the donor will write his or her initials
across the seal. Chain of custody procedures as defined by the laboratory
will be followed and will be documented.
MCE Safety Procedures
27
Rev.
1/2014
Magic City Enterprises, Inc.
ACTION LEVEl. FOR POSITIVE RESULTS
For Prohibited Drugs The action level for positive results for prohibited
drugs will be the metabolic levels accepted by consensus of the scientific
community. Any positive test for prohibited drugs will result in immediate
suspension from a safety sensitive position and disciplinary actions as
defined by this policy. A substance abuse professional must be seen, their
recommendations followed and a return to duty test(s) must be passed
prior to returning to duty.
-
For Alcohol Action levels for employees regulated by the U.S. Department
of Transportation will be at the levels specified by Federal regulations.
Alcohol levels of .02 or greater but less than .04 will prohibit employees
from driving for at least seventy-two (72) hours. In addition employees
will be subject to disciplinary actions as defined by this policy. The
employees will be subject to further unannounced alcohol tests.
-
Alcohol levels of .04 or greater will result in immediate suspension from a
safety sensitive position and disciplinary actions as defined by this policy.
A substance abuse professional must be seen, their recommendations
followed and a return to duty test(s) must be passed prior to returning to
duty.
TYPES OF TESTING
PRE-EMPLOYMENT TESTING
Every applicant covered under this policy after receiving an offer of
employment will be required to undergo drug testing as part of the
employment process. Employment of the applicant is contingent upon
passing these tests. MCE will not allow an individual covered under this
policy to perform any duties unless they have received drug test results
from an MRO indicating a verified negative test result. Even though
allowed bylaw, MCE will not accept test results from previous employers.
Failure of a pre-employment test will disqualify an applicant from
employment in a safety sensitive position for a period of one year.
REASONABLE SUSPICION TESTING
An employee covered under this policy may be required to undergo drug
or alcohol testing when MCE has determined that reasonable suspicion for
screening exists. Justification must be based on specific,
MCE Safety Procedures
28
Rev. 1/2014
Magic City Enterprises, Inc.
contemporaneous, articulable observation concerning the appearance,
behavior, performance, speech or body odor of the safety sensitive
individual. The observations may include indications of the chronic abuse
or withdrawal effects of prohibited drugs or alcohol.
Reasonable suspicion referral must be made and documented by a
supervisor or other individuals that has been trained to detect the signs
and symptoms of drug and alcohol use and who reasonably concludes that
an employee may be adversely affected or impaired in his or her work
performance due to prohibited substance abuse or alcohol misuse. The
supervisors’ conclusion should include a determination that another
similarly trained supervisor could have come to the same conclusion given
the same information. Testing must be conducted within two (2) hours.
When there is reasonable suspicion that an employee who has been
involved in an accident was under the influence of drugs or alcohol at the
time of the accident the employee will be required to undergo appropriate
testing. The testing must be conducted within two (2) hours of the time of
the accident. While a single factor may, in certain instances be sufficient
to warrant a reasonable suspicion test, reasonable suspicion should be
based on more than one factor. Alcohol testing is only authorized if the
observation of the reasonable suspicion behaviors were made just prior,
during or just after the employee performed the safety sensitive function.
POST ACCIDENT TESTING
If an employee is involved in an accident the driver shall immediately
contact the Business Manager or Manager on call by phone or through
dispatch.
As soon as practical following an accident involving a commercial vehicle,
MCE shall test a surviving driver for alcohol and prohibited drugs. It is
important to assure that the testing is completed but the testing should
not interfere with emergency treatment of victims and should be done in
cooperation with the local law enforcement agencies. Deceased drivers
will not be tested by MCE.
For alcohol the test shall be completed within two (2) hours after the
accident. If not, the Business Manager shall prepare and keep on file
documentation as to why the test could not be completed within two (2)
hours. If the test is not completed within eight (8) hours MCE shall cease
attempts to administer the test and the Business Manager shall prepare
and keep on file documentation as to why the test could not be completed
MCE Safety Procedures
29
Rev.
112014
Magic City Enterprises, Inc.
within eight (8) hours. This documentation shall be provided to the FHWA
as required by law.
Drivers may not consume alcohol for a period of eight (8) hours following
an accident.
Refusing to take a test, not remaining readily available for testing or
drinking alcoholic beverages within the first eight hours following an
accident will be considered the same as a positive test.
