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SPECIAL PROGRAMME
IMPLEMENTATION DEPARTMENT
MANUAL UNDER
RIGHT TO
INFORMATION
ACT, 2005
GOVERNMENT OF TAMIL NADU
SECRETARIAT,
1
CHENNAI-600 009.
INDEX
Sl.
No.
Details of Information
1.
Introduction
2.
Particulars of organization, functions and duties
(Section 4(1)(b)(i))
3.
Powers and duties of Officers and employees
(Section 4(1)(b)(ii))
4.
Procedure followed in decision making process
(Section 4(1)(b)(iii))
5.
Norms set for the discharge of functions (Section 4(1)(b)(iv))
6.
Rules, Regulations, Instructions, Manuals and Records for
discharging functions (Section 4(1)(b)(v))
7.
Statement of categories of documents that are held by it for
its control ( Section 4(1)(b)(vi))
8.
Particulars of any arrangement that exists for consultation
with, or representation by the members of the public in
relation to the formulation of its policy or implementation
thereof under (Section 4(1)(b)(vii))
9.
Directory of Officers and employees (Section 4(1)(b)(ix))
10.
Monthly remuneration received by each of the officers and
employees, including the system of compensation as
provided in the regulations (Section 4(1)(b)(x))
11.
Budget allocation of each of its agency, indicating the
particulars of all plans, proposed expenditures and reports
on disbursements made (Section 4(1)(b)(xi))
12.
Details in respect of the information, available to or held by
it, reduced in an electronic form (Section 4(1)(b)(xiv))
13.
Particulars of facilities available to citizens for obtaining
information (Section 4(1)(b)(xv))
14.
Name and designation and other particulars of Public
Information Officers Section 4(1)(b)(xvi))
2
3
Introduction
1.1
In order to promote transparency and accountability in the working
of every public authority and to empower the citizens to secure
access to information under the control of each public authority,
the Government of India have enacted “The Right to Information
Act, 2005”, (RTI Act) which came into force on 15.06.2005. In
accordance with the provisions of section 4(1) (b) of this Act, the
Special Programme Implementation Department, Government of
Tamil Nadu has brought out this manual for information and
guidance of the stakeholders and the general public.
1.2
The purpose of this manual is to inform the general public about
this Department’s organizational set-up, functions and duties of its
officers and employees, records and documents available with the
Department.
1.3
This manual is aimed at the public in general and users of the
services, and provides information about the schemes, projects
and programmes being implemented by the Department.
1.4
The Special Programme Implementation Department has appointed
One Public Information Officer namely Tmt.K.Jeyalalitha, Under
Secretary to Government (Schemes), for matters concerning the
Department.
1.5
A person requiring any information under the Act may contact
Tmt.K.Jeyalalitha
Under Secretary to
Government(Schemes)
Special Programme Implementation
Department,
4
25676239
Secretariat, Chennai-9.
5
1.6
The procedure and fee structure for getting information are as
under:(a) A request for obtaining information under sub-section (1) of
section 6 of the RTI Act shall be made in writing or through
electronic means either in person or by post to the Public
Information Officer mentioned in paragraph 1.4 and 1.5 above
and must be accompanied by an application fee of Rs.10/- by
cash or by demand draft or banker’s cheque or by affixing court
fee stamp or Money Order. The Public Information Officer shall
credit the amount to the following head of account :“0070. Other Administrative Services – 60 Other
Services – 118 Receipts under Right to Information
Act, 2005 – AA - Collection of fees under Right to
Information (Fees) Rules 2005” (DPC 0070 60 118
AA 0005).
The applicant may also remit the fee under the above head of
account through Treasury / Pay and Accounts Office / State
Bank of India / Reserve Bank of India and produce the challan
to the Public Information Officer as an evidence for having
remitted the fee.
(b) For providing information under sub-section (1) of section 7 of
the Right to Information Act, the request shall be made as at
(a) above and the fee as below should be paid as indicated
below:
i)
ii)
iii)
iv)
Rupees two for each page (in A-4 or A-3 size paper)
created or copied;
actual charge or cost price of a copy in larger size
paper;
actual cost or price for samples or models; and
for inspection of records, no fee for the first hour;
and a fee of Rs.5/- for each fifteen minutes (or
fraction thereof) thereafter.
6
(c) For providing the information under sub-section (5) of section 7
of the RTI Act, the request shall be made as at (a) above and
the fee as below should be paid as per the mode at (a) above.
i)
For information provided in diskette or floppy, @
Rs.50/- (fifty) per diskette or floppy; and
ii)
For information provided in printed form, at the price
fixed for such publication.
For (b) and (c) above, it can be paid as a Demand Draft or Bankers
Cheque or by way of Treasury Challan through SBI/RBI or through any
Government Treasury, Sub-Treasury, Pay & Accounts Office under the
following Head of Account:
“0070.