For prohibited drugs the test shall be conducted within eight (8) hours
after the accident. If the test is not conducted within thirty-two (32) hours
MCE shall cease attempts to administer the test and the Business Manager
shall document and maintain records stating the reasons why the test was
not conducted within thirty-two (32) hours. This documentation shall be
provided to the FHWA upon the request of the Associate Administrator.
The driver who is, or may be, subject to post accident drug testing shall
remain readily available for testing for a period of thirty-two (32) hours.
Failure to remain readily available will be considered a positive test.
Nothing in thi5 section shall be construed to require the delay of necessary
medical attention for injured people following the accident or to prohibit a
driver from leaving the scene of an accident for the period necessary to
obtain assistance in responding to the accident, or to obtain necessary
medical care.
After an accident a supervisor may request a reasonable suspicion test be
conducted if the conditions under reasonable suspicion have been met.
Both reasonable suspicion test and post accident test will be paid for by
MCE.
RANDOM TEST
Unless otherwise changed by provisions of the law, MCE will annually, per
calendar year, randomly test at least 50% of its safety sensitive employees
for drugs and at least 25% of its safety sensitive employees for alcohol.
The selection of those employees for testing will be made using a
scientifically valid method that ensures each covered employee that they
will have an equal chance of being selected each time the selections are
made. The random test will be unannounced and spread throughout the
calendar year. These tests will be paid for by MCE.
MCE Safety Procedures
30
Rev. 1/2014
Magic City Enterprises, Inc.
The random test will be conducted immediately after the employee to be
tested is notified. Random testing for drugs will be conducted anytime the
employee is on duty. Random testing for alcohol will take place just
before, during or just after the performance of safety sensitive duties.
RETURN TO DUTY TESTING
MCE shall ensure that before a driver returns to duty, requiring the
performance of a safety sensitive function, and after being tested positive
for alcohol (greater than .02), that the driver undergo a return to duty
alcohol test indicating an alcohol concentration of less than 0.02. The cost
of this test will be paid for by the employee.
MCE shall ensure that before a driver returns to duty, requiring the
performance of a safety sensitive function and after being tested positive
for prohibited drugs, that the driver undergo a return to duty prohibited
drug test with a result indicating a verified negative result for prohibited
drug use. The cost of this test will be paid for by the employee.
FOLLOW-UP TESTING
Before returning to work, each employee who tested positive for drugs or
who tested greater than .04 for alcohol, shall be evaluated by a SAP, who
shall determine what assistance, if any, the employee needs in resolving
problems associated with alcohol misuse and prohibited drug abuse. In
addition each employee will undergo a return to duty test as outlined
above. The initial consultation fee of the SAP will be paid for by MCE. Any
additional fees will be paid for by the employee.
Specifically, each employee identified by a SAP as needing assistance in
resolving problems associated with alcohol misuse or prohibited drug
abuse and before returning to work:
1.
Shall be evaluated by a SAP to determine that the individual has
followed any rehabilitation program that was prescribed and;
2.
Shall be subject to unannounced follow-up alcohol and prohibited
drug testing after his or her return to duty. The number and
frequency of such follow-up testing shall be directed by the SAP
and consist of at least six (6) tests in the first twelve (12) months
following the employees return to duty. The cost of these tests
will be paid for initially by the employee. Upon successful
MCE Safety Procedures
31
Rev.
1/2014
_Mizt_
Magic City Enterprises, Inc.
completion of all tests (negative results on all tests) as
recommended by the SAP, MCE will reimburse the employee for
the cost of the test.
MCE may direct the employee to undergo return-to-duty and follow-up
testing for both alcohol and prohibited drugs, even though they may have
only tested positive for one, if the SAP determines that the return-to-duty
and follow-up testing is necessary for that particular safety sensitive
employee.
Follow up testing shall not exceed 60 months from the date of the driver’s
return to duty. The SAP may terminate the follow-up testing at any time
after the first six (6) tests have been administered, if the SAP determines
that such testing is not necessary.
EMPLOYEE REQUESTED TESTING
Any employee that questions the results or accuracy of a drug test may
request that an additional test be conducted. This test must be conducted
at a different DHHS-certified laboratory. The test must be conducted using
the split sample that was provided by the employee at the same time the
original sample was provided. All costs for the testing are paid for by the
employee unless the result of the split sample test invalidates the result of
the original test. In such cases MCE will reimburse the employee for the
cost of the test. In addition MCE will reimburse the employee for any lost
time.
The method of collecting, storing, and testing the split sample will be in
conformity with the procedures set forth in 49 CFR Part 40, as amended.
The employee’s request for a split sample test must be made to the
Medical Review Officer within 72 hours of notice of the original sample
verified test results. Requests after 72 hours will only be accepted if the
delay was due to documentable facts that were beyond the control of the
employee. This request must be in writing and approved by the CEO.
REFUSAL TO SUBMIT TO TESTING
Any applicant who refuses to submit to substance abuse testing or refuses
to sign a release and consent form will not be considered for employment
by MCE.
MCE Safety Procedures
32
Rev, 112014
Magic City Enterprises, Inc.
An employee who refuses any test as required by thi5 policy will be
immediately removed from a safety sensitive position and will be
terminated subject to the approval of the CEO.
An employee will be considered to have refused a drug/alcohol test when
the following situations occur:
A.
B.
C.
D.
E.
F.
G.
H.
Individual refuses to sign step two of the Breath/Alcohol Testing
Form.
An employee screens positive for alcohol, decides to admit to
alcohol misuse in violation of this policy and refuses the
confirmation test.
An employee refuses to take the alcohol confirmation test.
An employee fails to provide adequate breath for testing when
required and cannot provide a valid medical explanation.
An employee engages in conduct that clearly obstructs the
collection and testing process.
Using alcohol or failure to remain readily available for alcohol
testing within eight (8) hours of an accident.
An employee fails to provide an adequate urine sample without a
valid medical explanation.
An employee fails to remain readily available for drug testing within
32 hours of an accident.
The employee simply refuses to take the test.
FOR POSITIVE DRUG OR ALCOHOL. TESTS GREATER THAN .04 MCE WILL
REMOVE THAT EMPLOYEE FROM THE SAFETY SENSITIVE POSITION AND
WILL DIRECT THE EMPLOYEE TO THE SUBSTANCE ABUSE PROFESSIONAL
DISCIPLINARY ACTIONS WILL BE APPROVED BY THE CEO.
DISCIPLINARY ACTIONS
MCE reserves the right and authority to initiate the following disciplinary
action with reference to any employee found to have violated the Alcohol
and Drug Free Workplace Program.
Except as otherwise provided by this program or at the discretion of the
CEO, if the employee’5 drug test is confirmed positive, the employee will
be immediately suspended for a minimum often (10) days without pay.
If an employee’s alcohol test is .04 or greater, the employee will be
immediately suspended for a minimum often (10) days without pay.
MCE Safety Procedures
33
Rev. 1/2014
_M’zt_
Magic City Enterprises, Inc.
A positive drug test or an alcohol test greater than .04 may result in
immediate termination. Each individual case will be reviewed by the CEO
to determine what disciplinary action will be taken.
At the discretion of the CEO the employee may be suspended for a longer
or shorter period of time or reassigned to a non-safety sensitive position.
The employee may use personal leave during this suspension.
The employee may be eligible to be conditionally reinstated at the
completion of this suspension provided:
1.
2.
3.
4.
5.
6.
The employee immediately contacted a Substance Abuse
Professional and agreed to cooperate with any recommendations
or rehabilitation program as recommended by the SAP.
The employee has maintained contact with the SAP and has
furnished the SAP with proof of active participation in the
recommendations that were made.
The employee continues to maintain contact with the SAP and
participates in the follow up maintenance program as
recommended by the rehabilitation facility.
The employee agrees to be subject to unannounced drug and/or
alcohol testing for a period of at least one (1) year following the
return to duty.
The employee passes the return to duty testing and successfully
passes each subsequent alcohol and/or drug test.
The employment position is still available. There may be situations
where the position is no longer available. In this case reasonable
efforts will be made to find a suitable position within MCE to allow
the employee to resume employment.
Once an employee has returned to work, failure to maintain provisions 1-5
as outlined above will result in immediate unconditional termination.
If an employee’s alcohol test is greater than .02 but less than .04 the
employee will be immediately suspended for a minimum of (3) days
without pay. The employee will be subject to disciplinary actions up to and
including termination. Disciplinary action will be determined by the CEO.
If an employee tests greater than .02 but less than .04 a second time
during their employment the employee will be terminated.
MCE Safety Procedures
34
Rev.
1/2014
Magic City Enterprises, Inc.