Other
Administrative
Services
–
60
Other
Services – 118 Receipts under Right to Information Act,
2005
–
AA
-
Collection
of
fees
under
Right
to
Information (Fees) Rules 2005” (DPC 0070 60 118 AA
0005).
1.7
Persons below the poverty line are exempted from the payment of
fee mentioned in paragraph 1.6 above for seeking information
under the Right to Information Act, 2005.
The list of persons
below poverty line approved by the Gram Panchayat and local
bodies will be the basis for claiming this concession. An extract of
the list, duly certified, will be sufficient to avail this concession.
1.8
The Department has designated Thiru T.S.Rajasekar, Additional
Director as Appellate Authority under section 19(1) of the Act. The
Contact Address of the Appellate Authority is given below:Thiru T.S.Rajasekar,
Additional Director (Schemes)
Special Programme Implementation Department
Secretariat,
Chennai-600009.
Telephone No. 2567 6234
7
Special Programme Implementation
Department
PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES
(under section 4(1)(b)(i) of Right to Information Act, 2005)
1. Objectives/Purpose of the Department
This Department functions as the nodal Department for the
all-round development of people in the State of Tamil Nadu.
The
Government have created the Special Programme Implementation
Department for monitoring the issue of orders and implementation of
various schemes/programmes announced by the Government. The
Government have got a separate Minister for the department. The
Government have also created a post of Secretary to Government in the
newly created department.
i)Brief History:
The
Department
of
Special
Programme
Implementation
Department was created in G.O.(Ms) No.423, Public (Spl.A)
Department dated 16.05.2011 for monitoring the issue of orders
and implementation of various schemes/ programmes announced
by the Government.
ii)Functions of the Department:
a)
To monitor implementation/progress of various Special
Programmes/Schemes
announced
by
the
Government
in
co-ordination with the concerned line departments and other
connected departments.
8
b)
The
department
will
also
monitor,
concurrently,
the
implementation of new schemes announced by the Government /
Hon’ble Chief Minister.
c)
Monitoring
of
such
other
schemes
as
decided
by
the
Government from time to time.
d) To carry out field inspections and conduct review meetings/
consultations at District level, on regular basis.
e) The department will provide necessary feedback to the
Government on the qualitative and quantitative aspects of the
schemes by organizing frequent tours / visits by the Officers of this
department and also suggest corrective course of action wherever
necessary.
The department will also coordinate with other
departments and advise them, based on the feedback, in evolving
appropriate policy and guidelines in order to achieve the desired
results of various schemes and programmes.
f) The department functions as a Monitoring Body of the
Government
for
effective
implementation
of
various
special
Programmes/ Schemes.
2.
Working hours of the Department:
The Department follows five days week and the working hours are
as follows:10.00 A.M. to 5.45 P.M.
(Lunch Break 1.30 P.M. to 2.00 P.M.)
9
SPECIAL PROGRAMME IMPLEMENTATION
ORGANISATION CHART
PRINCIPAL SECRETARY
JOINT SECRETARY
DIRECTOR
(MONITORING)
DEPUTY
SECRETARY (Admn.)
JOINT DIRECTOR
ADDITIONAL
DIRECTOR
DEPUTY
SECRETARY
(SCHEMES)
(SCHEMES)
DISTRICT
REVENUE
OFFICER
UNDER SECY (SCHEMES)
DY. DIRECTOR
SO (OP)
SO (Bills)
ASO (OP)
ASO (Bills)
TYPIST
ASO (2 Nos.)
SYSTEM
ANALYST
STATISTICAL OFFICER
TYPIST
(1)
STATISTICAL
INSPECTORS (2 )
Note:
PUBLIC RELATIONS OFFICER-1;
PRIVATE SECRETARY-4;
PERSONAL ASSISTANT-1;
PERSONAL CLERK-4;
RECORD CLERK-1; OFFICE ASSISTANTS-11;
DRIVERS-8
11
Special Programme Implementation
Department
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
(Section 4(1)(b)(ii) of Right to Information Act, 2005)
This Department is now headed by the Principal Secretary to the
Government of Tamil Nadu, who is a senior IAS officer. The Principal
Secretary is the administrative head of the Department and principal
adviser
to
the
Minister
for
Information
&
Special
Programme
Implementation, for monitoring the schemes on all matters of policy
and administration relating to this Department.
She is assisted by
Director (Monitoring), Additional Director, District Revenue Officer,
Deputy Secretaries and Under Secretary to Government. The Officers
and Employees of this Department exercise the administrative and
financial powers as laid down in the Secretariat Office Manual and Tamil
Nadu Financial code.