WRITTEN HAZARD COMMUNICATIONS PROGRAM
General
The following written hazard communication program has been
established for Magic City Enterprises.
The program will be available at each office and the main office for review
by all employees.
Container Labeling
The Safety Chair & area manager will verify that all containers received for
and used by Magic City Enterprises:
1. Be clearly labeled as to the contents.
2. Note the appropriate hazard warnings.
No containers will be released for use until the above data is verified.
Material Safety Data Sheets
—
for Contract Areas (MSDS)
It will be the responsibility of the area manager to obtain necessary M5DS
for hazardous materials so a comprehensive MSDS book can be
maintained. All employees will be informed of the location of the written
hazard communication program and the MSDS. Copies of MSDS sheets will
be forwarded to the Safety Chair who will maintain a master book.
1.
Copies of MSDS for all hazardous chemicals to which employees
may be exposed will be kept at the location where used, in a
useable format, IE in alphabetical order and will be available for
review to all employees during each work shift.
2.
Subcontractors working on the job site are required to bring copies
of all MSDS for hazardous materials they are bringing on the job
site to the employer’s office so the information is accessible to all
employees. It would he preferable to have each subcontractor
bring their hazardous material program and MSDS in a binder
labeled with the contractor’s name and identified as a hazardous
material communication program. Upon leaving the job site and
taking all hazardous materials with them, they may take their
information with them.
MCE Safety Procedures
35
Rev.
112014
Magic City Enterprises, Inc.
Employees will provide a copy of the applicable MSDS to the
3.
medical facility if emergency treatment is necessary due to exposure.
Training of MSDS Sheets at Contract Areas
Training is to be covered in new staff orientation/CPR/ and shall be
provided at the individual sites prior to first exposure to the hazardous
material.
Training must include methods of detection of chemical release, detection
equipment, if any, physical and health hazards of the chemical, and
protective measures and details of the hazard communication program.
If any employee is instructed to handle a hazardous material which he has
not been trained to handle, it will be his/her responsibility to inform the
employer prior to handling such material, so proper training can be given.
It will be the employer’s responsibility to notify the employee as to his/her
responsibilities.
After attending the safety meeting or individual instruction, each
employee will sign a form stating that they received the safety training on
the hazardous material and are aware of their responsibility.
List of Hazardous Chemicals
A list of hazardous materials will be maintained by the employer and kept
with the MSDS. Example:
Material
Common Name
MSDS
Hazardous
Material
PPE
Required
Non-routine Hazardous tasks
Since many tasks are not done on a routine basis, they will be handled
through site specific training. It will be the responsibility of area manager
to provide training on performance of specific hazardous non-routine
tasks.
MCE Safety Procedures
36
Rev. 1/2014
Magic City Enterprises, Inc.
Subcontractors and other Employees
The employer will inform the subcontractor entering the job site, of the
written hazardous material program and where to locate MSDS. It will be
the responsibility of that employer to properly train his employees in the
avoidance or emergency procedures for these materials.
PROCEDURE FOR CLEANING UP A BROKEN FLUORESCENT BULB
How should I clean up a broken fluorescent bulb?
Because cFLs contain a small amount of mercury, EPA recommends the following clean-up and
disposal guidelines:
1. Before Clean-up: Air Out the Room
Have people and pets leave the room, and don’t let anyone walk through the breakage area on
their way out.
Open a window and leave the room for 15 minutes or more.
Shutoff the central forced-air heating/air conditioning system, if you have one.
2. Clean-Up Steps for Hard Surfaces
Carefully scoop up glass fragments and powder using stiff paper or cardboard and place them in a
glass jar with metal lid (such as a canning jar) or in a sealed plastic bag.
Use sticky tape, such as duct tape! to pick up any remaining small glass pieces and powder.
Wipe the area clean with damp paper towels or disposable wet wipes. Place towels in the glass jar
Do not use a vacuum or broom to clean up the broken bulb on hard surfaces.
3. Clean-up Steps for Carpeting or Rug: Carefully pick up glass fragments and place them in a
glass jar with metal lid (such as a canning jar) or in a sealed plastic bag.
Use sticky tape, such as duct tape, to pick up any remaining small glass fragments and powder.
If vacuuming is needed after all visible materials are removed, vacuum the area where the bulb
was broken.
Remove the vacuum bag (or empty and wipe the canister), and put the bag or vacuum
debris in a sealed plastic bag.
4. Clean-up Steps for Clothing, Bedding, etc.:
If clothing or bedding materials come in direct contact with broken glass or mercurycontaining powder from inside the bulb that may stick to the fabric, the clothing or bedding
should be thrown away. Do not wash such clothing or bedding because mercury fragments in
the clothing may contaminate the machine and/or pollute sewage.
MCE Safety Procedures
37
Rev. 1/2014
_M’oc_
Magic City Enterprises, Inc.
You can, however, wash clothing or other materials that have been exposed to the mercury vapor
from a broken CFL, such as the clothing you are wearing when you cleaned up the broken CFL, as
long as that clothing has not come into direct contact with the materials from the broken bulb.
If shoes come into direct contact with broken glass or mercury-containing powder from the bulb,
wipe them off with damp paper towels or disposable wet wipes. Place the towels or wipes in a
glass jar or plastic bag for disposal.
5. Disposal of Clean-up Materials
Immediately place all clean-up materials outdoors in a trash container or protected area for the next
normal trash pickup.
Wash your hands after disposing of the jars or plastic bags containing clean-up materials.
Write a work order for maintenance to take the broken and unbroken mercury-containing bulbs be
taken to a local recycling center
6. Future Cleaning of Carpeting or Rug: Air Out the Room During and After Vacuuming
The next several times you vacuum, shutoff the central forced-air heating/air conditioning system
and open a window before vacuuming.
Keep the central heating/air conditioning system shut off and the window open for at least 15
minutes after vacuuming is completed.
INFECTION CONTROL
If an employee/consumer is aware that they have any infectious,
contagious or communicable diseases including but not limited to HIV,
staph, hepatitis A, B or C, rubella, mumps, measles, or cytomegalovirus
they are required to immediately notify the C.E.O. and provide him/her
with the necessary medical information. Based upon that information the
C.E.O. will make the decision as to whether or not the employee/consumer
needs to take medical leave or return to work.
TUBERCULOSIS CONTROL PLAN
TB is caused by the Bacteria Mycobacterium Tuberculosis. It is transmitted
by airborne droplets. When a person with infectious TB coughs, sneezes,
talks, sings, etc., they expel the infected droplets into the air. If another
individual inhales the droplets, they have become exposed and could
become infected. A person with a normally functioning immune system
can isolate the bacilli. If a person becomes exposed and their immune
system is not functioning properly, they may become infectious. They can
transmit TB to others.
MCE Safety Procedures
38
Rev. 1/2014
_M3t_
Magic City Enterprises, Inc.
SIGNS AND SYMPTOMS OF TB INCLUDE EXCESSIVE AND PERSISTENT
COUGHS, FEVER, WEIGHT LOSS, NIGHT SWEATS AND LOSS OF APPETITE.
In order to control and prevent the spread of TB, MCE has adopted the
follow policy.
1.
2.
3.
4.
At the time of hiring the Human Resources Specialist will advise
employee how and where to get TB skin test. The test will be done
using PPD (purified protein derivation). It is the employee’s
responsibility to get the results back to the Human Resources
Specialist and if results have not been received in 2 weeks from
date of hire, discharge of the employee may be recommended
without further notice.
If the TB test is negative, the employee will continue to work.
If the TB is positive the employee will be required to seek medical
attention and will not be released to work until they provide a
medical release from their physician. The employee will be
required to provide continued documentation of their treatment.
Appropriate follow-up and testing will be done on other individuals
that may have come in contact with the infected employee based
upon Laramie County Public Health’s recommendation.
Required employees will then be given an annual TB test.
The Human Resources will advise employees when they are due for
annual test.
MCE Safety Procedures
3
Rev. 1/2014
—
Magic City Enterpris
es, Inc.
Magic City Enterprises
BLOODBORNE PATH
OGEN
EXPOSURE CONTROL
PLAN
For Compliance With
OSHA Standard
29 CER 1910. 1030
MCE Safety Procedur
es
40
Rev. 1/2014
Magic City Enterprises, Inc.
BLOODBORNE PATHOGEN
EXPOSURE CONTROL PlAN
Magic City Enterprises
July 1, 2013
In accordance with the OSHA Bloodborne Pathogens Standard, 29 CFR 1910.1030, the
following exposure control plan has been developed:
A. Purpose:
The purpose of this exposure control plan is to eliminate or minimize employee
occupational exposure to blood and/or other potentially infectious materials and to
comply with the OSHA Bloodborne Pathogens Standard, 29 CER 1910.1030.