This Department is responsible for monitoring the flagship
schemes announced by the government. The powers and duties of the
officers in this department are indicated below:
(a) Principal Secretary to Government
The Principal Secretary is the head of office. She is responsible
for the careful observance of the Business Rules and Secretariat
Instructions in the transaction of the business in the department. She
exercises general supervision and control over the staff and officers of
the department and is responsible for ensuring that the members of the
staff do the work allotted to them efficiently and expeditiously. Policy
matters and all important matters should be dealt with in consultation
with the Principal Secretary who will be overall incharge of the
Department.
(b) Joint Secretary to Government
This Department has a Joint Secretary to Government post, to be
manned by an I.A.S., Officer. He is a state touring officer looking after
the
overall
implementation
of
the
Special
Programmes/Projects/
Schemes of the Government. He is expected to complement the work
of the Principal Secretary by assisting the Principal Secretary in looking
after the internal administration together with field inspection.
(c) Director (Monitoring)
The
Director
drafted
from
the
Economics
and
Statistics
Department is dealing with monitoring work relating to implementation
of various special programmes/schemes announced by the Government
at various times. He is coordinating the preparation of weekly reports to
be sent to the Office of the Hon’ble Chief Minister.
He is assisted by
Joint Director, Deputy Director and two Statistical Inspectors. The
Director also exercises control over the Officers and Staff of sections
placed in his charge both in regard to dispatch of business and in regard
to discipline. Besides, carrying out field inspection in the districts, the
Director is instrumental in the process of consolidating the reports sent
by the District Monitoring Officers.
(d) Additional Director (Schemes)
The Additional Director (Schemes) in a Senior Additional Director
of Rural Development and Panchayat Raj Department and he is in
charge of the two flagship schemes implemented by this Department,
viz., (i) the scheme for Distribution of Laptop Computers to Students
and (ii) the scheme for Distribution of Fan, Mixie and Grinder to women
beneficiaries.
He also undertakes field inspections.
(e) District Revenue Officer
The District Revenue Officer makes field inspection in respect of
the major special schemes in the districts, as he is also a state touring
officer like the other officers mentioned above.
13
(d)
Deputy Secretary
to Government (Schemes)
The Deputy Secretary to Government (Schemes) is looking after
matters relating to the two Special Schemes implemented by this
department, i.e., (i) the scheme for Distribution of Fan, Mixie and
Grinder to women beneficiaries and ii) the Scheme for Distribution of
Laptop Computer to students. He also takes care of files relating to the
High Level Monitoring Committee meeting and the periodical field
inspections taken by the afore mentioned state touring officers,
viz.,
the
Principal
Government,
the
Secretary
Director
to
Government,
(Monitoring),
the
Joint
Secretary
Additional
to
Director
(Schemes) and the District Revenue Officer. The Deputy Secretary to
Government
(Schemes)
is
assisted
by
one
Under
Secretary
to
Government, two Assistant Section Officers and the subjects allocated to
them are as infra:
Sl.
Sections
No.
1. Scheme-1
Details of Subject dealt with
1) Scheme for distribution of laptop computers to
students.
2) CM’s Special petition (Related to Laptop
scheme)
3) R.T.I. Petition (Related to Laptop scheme)
4) Weekly Report
5) Court Cases
6) Preparation of BE, RE, FMA
7) Annual Plan Expenditure - Periodical report sent
to AD & TW Dept.
8) Audit – AG Audit, Internal Audit
9)Preparation of booklet for the meeting/ Assembly
Session/Collector’s Conference
10) Petitions related to Schemes
11) Announcements
14
2.
Scheme-2
1) Scheme for distribution of Fan, Mixie &
Grinder to women beneficiaries.
2) CM’s Special petition (Related to Fan, Mixie,
Grinder)
3) RTI Petition (Related to Fan, Mixie, Grinder)
4) Achievements
5) All Secretaries Meeting
6) Assurance
7) Budget Speech
8) Cut motion/Call Attention Motion
9) LAQ, Lok Sabha, Rajya Sabha Questions
10) Collector’s Conference
11) HLMC Meeting
12) Independence Day Speech
13) Secretary/Minister Meeting
14) Policy Note
15) Governor’s Address
16) Paper Cuttings
17) Regional Review Meeting
18) Miscellaneous
F) Deputy Secretary to Government(Admn.)
The
Deputy
Secretary
to
Government
control over the sections placed in his charge both
(Admn.)
exercises
in regard to dispatch
of business and in regard to discipline.
2. This Department consists of 5 sections and of which 2 sections
are under his administrative control. The functioning of these two
sections is tabulated below:S1.
No.
1.
Sections
OP
Details of subjects dealt with
1) All establishment matters relating to
Section Officers and Assistant Section
Officers
–
Preparation
of
acting
arrangement
–
Sanction
of
staff
continuance and permanent retention of
staff of the entire Department –
Deputation and training in respect of
Section Officers and Assistant Section
Officers and sanction of TTA and TA –
Preparation of Confidential Report of
Section Officers.
15
All Establishment
Officers/Private Secr
/Typists – Deputat
respect
of
Secretary/Personal
Tour Advance and
above staff – Printin
Miscellaneous
ma
establishment matt
Furnishing of Con
Deputy Secretary an
Public (SC) / P&AR (
2)
3)
16
Retirement,
issues.
pe
Maintenance of S
Bills
4)
Supply
of
Stationery,
furniture,
computers etc., Preparation of contingent
T.A./Telephone bills – staff car, AIR travel
bills settlement and release and related
matters of Officials - Accommodation to
Audit parties – Consolidation of Half
Yearly
Business Statement – Number
Statement - Reimbursement of Medical
claims of all the Staff / Officers of the
Department.
5)
Establishment of Office Assistants,
Record Assistants and Record Clerks –
Sanction of HBA to staff/officers and allied
matters.
6)
Loans and
members.
Advances
to
7)
Medical Reimbursement.
8)
Leave Travel Concession.
the
staff
1. Preparation of main bills – Supplementary
bills, Officers contingent bills including
Telephone bills – increment certificate check
– Issue of LPC – Issue of Non–Drawal
Certificates – Travel Expenses – LTC Festival Advance – HBA – Petrol Register –
Reconciliation of Departmental figures.
2. GPF eligibility and Bills – professional taxes
– leave eligibility and other entry files –
U.O. Files receipt and return – missing
credit GPF and other loans and advances –
MRB including officers Registers posting
with assistance of S.O. Cash/ Cheque
payment
other
than
main
bills
–
maintenance of cash book with the
assistance of S.O. – maintenance and
stitching of paid vouchers with the
assistance of Section Officer – Receipt of
cash from the Bank (above 1000/-) for
payment.
All payments due to the staff members.
Maintenance of Service Register of the staff.
17
Special Programme Implementation
Department
PROCEDURE FOLLOWED IN DECISION MAKING PROCESS
(Section 4(1)(b)(iii) of Right to Information Act, 2005)
The Department, as part of the Government Secretariat, follows
the procedure laid down in the Secretariat Office Manual and the Tamil
Nadu Government Business Rules and Secretariat Instructions.
Apart
from this, the provisions in the Tamil Nadu Financial Code, Tamil Nadu
State and Subordinate Service Rules and the Tamil Nadu Government
Servants’ Conduct Rules, 1973 are also followed wherever applicable.
2. The decisions are taken based on the merits of the issues,
relative priorities and availability of funds etc. in accordance with the
documented procedures / laid down procedures / defined criteria / rules
mentioned above. The files related to Schemes are handled by Scheme
Section and those related to Monitoring are handled by Monitoring Wing
of this department. The process of examination is initiated by the
Assistant Section Officers and passes through the Section officer, Under
Secretary to Government, Deputy Secretary to Government, Additional
Director/Director (as the case may be), Joint Secretary to Government,
Principal Secretary to Government. If need be, other departments are
consulted.
In case of matters involving funds, Finance Department is
invariably consulted. Wherever the Business Rules require circulation of
files to the Minister or Chief Minister or Governor, orders are obtained in
circulation.
18
Special Programme Implementation
Department
NORMS SET FOR THE DISCHARGE OF FUNCTIONS
(Section 4(1)(b)(iv) of Right to Information Act, 2005)
For
the
discharge
of
functions
allocated
to
the
Special
Programme Implementation Department, the provisions contained in the
“Secretariat Office Manual” are followed. The day-to-day administrative
functioning is governed, by various sets of Acts and Rules and
instructions issued by the Government from time to time. Some of the
commonly used Rules/Manuals are as follows:-
i)
Secretariat Office Manual.
ii)
The Tamil Nadu Government Business Rules and Secretariat
Instructions.
iii)
The Tamil Nadu Government Servants conduct Rules, 1973.
iv)
Tamil Nadu State and Subordinate Service Rules
v)
Fundamental Rules.
19
Special Programme Implementation
Department
RULES, REGULATIONS, INSTRUCTIONS, MANUALS
AND RECORDS FOR DISCHARGING FUNCTIONS
(section 4(1)(b) (v) of Right to Information Act, 2005)
1. The business in the department is carried out with reference to the
provisions contained in the following Rules and Regulations and Manuals.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
Tamil Nadu Government Business Rules and Secretariat
Instructions.
The Tamil Nadu Secretariat Office Manual.
Tamil Nadu Budget Manual
Tamil Nadu State and Subordinate Service Rules
Tamil Nadu Civil Services (Discipline and Appeal) Rules
Tamil Nadu Government Servants Conduct Rules, 1973
Tamil Nadu Pension Rules
Fundamental Rules
Tamil Nadu Financial Code
Tamil Nadu Account Code
Tamil Nadu Treasury Code
2. The details of the above listed Rules, Manuals and Acts are furnished
below:1.