B. Exposure Determination:
OSHA requires employers to perform an exposure determination concerning which
employees may incur occupational exposure to blood or other potentially infectious
materials. The exposure determination is made without regard to the use of personal
protective equipment. This exposure determination is required to list all job
classifications in which all employees may be expected to incur such occupational
exposure regardless of frequency. At this facility, the following job classifications are in
this category:
Direct Care Professionals, Nursing Assistants, Nurses, Job Coaches,
Residential Supervisors, Day Services Supervisors and any employee whose
job requires them to have CPR/First Aid certification.
C. Implementation Schedule and Methodology:
OSHA requires that this plan include a schedule and method of implementation for the
various requirements of the standard. The following complies with this requirement.
1. Compliance Methods:
Universal precautions will be observed at this facility in order to prevent contact with
blood or other potentially infectious materials. All blood or other potentially infectious
material will be considered infectious regardless of the perceived status of the source
individual. Under circumstances where differentiation between body fluid types is
difficult or impossible, all body fluids shall be considered potentially infectious materials.
MCE Safety Procedures
41
Rev.
1/2014
Magic City Enterprises, Inc.
Engineering and work practice controls will be utilized to eliminate or minimize exposure
to employees in this facility. Where occupational exposure remains after institution of
these controls, personal protective equipment shall also be utilized.
Sharps containers and blood spill clean-up kits will be available at all facility sites. Blood
spill clean-up kits will be checked on a routine basis to assure that the appropriate
supplies are available.
Readily accessible hand washing facilities shall be made available to the employees who
incur exposure to blood or other potentially infectious materials. If hand washing
facilities are not feasible, MCE will provide either an antiseptic cleanser in conjunction
with clean cloth or paper towels or antiseptic towelettes If these alternatives are used,
then employees will wash their hands with soap and running water as soon as possible.
Each individual employee shall ensure that after the removal of personal protective
gloves, they will wash their hands and any other potentially contaminated skin area
immediately or as soon as feasible with soap and water.
D. Personal Protective Equipment:
All personal protective equipment used at this facility will be provided without cost to
employees. Personal protective equipment will be chosen based on the anticipated
exposure to blood or other potentially infectious materials. Personal protective
equipment used will not permit blood or other potentially infectious materials to pass
through or reach the employees’ skin, eyes, mouth, or other mucous membranes under
normal conditions of use and for the duration of time which protective equipment will be
used.
Personal protective equipment for all facilities and vehicles will include disposable gloves,
red bags, one way breathing and protective eye wear.
MCE employees will use appropriate personal protective equipment unless the supervisor
shows that the employee temporarily and briefly declined to use personal protective
equipment when under rare and extraordinary circumstances, it was the employee’s
professional judgment that use of personal protective equipment would prevent the
delivery of care or posed an increased hazard to the safety of the worker or co-worker.
When an employee makes this judgment the circumstances will be investigated in order
to determine whether changes can be instituted to prevent such occurrences in the
future.
MCE will ensure that appropriate personal protective equipment in the correct sizes is
readily accessible at the work site or is issued without cost to employees. All personal
protective equipment will be cleaned, laundered or disposed of by MCE at no cost to
employees. All repairs and replacements will be made by MCE at no cost to employees.
E. Disposal of Contaminated Items and Communication of Hazard:
1. MCE procedures for disposing of contaminated items requires employees to:
MCE Safety Procedures
42
Rev.
1/2014
Magic City Enterprises, Inc.
a. use bleach or the EPA Registered disinfectant provided in the BBP kits to disinfect
areas contaminated by blood or other potentially infectious material.
b. apply bleach or the EPA Registered disinfectant according to directions on the canister
with single use gloves.
c. place any single use gloves that have been contaminated and any other contaminated
clean up material in a biohazard bag which will be sealed.
d. dispose of the bag at the biohazard collection site located in the MCE nursing office.
2. Regulated waste will be placed in appropriate containers, labeled and disposed of in
accordance with applicable state, federal and local laws.
3. Employees will be warned of biohazard bags by labels attached to the disposal bags.
Labels used will be orange-red and marked with the word “biohazard” and/or the
biohazard symbol.
F. Housekeeping:
Maintaining all work areas in a clean and sanitary condition is an important part of Magic
City Enterprises’ Bloodborne Pathogens Exposure Control Plan. Employees will
decontaminate working surfaces and equipment with bleach or an EPA Registered
disinfectant any time there is contamination from blood or other potentially infectious
material.