2.
Name of the Rules:
Tamil Nadu Government Business
Rules and Secretariat Instructions.
Type of the document:
The rules describe the manner and
procedures
in
conducting
the
Business
of
the
Government
complying with the provisions of
the Constitution of India.
Name of the Manual:
The Tamil Nadu Secretariat Office
Manual.
Type of the document:
The manual describes the system
and procedures to be followed in
conducting the office work in the
departments of Secretariat.
20
21
3.
4.
5.
Name of the Manual:
The Tamil Nadu Budget Manual
Type of the document:
This manual contains the rules
framed by the Finance Department
for the guidance of estimating
officers
and
departments
of
Secretariat in regard to the budget
procedure in general and to the
preparation and examination of the
annual budget estimates and the
subsequent
control
over
expenditure in particular to ensure
that it is kept within the authorized
grants or appropriation.
Name of the document:
Tamil Nadu State and Subordinate
Service Rules.
Type of the Rules:
The rules are made under the
proviso to Article 309 of the
Constitution of India governing the
service conditions of members of
State and Subordinate Services.
Name of the document:
Tamil
Nadu
Civil
Services
(Discipline and Appeal) Rules.
The rules are made under the
proviso to Article 309 of the
Constitution of India in relation to
the discipline, penalty and appeal
against penalty imposed on the
members of civil service of the
State.
Tamil Nadu Government Servants
Conduct Rules.
Type of the Rules:
6.
7.
Name of the document:
Type of the Rules:
The rules are made under the
proviso
to
Article
309
of
Constitution of India in relation to
the conduct of the members of civil
service of the State in the
performance of the duty with
integrity and devotion to duty.
Name of the document:
Tamil Nadu Pension Rules.
Type of the Rules:
The rules are made in relation to
the pensionary benefits to the
members of civil service of the
State.
22
8.
9.
Name of the document:
Fundamental Rules.
Type of the Rules:
The rules are made under the
proviso
to
Article
309
of
Constitution of India in relation to
the pay, allowances, leave, joining
time, foreign service etc. of the
members of civil service of the
State.
Name of the document:
Tamil Nadu Financial Code.
Type of the Code:
The code is published by the
Finance
Department
outlining
discipline to be followed in incurring
expenditure and procedures to be
followed and delegation of powers.
10. Name of the document:
Type of the Code:
11. Name of the document:
Type of the Code:
Tamil Nadu Account Code.
The code published by the Finance
Department outlines the accounting
procedures to be followed by
various
departments
while
regulating expenditures.
Tamil Nadu Treasury Code.
The code published by Finance
department outlines the procedures
to be followed in regard to
preparation of bills and presenting
to treasury for payment and
accounting procedures incidental
thereto.
The documents mentioned in items 1 to 11 are available with the
Director of Stationery and Printing for sale to the public on payment of
cost.
23
Special Programme Implementation
Department
A STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD
BY IT FOR ITS CONTROL
(section 4(1)(b)(vi) of Right to Information Act, 2005)
Sl.
No.
1.
2.
Category of
the
document
Policy Note
Important
G.Os.
www.tn.gov.in
Name of the
document and its
introduction in one
line
Procedure
to obtain
the
document
Contains the Policy
pronouncements of
the Department for
the concerned year.
Issued
by
the
Special Programme
Implementation
Department
from
time to time
Application
to PIO.
24
Application
to PIO.
Held by /
under
control of
PIO.
Special
Programme
Implemen
tation
Department
Special Programme Implementation
Department
PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR
CONSULTATION WITH, OR REPRESENTATION BY THE
MEMBERS OF THE PUBLIC IN RELATION TO THE
FORMULATION OF ITS POLICY OR
IMPLEMENTATION THEREOF
(Section 4(1)(b)(vii) of Right to Information Act, 2005)
At present, there is no formal mechanism to seek consultation /
participation of public in formulation of policies of this Department.
The
suggestions
and
views
on
policy
matters
and
programmes
received from the public/Non-Governmental Organisations are given due
weightage by this department in formulating policies and programmes.
The
recommendations/observations
Accounts
made
by
the
Public
Committee / Public Undertakings Committee/ Assurance
Committee/Petitions Committee, etc. of the Legislative Assembly will also
be acted upon by this Department.
25
Special Programme Implementation
Department
A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND
OTHER BODIES CONSISTING OF TWO OR MORE PERSONS
CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS
ADVICE, AND AS TO WHETHER MEETINGS OF THOSE
BOARDS, COUNCILS, COMMITTEES AND OTHER
BODIES ARE OPEN TO THE PUBLIC, OR THE
MINUTES OF SUCH MEETINGS ARE
ACCESSIBLE FOR PUBLIC
(section 4(1) (b)(viii) of Right to information Act, 2005)
1) HIGH LEVEL MONITORING COMMITTEE
(i) Purpose:
The Government have in their orders, issued in
G.O.(Ms)No.1, Special Programme Implementation Department,
dated 2.01.2012 constituted a High Level Monitoring Committee
for
reviewing
and
monitoring
the
special
programmes/
schemes/projects as detailed below:
(ii) Details of Members:(a) High Level Committee:
1.
2.
3.
4.
Chief Secretary
The Principal Secretary to Government
Finance Department
The Principal Secretary to Government,
Special Programme Implementation
Department
The Secretary to Government of the
concerned line Departments
Besides,
the
line
departments
Chairman
Member
Member
Members
implementing
the
Special
Schemes taken up for review by the High Level Monitoring
Committee also will be participating in the meetings through the
26
Principal
Secretary/Secretary/Additional
Secretary of that department.
(b) Nodal Officers in Districts:
At district level, the District collectors have nominated senior
officers such as the District Revenue Officer and the Project
Director, District Rural Development Agency as Nodal Officers for
monitoring the implementation of Special Programmes /Schemes.
These Nodal Officers coordinate with the concerned officers and act
as a focal point at the district level for timely feedback and action.
They also render help in the conduct of field inspections by the
officers of this department.
(iii) Field Inspections:
Through this department the Government receives regular
feedback about the progress and effectiveness of various schemes
as the officers of the Department file reports based on the field
inspections made in the Districts. Even if there is a whiff of any
skewed movement in implementation of the scheme, this system
of monitoring facilitates the Government in taking mid–course
correction in implementation of a scheme.
(iv)
Frequency of Committee Meeting:
High Level Monitoring Committee:
The High Level Monitoring Committee meeting is convened
normally once in a month. However, if the Chairman desires,
the meetings are convened even within a month from the earlier
meeting.
27
Special Programme Implementation
Department
DIRECTORY OF OFFICERS AND EMPLOYEES
(Section 4(1)(b)(ix) of Right to Information Act, 2005)
Sl.
No
Name and Designation of
the Officer
Telephone
(STD Code No.044)
Office
Residence
1)
Dr.Shanthini Kapoor, I.A.S.,
Prl.Secretary to Government.
25670997
2)
Thiru T.S.Rajasekar,
Additional Director.
3)
Fax
E.Mail
24919584
25676231
spisec@
tn.gov.in
25676234
24671434
25676235
spidept@
tn.gov.in
Thiru A.G.Selvamani,
District Revenue Officer.
25674314
---
25674315
spidept@
tn.gov.in
4)
Thiru P.Muthupandy,
Deputy Secretary to
Government (Schemes).
25676237
24580164
25676239
spidept@
tn.gov.in
5)
Thiru A.Balasubramanian,
Deputy Secretary to
Government (Admn).
Thiru F.Charles Maria Joseph,
Joint Director
25676236
24580446
25676239
spidept@
tn.gov.in
25665091
22651688
---
spidept@
tn.gov.in
7)
Tmt.L.Hemalatha,
Deputy Director.
25665091
-
-
spidept@
tn.gov.in
8)
Tmt.K.Jeyalalitha
Under Secretary to Govt.
25676239
25676239
spidept@
tn.gov.in
6)
28
Special Programme Implementation
Department
MONTHLY REMUNERATION RECEIVED BY EACH OF THE OFFICERS
AND STAFF INCLUDING THE SYSTEM OF COMPENSATION
AS PROVIDED IN THE REGULATION
(Section 4(1)(b)(x) of Right to Information Act, 2005)
SL.
NO.
NAME OF THE OFFICER
DESIGNATION
PRINCIPAL SECRETARY TO GOVERNMENT
1.
Dr.Shanthini Kapoor , I.A.S.,
Principal Secretary
(Basic Pay Rs.79000 + Allowances)
ADDITIONAL DIRECTOR
2.
Thiru T.S.Rajasekar
Additional Director
(Basic Pay Rs.61060 + GP Rs.8800
+Allowances)
DISTRICT REVENUE OFFICER
3.
Thiru A.G.Selvamani
District Revenue Officer
(Basic Pay Rs. 22670/- + Grade Pay
Rs.7600/- + Allowances)
DEPUTY SECRETARIES TO GOVERNMENT
4.
Deputy Secretary to
(Basic Pay Rs. 26900 + GP Rs.7600 Government (Schemes).
Thiru P.Muthupandy
+ Allowances)
5.
Thiru A.Balasubramanian
(Basic Pay Rs. 26900 + GP Rs.7600
+ Allowances)
Deputy Secretary to
Government (Admn.)