Potentially contaminated broken glass will be picked up using mechanical means (dust
pan and brush, tongs, etc) and will not be picked up by hand.
Universal precautions for handling soiled laundry will be followed; employees will utilize
personal protective equipment and handle contaminated laundry as little as possible.
Contaminated Laundry will be placed in appropriately marked bags and transported as
needed for washing.
6. Hepatitis B Vaccination and Post-Exposure Evaluation and Follow-up:
Magic City Enterprises shall make available the Hepatitis B vaccine and vaccination series
to all employees who have occupational exposure and post exposure follow-up on
employees who have had an exposure incident at no cost. The Hepatitis B vaccine shall
be made available within 10 working days of initial assignment to all employees who have
occupational exposure unless the employee has previously received the complete
Hepatitis B vaccination series, antibody testing has revealed that the employee is
immune, the vaccine is contraindicated for medical reasons, or the employee declines
due to personal or religious beliefs.
If the employee initially declines Hepatitis B vaccination but at a later date while still
covered under the standard decides to accept the vaccination, the vaccination shall then
be made available at no cost to the employee. All employees who decline the Hepatitis B
vaccination shall sign the OSHA required waiver indicating their refusal.
MCE Safety Procedures
43
Rev.
1/2014
Magic City Enterprises, Inc.
An exposure incident is any contact of blood or other potential infections material with
non-intact skin or mucous membranes. Any employee having an exposure incident shall
contact the Business Manager to report the exposure. The incident will be investigated
and documented. All employees who have an exposure incident will be offered a
confidential post-exposure evaluation and follow-up in accordance with the OSHA
standard. This includes a visit to a physician and provision of a written opinion from the
health care professional within 15 days of the evaluation.
H. Training:
Magic City Enterprises provides comprehensive training on bloodborne pathogens to all
newly hired employees and every twelve months thereafter. The training is tailored to
the education and language level of the employee and conducted during normal work
hours. The training is interactive and covers the following:
a. A copy of the standard and an explanation of its contents.
b. A discussion of the epidemiology and symptoms of bloodborne diseases.
c. An explanation of the modes of transmission of bloodborne pathogens.
d. An explanation of the Magic City Enterprises Bloodborne Pathogen Exposure Control
Plan and a method of obtaining a copy.
e. The recognition of tasks that may involve exposure.
f. An explanation of the use and limitations of methods to reduce exposure, for example
engineering controls, work practices and personal protective equipment (PPE).
g. Information on the types, use, location, removal, handling, decontamination and
disposal of PPEs.
h. An explanation of the basis of selection of PPE5.
i. Information on the Hepatitis B vaccination, including efficacy, safety, method of
administration, benefits and that it is offered free of charge.
j. Information on the appropriate actions to take and persons to contact in an emergency
involving blood or other potentially infectious materials.
k. An explanation of the procedures to follow if an exposure incident occurs, including
the method of reporting and medical follow-up.
MCE Safety Procedures
44
Rev. 1/2014
Magic City Enterprises, Inc.
I. Information on the evaluation and follow-up required after an employee exposure
incident.
m. An explanation of the signs, labels and color coding system.
The person conducting the training shall be knowledgeable in the subject matter.
Additional training will be provided to employees when there are any changes of tasks or
procedures affecting the employee’s occupational exposure.
I. Record Keeping:
Medical Records:
The Business Manager will assure that all required medical records are maintained at
1780 Westland Road or MCE Archived Record Storage at 301 Deming Drive. Medical
records will be maintained in accordance with OSHA Standard 29 CFR 1910.20. These
records will be kept confidential and must be maintained for at least the duration of
employment plus 30 years. Medical records will include the following:
a. The name and social security number of the employee
b. a copy of the employee’s HBV vaccination status, including the dates of vaccination.
c. A copy of all results of examinations, medical testing and follow-up procedures.
d. A copy of any information provided to the healthcare professional.
Training Records:
The Business Manager will assure that all required training records will be maintained at
301 Deming. Training records will be maintained for three years from the date of training
and will include the following information:
a. The dates of the training sessions.
b. An outline describing the material presented.
c. The names of all persons attending the training session.
J. Evaluation and Review:
The Safety Committee is responsible for annually reviewing this program and its
effectiveness and for updating this program as needed and at least annually.
MCE Safety Procedures
45
Rev.
1/2014