JOINT DIRECTOR
6.
Thiru F. Charles Maria Joseph
(Basic Pay Rs. 28620 + GP Rs.7600
29
Joint Director
+ Allowances)
30
UNDER SECRETARY TO GOVERNMENT
7.
Tmt K.Jeyalalitha
(Basic Pay Rs. 23910 + GP Rs.6600 +
Allowances)
Under Secretary to
Government
DEPUTY DIRECTOR
8.
Deputy Director
Tmt. L.Hemalatha
Basic Pay Rs. 26980 + GP Rs.6600 +
Allowances)
SECTION OFFICERS
9.
Section Officer
Tmt.P.Indira
(Basic Pay Rs. 18950 + GP Rs.5400 +
Allowances)
10.
Section Officer
Selvi R.Rameeza Banu
(Basic Pay Rs. 16230 + GP Rs.5400 +
Allowances)
PRIVATE SECRETARIES
11.
Tmt. K.Govindalakshmi
12.
Tmt.G.Revathy
13.
Tmt.K.Revathy
(Basic Pay Rs. 21450 + GP Rs.5400 +
Allowances)
(Basic Pay Rs. 21290 + GP Rs.5400 +
Allowances)
(Basic Pay Rs. 18550 + GP Rs.5400 +
Allowances)
Private Secretary
Private Secretary
Private Secretary
SYSTEM ANALYST
14.
System Analyst
Thiru S.Senthilkumar
(Basic Pay Rs. 15600 + GP Rs.5400 +
Allowances)
STATISTICAL OFFICER
15.
Thiru S.Sukumar
(Basic Pay Rs. 21610 + GP Rs.5100 +
Allowances)
31
Statistical Officer
ASSISTANT SECTION OFFICERS
16.
Assistant Section
(Basic Pay Rs.11060 + GP Rs.4600 + Officer (OP)
Tmt.S.Vijayalakshmi
Allowances)
17.
Assistant Section
(Basic Pay Rs.9720 + GP Rs.4600 + Officer (Sch.1)
Thiru B.Sivakumar
Allowances)
18.
Assistant Section
(Basic Pay Rs.9720 + GP Rs.4600 + Officer (Sch.2)
Tmt.P.Umamageswari
Allowances)
19.
Assistant Section
(Basic Pay Rs.9720 + GP Rs.4600 + Officer (Bills)
Tmt.S.Kanimozhi
Allowances)
STATISTICAL INSPECTOR
20.
Thiru P.Gopal
Statistical Inspector
(Basic Pay Rs.17680 + GP Rs. 4800 +
Allowances)
21.
Statistical Inspector
Tmt. K.Poongodi
(Basic Pay Rs.17890 + GP Rs.4800 +
Allowances)
SENIOR PERSONAL CLERK
22.
Selvi A.Saraswathi
Senior Personal Clerk
(Basic Pay Rs.11430 + GP Rs.4200 +
Allowances)
TYPIST
23.
Tmt.R.Vijayakumari
Typist
(Basic Pay Rs.6420 + GP Rs.2400 +
Allowances)
24.
Typist
Tmt.V.Banumathy
(Basic Pay Rs.5910 + GP Rs.2400 +
Allowances)
32
DRIVERS
25.
Driver
Thiru G.Subramani
(Basic Pay Rs.14510 + GP Rs.4200 +
Allowances)
26.
Thiru K.Periyasamy
Driver
(Basic Pay Rs.8210 + GP Rs.2400 +
Allowances)
27.
Driver
Thiru K.Saravanan
(Basic Pay Rs.5920 + GP Rs.2400 +
Allowances)
28.
Driver
Thiru Y. Sunildhas
(Basic Pay Rs. 5200 + GP Rs.2400 +
Allowances)
OFFICE ASSISTANTS
29.
Office Assistant
Tmt.K.Amudha
(Basic Pay Rs.5180 + GP Rs.1300 +
Allowances)
30
Thiru A.Ravisankar
Office Assistant
(Basic Pay Rs.5180 + GP Rs.1300 +
Allowances)
31.
Tmt.S.Malathi
Office Assistant
(Basic Pay Rs.5180 + GP Rs.1300 +
Allowances)
32.
Thiru G.N.Mohan
Office Assistant
(Basic Pay Rs.4800 + GP Rs.1300 +
Allowances)
33.
Office Assistant
Tmt.V.Malliga
(Basic Pay Rs.8550 + GP Rs.1300 +
Allowances)
PUBLIC RELATIONS OFFICER
34.
Thiru V.Satchidanandam
Public Relations Officer
(Consolidated Pay Rs.20,000/-)
33
DRIVERS
(On consolidated pay RS. 7500/-)
35.
Thiru D.Subramanian
Driver
(on contract basis)
36.
Thiru M.Karunakaran
Driver
(on contract basis)
Note : The basic pay of the officers and employees is fixed under the
provisions contained in Rule 22 of Fundamental Rules. In addition
to the basic pay, the officers and employees are entitled to draw
other allowances such as Dearness Pay, HRA, CCA as per the
orders in force.
34
Special Programme Implementation
Department
BUDGET ALLOCATION OF EACH OF ITS AGENCY, INDICATING THE
PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND
REPORTS ON DISBURSEMENTS MADE
(section 4(i) (b) (xi) of Right to Information Act, 2005)
The
Special
Programme
Implementation
Department
handles two State Schemes, viz., i) the Scheme for Distribution of Fan,
Mixie and Grinder to Women beneficiaries and ii) the scheme for
distribution of Laptop Computers to Students. The details of the Budget
Estimate for all these are given below:
Secretariat : Special Programme Implementation Department
PLAN SCHEMES
(Rs. in lakhs)
BE
2014-15
Scheme Name
Expenditure
upto
30.06.2014
2202-80-800-JC-0906 Free distribution
of Laptop computers to the students
81400.00
4551.48
2202-80-789-JE-0938 Free distribution
of laptop computers to the students
under special component plan
2202-80-796-JA-0931 Free distribution
of laptop computer to the students
under Tribal Area – Sub Plan.
2235-60-200 KU-2407-Free distribution
of Electric Fans, mixies and grinders.
27500.00
1537.66
1100.00
61.51
148000.00
61568.00
50000.00
20800.00
2000.00
832.00
2235-60-789-JU-2402
Free distribution of Electric Fans, mixies
and grinders under special Component
plan
2235-60-796-JR-2403
Free distribution of Electric Fans, mixies
and grinders under Tribal Area – sub
plan.
35
Special Programme Implementation
Department
THE MANNER OF EXECUTION OF SUBSIDY PROGRAMME,
INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS
OF BENEFICIARIES OF SUCH PROGRAMMES
(section 4(i) (b) (xii) of Right to Information Act, 2005)
The two Schemes implemented by this Department are i) the
Scheme for Distribution of Fan, Mixie and Grinder to Women beneficiaries
and ii) the scheme for Distribution of Laptop Computer to students.
The
first scheme is implemented by the District Collectors in Districts other
than Chennai and the second scheme is implemented through the
District Collector, Commissioner of Technical Education, Director of
Collegiate Education and the Director of School Education. In Chennai,
the Commissioner, Corporation of Chennai, is incharge. The procurement
of Fan, Mixie and Grinder is done by the Tamil Nadu Civil Supplies
corporation and that of Laptop Computer is done by ELCOT Ltd.
The
beneficiaries are given the benefits as per the guidelines issued in
respect of these schemes.
36
Special Programme Implementation
Department
PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR
AUTHORIZATIONS GRANTED BY IT
(section 4(i) (b) (xiii) of Right to Information Act, 2005)
No concession or permit or authorization has been granted by this
Department to the individuals or firms or companies.
37
Special Programme Implementation
Department
DETAILS IN RESPECT OF THE INFORMATION AVAILABLE TO OR
HELD BY IT, REDUCED IN AN ELECTRONIC FORM
(section 4(i)(b) (xiv) of Right to Information Act, 2005)
The Public can obtain information about the functioning of the
Department in the following web sites:
1)
Web site of Special Programme Implementation Department
www.tn.gov.in
2)
Important
G.Os.
and
Policy
Note
2013-14
of
Special
Programme Implementation Department are available at
www.tn.gov.in
38
Special Programme Implementation
Department
PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS
FOR OBTAINING INFORMATION
(section 4(1) (b) (xv) of Right to Information Act, 2005)
The information are posted in the Notice Board, Newspapers, Web
site, Exhibitions and other means of advertising. No library is available
for providing information.
39
Special Programme Implementation
Department
NAME AND DESIGNATION AND OTHER PARTICULARS
OF PUBLIC INFORMATION OFFICERS
(under section 4(i)(b) (xvi) Right to Information Act, 2005)
Public Information Officer:
Name
Tmt.
K.Jeyalalitha
Designation
Under
Secretary to
Government
(Schemes)
STD
Code
044
Phone
No.
Office:
25676239
Intercom
5069
Fax
Address
25676239
Under Secretary
to Government,
Special
Programme
Implementation
Department,
Secretariat,
Chennai-9.
Appellate Authority
Name
Thiru
T.S.Rajasekar
Designation
Additional
Director
(Schemes)
STD
Code
044
Phone
No.
Office:
25676234
Fax
25676235
Address
Additional
Director
(Schemes),
Special
Programme
Implementation
Department,
Secretariat,
Chennai-9.
Dr.SHANTHINI KAPOOR
PRINCIPAL SECRETARY TO GOVERNMENT
40